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HomeMy WebLinkAboutAgenda Report - April 19, 2006 E-10AGENDA ITEM 6110 CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for Lower Sacramento Road Widening Project, Kettleman Lane to Harney Lane, and Appropriating $5,000 and Receive Notification of Contract Change Orders and Property Owner Reimbursement MEETING DATE: April 19,2006 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution accepting the improvements under the "Lower Sacramento Road Widening Project, Kettleman Lane to Harney Lane" contract and appropriating $5,000. In accordance with the Contract Change Order Policy, the City Council is being informed of the change orders approved by the City Managerfor this project since the July 20, 2005, Council meeting. The Council is also being informed of reimbursement that is due to the property owner. BACKGROUND INFORMATION: The project was awarded to George Reed, Inc., of Lodi, on March 16, 2005, in the amount of $2,623,300. The contract has been completed in substantial conformance with the plans and specifications approved by City Council. The original contract completion date was January 6, 2006. Changes in the design and scope of work resulted in the extension of the completion date to January 26, 2006. The projectwas substantially complete and in use by the City on November 1, 2005. The delay in final acceptance of the project was due to issues with the weather and coordination with the associated County project. Detailed below is a description of contract change orders approved by the City Manager since the July 20, 2005 Council meeting. The total cost of change orders to date is $708,267.88 or 27% of the original contract. Change Order No. 1 ($12,815) was for the removal of trees within the street right of way. Change Order No. 2 ($466,762.25) was a major redesign of the project that included adding the median areas to the roadway and was approved by Council on July 20, 2005. Excluding Change Order No. 2, the total of contract change orders is $241,505.63 or 9.21 % of the original contract. Including all change orders, the total contract amount to date is $3,331,567.88. More detailed descriptions and backup information for the change orders are available in the Public Works Department. Change Order No. 3 — This change order is for the cost of adding electrical conduit crossings for future development as requested by the Electric Utility Department. ($20,278.20) Change Order No. 4 —This change order is for the cost of importing soil for the median landscape areas. This work was originally planned to be included in the Median Landscape contract but was included in the roadway project so that traffic would be less impacted. ($39,340.00) Chanqe Order No. 5 —This change order is for the cost of rebuilding two existing sewer manholes, change in the materials used for 13water blow -off valves, and removal and replacement of unsuitable subgrade materials. ($29,080.36) Chanqe Order No. 6 —This change order is for the cost of adding tactile warning devices at the sidewalk curb ramps, as required by the Americans with DisabilitiesAct (ADA). ($3,127.00) Change Order No. 7 —This change order is for the cost of additional work the contractor had to perform due to errors in design and surveying during construction. ($43,119.17) This cost was offset by additional work performed and higher cost of materials which was included at no additional cost to the City. APPROVED: J '` Blair Kirf?City Manager J1 PROJECTS/STREETSILWRSACTOIHARNEYKETTLEMANICAccept_CCO doc 4/1412006 Adopt Resolution Accepting Improvements Under Contract for Lower Sacramento Road Widening Project, Kettleman Lane to Harney Lane, and Appropriating $5,000 and Receive Notification of Contract Change Orders and Property Owner Reimbursement April 19, 2006 Page 2 Chanqe Order No. 8 — This change order is for the cost of additional street signage required to meet standard needs until associated projects (County Curve, etc.) are completed. ($3,944.50) Change Order No. 9 —This change order is for the cost of repairing damaged electrical conduits. ($6,053.93) Change Order No. 10 —This change order is for costs the contractor incurred providing concrete demolition and water and storm drain service to the property at 13786 Lower Sacramento Road. The City was obligated for these services under the right-of-way agreement. ($5,309.06) Change Order No. 11 —This change order is for the cost of adding the concrete apron at the landscape medians. This work was originally planned to be included in the Median Landscape contract but was included in the roadway project so that traffic would be less impacted. ($20,150.00) Chanae Order No. 12 —This change order is for the cost impacts to the contractor as a result of construction staking, design coordination and work schedule issues. The contractor worked extra shifts to meet the original road opening deadline (November 1, 2005). The issues that created the delays were not within the contractor's control. ($38,288.41) Change Order No. 13 —This change order is for the cost of repairing three trench settlement areas. One area is at a PG&E trench. PG&E will be charged for costs associated with their trench. (Not to Exceed $20,000.00) Included in the project cost are improvements to the property at 13786 Lower Sacramento Road associated with the provision of sewer service, water service, driveway access restoration of site drainage that was agreed upon by the City Council during a closed session on May 4, 2005. The property owner contracted for these services. The total improvement project cost for the work amounted to $43,416.00 that consists of $37,600.00 in construction costs and $5,816.00 in fees. The fees will be reimbursed upon sale, development or significant modification/remodel to the existing residence. The actual improvement costs exceeded the staff estimate of $15,000.00 due to unforeseen site conditions. Staff believes the costs to be reasonable and justified with receipts. Following acceptance by the City Council, the City Engineerwill file a Notice of Completion with the County Recorder's office. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Requested Appropriation: $5,000 from Measure K Congestion Relief funds. There are sufficient funds budgeted for this project for payment of the change orders listed above. L� 72 . pac 4+ Ruby FWte, Interim Finance Director �t Richard C. Prima, Public Works Dire Prepared by Gary Wiman. Construction Project Manager RCPIGWlpmf cc: Joel Harris. Purchasing Officer G a y Wiman. Construction Project Manager J,PROJECTSISTREETSNLWRSACTONHARNEYKETTLEMANICAccept_CCO docCAccept_CCO doc 4/1312006 RESOLUTION NO. 2006-58 A RESOLUTIONOF THE LOUI CITY COUNCIL ACCEPTING IMPROVEMENTS UNDER CONTRACT FOR LOWER SACRAMENTO ROAD WIDENING PROJECT, KETTLEMAN LANE TO HARNEY LANE, AND FURTHER APPROPRIATING $5,000 AND RECEIVE NOTIFICATION OF CONTRACT CHANGE ORDERS AND PROPERTY OWNER REIMBURSEMENT WHEREAS, the contract for the Lower Sacramento Road Widening Project, Kettleman Lane to Harney Lane, project was awarded to George Reed, Inc,, of Lodi, on March 16,2005, in the amount of $2,623,300: and WHEREAS, the original contract completion date was January 6, 2006. Changes in the design and scope of work resulted in the extension of the completion date to January 26, 2008. The project was substantially complete and in use by the City on November 1, 2005. The delay in final acceptance of the project was due to issues with the weather and coordination with the associated County project: and WHEREAS, the contract has been completed in substantial conformance with the plans and specifications approved by City Council: and WHEREAS, the total cost of change orders to date is $708,267.88 or 27% of the original contract. Contract Change Orders, as approved by the City Manager since July 20, 2005, are identified as follows: Change Order No. 2 - This was a major redesign of the project that included adding the median areas to the roadway and was approved by Council on July 20,2005 ($466,762.25), Change Order No. 3 - This change order is for the cost of adding electrical conduit crossings for future development as requested by the Electric Utility Department ($20,278.20). Change Order No. 4 - This change order is for the cost of importing soil for the median landscape areas. This work was originally planned to be included in the Median Landscape contract but was included in the roadway project so that traffic would be less impacted ($39,340.00). Change Order No. 5 - This change order is for the cost of rebuilding tiro existing sewer manholes, change in the materials used for 13 water blow -off valves, and removal and replacement of unsuitable subgrade materials ($29,080.36). Change Order No. 6 - This change order is for the cost of adding Americans with Disabilities Act required tactile warning devices at the sidewalk curb ramps ($3,127.00). Chanae Order No. 7 - This change order is for the cost of additional work the contractor had to perform due to errors in design and surveying during construction ($43,119.17). Change Order No. 8 - This change order is for the cost of additional street signage required to meet standard needs until associated projects (CountyCurve, etc.) are completed ($3,944.50). Change Order No. 9 - This change order is for the cost of repairing damaged electrical conduits ($6,053.93). Change Order No. 10 - This change order is for costs the contractor incurred providing concrete demolition and water and storm drain service to the property at 13786 Lower Sacramento Road. The City was obligated for these services under the right-of-way agreement ($5,309.06). Change Order No. 11 - This change order is for the cost of adding the concrete apron at the landscape medians. This work was originally planned to be included in the Median Landscape contract but was included in the roadway project so that traffic would be less impacted ($20,150.00). Chanae Order No. 12 — This change order is for the cost impacts to the contractor as a result of construction staking, design coordination, and work schedule issues. The contractor worked extra shifts to meet the original road opening deadline (November 1, 2005). The issues that created the delays were notwithin the contractor's control ($36,288.41). Chanae Order No. 13 — This change order is for the cost of repairing three trench settlement areas. One area is at a PG&E trench. PG&E will be charged for costs associated with its trench (not to exceed $20,000.00). WHEREAS, included in the project cost are improvements to the property at 13786 Lower Sacramento Road associated with the provision of sewer service, water service, driveway access restoration of site drainage that was agreed upon by the City Council during a closed session on May 4, 2005. The property owner contracted for these services. The total improvement project cost for the work amounted to $43,416.00 that consists of $37,600.00 in construction costs and $5,616.00 in fees. The fees will be reimbursed upon sale, development, or significant modification/remodel to the existing residence. The actual improvement costs exceeded the staff estimate of $15,000.00 due to unforeseen site conditions. Staff believes the costs to be reasonable and justified with receipts. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby accept the improvements under the contract for Lower Sacramento Road Widening Project, Kettleman Lane to Harney Lane, and hereby directs the City Engineer to file a Notice of Completion with the County Recorder's office; and BE IT FURTHER RESOLVED that the Lodi City Council hereby receives notification of Contract Change Orders and property owner reimbursement; and BE IT FURTHER RESOLVED that the City Council of the City of Lodi does hereby appropriate $5,000 for reimbursement to the property owner. Dated: April 19,2006 hereby certify that Resolution No. 2006-58 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 19, 2006, by the following vote: AYES: COUNCIL MEMBERS— Beckman, Hansen, Johnson, Mounce, and Mayor H itchcock NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None SUSANY J. BtAOK TON City Clerk X11.