HomeMy WebLinkAboutAgenda Report - May 3, 2006 E-05AGENDA ITEM FP5
CITY OF LOII
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding the Bid for the Purchase of White Slough Water
Pollution Control Facility Telephone System Replacement from AT&T (SBC),
of Stockton, under the Terms of the State of California CALNET Contract
($44,000)
MEETING DATE: May 3, 2006
PREPAf*D BY: Deputy City Manager
RECOM#I1EN)ED ACTION: That the City Council adopt a resolution awarding the bid for the
purchase of the Public Works Department's White Slough Water
Pollution Control Facility (WSWPCF) telephone system replacement
from AT&T (SBC), of Stockton, under the terms of the
competitively -bid State of California CALNET contract.
BACKGROUND INFORMATION: The WSWPCF telephone replacement is quoted at $41,017.03.
Staff has obtained extensive pre -sales engineering and design, and
an informal quote from AT&T (SBC) Bell under the State's CALNET
contract. During the past seven years, the City Council has
approved staff to make purchases for several communications projects from AT&T (SBC) under the
terms of the State of California competitively -bid CALNET contract, most particularly, Council Resolution
Nos. 99-53, 99-106 and 2001-220. The CALNET agreement has been written with a refresh clause that
ensures that the State (and the City) will get the lowest prices for goods and services during the term of
the contract. The CALNET contract will end in 2008.
[CALNET Contract wonting] Section 17 ANNUAL SERVICE REVIEW
For the purpose of maintaining competitiveness throughout the term of this Agreement, Contractor agrees
to a joint review of its pricing and service functionality, and marketing efforts annually to ensure State and
its customers will receive cost and technologically competitive services throughout the terms of the
Agreement. Contractor agrees that no other customer of Pacific Bell and MCI, collectively or as individual
companies, will receive better rates for a substantially similar suite of services offered under substantially
similar terms and conditions when the volume of business from the other customer is equal to or less than
the volume of business the State delivers under this Agreement.
Revised: Amendment No. 1 - 12/4/98
Lodi Municipal Code allows the use of other competitively -bid service contracts.
LMC §3.20.045 STATE AND LOCAL AGENCY CONTRACTS
The bidding process described in this code may be waived when advantageous for the city, and authorized
by the city manager for purchase of supplies, equipment or contractual services awarded in accordance
MM formally adopted bidding or negotiation procedures approved by the governing boards of other
California public agencies. Purchases or contracts in excess of twenty thousand dollars shall require the
approval of the city council. (Ord. 1763 § 2 (part), 2005)
APPROVED:
Ir King, City Manager
CADocumeft and Settingswerrin\Local settingslTemporary Internet Fi1esl0LKC41WSWPCF Telephone.doc 4/27/2006
Adopt Resolution Awarding the Bid for the Purchase of White Slough Water Pollution Control Facility
Telephone System Replacement from AT&T (SBC), of Stockton, under the Terms of the State of
California CALNET Contract ($44,000)
May 3, 2006
Page 2
The replacement of the WSWPCF telephone system is required to allow the facility to connect to the
City's main telephone PBX sv*ch over a single point-to-point T1 circuit, thus replacing multiple
off -premises telephone extension (OPX) circuits. It will also replace the existing 56Kb/s data circuit. The
shared T1 circuit will reduce the ongoing monthly circuit costs for both telephone and wide area network
(WAN) data communications. This will also increase the WAN data connection speed between sites from
56Kb/s to over 800Kb/s (one half or more of the total T1 circuit bandwidth.) The existing telephone
system is old and subject to failures, and replacement parts have become difficult to obtain. Upgrading
the WSWPCF telephone system will allow staff to be on the same system as the Civic Center, with the
same functionality and features.
ITEMS: WSWPCF Meridian Opt. 11c PBX $28,896.19
Required upgrades to core Meridian 11 c PBX and
core network equipment to facilitate T1 link $8,662.99
Initial installation of T1 circuit $1,700.00
Tax on hardware $1,757.85
Contingencies $2,982.97
Total: $44,000.00
FISCAL IMPACT: There will be a slight reduction in ongoing circuit costs and equipment
maintenance costs.
FUNDING AVAILABLE: Budgeted: WS Telephone System Upgrade (172503)
-rz,
Ruby Qate, Interim Finance Director
i
mes R. Krueger
Deputy City Manager
Prepared by Mark White, Information Systems Coordinator and Del Kerlin, Assistant Wastewater Treatment Superintendent
JRK/CMW/pmf
cc: Steve Sichwabauer, City Attorney
Joel Hillinis, Purchasing Officer
Del KeAn, Assistaf# Wastewater Treatment Superintendent
Steve Mann, Information Systems Manager
C:1Documertts and SettingsljperrinlLocal Settings7emporary Internet Fifesl0LKC41WSWPCF Telephonet.doc 4/26/2006
RESOLUTION NO. 2006-72
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE BID FOR THE PURCHASE OF THE WHITE SLOUGH WATER
POLLUTION CONTROL FACILITY TELEPHONE SYSTEM FROM AT&T
(SBC), OF STOCKTON, UNDER THE TERMS OF THE STATE OF
CALIFORNIA CALNET CONTRACT
WHEREAS, the existing White Slough Water Pollution Control Facility telephone system
is old, is subject to failures, and replacement parts have become difficult to obtain; and
WHEREAS, replacement of the White Slough Water Pollution Control Facility telephone
system is required to allow connection to the City's main telephone PBX switch over a single
point-to-point T1 circuit, instead of multiple off -premise telephone extension circuits, and
making this change will also replace the existing 56Kbls data circuit; and
WHEREAS, the shared T1 circuit will reduce the ongoing monthly circuit costs for both
telephone and wide area network data communications; and
WHEREAS, pursuant to Lodi Municipal Code §3.20.045, "State and Local Agency
Contracts," the bidding process may be waived when it is advantageous for the City, with
appropriate approval by the City Manager and City Council, to use contracts that have been
awarded by other California public agencies, provided that their award was in compliance with
their formally -adopted bidding or negotiation procedures; and
WHEREAS, staff has obtained extensive pre -sales engineering and design and an
informal quote from AT&T (SBC) under the State's CALNET contract; and
WHEREAS, staff recommends purchasing the telephone system replacement from
AT&T (SBC), of Stockton, under the terms of the State of California CALNET contract, at a cost
not to exceed $44,000.00.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the bid for the purchase of the White Slough Water Pollution Control Facility telephone system
from AT&T (SBC), of Stockton, under the terms of the State of California CALNET contract, at
a cost not to exceed $44,000.00.
Dated: May 3, 2006
________________________
l hereby certify that Resolution No. 2006-72 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 3, 2006, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mourne, and
Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS -- None
ABSTAIN: COUNCIL MEMBERS — None '
SUSAN J. BLACK ON
City Clerk
2006-72