HomeMy WebLinkAboutAgenda Report - May 17, 2006 E-04A"IlWA ITEM Eso 4
ACk CITY OF LORI
COUNCIL COMMUNICATION
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AGENDA TITLE: Accept Improvements Under Contract with Crutchfield Construction for
Water and Wastewater Main Replacement Program -- Project No. 2
MEETING DATE: May 17, 2006
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council accept the improvements under the "Water
and Wastewater Main Replacement Program — Project No. 2"
contract with Crutchfield Construction.
BACKGROUND #NFORMATION: The project was awarded to Crutchfield Construction, of Stockton,
on June 2, 2004, in the amount of $1,994,167.20. The contract has
been completed in substantial conformance with the plans and
specifications approved by City Council.
The Water/Wastewater Replacement Program is systematically replacing and, where needed, upgrading
existing umter and wastewater infrastructure within the oldest areas of the City. The wastewater
pipelines are mostly constructed of terracotta or concrete pipe, and the waterlines are largely constructed
of small diameter, cast iron or steel pipe. The majority of these pipes are in need of rehabilitation and/or
replacement. Project No. 2 is the second project scheduled in this program and tied into the
improvements installed as part of Project No. 1 (completed in the spring of 2003). Project No. 2 included
trenchless rehabilitation of approximately 12,100 lineal feet of existing 6 -inch diameter wastewater main
located in the backyards of homes and the installation of approximately 7,100 lineal feet of new water
main in the public right-of-way, along with 311 new water services. Project No. 2 is generally bounded by
Tokay Street on the north, Stockton Street on the west, Poplar Street on the south and Cherokee lane
on the east, excluding the area south of Maple Street and west of Central Avenue.
The final contract price was $2,281,665.71. A requirement of the City's Contract Change Order Policy
(Resolution 85-123) is that we inform Council of all change orders where the total of a specific change
order exceeds $25,000. Contract Change Order No. 1, in the amount o€$63,900.12, was presented to
Council at its February 16, 2005 meeting and Contract Change Order No. 2, in the amount of
$182,196.56, was presented to Council at its July 20, 2005 meeting. Contract Changer Order No. 3, in
the amount of $59,676.00, covered the addition of 389 lineal feet of 6 -inch wastewater pipe, deleted 125
lineal feet of rehabilitation of 6 -inch wastewater pipe, added 118 laterals to our quantity of
"internal/external lateral reinstatement", and added 161 lineal feet of rehabilitation work for 8 -inch
wastewater pipes. Contract Change Order No. 4, in the amount of $11,043.83, covered the installation of
two 2 -inch water services on Garfield Street and the cost to repair the storm drain line in the intersection
of Pine Street and Stockton Street. The difference between the contract amount and the final contract
price is mainly due to these four contract change orders and minor adjustments to the contract quantities.
Following acceptance by the City Council, the City Engineer will file a Notice of Completion with the
County Recorder's office. The Notice of Completion will begin the time frame for subcontractors and
suppliers to file a claim for unpaid work or materials provided for this project. The City has already
APPROVED: /�`�_ .-: _
Blair King, City Manager
J,IPROJECTSIWATER\EastsideWaterWastewaterRehab\Project 92\caccpt.doc 5/10/2006
Accept Improvements Under Contract with Crutchfield Construction for Water and Wastewater Main
Replacement Program -- Project No. 2
May 17, 2006
Page 2
received $321,326.52 in Stop Notices for this project and is withholding 125% of this amount
($401,658.15) from previous contract payments to cover these Stop Notices.
FISCAL IMPACT: Acceptance of this project will begin the warranty period for this project.
Crutchfield Construction is now out of business and no longer has an active
State Contractor's license. The City has received a letter from Tom Mayo
Construction indicating that they will respond to any warranty issues (as
agreed to in the original contract with Crutchfield Construction) that may
occur during this period. The City has also received a certificate of
of insurance from Mayo Construction. The new water mains and wastewater mains should result in a
slight decrease in maintenance costs.
FUNDING: Budgeted Funds:
Water Utility Capital Outlay Fund (181677) $1,305,516.47
Wastewater Utility Capital Outlay Fund (171022) $ 976,149.24
Contract Amount: $2,281,665.71
Ruby P te, Interim Finance Director
Richard C. Prima, Jr. /
Public Works Director C__
Prepared by Wesley K. Fujitani, Senior Civil Engineer
RCPMKFIpnf
cc: Joel Harris, Purchasing Officer
Frick Beeler, Assistant WAIVW Superintendent
CFrdrlie Swirniey, Senior Civil Engineer
J:IPROJECTSIWATER1EastsideWaterWastewaterRehab\Project #2lcaccpt.doc 511212DO6