HomeMy WebLinkAboutAgenda Report - June 21, 2006 E-12AGENDA ITEM E~l7
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing Transit Services Outside of Regular Service
Operations for the Listed Annual Events and Authorize the Transportation
Manager to Advertise to Determine if a Willing and/or Able Provider Exists #or
These Events
MEETING DATE: June 21, 2006
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That City Council adopt a resolution authorizing transit services
outside of regular service operations for the annual events listed
below and authorize the Transportation Manager to advertise to
determine if a willing and/or able provider exists for these events in
accordance with the Policy for Use of Transit Service Outside of Regular Operations.
BACKGROUND INFORMATION: At the June 16, 2004 meeting, the City Council adopted policies and
procedures for the use of transit services outside regular operations.
Included in the adopted policy was specific language identifying the
procedure for utilizing the City's transit services for public service
events. The policy calls for the City's Transportation Manager to advertise not onfy in the local
newspapers, but additionally to notify national trade organizations to determine if any other operator is
willing and/or able to perform the service. To expedite this process, it has been recommended (and
included in the policy) to do one general advertisement each year and should no provider be interested,
the City's transit service may provide those services at the fully -allocated rate. An administrative fee of
$50 per event would be charged to cover the annual advertisement. The current fully -allocated rate
(contract cost plus maintenance, depreciation, etc.) is $60 an hour per bus. The rate is subject to change
pending recalculation of cost following the single audit.
The following is a list of annual events for which transit service has been previously requested:
Sandhill Crane Festival
4' at the take (formerly Ooh Ahh)
Leadership Lodi (various days)
Hutchins Street Square Performances
Adult Day Care to Micke Grove Park
Visitor and Conference Bureau Media Day
Parade of Lights
Grape Festival
Lodi Centennial Events
Storm Drain Detectives
Assorted City Department and Council Events
ZINFEST
FISCAL IMPACT: All services provided will be charged at the fully -allocated rate. There
should not be any fiscal impact on the Transit fund.
FUNDING AVAILABLE: None required. All servic will be billed in accordance with the adopted City
policy.
l
t
Richard C. Prima, Jr.
Public Works Director
Prepared by Tiffani M. Fink, Transportation Manager
RCPITMFIpmf
APPROVED:
Blair King, Cify Manager
J \TRANS MCSpeclalServices06_07-doc 6/1412006
RESOLUTION NO. 2006-116
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
TRANSIT SERVICES OUTSIDE OF REGULAR SERVICE OPERATIONS
FOR THE LISTED ANNUAL EVENTS AND FURTHER AUTHORIZING
THE TRANSPORTATION MANAGER TO ADVERTISE TO DETERMINE
IF A WILLING AND/OR ABLE PROVIDER EXISTS FOR THESE EVENTS
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize transit services outside of regular service operations for the following listed annual
events should no other provider be available:
Sandhill Crane Festival
4t' at the Lake (formerly Ooh Ahh)
Leadership Lodi (various days)
Hutchins Street Square Performances
Aduit Day Care to Micke Grove Park
Visitor and Conference Bureau Media Day
Parade of Lights
Lodi Grape Festival & Harvest Fair
Lodi Centennial Events
Storm Drain Detectives
Assorted City Department and Council Events
ZINFEST
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the
Transportation Manager to advertise to determine if a willing and/or able provider exists for
these events in accordance with the Policies and Procedures for the Use of Transit Services
adopted by the City Council on June 16, 2004; and
BE IT FURTHER RESOLVED that the City of Lodi will do one general advertisement
each year, and should no other provider be interested, the City's Transit Service may provide
those services at the fully -allocated rate ($60 an hour per bus); and
BE IT FURTHER RESOLVED that an Administrative Fee of $50 per event be charged to
cover the annual advertisement cost.
Dated: June 21, 2006
I hereby certify that Resolution No. 2006-116 was passed and adopted by the Lodi City
Council in a regular meeting held June 21, 2006, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
'�iIFE M.-P.ERRIN
Interim City Clerk
2006-116