HomeMy WebLinkAboutAgenda Report - June 21, 2006 E-07AGENDA ITEMCow41
• CITY OF LODI
COUNCIL COMMUNICATION
1M
AGENDA TITLE: Adopt a resolution awarding the contract for tree trimming (Power Line
Clearing) to Trees, Inc. of Houston, Texas ($350,000) (EUD)
MEETING DATE: June 21, 2006
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding a contract for
power line tree trimming to Trees, Inc. of Houston, Texas at an
evaluated cost of $172.93 per hour.
BACKGMOUND INFORMATION: The Electric Utility Department (EUD) has utilized a tree trimming
contractor for its line clearing requirements since November 1988.
The current contract is due to expire on June 30, 2006. The
proposed tree trimming program covers the period of July 1, 2006 to
June 30, 2007 with the option for up to two additional fine -year extensions, at the City's sole discretion,
covering fiscal years 2007-06 and 2008-09. The contract would provide the City with a three-person
Backyard Crew and a two -person Street Crew, including vehicles, equipment and other expenses for two
crews. This is a reduction of one Backyard Crew from current contracting levels. The proposed level of
activity, however, is believed to be sufficient to maintain the 130+ circuit miles of overhead transmission
and distribution lines clear of growth on a three-year cycle. The possible need to add another Backyard
Crew will be evaluated prior to any annual extension.
To maintain continuity of the power line clearing program, a new contract was advertised and opened.
Bid proposals were received from three contractors on May 24, 2006 with the following results.
Bidder
Ba and Crew
Street Crew
Combined Hourly
Trees, inc.
$95.89 per hour
$77.04 per hour
$172.93 per hour
Houston, TX
Asplundh Tree Expert Co.
$103.69 per hour
$82.95 per hour
$186.64 per hour
Stockton CA
West Coast Arborists, Inc.
$198 per hour
$132 per hour
$330 per hour
Anaheim, CA
Staff recommends awarding the tree trimming contract to Tree's Inc. of Houston, Texas -- EUD's existing
tree trimming contractor. Trees, Inc submitted the lowest bid proposal for tree trimming for FY 2006-07
with approximately 3.4% increase from last year's evaluated price of $167.25 per hour. EUD's experience
with Trees, Inc has been positive with a number of customer compliments and very few complaints. They
coordinate their work effectively with EUD's Line Crews, Operations' personnel and customers while
adhering to safety standards/procedures.
APPROVED: v,
Blair King, City
Adopt a *es"Wm awardkV "contract for tme t *mning (rower Une Cke*V) to True, W- ISM,00% (EUD)
June 21, 2006
PaW 2 of 2
With the approval of the City Council, the tree trimming (Power Line Clearing) contract shall be awarded
to Trees, Inc. of Houston, Texas.
FISCAL IMPACT: Decreased the number of tree trimming Crews from three to two with the
projected cost of $350,000 chargeable to EUD`s Operating Budget. (The
fiscal year 2005-06 tree clearance budget is $548,201.)
FUNDING AVAILABLE: An amount of $350,000 will be included in EUD's proposed budget for fiscal
year 2006-07 under Account No. 160654 — Tree Trimming. Funding for
contract extensions shall be addressed in future operating budgets.
-1'Z' 40aZ4 -M-
Ruby PWste, Interim Finance Director
PREPARED BY: Demy Bucaneg, Jr., Sr. Power Engineer
GFMA)BA&t
cc: City A* mey
RESOLUTION NO. 2006-121
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR TREE
TRIMMING (POWER LINE CLEARING)
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 24, 2006, at 11:00
a.m. for Tree Trimming (Power Line Clearing), described in the specifications therefore
approved by the City Council on April 19, 2006; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bid r
Trees, Inc.
Houston, TX
Asplundh Tree Expert Co.
Stockton, CA
West Coast Arborists, Inc.
Anaheim, CA
BASkyard Crean Street Crew
$95.89 per hour $77.04 per hour
$103.69 per hour $82.95 per hour
Evaluated Cc>
$172.93 per hour
$186.64 per hour
$198.00 per hour $132.00 per hour $330.00 per hour
WHEREAS, staff recommends awarding the tree trimming contract to the lowest bidder,
Tree's Inc., of Houston, Texas, the City's existing tree trimming contractor.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bid for Tree Trimming (Power Line Clearing) be made to the low bidder, Trees Inc., of Houston,
Texas, in the amount of $350,000 for fiscal year 2006-07 (evaluated cost of $172.93 per hour).
Dated: June 21, 2006
I hereby certify that Resolution No. 2006-121 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 21, 2006, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
WNIF�I°ERRIN
Interim City Clerk
2006-121