HomeMy WebLinkAboutAgenda Report - May 17, 2006 K-05AGENDA ITEM �%Gpt
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Contract for Asphalt Rubber Cape Seal, Various
Street*, 2006 to International Surfacing Systems, Inc., of Modesto, ($368;900)
and Appropriating Funds ($395,000)
MEETING DATE: May 17, 2006
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for
the Asphalt Rubber Cape Seal, Various Streets, 2006 project to
International Surfacing Systems, Inc., of Modesto, in the amount of
$358,899.60 and appropriating funds in accordance with the
recommendation shown below.
BACKO ROUND INFORMATION: This project consists of the rehabilitation and resurfacing of
approximately 65,000 square yards of various City streets (see
attached maps) with a layer of an asphalt rubberized chip seal
followed by a layer of slurry seal on top and other incidental and
related work, all as shown on the plans and specifications for the project.
The Asphalt Rubber Cape Seal, Various Streets, 2006 project consists of the rehabilitation and
resurfacing of various City streets with a layer of an asphalt rubberized chip seal followed by a layer of
slurry seal on top that is placed seven to ten days after the chip seal. The combination of the asphalt
rubberized chip seal and the slurry is commonly known as a cape seal. While a slurry seal only seals the
road and provides a new wearing surface, the hot applied asphalt rubberized cape seal provides added
strength, stability and crack reduction benefits similar to the performance benefits of an overlay but at a
much lower cost. An asphalt rubberized cape seal provides a cost-effective alternative to a more costly
asphalt overlay to extend the life and rehabilitate deteriorated roads and streets within the City. This
asphalt rubberized cape seal provides for an added step in the City's street maintenance program that
should allow the City to defer the need for an asphalt overlay and possibly decrease the costs of that
overlay. This is a new method of pavement rehabilitation for the City of Lodi and is being evaluated by
staff for its effectiveness as park of the City's overall efforts to maximize limited street maintenance
resources.
Plans and specifications for this project were approved on March 15, 2006. The City received the
following two bids for this project on May 3, 2006.
Bidder
Engineer's Estimate
International Surfacing Systems, Inc.
Manhole Adjusting, Inc.
Location
Modesto
Pico Rivera
APPROVED: �-
Blair K' ity Manager
J:%PROJECTSISTREETS1Rubberized Chip Seal—Slurry Seal\CAward.doc
Bid
$326,860.00
$358,899.60
$645,110.00
519/2006
Adopt Resolution Awarding Contract for Asphalt Rubber Cape Seal, Various Streets, 2006 to
International Surfacing Systems, Inc., of Modesto, ($355,900) and Appropriating Funds ($395,000)
May 17, 2006
Page 2
The bid received from International Surfacing Systems, Inc., is compliant with the City's plans and
specifications, and the bidder possesses the required valid contractor's license. A bid summary is
attached. The engineer's estimate did not take into full consideration the current bidding climate and the
increasing price for oil products.
The difference between the contract and the requested appropriation includes funds for materials testing
and an allowance for contingencies arising from unforeseen changes in the work.
FISCAL IMPACT
FUNDING AVAILABLE:
There should be a slight decrease in short-term street maintenance costs at
the completion of this project.
Requested Appropriation: Measure K $395,000
Project Estimate: $300,000
-K . eAc.K.ii,
Ruby Pifste, Interim Finance Director
Richard C. Prima, Jr. '
Public Works Director
Prepared by Wesley K. Fujitani, Senior Civil Engineer
Attachments
CC" Sieve 5chwabauer, City Attorney
Joel Harris, Purchasing Officer
George Bradley, Street Superintendent
Ti Pani Fink, Transportation Manager
J.%PROJECTSkSTREETSIRubberized Chip Seal—Slurry Seal\CAward.doc 5/812008
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CITY OF LODI
Public Works Department
Tabulation of bids received May 3, 2006
PROJECT: ASPHALT RUBBER CAPE SEAL
VARIOUS STREETS, 2006
Item Description
Engineer's Estimate International Surfacing Systems Manhole Adjusting Contractors, Inc.
Modesto Pico Rivera
Qty Unit Price Total Price Total Price Total
1 Traffic Control
1
LS
4,000.00
$4,000.00
$14,741.00
$14,741.00
$15,000.00
$15,000.00
2 Construction Notification
1
LS
1,500.00
$1,500.00
5,000.00
$5,000.00
3,500.00
$3,500.00
3 Thermoplastic Striping and Legends
1
LS
14,000.00
$14,000.00
29,427.00
$29,427.00
76,600.00
$76,600.00
4 Pavement Markers
1
LS
1,500.00
$1,500.00
2000.00
$2,000.00
12800.00
$12,800.00
5 Rubberized Chip Seal
64,760
SY
3.50
$226,660.00
3.41
$220,831.60
6.50
$420,940.00
6 Slurry Seal
550
Ton
144.00
$79,200.00
158.00
$86,900.00
211.40
$116,270.00
TOTAL
$326,860.00
$358,899.60
$645,110.00
RESOLUTION NO. 2006-95
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR ASPHALT RUBBER
CAPE SEAL, VARIOUS STREETS, 2006 AND FURTHER
APPROPRIATING FUNDS
WHEREAS, in armwer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 3, 2006, at 11:00 a.m.,
for Asphalt Rubber Cape Seal, Various Streets, 2006 described in the specifications therefore
approved by the City Council on March 15, 2006; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Br Location
s too t
�Interi6a%*m'af Surfacing Systems, Inc. Modesto $358,899.60
Manhole Adjusting, Inc. Pico Rivera $645,110.00
WHEREAS, the City Manager recommends award of the contract for Asphalt Rubber
Cape Seal, Various Streets, 2006 be made to the low bidder, International Surfacing Systems,
Inc., of Modesto, California, in the amount of $358,900.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
contract for Asphalt Rubber Cape Seal, Various Streets, 2006 be and the same is hereby
awarded to the low bidder, International Surfacing Systems, Inc., of Modesto, California, in the
amount of $358,900; and
BE IT FURTHER RESOLVED that funds in the amount of $395,000 be appropriated
from Measure K for this project.
Daled: May 17, 2006
I hereby certify that Resolution No. 2006-95 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 17, 2006, by the following vote:
AYES: COUNCIL MEMBERS - Beckman, Hansen, Johnson, Mounce,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. SLAG TON
City Clerk
2006-95