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HomeMy WebLinkAboutAgenda Report - July 5, 2006 K-01AGENDA ITEM 9%001 CITY OF LOW COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolutions approving the 2006-07 Financial Plan and Budget and the 2006-07 Appropriations Spending Limit, OR adopt Resolution authorizing the continuation of expenditures from July 7, 2006 through July 22, 2006, if necessary MEETING DATE: July 5, 2006 PREPAID BY: Deputy City Manager RECOMMENDED ACTION: City Council adopt Resolutions approving the 2006-07 Operating Budget in the amount of $199,998,489 and the Appropriations Spending Limit for 2006-07of $68,905.066. If 2006-07 Budget is not approved, adopt Resolution authorizing the continuation of expenditures from July 7, 2006 through July 22, 2006. BACKGROUND INFORMATION: The Budget document for 2006-07 as presented at the May 31, 2006, Special Council meeting and as available in the City Clerk's office and on the City of Lodi web site, is to be considered for approval on July 5, 2006, at the regular City Council meeting. The Budget as presented to the City Council has been summarized in the two Resolutions to be considered for approval by City Council. The Resolutions reflect comments and direction that City staff received at the Council meetings of May 31, 2006 and June 7, 2006. In addition, a late arriving budget request has been received from the Library Board of Trustees recommending the expenditure of $150,000 from the Library Fund Balance for a variety of library refurbishments. If budgeted, this request will reduce the projected year-end fund balance from $630,000 to $480,000. (See page 14 of the draft FY 2006-07 budget.) The total library refurbishment project is budgeted at $650,000 with revenues from a variety of public and private sources. Attached is a memorandum from the Library Director elaborating on the project and funding request. (NOTE: Due to time constraints, the above request has not been incorporated into any portion of the published draft budget.) The City Manager recommends approval of the 2006-07 Budget. Upon adoption of the Budget, the final Budget document that reflects the Budget as approved by the Council will be prepared for distribution. FISCAL IMPACT: Not applicable FUNiDINS AVAILABLE: Not Applicable James R. Krueger, D CityVarlager APPROVED: Blair Kin Manager AGENDA ITEM Kim I *I& CITY OF LOW COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolutions approving the 2006-07 Financial Plan and Budget and the 2006-07 Appropriations Spending Limit, OR adopt Resolution authorizing the continuation of expenditures from July 7, 2006 through July 22, 2006, if necessary MEETING DATE: July 5, 2006 PREPARED BY: Deputy City Manager RECOMMENDED ACTION: City Council adopt Resolutions approving the 2006-07 Operating Budget in the amount of $200,106JW ($199,998,489 + $108,500) and the Appropriations Spending Limit for 2006-07 of $68,905.066. If 2006-07 Budget is not approved, adopt Resolution authorizing the continuation of expenditures from July 7, 2006 through July 22, 2006. BACKGROUND INFORMATION: The Budget document for 2006-07 as presented at the May 31, 2006 Special Council meeting and as available in the City Clerk's office and on the City of Lodi web site, is to be considered for approval on July 5, 2006 at the regular City Council meeting. The Budget as presented to the City Council has been summarized in the two Resolutions to be considered for approval by City Council. The Resolutions reflect comments and direction that City staff received at the Council meetings of May 31, 2006 and June 7, 2006. Staff recommends that City Council approve the 2006-07 Budget as presented in the Resolutions and direct staff to prepare a final Budget document that reflects the Budget as approved by the City Council. FISCAL IMPACT: Not applicable FUNDING AYAMLABLE: Not Applicable es R. Krueger, Deputy bify Manager APPROVED: Blair fW, City Manager Mermrenium U City Council fton Library Board of Trustees MC: Blair Kng, City Manager tutee June 30, 2006 Re: Authorization to w(pend $150,000 from the Library Fund balance to pay for a portion of the Library Refurbishment project The Lodi Public Library was built in 1978 with a federal public works grant. The facility features 1970's ditor and technology. The carpeting, wall treatments and floor ting are worn from usage and need replacing for safety as well as aesthetic reasons. In the past ten years designated areas of the facility have been upgraded largely through outside funding sources. In 2000 a renovation project converted a storage room in the children's area into a public Computer Learning Center. This $60,000 project was funded by Lodi Public Library Foundation. In 2001 two rooms in the library administration area were remodeled (including painting, carpelled and lighting improvements and some office systems furniture to accommodate the new literacy office and director's office. This project was financed with California Library Literacy Services grant funds. In 2002 a modest $4,000 project enhanced the staff room for library personnel. In 2002 the community roorn4obby area of the library was refurbished with new carpeting, painting, window treatments, acoustical paneling, ADA door hardware and plumbing. This $100,000+ project was funded through the Board's Private Sector Trust Fund, library's fund balance, a small CDBG grant, and $2,700 in Public Benefits funds for lighting. In late 2004 realizing that the expansion of the library designated in the Library Facilities Master Ptan of 2002 would be delayed significantly, library administration began gathering information for a project to refresh the library's worn and tired public look. The Library Board of Trustees allocated Private Sector Trust Fund moneys to work with the architectural firm WMB to create a plan for the refurbishment of the library facility The current 2006 refurbishing project is designed to replace the current worn and cracked flowing coverthgs, refresh the library d6cor with lighter surfaces, upgrade and relocate the library service desks, provide inviting reading areas for children, parents, and teens, provide more accessible public Internet computers, provide more tutoring/study rooms (as requested in the Facifilles Master Plan survey) and upgrade the children's and staff rastrooms for ADA complience. The project is designed to create a more inviting atmosphere with merchandising display areas for library books and media, a caM seating area and a relaxing "living room." The project includes two subset projects --an upgrade to the lighting and upgrade of the entrance ramp for ADA compliance. The initial estimates for the project are $650,000. The Lodi Public Library Foundation Board of Directions committed $200,000 towards the project at their April 13, 2006 meeting. The Library Bowd of Trustees has authorized the expenditure of $250,000 from the Private Sector Trust funds. The lighting upgrade portion of the project is slated for funding by the EUD Public Benefits Program. The modification of the library facility's entrance ramp has received a Community Development Block Grant. Library adnistrabon and the Library Board of Trustee are requesting authorization to expend $f50,000 of the Library Fund Balance for the Facilities Upgrade. The Library Fund balance is conservatively projected to be $630,000 at the end of FY 2005106 ---the proposed expenditure is a 24% reduction. After expending $150,000 on the refurbishing project, the remaining library fund balance will represent approximately 28% of the library operatirV budget Library Board of Trustees Private Sector Trust Fund balance as of May 31, 2006 is $759,000 ---the proposed expenditure is a 33% reduction of this account The undesignated balance of the Lodi Public Library Foundation investments is $520,000 --the proposed expenditure is a 39% reduction of these assets. FUNDING: $200,000 Lodi Public Library Foundation $250,000 Lodi Public Library Board of Trustees Private Sector Trust Fund $150,000 Lodi Public Library Fund Balance $ 10,000 Friends of Lodi Pubic Library $ 40,000 EUD Public Benefrts Fund $ 31,000 Community Development Block Grant Nancy C. Martinez Library Services Director NM/slb 0 Page 2 Assumptions - *Value of the product and mission equal *Parity between organization *Base level of support 1) Standard for base level of support rt r (pay and benefits) 2) Spread base level of support equally - Arts - DLBP - LCVB - S.J. Partnership (Exclude Chamber — endorsements) (Exclude fireworks - community event) 3) $35,300 Base support LCVB $123,500 FY OS -06 Base $35,300 plus 05-06 bridge = $88,200 — 1/3 (19,400) _ $94,100 or Base $35,300 plus OS -06 bridge = $88,200 — 1/6 ($14,700) _ $108,800 RESOLUTION NO. 2006-132 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING FUNDING IN THE AMOUNT OF $108,500.00 TO THE LODI CONFERENCE AND VISITORS BUREAU FOR FISCAL YEAR 2006-07 WHEREAS, the City Manager submitted the 2006-07 balanced Operating and Capital Improvement Budget to the City Council on May 31, 2006; and WHEREAS, the Lodi City Council approved the 2006-07 Operating and `Capital Improvement Budget at its meeting of July 5, 2006 (Resolution 2006-133) with the exclusion of the Lodi Conference and Visitors Bureau element. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lodi that it hereby approves funding in the amount of $108,500.00 to the Lodi Conference and Visitors Bureau for fiscal year 2006-07. Dated: July 5, 2006 __ ---___--_---_========_---- ____--------- _______==----__---_ �----- I hereby certify that Resolution No. 2006-132 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 5, 2006, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, and Mayor Hitchcock NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — Beckman i 1 Y NIFER PERRIN Interim City Clerk 2006-132 RESOLUTION NO. 2006-133 A RESOLUTION OF THE LODI CITY COUNCIL ADOPTING THE 2006-07 OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 2006 AND ENDING ,JUNE 30, 2007, AND FURTHER APPROVING THE 2006-07 APPROPRIATIONS SPENDING LIMIT WHEREAS, the City Manager submitted the 2006-07 balanced Operating and Capital impr*ement Budget to the City Council on May 31, 2006; and WHEREAS, the 2006-07 Operating and Capital Improvement Budget was prepared in accotdanee vAth the City Council's goals, budget assumptions, and policies; and WHEREAS, the City Council conducted public budget meetings on May 31, June 6, June 7, and June 20 at the Camegia Forum; and WHEREAS, the City Council is required to adopt the Appropriations Spending Limit for 200"7; and WHEREAS, the Appropriations Spending Limit and the annual adjustment factors selected to cakulate the Limit are part of the Financial Plan! and Budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lodi as follows: 1. That the 2006-07 Operating and Capital Improvement Budget, as proposed by the City Manager and amended by the City Council (with the exclusion of the Lodi Conference and Visitors Bureau element, voted on separately and reflected in Resolution 2006-132), be approved as follows: Budget G al Fund POIR2 14,240,003 Fire 8,701,513 Pu is Works 3,995,581 Pa*s and Recreation 3,963,715 Coinmu Center 1,433,542 Cil Clerk 607,565 Ci Manager 4,391,435 Ci Atlomey 465,572 N2p-Departmenlal 6,116,105 To6d General Fund 43,915,031 Elgoric Utility Fund 70,553,889 Water Utflity Fund 13,034,844 Wf@tewater Util'y Fund 40,657,024 Library Fund 1,711,336 Community Development Fund 2,127,951 StMets Fund 8,295,118 Tr sit Fund 4,721 928 Bmefits Fund 6,034,652 Self insurance Fund 2,933,518 Cgotal Outlay Fund 1,557,836 Ddbt Servioe Fund 1,771,653 Equip and Vehicle Replacement Fund 360,000 F!"t Services Fund 1,779 929 Tronsp2rtatlon Development Act 288,780 Agency Total All Funds 255,000 199,998,489 2. That the funds for the 2006-07 Operating Budget are appropriated as summarized In #w document on fila in the City Clerk's Office; and 3. That the Appropriations Spending Limit be increased by $2,622,948.00 from the 2005-06 level of $66,082,118.00 to the 2006-07 level of $68,905,066.00. . Dated: July 5, 2006 I hereby certify that Resolution No. 2006-133 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 5, 2006, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, and Mayor Hitchcock NOES: COUNCIL MEMBERS — Johnson and Mounce ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None NNIFER . PERRIN Interim City Clerk 2006-133 2i1 -#iTt AN [. P#.AN AND BUDGET APFROMATIORS ,SPENDING LIMIT .:' - . A : N -S: _ . G =T PROCEEDS OF TAXES EXCLUSIONS 34,165,83© APPROPRIATIONS SUBJECT TO LIMITATION 34,165,&M CURRENT YEAR LIMIT 74 68,905,0" A. lust Year's Limit I 65,082,118 B. Adimments Factors I Population % I 1.003 - — J (L[xtt L1} 2 Lntladon % (State mnanee) �� 1.03 6 Total Adjuatincnt °f. (B1*B2) ��1.Ei427 C. Annual Adjwtntont (B"A) D. Other Adjustments E. 'Total Adjustments (C+D) 2,822,9+19 F. This Years Limit (A+B) 68 ®06( 75 C4 Of LANK Appr"wiod%w Spoftg Limk Fo"brsPCdtWktkm G91c IMMMIT 8 87-88 8884 89-90 90.91 91-92 93-93 4.56 z 3.33 519 C4 Of LANK Appr"wiod%w Spoftg Limk Fo"brsPCdtWktkm G91c IMMMIT 8 87-88 8884 89-90 90.91 91-92 93-93 4.56 4.96 3.33 519 2.52 2.20 4.21 2.36 las 4.14 1.19 2.64 -0.64 0.97 1.41 1.72 4.93 2.13 0.71 OSI 1A7 4.72 1.31 1.59 4.67 1.68 IAS 4.67 0.70 1:11 4.15 1.16 1.17 4.33 1.94 IA4 4.91 1.39 1.78 7.82 1.94 3.71 417 2.14 :3,07 2.31 1.69 7.86 3.28 0:75 L54 S.26 0.96 2.63 3.96 0.30 2.00 1.0347 x 1.0372 - 1A939 IW39 x $23,654,787 a $24,7MO72 1."66x1.0496=14M LSM x $24,711,072 - $27,1=3,106 1.01819 x 1.0252 - 1 A7d1 1.8784 x $27,21.1,106 m S29,W7,398 1.0921 11.0226 -LW7 1^57 x $39,357,398 - $31,786.179 1.0414 x 1.OW%-IAM l aut x $31,M.179 533,441,797 .9m x IA241=1.0175 76 77 1.017S x 33,441,797 S34,027,028 93-94 1.027211.0213 -1.0491 1.0491x 34,017,028 = S33,497,755 94-94 IW71 11.0151 - 1.0129 1.0229 x 35,697,753 S3b,515,234 95-96 (.0472 x 3.0131 1.0609 1.0609 x 36,S1S,234 = $38.739,012 96-97 I.04b 7X1.0168+- 1.0643 1.4643138139012 $41,229,332 97-98 1.04673I 4070-.1.0344! ).0549x41,229,332 = $43,454,87S 98-99 1.04!5:1.01160-3."36 1.453`4 43,456,825 545,795,303. 99-00 1.045.43.0 t44 -l.0656 l.D656x45,7$5,303 $48,787,849 00-01 1.049 t x1.0129 -- l .0626 1.0624x+48;7147,849 $51,843,597 01.02 1.07SU1.0190-1.0987 556,939,824 1.0986858 02-03 .9873x1.0214-1 A4R43 $57,439,894 1.om2sz2 03-04 14231x1.014941.0404 $59,759,913 1.04059039 04-05 1,0328x1.0075-1.04050 562,182,939 1.040546 05-06 1,0526a)M96-1.04270496 _466,082,118 1,06270496 06.07 1,03%xl,0030-1.0427188 868,905,066 (.0427188 0$-06 ApptoprietiMk Subject to Limit S34.165.8313 49.58% 0-405,4360 77 APPROPRIATIONS SUBJECT TO LIMITATION City og L,, li ftc"ear 06-07 A. PROCEEDS OF TAXES 8. ExcLU&10ms C. APPROPRIATIONS SUWECi TO LIMITATION D. CURRENT YEAR LIMIT E. OVER(MDER) LIMIT 68,905,066 78 34,165 830 6S,930 -"��G8,9Q5 Ob6 4,739,23 49.58% C-ty cif Lndi )sisal Year W07 COURT ORDERS FEDERAL MANDATES Subtotal Subtotal QUALIFIED CAPITAL OUTLAYS Subtotal QUALIFM DEBT SER *CE Subtotal TOTAL EXCLUDABLE (Copy to Exhibit C & G) EXCLUDED APPROPRIATIONS 79 0 N ke City of Lodi Schedule to Match User Fens to Costs Fiscal Yemir 06-07 EXK(Htr F. Pie 3dfety Fws 264,895 22,831,516 0 P and Recreation Fees 882,059 3,963,714 0 Community Center Few 339,000 1,433,542 0 Community Aevelopnmt Fens 625,301 2.,127,951 0 PW lnjlneering Fees 264,000 1,668,064 0 Adtinil4rative Fea - 19,616,012 0 Library .Fees 50,000 1,711,336 0 ?ictal 2,495 53v3s2,1.3ns 0 L9 tA4 S6l .120(IfIg JV.LU-L C NVNE) I aaafl yam ,LOA! 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PO)N-UqTMRWT T,r1X PROC=S a JWNUB EXCLUSIONS C. Ptkr INVESM TAXES D. TOTAL NON-1NTIRMT OUDC,dCT E, i'!tK' PROCEMS A9 MCENT OF BuDisri' F. Il TUtEBT EARNINGS G AW10UNT OF INTEWT EARNRD PROM TAM IL AKOUNT Of PftVMWT SARNXD ON NOPI-TAXES P. Tike the rewk of steps iiG & I3 Copy an to Mthibil {t .' 82 �34z1f6y909� A(ExbibilI>) �� Q7 (xiblblt D) ��59,415,981 "(Exhibit I+) 57.47% (CID) —,_ 32,922 r _1 9921 (SIF) l47OQ1 (F -G)