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HomeMy WebLinkAboutAgenda Report - July 5, 2006 K-06ASA IT= K4v JEffil CITY OF LORI COUNCIL COMMUNICATION TM AGMA TITLE: PresenUltion from the Grape Bowl Ad Hoc Commidee regarding ek meets of the Americans with Dislibilities Act Transition Plan and request that Council approve the proposed Grape Bowl cohcgA plan (PR) MEETING DATE: July 5, 2006 PREPAID BY: Parks and Recreation Director RECOMME DF -D ACTION: That the City Council review the presentation from the Grape Bowl Ad Hoc Committee regarding elements of the Americans with Disabilities Act ("ADA°) Transition Plan and request that Council adopt resolution approving the proposed Grape Bowl Concept Flan. BACKG IDUIND IWOAMATFON: Pursuant to Council action, the Paries and Recreation Commission were assigned the task of selecting members comprising the Grape Bowl Ad Hoc Committee. Once selected, Council would confine their appointment by resolution. This action was accomplished at the February 1, 2006, Council meeting. According to Phase 1 of the City's ADA Transition Pian, the Committee's charge was to, in part, consider the following: "Mo — Expiore the opportunities, constraints, and costs associated with upgrading the Grape Bowl. Encourage public input and community involvement in the decision process. The scope of the project should not be limited to only accessibility, but also improvement based on the desired use. Interim reetiediabon measures should be discussed in this phase. The recommended forum for these discussions is the Parks and Recreation Commission. A special Ad Hoc Committee shall be fonned to obtain community input regariding future use and improvements under the direction of the Parks and Recreation Commission. This phase should be completed by June of 2006. The first official meeting of the Grape Bowl Ad Hoc Committee (Committee) was held jointly with the Parks and Recreaticotn Commission on February 28, 2006. Subsequently, the Committee began meeting each Monday thereafter beginning March 6, 20M. Mr. Richard Dean has served as the Committee Chair and Mr. Russ Munson as the Vice Chair. Committee members included: Mr. Kevin Suess, Mr. Jack Rod, Mr. Don Bricker, Mr. Terry Piazza and Mr. Ed DeBenedetti. All Committee meetings were open to the public and were, in fact, attended by several interested members of the community. Over the past four months, the Committee has worked difigendy on addressing the challenges as described in Phase 1 referenced above. Relevant elements of the ADA Transition and Phasing Plan timeframes were examined. Various members of the Committee took field trips to other facilities that were recognized by the Committee as having challenges similar to those of the Grape Bowl and that were compelled to address like ADA compliance issues. These issues were listed and discussed in the ADA Transition Plan document previously reviewed by Council. Wafking tours of the Grape Bowl facility were conducted. And, a Public Workshop was held for the benefit of the community on Monday, April 3, 2006. APPROVED: Bla0ft, City Manager In additico, the Committee exan* d studies that had previously addressed ac cessibikty issues. These studies were dorm by City staff and by ESS Architecture and Urban Design consultants in April 2002. Some of the elements of the plan being presented will incorporate some of those previously recommended by both staff and ELS. Moreover, to further determine any degree of interest that the community might have to save the Grape Bowl, the Committee circulated 10,000 surveys in a Saturday publication of the Lodi News Sentinel. A total of 287 surreys were completed and returned to the office of Parks and Recreation for compilation — a 2.87% rate of return on a direct mail survey. Other uses of the Grape Bowl fasilhy and funding options are also particularly challenging issues, which the Committom addressed. Various now and alternative uses were discussed and examined paying dose attention to both the Focafion and sensitivity of the neighboring residential community north and northeast of the subject site. Although additional activities were thought to be critical to the financial sustenance of the facility, it was decided that events considered compatible with a more passive residential area should be prime factors when planning future Grape Bowl uses which, in effect, limits the use potential of the faciNty. Funding options to implement any proposed plan, whether of large or small magnitude, must also be addressed. To this end, many financing options were examined including, but not limited to: sales and parcel tax initiatives, benefit assessment districts, Redevelopment Agency (RDA) formation, Community Development Block Grant (°CDBG") funds and other grants, Transient Occupancy Tax ("TOT"), user's taut, sale of City surplus property and, private donations. Each of the aforementioned was considered by the Committee to be feasible over the long terra, but impractical for short term needs. The Grape Bowl Ad Hoc Commtitee has dNigently completed its assignment and has reached consensus on a plan of action. In general, the Committee desires to "Save the Grape Bowl"! It's members have created and will discuss a concept plan that will not only address the outstanding ADA compliance and public safety issues, but will also upgrade a decaying but much cherished fatality. An implementation plan wiN also be presented that is consistent with ADA Transitoon Plan expectations and timeframes. The concept and implementation plans were presented to the Parks and Recreation Commission at their June 6, 2005, mdeting. Both plans wert approved unanimously by the Commission. The Committee was then directed to move its recommendations forward to the City Council. FISCAL I WACT: Fiscal impact cannot be determined at this time. Council's direction and any interim mitigation measures required to keep the Grape Bowl facility operational will influence and/or dictate future costs. FU#tWN0 AYILABLE: No funding has been appropriated at this time. Ruby PaMe, k terim Finance Director Tony C. e ' g Parks a Recreation Director TCGWR:8 cc. City Alkorney Lodi Grape Bowl Ad Hoc Committee Report to the Lodi Parks and Recreation Commission June 6, 2006 Other Participants Bob Sheppard Frank Alegre James Taylor Larry Wenell Staff Tony Goehring Terri Lovell Jerry Herwick Americans With alsabiiities Act Transition Pian 2005 Phase 1 June 2006 Explore opportunities, constraints, and costs associated with upgradl"g the Grape Bowl Phase 2 2007- 2008 Hire an Architect to Draw Plans Phase 3 2008 - 2010 Contract Awarded and Construction Begins Lodi Grape Bowl Ad Hoc Committee Russ Munson Ed DeBenedetti Jack Fiori Don Bricker Terry Piazza Kevin Suess Major Deficiencies Lack of Accessible Path of Travel Ramps are Too Steep (exceeds 8.33%) Cross Slopes Exceed 2% Tripping Hazards Dilapidated and Inaccessible Restrooms Concessions Field House The Committee's Charge Phase one 2005 ADA Transition Plan • Expiore opportunities, constraints, and costs associated with upgrading the Grape Bowl - ADA accessibility and heab healand safely • Study Improvement based on desired use • Public input and community involvement • Interim remediation measures • Funding options 0 Eftabled Access Complaints and Potential Suits Health and Safety Civil Liability Building Codes �- - Design Concept - - ---- E r i Commidre AcdvdJes Welicirg Tour and Deliclsncy Discussions Field Trip to Sacramento state Design Concepts (Measume G) Potw" Uses Pubik Tours, Fonxn, and Survey Ma InW arnce Expenses Funding Options h \ ` 12 n p 12 Grade Bowl 12 -AIWAV 1. _ Stockton Street Entrance 2 -c 3 b Commidre AcdvdJes Welicirg Tour and Deliclsncy Discussions Field Trip to Sacramento state Design Concepts (Measume G) Potw" Uses Pubik Tours, Fonxn, and Survey Ma InW arnce Expenses Funding Options h \ ` 12 n p 12 Grade Bowl 12 -AIWAV 1. _ Stockton Street Entrance 2 How Much? 2002 Report ELS Architecture and Urban Design Rwnps and Stairs at Stockton and Lawrence $3.25 Million Inflated At 15% $3.8 Million Tunnels through the North and South Berms $3.75 Mlllion Inflated At 15% $4.3 Million Potential Uses Football Band Reviews Graduations Soccer Track Meets Concerts Religious Events Horse! Dog Shows Renaissance Fair Garden Show Car Shows Circus Flea Market Crab Fair Motocross Auto Races Extreme Sports Monster Trucks Survey Results Do you want to do minimal renovations to the grape bowl, with potential costs in excess of $3 million? Yes 140 49% No 126 44% N.R. 21 7% How Much? $6 -- 8 Million Today's Dollars Artificial Turf ($1.2 Million) Survey Results Survey Results Do you want to make more extensive improvements to attract additional events? Yes 164 54% No 117 41% N.R. 16 5% 3 Survey Results Would you be in favor of selling the Gmpe Bowl property and using the money to build another sports complex? Yes 5o 17% No 230 84% N.R. 11 3% Funding Private Donors Naming Rights Sales Tax Initiative Parcel Tax Redevelopment Development fees (PFF) Privatization Elimination Mitigation Restrict Use to Currently Scheduled Events Football - Graduations - Band Review Repair Tripping hazards Provide Disabled Parking, Portable Restroorns, and Access From East End of the Field Provide Wheel Chair Spaces at Lower Level Require Event Sponsors to Provide Disabled Assistance Survey Results '/4 Cent Sales Tax Y 131 N 147 TOT Y 145 N 131 $3 Utility Tax Y 35 N 242 Parcel Tax Y 46 N 215 Sell Surplus Prop Y 115 N 155 Maintenance Expenses $60,000 per year (current level) Additional Rental Fees Advertising Sales Ticket Surcharge Strategy Ad Hoc Committee will Form a Fund Raising Committee - Independent of the City Ad Hoc Committee will Recess for One Year The Fund Raising Committee will Establish a 501 C3 Non Profit And Begin Fund Raising That Committee Will Also Assist with Mitigation Projects at the Grape Bowl Ad Hoc Committee Will Reconvene the First Monday in June 2007 to Develop Final Recommendations to the City Implement A Ticket Surcharge Directed to A Grape Bowl Mitigation Fund 4