HomeMy WebLinkAboutAgenda Report - June 7, 2006 E-11AGENDA ITEM Fwwp i t
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Destruction of Certain Finance Department Records
MEETM DATE:
PREPARED BY:
June 7, 2006
Finance Director
RECOMMENDED ACTION: That the City Council adopt resolution approving the destruction of
the hereinafter -listed City of Lodi records.
BACKGROUND INFORMATION: In accordance with Government Code. section 34090, permission is
requested to destroy the following obsolete City records:
1.
Nott Step/Leave Balance
2003
2.
Payroll Edit Registers
2003
3.
Payroll Journal Detail
2003
4.
Payroll Integrtty Reports
2003
5.
Payroll Voucher Detail
2003
6.
Payroll Check Registers
2003
7.
Wage Attachment Report
2003
8,
Overtime Cards
2000-2002
9.
Accounts Payable Final Post
2002-2003
10.
Accounts Payable Payment Register
2002-2003
11.
Accounts Payable Payment Group
2002-2003
12.
Accounts Payable Cash Requirements
2002-2003
13.
Aocounts Payable Posting Edit
2002-2003
14.
Aocounts Payable Edit Report
2002-2003
15.
Collectors Daily Reports
2002-2003
16.
MBcellaneous Journal Entries
1999-2000
17.
VIS Transfers
2003
18.
Inventory
1999-2003
19.
Purchasing Purchase Orders
1992
20.
Business Tax Applications
1999-2001
21,
Daly CIS Postings & Journals
1999-2001
FUNDIIOG AVAILABLE: None
Ruby P00e, Interim Finance Director
APPROVED:
Blair , City Manager
RESOLUTION NO. 2006-106
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE FINANCE DEPARTMENT
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records
retained by the Finance Department, an inventory of which is attached hereto,
marked Exhibit A, ark made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his
written consent to the destruction of the records inventoried on
Exhibit A attached hereto and the destruction of those records is
hereby authorized.
Dated: .lune 7, 2006
I hereby certify that Resolution No. 2006-106 was passed and adopted by
the City Council of the City of Lodi in a regular meeting held June 7, 2006, by the
following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson,
and Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Hitchcock
ABSTAIN: COUNCIL MEMBERS — None
4NII-F�ERVER IN
Interim City Clerk
EXHIBIT A
INVENTORY OF CERTAIN RECORDS RETAINED BY THE FINANCE
DEPARTMENT REQUESTED TO BE DESTROYED PURSUANT TO
GOVERNMENT CODE SECTION 34090
RECORDS TO BE DESTROYED 2006
1
Next Step/ Heave Balance
2003
2
Payroll Edit Registers
2003
3
Payroll Journal Detail
2003
4
Payroll Integrity Reports
2003
5
Payroll Voucher Detail
2003
6
Payroll Check Registers
2003
7
Wage Attachment Report
2003
8
Overtime Cards
2000-2002
9
Accounts Payable Final Post
2002-2003
10
Accounts Payable Payment Register
2002-2003
11
Accounts Payable Payment Group
2002-2003
12
Accounts Payable Cash Requirements
2002-2003
13
Accounts Payable Posting Edit
2002-2003
14
Accounts Payable Edit Report
2002-2003
15
Coflectors Baily Reports
2002-2003
16
Misc Journal Entries
1999-2t?00
17
Wire Transfers
2003
18
Inventory
1999-2003
19
Purchasing Purchase Orders
1992
20
Business Tax Applications
1999-2001
21
Daity CIS Postings & Journals
1999-2001
Dated: Qx-).04,
RUBY PAISTE
Acting Finance Director
D. STEPHEN SCHVVABAUER
City Attorney, City of Lodi