HomeMy WebLinkAboutAgenda Report - April 19, 2006 E11AGENDA ITEM Ew kk
CITY OF LODI
COUNCIL COMMUNICATION
fM
AGENDA TITLE: Adopt Resolution Accepting Improvements for the Harney Lane Canal
Crossing Project and Appropriating Additional Funds for Applicable
Reimbursements ($66,520)
MEETING DATE: April 19,2006
PREPARED BY: Public Works Director
RECOMMENDEDACTION: That the City Council adopt a resolution accepting the Harney Lane
Canal Crossing improvements and appropriating additional funds for
applicable reimbursements.
BACKGROUND INFORMATION: Improvements at the Harney Lane Canal Crossing have been
completed in substantial conformance with the requirements of the
Improvement Agreement between the City of Lodi and
K & W Development, LLC, as approved by the City Council on
November 17, 2004, and as shown on Drawings No. 004D019-01 through 004D019-09.
The project consists of widening the Woodbridge Irrigation District (WID) canal crossing at Harney Lane,
located east of the Century Meadows One, Unit 3 development and west of Ham Lane.
The widening of the canal crossing was required as a condition of approval for the adjacent
Century Meadows One, Unit 3 residential development. Underthe terms of the improvement agreement
for that project approved by Council on November 3,2004, the developer, K & W Development, LLC, was
required to enter into a separate improvement agreement with the City covering the installation of
improvements to widen the WID canal crossing at Harney Lane and extend a 10 -inch public water main
across the WID canal.
The Harney Lane WID canal crossing and associated water main extension are included in the Streets
and Water Facilities categories of the Development Impact Mitigation Fee Program. City Council, at its
meeting of November 17, 2004, approved an appropriation of $832,000 to cover the City's portion of the
canal crossing costs. Staff is now requesting an additional appropriation of $66,519.84 to cover extra
work items performed during the construction of the new canal crossing. The attached exhibit shows a
break down of the total costs for this project. The extra work items include an additional $43,350 to
remove and replace unsuitable material beneath the new box culvert: $20,595 to extend electric conduit
to Ham Lane; $19,636 to revise the wrought iron fence layout; $13,348 to add expansion joints to the
10 -inch water main across the box culvert; and $7,210 for other miscellaneous items of work.
The actual testing costs for this project were less than expected, and the original improvement
agreement included a contingency of $29,131, The request for additional funds is less than the cost of all
of the extra work items.
APPROVED: %. -,
Blao-4*, City Manager
J PROJECTSISTREETS1Harney Lane Canal Crossing= accept doc - -
4113/2006
Adopt Resolution Accepting Improvements for the Harney Lane Canal Crossing Project and
Appropriating Additional Funds for Applicable Reimbursements ($66,520)
April 19, 2006
Page 2
FISCAL IMPACT: There should be a slight decrease in long-term maintenance costs as a result of
this project.
FUNDING: IMF— Local Street Facilities (MBC004) $ 53,171.84
IMF —Water Facilities (MWSX006) $ 13,348.00
Ruby I`iste, Interim Finance Director
Richard C. Prima, Jr.
Public Works Director
Prepared by Wesley K. Fujitani. Senior Civil Engineer
RCPIW KFlpmf
Attachment
cc. City Attorney
Senior Civil Engineer- Development Services
Street Superintendent
Senior Engineering Technician
Woodbridge Irrigation District
J +FROJECTSISTREETS1Harney Lane Canal CrossinglCC_accept doc 41512006
Demolition
Cutoff Dam and Diversion Pipeline
Culvert Structure
Concrete Work
Slope Protection
Water Main and Fittings
Fencing
Utility Conduits
Fill and Import Material
Harney Lane Pavement Section
Signage and Striping
Traffic Control
Permit Fee and Contract Costs
Contingencies
Engineering, Design & Improvement Plans
Construction Staking, Billing Review, As -built
Plans and Certifications
Compaction Testing, Concrete Testing
TOTAL
HARNEY LANE CANAL CROSSING
Project Costs
from
Improvement
Actual Project
Agreement
Costs
$
17,000.00
$
17,000.00
$
49,000.00
$
49,000.00
$
276,600.00
$
276,600.00
$
25,000.00
$
25,000.00
$
32,800.00
$
32,800.00
$
18,500.00
$
18,500.00
$
108,000.00
$
108,000.00
$
3,000.00
$
3,000.00
$
25,800.00
$
25,800.00
$
122,254.00
$
122,254.00
$
30,000.00
$
30,000.00
$
10,000.00
$
10,000.00
$
9,044.00
$
9,044.00
$
29,130.97
$
-
$
35,309.21
$
35,521.66
$
22,566.77
$
21,907.24
$
17,995.05
$
9,964.00
EXTRA WORK ITEMS
Overexcavation and Recompaction
$
43,350.00
Install Expansion Joints in 10 -inch Water Main
$
13,348.00
Extend Elec. Conduit to Ham Lane
$
20,585.00
Add 8 -inch Steet Casing for Gas Utility
$
1,666.37
Relocate Utility Conduit
$
713.32
Revise Striping Layout and Perform Additional Striping
$
4,830.00
Revise Wrought Iron Fence
$
19,636.25
$
832,000.00
$
898,519.84
When Recorded, Return to:
C iof Lodi City Clerk's Office
P.O. Box 3006
Lodi. CA, 95241-1910
RESOLUTION NO. 2006-59
A RESOLUTION OF THE LODI CITY COUNCIL
ACCEPTING THE DEVELOPMENT IMPROVEMENTS
INCLUDED IN THE IMPROVEMENT AGREEMENT FOR
HARNEY LANE CANAL CROSSING IMPROVEMENTS,
AND FURTHER APPROPRIATING ADDITIONAL
FUNDS FOR APPLICABLE REIMBURSEMENTS
The City Council of the City of Lodi finds:
1. That the requirements of the Improvement Agreement between the City of Lodi and
K & W Development, LLC for the improvements in Harney Lane Canal Crossing
Improvements have been substantially complied with. The improvementsare shown on
Drawing Nos. 004D019-01 through 004D019-09, on file in the Public Works Department
and as specifically set forth in the plans and specifications approved by the City Council
on November 17,2004; and
2. That additional funds be appropriated in the amount of $66,520 for applicable
reimbursements.
Dated: April 19, 2006
I hereby certify that Resolution No. 2006-59 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 19, 2006, by the following vote:
AYES: COUNCIL MEMBERS —Beckman, Hansen, Johnson, Mounce, and
Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. Bt_AC STON
City Clerk
2006-59
CITY COUNCIL CITY OF LODI
SUSAN HITCHCOCK.
Mayor
BOB JOHNSON,
Mayor Pro Tempore
JOHN BECKMAN +„
LARRY D. HANSEN
JOANNE MOUNCE PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET 1 P.O. BOX 3006
LOOT. CALIFORNIA 95241-1910
TELEPHONE (209) 333-6706 / FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http://www.lodi.gov
April 13. 2006
Woodbridge Irrigation District
18777 N. Lower Sacramento Road
Woodbridge, CA 95258
BLAIR KING,
City Manager
SUSAN J. BLACKSTON,
City Clerk
0. STEPHEN SCHWAEAUER.
City Attorney
RICHARD C. PRIMA, JR..
Public Works Director
SUBJECT: Adopt Resolution Accepting I m provements for the Harney Lane Canal
Crossing and Appropriating Additional Fundsfor Applicable
Reimbursements ($66,520)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, April 19, 2006. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston. City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Wesley Fujitani,
Senior Civil Engineer, at (209) 333-6800, extension 2690.
7'"• .
Richard C. Prima, Jr.
l' • Public Works Director
RCP/pmt
Enclosure
cc: City Clerk
J:NPROJECTSISTREETSIHamey Lane Canal Crossing\NCC acoept_doc
CITY COUNCIL
CITY OF L O D I
SUSAN HITCHCOCK.
Mayor
BLAIR KING,
City Manager
BOB JOHNSON.
SUSAN J. BLACKSTON,
Mayor Pro Tempore
City Clerk
JOHNBECKMAN
+aby_
LARRY 0. HANSEN
0. STEPHEN SCHWABAUER
JOANNE MOUNCE
PUBLIC WORKS DEPARTMENT
City Attorney
CITY HALL, 221 WEST PINE STREET 1 P.O. BOX 3006
RICHARD C PRIMA, JR.,
LOOI, CALIFORNIA 95241-1910
Public Works Director
TELEPHONE (209) 333-67061 FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http://www.lodi.gov
April 20, 2006
K 8 W Development, LLC
816 W. Lodi Avenue
Lodi, CA 95240
SUBJECT: Harney Lane Canal Crossing
A. M. Stephens Construction Company, Inc.
P.O. Box 1867
Lodi, CA 95241
The City Council of the City of Lodi, at its meeting on April 19, 2006, accepted the public
improvements that were made in the subject project.
Enclosedfor your files is a copy of the resolution accepting the public improvements.
From the date of the resolution, the City of Lodi will maintain the street and other public
improvements installed within rights-of-way and public utility easements as shown on the
approved plans.
A copy of this letter will be sent to your bonding agency in order that the bond covering
faithful performance can be exonerated. The bond covering labor and materialswill have
to remain in effect for a period of ninety days from the date of the resolution in
conformancewith State law.
If you have any questions, please contact Rebecca Areida,
(209)) 333-6800, ext. 2658, or me at (209) 333-6709.
F. Wally Sand�hn
City Engineer
FWS/pmf
Enclosures
cc: Electric Utility Department
WaterMastewater Division
Street Division
City Clerk
Management Analyst
Truex Insurance Agency
J:IPROJECTSISTREETS\Harney Lane Canal CrossinglLAccept.doc
Management Analyst, at
CITY COUNCIL CITY OF L O D I
GLAIR KING.
SUSAN HITCHCOCK,
City Manager
Mayor 1
BOB JOHNSON, SUSAN J. BLACKSTON,
Mayor Pro Tempore City Clerk
JOHNBECKMAN +�
LARRY D. HANSEN D. STEPHEN SCHWABAUER.
JOANNE MOUNCE PUBLIC WORKS DEPARTMENT City Attorney
CITY HALL, 221 WEST PINE STREET I P.O. BOX 3006 RICHARD C. PRIMA, JR..
LOOT. CALIFORNIA 95241-1910 Public Works Director
TELEPHONE (209) 333-6706 1 FAX (209)333-6710
EMAIL pwdept@lodi.gov
http://www.lodi.gov
April 20, 2006
Jeff Tokunaga, Attorney -in -Fact
Truex InsuranceAgency
2291 W. March Lane
Stockton, CA 95207
SUBJECT: Harney Lane Canal Crossing
The City Council of the City of Lodi, at its meeting on April 19, 2006, accepted the public
improvements in the subject project. A copy of the resolution is enclosed.
This letter is your authorization to exonerate the bond covering faithful performance. The
bond covering labor and materials must remain in effect until July 18, 2006, in
conformancewith the requirementsof State law. You will receive no further
correspondence regarding the release of the bond for labor and materials unless a claim is
filed
If you have any questions, please contact Rebecca Areida, Management Analyst, at
(209) 333-6800, ext. 2658, or me at (209) 333-6709.
'1
F. Wally Sandelin
City Engineer
FWSIRA/pmf
Enclosures
cc: K & W Development, LLC
A. M. Stephens Construction Company, Inc.
City Clerk
Management Analyst
J:IPROJECTSISTREETSIHarneyr Lane Canal CrossinglLBond.doc