HomeMy WebLinkAboutAgenda Report - April 10, 2007 B-01 SMAGENDA ITEM 6 do I
CITY OF LOW
COUNCIL COMMUNICATION
r
AGENDA TITLE: Adopt Itesolutlion Certifying Negettve Decleratton and Authorizing
City M*nager to Execute Contracts for Construction, Testing and InspecOon,
and Construction Administration for White Slough Water Pollution Control
Facility Phase 3 Improvements Project ($17,543,774 Contracts) and to Adjust
Existing Appropriations (;20,600,00 Total Project)
MEETING DATE: April 19, 2007
PREPARED BY: Public Works Director
RECONMEMEO ACTION: Adopt a resolution certifying the negative declaration and
authorizing the City Manager to execute the construction contract
for the above project to Western Water Constructors, Inc., of Santa
Rosa ($16,387,000); the testing and inspection contract to Krazan &
Associates, of Modesto ($354,320); the environmental survey to LSA & Associates, of Rocklin ($2,000);
and the construction administration services contract with West Yost & Associates ($800,454) and to
adjust existing appropriations. The appropriation adjustments include closing completed engineering
tasks and projects with no net increase in appropriations.
BACKGROUND INFORMATION: The City has made substantial progress on the State -mandated
improvements at the White Slough Water Pollution Control Facility.
Phase 1 -- Interim Aeration Improvements and miscellaneous
electrical and earthwork improvements was completed in 2003.
Phase 2 — Year 2004 Improvements Project, which was completed in 2006, included the installation of
tertiary fikers, UV disinfection equipment, additional aeration improvements, emergency generator, and
associated electrical and mechanical facilities.
The Phase 3 project includes the construction of an additional secondary clarifier, an additional digester,
aeration basins, headworks modifications, minor administration building modifications, and associated
electrical, mechanical, utility, site preparation and demolition work. The improvements to the secondary
process are necessary to meet current and anticipated State of California regulatory requirements and
improve treatment process reliability.
The California Environmental Quality Act (CEQA) requires that projects be reviewed for their potential to
create environmental impacts. The process requires that potential areas of impact be identified and a
level of significance assessed. Staff and our consultants prepared an Initial Study/Proposed Negative
Declaration to review and assess potential impacts. The Initial Study/Proposed Negative Declaration was
sent to various agencies for review, was published, and we posted our intent to issue a Negative
Declaration for the required 30 -day period, from January 30, 2007 through March 1, 2007. This project
was found to have no significant impacts that could not be mitigated by making changes to, or placing
conditions on, the project. The City did not receive any comments from any reviewing agencies
concerning environmental impacts of this project.
APPROVED:
Blai(-Kip , City Manager
K.IWPIPRO,ECTSISEWERNWSWPCF1White SlbughwPCF Phase 3 Improvements 20071CC Award WSWPCF Phase 3 2007 .dos 415/2U07
Adopt Resolution Certifying Negative Declaration and Authorizing City Manager to Execute Contracts for
Construction, Testing and Inspection, and Construction Administration for White Slough Water Pollution
Control Facility Phase 3 Improvements Project ($17,543,774 Contracts) and to Adjust Existing
Appropriations ($20,600,000 Total Project)
April 10, 2007
Page 2
In conclusion, staff finds that the proposed project has complied with environmental requirements and is
therefore exempt from further review under CEQA. Negative Declaration ND -06-01 adequately
addresses potental environmental impacts that could occur as a result of this project. No significant
impacts are anticipated that can not be mitigated by conditions placed on the project.
,,.
Plans and specifications for this project were approved on January 17, 2007. A prequalification process
was included to determine eligible bidders and ensure that bidding contractors have the necessary
background to perform the work. The bid opening for the construction contract was March 15, 2007, and
the following three bids were received.
Bidder
Location
Bid
Engineer's Estimate
$
23,000,000
Western Water Constructors, Inc.
Santa Rosa
$
16,387,000
C. W. Roan Construction
Danville
$
17,472,000
Pacific Mechanical Corp.
Concord
$
18,021,000
Staff recommends awarding the construction contract to Western Water Constructors, Inc. In addition to
submittiMU the lowest bid, Western Wafter Constructors has provided satisfactory work on the
White Slough Phase 1 and 2 projects.
Testing and Inspection services for Phase 1 and 2 were provided by Krazan & Associates. Krazan &
Associates also provides an inspector who acts as the Building Inspector and has been approved by the
Building Department to represent their interests. This is a Time and Materials contract.
Staff recommends LSA & Associates perform the environmental survey work. Three proposals were
received for the Environmental Survey Work: LSA ($2,000), Krazan & Associates ($3,200) and SWCA
Environmental Consultants ($3,310).
Staff recommends West Yost & Associates perform the construction administration services. As the
Design Engineer for this project, West Yost is ideally suited to perform these duties. This is a Time and
Materials contract with a not -to -exceed maximum.
The total project estimate for Phase 3 is $20,600,000 which includes: prepurchased equipment,
construction administration sorvices, Environmental Survey, construction contract, testing and inspection
contract, construction contingencies and other project -associated expenses.
This project, as well as other related projects for the White Slough treatment facility, was included in the
current fiscal year budget, with essentially "place -holder" amounts. Other projects are ones carried over
from previous years. Some of these carry-over projects are completed and the remaining funds should
be made available for this project as shown below:
K 1WP%PROJECTS\SEN►ERIWSWPCF\Whiten SloughWPCF Phase 3 Improvements 20071CC Award WSWPCF Phase 3 2007 .doc 41SM007
Adopt Resolution Certifying legative Declaration and Authorizing City Manager to Execute Contracts for
Construction, Testing and Inspection, and Construction Administration for White Slough Water Pollution
Control Facility Phase 3 Improvements Project ($17,543,774 Contracts) and to Adjust Existing
Appropriations ($20,600,000 Total Project)
April 10, 2007
Page 3
Phase 1 Design
Value ErIgineering
Capacity. Fee Update
Standby 'ower Design
Phase 2'Improvements
Phase 31Dessign
Land Acquisition
Wetland
Alternative Discharge Study
Bishop Cut Flow Monitoring
Total:
$144,000 Completed
19,000 Completed
8,000 Completed
11,000 Completed
1,301,000 Completed
1,600,000 Completed
5,000,000 Project on hold/defer
5,000,000 Project on hold/defer
212,000 Completed
26.000 Completed
$13,321,000
The Phase 3 Construction arrtount budgeted in the 2007 Budget is $16,000,000. Thus, the total
appropriations for Whke Slough is just over $29 million. The total Phase 3 project, including all project
elements, is $20.6 million as sthown below:
Item
Amount
Construction
Construction Contract (We nn Water)
$16,387,000
Repair 48" Domestic Outfall 1-ine
$80,000
Plan Cl�ck/Permit Fee EstiMate
$135,000
Plan Printing Costs Estimate
$10,000
Project bllammemont (City S
$240,000
Copy/SBipping Expenses Eomate
$5,000
Environ0nental Inspection (L$A & Assoc.)
$2,000
Testing a& Inspection (Krazan & Assoc.)
$354.320
Con ruction Total $17,213,320
EquipMent Purchase
Office Furniture $10,000
Admin Suilding Equipment $10,000
Aeration System Upgrade PO (Parkson) 3809.029
Efluipmerrt Total $629,029
Enginapring Services
WYA AdditkmW Design Services $65,000
WYA Contract Administration x.454
En$ineeriny Total $U6,464
Project Total $18,707,803
Project Contingency $1.892.197
Phase 3 ProjsO Total Budget $20,600,000
K:1WP1PRO ACTSISEWER\WSWPCF1WhiteSloughWPCF Phase 3 Improvements 20071CC Award WSWPCF Phase 3 2007 .doe 4/5/2007
Adopt Resolution Certifying Negative Declaration and Authorizing City Manager to Execute Contracts for
Construction, Testing and Inspection, and Construction Administration for White Slough Water Pollution
Control Facility Phase 3 Improvements Project ($97,543,774 Contracts) and to Adjust Existing
Appropriotions ($20,600,000 Total Project)
April 10, 2007
Page 4
Upon approval, staff will ameed the appropriations accordingly. (See Fiscal Impact section below.)
F utgreJJgM XPi+ Jects
In 2003, as the City commended Phase 1 of the treatment upgrades to the White Slough Facility, cost
estimates for the three proposed phases totaled nearly $52 million. In 2004, when a rate and financing
study wn conducted, total coots were estimated at $48 million, and rates and our financing plan were
adjusted accordingly. Now, in 2007, the total of the three phases is estimated at approximately
$44 million. While this is a very positive result of thoughtfully planning, designing and building the
improvements, a number of future projects and uncertainties still need to be considered. They include:
IssUwfPIRiect P, o_tentilW Notes
Land Acquisition Unknovon The need for additional land, both in terms of area and cost, is.
still uncertain. Given that the Facility currently (and for the
near future) can meet discharge standards, and the future
potential of utilizing recycled water on other lands, additional
land may not be needed. Our land needs are dependent on
land application of biosolids and industrial wastewater. While
we believe our next State permit will contain more conditions
on land application, we have not seen a draft permit and are
currently studying alternatives to meet the conditions we
believe will be placed. In addition, prices have risen on
surrounding land which may make the cost of other
alternatives more feasible.
Treatment Wetland $5+ million Much of the cost of the Phase 3 project includes aeration
capacity to reduce nitrogen in the effluent, which was one of
the purposes of the wetland. Other purposes — reducing
temperature and metals — may not be necessary pending the
results of site-specific receiving water studies which we
believe will be allowed in our new permit.
Salinity Unknown, but Our new permit will include a limit on salinity, but based on
$$$ conversations with Regional Board staff, we will be able to
meet this limit.
Storage Ponds $3 to $6 Additional storage will likely be needed to provide operational
million flexibility to manage plant upsets and irrigation demands.
Additional storage will certainly be needed if a recycled water
distribution system is implemented. Studies on these needs
are underway.
Trunk Sewer $7.5 million Although the Phase 3 project includes some minor repairs on
Rehabitation the pipeline between Lodi and the Facility, the entire length of
the line is in need of rehabilitation in the next year.
K:1WP\PROJECTS1SEWEflIWSWPCFMhiteSloughWPCF Phase 3 Improvements 20071CG Award WSWPCF Phase 3 2007 .doc 4/5/2007
Adapt Resolution Certifying Negative Declaration and Authorizing City Manager to Execute Contracts for
Construction, Testing and Inspection, and Construction Administration for White Slough Water Pollution
Control Facility Phase 3 Improvements Project ($17,543,774 Contracts) and to Adjust Existing
Appropriations ($20,600,000 Total Project)
April 10, 2007
Page 5
Other regulatory $0.5+ million In the next few years, the City will need to continue with
issues/studies groundwater monitoring and evaluation and the receiving
water studies mentioned above. In addition, the San Joaquin
Valley Air Pollution Control District is proposing new rules on
land application of biosolids, animal manure and chicken litter
which could affect our biosolids land application practices.
FISCAL WPACT: As noted above, the rate increase adopted in 2004 assumed a three-phase
project and included allowances for three COP financings, and two
financings have been done. Approximately $13.3 million of proceeds from
the second financing is stili available for this project and an additional
$1.5 million in wastewater impact fees is also available. Thus, the third financing, which will be needed to
complete this project, will not have to be made immediately. Staff will be working with our financial
advisor on the timing and amount of future financing(s), taking into account the above described issues
and projects, as well as potentially refinancing the older 1991 Certificates of Participation if it makes
financial sense.
FUNDING AVAILABLE:
Evalns, Budget Manager
Richard C. Prima, Jr.
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
cc: Chary Swintley, Water Services imager
Del Klin, Wastewater Treatment 4uperintendent
Bruce West, West Yost and Assoc*es
Tom E*nphy, LaMbnt Financial Se*ices
K.IWPIPRC)SCTS%SEWERIWSWPCF1White SloughWPCF Phase 3 Improvements 20071CC Award WSWPCF Phase 3 2007 .doe x1512007
RESOLUTION NO. 2007-67
A RESOLUMN OF THE LODI CITY COUNCIL CERTIFYING THE
NEGATIVE IDECLARATION AND AUTHORIZING CITY MANAGER
TO EXECUTIE CONTRACTS FOR CONSTRUCTION, TESTING AND
INSPECTON, AND CONSTRUCTION ADMINISTRATION FOR
WHITE %OUGH WATER POLLUTION CONTROL FACILITY
PHASE 3 IMPROVEMENTS PROJECT, AND TO FURTHER
ADJUST EXISTING APPROPRIATIONS
WHEREAS, the City has made substantial progress on the State -mandated
improvements at the White Slough Water Pollution Control Facility. Phase 1—Interim Aeration
Improvements and misce#aneous electrical and earthwork improvements were completed in
2003; and
WHEREAS, Phase 2 — Year 2004 Improvements Project, which was completed in 2006,
included the installation of tertiary filters, UV disinfection equipment, additional aeration
improvements, emergency generator, and associated electrical and mechanical facilities; and
WHEREAS, the Phase 3 project includes the construction of an additional secondary
clarifier, an additional digester, aeration basins, headworks modifications, minor administration
building modifications, and associated electrical, mechanical, utility, site preparation, and
demotion work. The improvements to the secondary process are necessary to meet current
and anticipated State of California regulatory requirements and improve treatment process
reliablity; and
WHEREAS, City staff and consultants prepared an initial Study/Proposed Negative
Declaration to review and assess potential impacts, which was reviewed by various aencies
with no comments received, pubNshed and the City posted its intent to issue a. Native
Declaration for the required 30 -day period, from January 30, 2007 through March 1, 2007; and
WHEREAS, following the environmental review of the project, it was determined that
there were no significant environmental impacts that could not be adequately mitigated and
staff therefore recommends that the City Council certify the filing of a Negative Declaration as
adequate environmental documentation for the White Slough Water Pollution Control Facility
Phase 3 Improvements Project; and
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 15, 2007, at
11:00 a.m., for the White Slough Water Pollution Control Facility Phase 3 Improvements
Project, described in the specifications therefore approved by the City Council on January 17,
2007; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
_ LMetiM Bich _
Englinrer's Esttmft .$23,008,000
Western Water Constructors, Inc. Santa Rosa $16,387,000
C. W. Roen Construction Danville $17,472,000
Pacific Mechanical Corp. Concord $18,021,000
WHEREAS, staff recommends award of the contract for White Slough Water Pollution
Control Facility Phase 3 Ir0provements Project to Western Water Constructors, Ipc., of Santa
Rosa, California, in the am6unt of $16,387,000; and
WHEREAS, staff recommends award of a time and materials contract for testing and
inspection services to Krazan & Associates, who performed the work for Phase 1 and 2 of this
project, and
WHEREAS, three proposals were received for the environmental survey work as
follows:
LSA $2,000
Kraxan & Associates $3,200
SWCA Envisonmentai Consultants $3,310
WHEREAS, staff recommends award of the contract for the environmental survey work
to LSA & Associates; in the amount of $2,000; and
WHEREAS, staff recommends award of a time and materials contract with West Yost &
Asso*tes to perform the construction administration services. As the Design Engineer for this
proje!d, West Yost is ideally suited to perform these duties, and
WHEREAS, staff recommends reallocating existing appropriations listed below to the
Whita Slough Water Pollutlon Control Facility Phase 3 Improvements Project:
DMkaffAak
Bsl@M
(rcwndM
Ness
Phase 1 Design
$
144,000
Completed
Value Engineering
$
19,000
Completed
C"q`y Fee U d
$
8,000
Completed
Standby Power D4gn
$
11,000
Completed
Phase 2 Improvements
$
1,301 000
Completed
Phase 3 Design
$
1,600,000
Completed (double
budgeted)
Land Acquisition
$
5,000 000
Project on hold/defer
Wetland
$
5,000 000
Project on hold/defer
Alternative Dischar a Stud
$
212,000
Completed
Bishop Cut Flow MOnitoring
Total:
1 26,000
$13,321,000
Completed
WHEREAS, the total project estimate for Phase 3 is $20,600,000, which includes:
prepurchased equipment, construction administration services, environmental survey,
construction contract, tesing and inspection contract, construction contingencies, and other
project -associated expenses.
NOW, THEREFORE, THE LODI CITY COUNCIL HEREBY FINDS AS FOLLOWS:
1) That the City Council has reviewed
filing of a Legative Declaration as
the White Slough Water Pollution
Project; and
all documentation and hereby certifies the
adequate environmental documentation for
Control Facility Phase 3 Improvements
2
2) That the Cllty Council hereby awards the contract for White Slough Water
Pollution Control Facility Phase 3 Improvements Project. to Western Water
Constructors, Inc., of Santa Rosa, California, in the amount of $16,387,000; and
3) That the City Council hereby awards a time and materials contract for testing
and inspection services to Krazan & Associates; and
4) That the City Council hereby awards a contract for the environmental survey
work to LSA & Associates in the amount of $2,000; and
5) That the Cfty Council hereby awards a time and materials contract for. the
performance of construction administration services to West Yost &'Associates
for this project; and
6) That the City Council hereby reallocates existing appropriations listed below to
the White Slough Water Pollution Control Facility Phase 3 Improvements
Project:
P
1212M
(row)
Nous
Phase 1 Design
$
144,000
Completed
Value Engineering
$
19 000
Completed
C Fee U d
$
8,000
Completed
Standby Power-Dqogn
$
11,000
Completed
Phase 2 I.m rovem nts
$
1,301,000
Completed
Phase 3 Design
$
1,600,000
Completed (double
budgeted)
Land Acquisition
$
5,0001000
Project on hold/defer
Wetland
$
5,0=,000
Proiect on hold/defer
Alternative Dischar a Stud
$
212,000
Completed
Bishop Cut Flow Iftnitoring
$
26,000
Completed
Toftl:
$13,321,000
Dated: April 10, 2007
I hereby certify that Resolution No. 2007-67 was passed and adopted by the City
Council of the City of Lodi In a special meeting held April 10, 2007, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS - Hansen, Hitchcock, Katzakian, and
Mayor Johnson
COUNCIL MEMBERS - None
COUNCIL MEMBERS -- Mounce
COUNCIL MEMBERS - None
2007-67
(k�-
RANDI
City Clerk
CITY COUNCIL
BOB JOHNSON, Mayor
JOANNE L. MOLWCE
Mayor Pro Tompore
LARRY D. HANSEN
SUSAN HITCHCOCK
PHIL KATZAKIAN
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-5706
FAX (209) 333-6710
EMAIL pwdeptCiodi.gov
httpA\www.lodl.gov
Mf. Bruce West
W#st Yost & Associates, Inc.
1 260 Lake Blvd., Ste. 240
Ddpvis, CA 95616
April 6, 2007
Mr. Thomas B. Dunphy
LaMont Financial Services
3569 Perada Drive
Walnut Creek, CA 94598
BLAIR KING
City Manager
RANDI JOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Adopt Re%Dlution Certifying Negative Declaration and Authorizing
City Manager to Execute Contracts for Construction, Testing and Inspection,
and Constiluction Administration for White Slough Water Pollution Control
Facility Phose 3 Improvements Project ($17,543,774 Contracts) and to
Adjust Existing Appropriations ($20,600,000 Total Project)
Enclosed is a copy of background information on an item on the City Council agenda of
for a Special Meeting to be held Tuesday, April 10, 2007. The meeting will be held at
7 a.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box $006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Gary Wiman, Construction
Project Manager, at (209) 333-6800, extension 2054.
Rfthard C. Prima, Jr.
r. ' Public Works Director
RCP/pmf
Enclosure
cc City Cie*
NCC AWARD WSWPCF PHASE 3 2007.DOC