The URL can be used to link to this page

Home My WebLink AboutAgenda Report - June 7, 2006 E-12AGENDA ITEM C~ 11 JM CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: AdoptResolu#on Rat"g the San Joaquin Council of Governments' Annual Finansial Plan for Fiscal Year 2006107 MEETING DATE: June 7, 2006 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution ratifying the 2006107 Annual Financial Plan (AFP) for the San Joaquin Council of Governments (COG). BACKGROUND INFORMATION: Attached is a summary of COG's AFP for fiscal year 2006107. The COG Board adopted the AFP on April 27, 2006. Pursuant to COG's Joint Powers Agreement, the budget is to be ratified by the City of Lodi following adoption by the COG Board. Staff would like to acknowledge both the importance of the work COG performs and the significant and excellent assistance their staff provides in delivering transportation projects in the City and the entire County. FISCAL IMPACT: This is the operating plan for COG. COG oversees Measure K funding for several projects in Lodi, including street maintenance and Transit, as well as the administration of several federal funding sources. FUNDING AVAILABLE: Not applicable. �t Richard . Prima, Jr. f I Public Works Director` C Prepared by Tiffani M. Fink, Transportation Manager RCPITF/pmf Attachment cc: D. Stephen schwabauer, City Attomey Steve Dial, COG Deputy Exewtive Director/Chief Financial Officer APPROVED: Blair Kiq, City Manager J:',000NCIOWCOGFinanclalPlan.doc 6/1/2006 MAY Q 1005 SAN JOAQUIN COUNCIL OF GOVERNMENTS �IJTYMANAGER' aFFir`E 555 E. Weber Avenue • Stockton, California 95202 209.468.3913 • 209 468 1084 (fax) Iml www.sjcog.org May 1, 2006 Gary L. Haskin CHAIR John Harris Mr. Blair King VICE CHAIR City of Lodi Andrew T. Cbesley P.O. Box 3006 EXECUTIVE DIRECTOR Lodi, CA 95241-1910 Member Agencies CITIES OF Dear Mr. King: ESCALON, LATHROP, LODI, Enclosed is a summary of the San Joaquin Council of Governments' Annual Financial MANTECA, Plan (AFP) for Fiscal Year 2006-2007. The Board unanimously adopted the Plan on RIPON, April 27, 2006. A copy of the adopting resolution is enclosed. Pursuant to SJCOG's STOCKTON, TRACY, Joint Powers Agreement, following adoption of the budget by the SJCOG Board, it is AND to be delivered to member agencies for ratification by each governing body. THE COUNTY OF SAN JOAQUIN Therefore, SJCOG requests you place SJCOG's Annual Financial Plan for Fiscal Year 2006-2007 on a forthcoming agenda prior to June 30, 2006 for your Council's approval. The Annual Financial Plan implements the FY 2006-2007 Overall Work Program (OWP) that was also adopted by the SJCOG Board on April 27, 2006. The attached Annual Financial Plan provides a detail of expenditures by cost category and line item comparing the proposed budgets with the current year (FY 2005/06) adopted budget (as amended) and the actual expenditures for FY 2004/05. The following assumptions are incorporated in the budget: 1. Work will not begin and expenses will not be incurred unless anticipated revenue sources are secured. 2. SJCOG anticipates being fully staffed for the entire fiscal year, therefore the Salaries and Benefits cost category is fully funded. No additional staff is being requested. 3. Duplicating the process from previous years, 7% of total current salaries is included in Salaries and Benefits for the pay for performance pool (approximately $128,000). 1:7 ��I �1►111 SJCOG operating revenues are down 3.4% or $220,025 lower. Overall, federal funding for operating is decreased 2.2% from 2005/06 due to the completion or drawdown on several projects. However, two key federal funding sources, Federal Highways planning funds (FHWA PI) and Federal Transit Metropolitan Planning Organization funds have increased 24% and 27% respectively. Further, staff is not anticipating obligating any additional FHWA PI funds beyond the current year's obligation. State funding sources are down nearly 24% due to the completion of several planning projects. Local revenues are 5.6% higher due to increased revenues from the Local Transportation Fund and Measure K. Transportation Development Act funding increases $58,500 due to the increase in Local Transportation Fund revenue estimate. Measure K project management funding is increased $53,750. The 1% Measure K administration funding increases $53,800 based upon the increase in the annual revenue estimate. EXPENDITURES Salaries and Benefits are proposed to increase 8.4%. Salaries increase 8.34% and benefits increase 8.77%. Services and Supplies is proposed to be 2.1% higher than the current year. Office expense is increased 7.6% primarily for software upgrades and acquisitions. Communications is maintained at last year's level. Memberships is maintained at last year's level. Maintenance — Equipment is reduced 25% reflecting actual experience. Rents and leases — Equipment is reduced 1.8% reflecting the return of the Executive Director's car. Transportation and Travel is maintained at the current level. Allocated service cost is increased 160% due to the cost allocations of San Joaquin County. Publications and legal notices increased by 18.4% reflecting additional public notice and outreach requirements. Insurance is increased by 14.9% for premium increases. Building and maintenance is decreased 16.7% reflecting actual experience. Rent — structures andrgrounds is increased slightly by 5% due to the increasing interest rates on the debt service of the building financing. Professional Services is decreased 16.9% reflecting the completion or partial completion of a number of planning projects. Fixed Assets is increased to fund additional computer upgrades primarily with respect to GIS and mapping. SJCOG staff would be pleased to appear before your policymakers to answer any questions they might have regarding this matter. We request ratification prior to Friday, June 30, 2006. Please let me know when this will be on your agenda. If you have any questions regarding this matter, don't hesitate to contact me at 468-3913. Thank you for your assistance. Sincerely, EVE DIAL Deputy Executive Director/Chief Financial Officer RESOLUTION SAN JOAQUIN COUNCIL OF GOVERNMENTS R-06-38 RESOLUTION APPROVING THE ADOPTION OF THE 2006-2007 ANNUAL FINANCIAL PLAN FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers Agreement to adopt a budget (Annual Financial Plan) annually, and WHEREAS, the adopted budget is to be sent to the member agencies for ratification. NOW THEREFORE BE IT RESOLVED, that the San Joaquin Council of Governments adopts the FY 2006-2007 Annual Financial Plan and directs the Executive Director to transmit it to the member agencies for ratification. PASSED AND ADOPTED this 27`h day of April 2006, by the following vote of the San Joaquin Council of Governments, to wit: AYES: Councilman Harris, Manteca; Mayor Bilbrey, Tracy; Mayor Chavez, Stockton; Chairman Haskin, Escalon; Supervisor Sieglock, San Joaquin County; Mayor Rhodes, Lathrop; Supervisor Mow, San Joaquin County; Vice Mayor Giovanetti, Stockton; Mayor Hitchcock, Lodi; Mayor Winn, Ripon; Councilman Bestolarides, Stockton; Supervisor ornellas, San Jdaquin County. NOES: None ABSENT: None GARY HASKIN Chair San Joaquin 6ouncil of Governments ANNUAL FINANCIAL PLAN Adopted April 27, 2006 CHAIR Councilmember Gary Haskin, City of Escalon VICE -CHAIR Councilmember John Harris, City of Manteca BOARD OF DIRECTORS Vice Mayor Gary Giovanetti, Immediate Past Chaii City of Stockton Mayor Gloryanna Rhodes City of Lathrop Councilmember Larry Hansen City of Lodi Mayor Chuck Winn City of Ripon Supervisor Jack Sieglock County of San Joaquin Supervisor Victor Mow County of San Joaquin Supervisor Leroy Ornellas County of San Joaquin Mayor Ed Chavez City of Stockton Councilmember Dan Chapman City of Stockton Mayor Dan Bilbrey City of Tracy Kome Ajise Duane Isetti Ron Coale EX OFFICIO DIRECTORS SUBMITTED BY: Andrew T. Chesley Executive Director Steve Dial Deputy Executive Director/ Chief Financial Officer Caltrans District 10 San Joaquin Regional Transit District Port of Stockton San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 2006/07 Proposed April 27, 2006 FY 2004-05 FY 2005-06 FY 2006-07 % REVENUES Actual Amend. 2 2123106 Adopted 4127106 Change Federal Grants $1,385,623 $2,616,585 $2,558,680 -2.2% State Grants $705,075 $1,286,315 $984,551 -23.5% Local $1,913,939 $2,491,348 $2,630,992 5.6% Interest $29,819 $10,000 $10,000 0.0% Other $0 $30,000 $30,000 0.0% SJCOG OPERATING REVENUES $4,034,456 $6,434,248 $6,214,223 -3.4% Federal Pass -Through $30,500,000 $64,209,000 $64,209,000 0.0% State Pass -Through $1,200,000 $66,825,585 $66,767,680 -0.1% Local Pass -Through $62,546,000 $69,288,000 $104,865,500 51.3% Commercial Paper $97,000,000 $167,000,000 $167,000,000 0.0% TOTAL SJCOG REVENUE $195,280,456 $373,756,833 $409,056,404 9.4% EXPENDITURES Salaries & Benefits $2,249,156 $2,589,721 $2,807,071 8.4% Services & Supplies $544,476 $1,025,800 $1,046,850 2.1% Office Expense $142,559 $228,800 $246,150 7.6% Communications $51,176 $48,000 $48,000 0.0% Memberships $21,036 $29,000 $29,000 0.0% Maintenance - Equipment $1,584 $10,000 $7,500 -25.0% Rents & Leases - Equipment $95,583 $165,000 $162,000 -1.8% Transportation,Travel & Training (In & Out of State) $103,662 $100,000 $100,000 0.0% Allocated Service Cost $0 $2,000 $5,200 160.0% Publications & Legal Notices $7,317 $19,000 $22,500 18.4% Insurance $58,416 $74,000 $85,000 14.9% Building Maintenance $19,817 $120,000 $100,000 -16.7% Rents - Structures & Grounds $43,326 $230,000 $241,500 5.0% Professional Services $1,068,445 $2,768,173 $2,299,802 -16.9% Fixed Assets $172,363 $50,500 $60,500 19.8% Unallocated/Reserve $16 $54 $0 -100.0% SJCOG OPERATING EXPENDITURES $4,034,456 $6,434,248 $6,214,223 -3.4% Pass -Through $191,246,000 $302,726,808 $312,661,917 3.3% TOTAL SJCOG EXPENDITURES 1 $195,280,456 $373,756,833 $409,056,404 9.4% Excess (Deficit) Revenues $0 $0 $0 ($0) Over Expenditures (Operating) San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 2006/07 Adopted April 27, 2006 .Supp tementie Al ah E- Iz PawThrough $191,246,000 726.80 $312,261,017 21121 TOTAL SJCOG EX RES 1 $195,280,456 $309181 056 $318,V6,1140 3.1 FY 2004-05 FY 2006-06 FY 2006-07 % REVERLIFST Federal Grants $1,385,623 $2,616,585 $2,558,660 -2.2°% Slate Grants $705,075 $1,286,315 $984,551 -23.5°% Local $1,913,939 $2,491,348 $2,630,992 5.6% Interest $29,819 $10,000 $10,000 0.0% Qlher $0 S30 000 S30,000 0.0% SJQVG OPWRATIING.111MUES $4,034,4W $6,434,248 $6,214,223 -8.4% Federal Pass -Through $30,500,000 $64,209,000 $64,209,000 0.0°% State Pass -Through $1,200,000 $2,229,808 $2,889,767 29.6% Local Pass -Through $62,546,000 $69,288,D00 $78,563,150 13.4% Commercial Popet $97,000,1300 $167,000,000 $167.000,000 0.0% TOTAL COG 5WNUE S195,280,456 $309,161,098 1318,L76,140 3.1466 EXPEND11TUMS Salaries & Benefits $2,249,156 $2,589,721 $2,807,071 8.4% Services & Supplies $544,476 $1,025,800 $1,D46,850 2,11% Office Expense $142,559 $228,800 $246,150 7.6°% Communications $51,176 $48,000 $48,000 0.0% Memberships $21,036 $29,000 $29,000 0.0% Maintenance - Equipment $1,584 $10,000 $7,500 -25.0% Rents & Leases - Equipment $95,583 $165,000 $162,000 -1.8°% Transportation,Travel & Training (In & Out of State) $103,662 $100,000 $100,000 0.0% Allocated Service Cost $0 $2,000 $5,200 160.0% Publications & Legal Notices $7,317 $19,000 $22,500 18.4% Insurance $58,416 $74,000 $85,000 14.9% Building Maintenance $19,817 $120,000 $100,000 -16.7°% Rents - Slruclures & Grounds $43,326 $230,000 $241,500 5.0°% Professional Services $1,068,445 $2,768,173 $2,299,802 -16.9°% Fixed Assets $172,363 $50,500 $60,500 19.8% all aserve 16 54 $0 -100.0% - M21OPE i1N(i 034 456 43412,8 $S!14,223 3.496 PawThrough $191,246,000 726.80 $312,261,017 21121 TOTAL SJCOG EX RES 1 $195,280,456 $309181 056 $318,V6,1140 3.1 RESOLUTION NO. 2006-107 A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING THE SAN JOAQUIN COUNCIL OF GOVERNMENTS' (SJCOG) 2006-07 ANNUAL FINANCIAL PLAN WHEREAS, the San Joaquin Council of Governments (SJCOG) has approved its fiscal year 2006-07 budget by adopting Resolution No. R-06-38 as shown on the attached, marked Exhibit A; and WHEREAS, SJCOG Is required to forward such Resolution to its member governments for their review and ratification. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby ratifies the 2006-07 Annual Financial Pian for SJCOG. Dated: June 7, 2006 I hereby certify that Resolution No. 2006-107 was passed and adopted by the Lodi City Council in a regular meeting held June 7, 2006, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, and Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Hitchcock ABSTAIN: COUNCIL MEMBERS — None 4N.IF.Etk.'PERRIN Interim City Clerk 2006-107 RESOLUTION SAN JOAQUIN COUNCIL OF GOVERNMENTS [EXr1 L4 R -W38 RESOLUTION APPROVING THE ADOPTION OF THE 2006-2007 ANNUAL FINANCIAL PLAN FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers Agreement to adopt a budget (Annual Financial Plan) annually, and WHEREAS, the adopted budget is to be sent to the member agencies for ratification. NOW THEREFORE BE IT RESOLVED, that the San Joaquin Council of Governments adopts the FY 2006-2007 Annual Financial Plan and directs the Executive Director to transmit it to the member agencies for ratification. PASSED AND ADOPTED this 27h day of April 2006, by the following vote of the: San Joaquin Council of Governments, to wit: AYES: Councilman Harris, Manteca; Mayor Bilbrey, Tracy; Mayor Chavez, Stockton; Chairman Haskin, Escalon; Supervisor Sieglock, San Joaquin County; Mayor Rhodes, Lathrop; Supervisor Mow, San Joaquin County; Vice Mayor Giovanetti, Stockton; Mayor Hitchcock, Lodi; Mayor Winn, Ripon; Councilman Bestolarides, Stockton; Supervisor Ornellas, San Jdaquin County. N40ES: None AXSENT: None GARY SKIN Chair San Joaquin 6oundl of Governments ANNUAL FINANCIAL PLAN Adopted April 27, 2006 CHAIR Councilmember Gary Haskin, City of Escalon VICE -CHAIR Councilmember John Harris, City of Manteca BOARD OF DIRECTORS Vice Mayor Gary Glovanetti, immediate Past Chaii City of Stockton Mayor Gbryanne Rhodes City of Lathrop Councilnliember Larry Hansen City of Lodi Mayor Chuck Vlfinn City of Ripon Supervidow Jack Sieglock County of San Joaquin Supervisor Victor Mow County of San Joaquin Supervisor Leroy Omellas County of San Joaquin Mayor Ed Chavez City of Stockton Councilmember Dan Chapman City of Stockton Mayor Den Bilbrey City of Tracy Kome A#ie Duane Isetti Ron Coate EX OFFICIO DIRECTORS SUBMITTED BY: Andrew T. Chesty Executive Director Steve Dial Deputy Executive Director) Chief Financial Officer Caltrans District 10 San Joaquin Regional Transit District Port of Stockton San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 20W07 Adopted Aprit 27, 2006 Pass-Throuah $1911246,000 $302.726.8W $312,6611917 3.3 TOTAiL SJCOG EXP URES 1 $195 280 456 $309,161,066 $318,876,140 3.1% FY 2004-05 FY 2005.06 FY 2006.07 % REVENUES Actual MwmL2WW MM4127AN l==1 Grants $1,385,623 $2,616,585 $2,556,$60 -2.2% Stale Grants $765,075 $1,286,315 $984,551 -23.5% Local $1,913,939 $2,491,348 $2,630,992 5.6% Interest $29,819 $10,000 $10,000 0.0% p $30.000 $W.000 0.0% 4 Federal Pass -Through $30,500,000 $64,209,600 $64,209,000 0.0% State Pass -Through $1,200,000 $2,229,808 $2,889,767 29.6% Loom] Pass -Through $62,546,000 $69,288,000 $78,563,150 13.4% CowerjAW P r $97,DOO.000 $167.00D.000 $167.000.000 0.0% TOTAJ, SJCOG REMUE $196,280,456 $30,161,056 $318,076,140 3,1% EXP04DITURE Salaries & Benefits $2,249,156 $2,589,721 $2,807,071 8.4°% Services & Supplies $544,476 $1,025,800 $1,046,850 2.1% Office Expense $142,559 $228,800 $246,150 7.6% Communications $51,176 $48,000 $48,000 0.0% Memberships $21,036 $29,000 $29,000 0.0% Maintenance - Equipment $1,584 $10,000 $7,500 -25.0% Rents & Lewes - Equipment $95,583 $165,000 $162,000 -1.8% Transportation,Trevel & Training (In & Out of State) $103,662 $100,000 $100,000 0.0% Alloeaied Service Cost $0 $2,000 $5,200 160.0% Publications & Legal Notices $7,317 $19,000 $22,500 18.4% Insurance $58,416 $74,000 $85,000 14.9°% BuNding Maintenance $19,817 $120,000 $100,000 -16.7% Rents - Structures & Grounds $43,326 $230,000 $241,600 5.0% Professional Services $1,068,445 $2,768,173 $2,299,802 -16.9% Fixed Assets $172,363 $50,500 $60,500 19.8% tg�wRfsorvl16 $54 a -100.0% -alien KNOORL .,, 24 i ' 4,4 Pass-Throuah $1911246,000 $302.726.8W $312,6611917 3.3 TOTAiL SJCOG EXP URES 1 $195 280 456 $309,161,066 $318,876,140 3.1% CITY COUNCIL CITY OF L O D I SUSAN HITCHCOCK, BLAIR KING, Mayor City City Manager BOB JOHNSON, �r� SUSAN J. BLACKSTON, Mayor Pro Tempore City Clerk JOHN BECKMAN +a„� LARRY D. HANSEN D. STEPHEN SCHWASAUER, JOANNE MOUNCE PUBLIC WORKS DEPARTMENT City Attorney CITY HALL, 221 WEST PINE STREET 1 P.O. BOX 3006 RICHARD C. PRIMA, JR., LODI, CALIFORNIA 95241-1910 Public Works Director TELEPHONE (209) 333-6706 1 FAX (209) 333-6710 EMAIL pwdept@lodi.gov httpalwww.lodi.gov June 1, 2006 Steve Dial, Deputy Executive Director/Chief Financial Officer Son Joaquin Council of Governments 555 E. Weber Avenue StDckton, CA 95202 SUBJECT: Adopt Resolution Ratifying the San Joaquin Council of Governments' Annual Financial Plan for Fiscal Year 2006107 Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, June 7, 2006. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Tiffani Fink, Transportation Manager, at (209) 333-6800, extension 2678. 42.4 ` - QRichard C. Prima, Jr. Ir' Public Works Director RCPlpmf Enclosure cc: City ChBrk J:\COUNCIL1061NCOG FinancialPlan.doc