HomeMy WebLinkAboutAgenda Report - April 5, 2006 K-03AGENDA ITEM IA*'05
km CITY OF LODI
COUNCIL COMMUNICATION
1
AGENDA TITLE: Approve City -Sponsored Centennial Events Planned to Date and Authorize the
City Manager Discretion to Consider Future Ancillary Details Associated with Said
Events
MEETING DATE: April 5, 2006
PREPARED B Y City Clerk
RECOMMENDED ACTION: That the City Council approve City -sponsored Centennial events
planned to date and authorize the City Manager discretion to
consider future ancillary details associated with said events.
BACKGROUND INFORMATION: The Centennial Task Force, created and formed through the Lodi
Tokay Rotary Club, and other volunteers have recommended that
specific community events celebrating the City's Centennial be
officially sponsored by the City of Lodi.
Centennial events planned to date that have requested City sponsorship include:
• May 26 to 29 —"Wall Dogs" mural painting event in downtown Lodi; and
• August 19 to 21 — "A Heritage Celebration" with opening ceremonies at the Lodi Train Depot,
Victorian High Tea at the Lodi Woman's Club; trolley car and historical tours of Lodi; vintage car
show on School Street; vintage photographic exhibit at Hotel Lodi; historic train visit; Lodi
Community Band concert at Hutchins Street Square; silent movie night at The Square; and golf
tournament at the Woodbridge Golf and Country Club.
Because these events are in the beginning stages of planning, it is requested that the City Manager be
given discretion to consider ancillary requests associated with these events, such as one-time fee
waivers for permits, rentals, etc., as well as liability insurance coverage through the City.
FISCAL IMPACT: Liability Insurance: Events and promotions which would require liability
insurance from the City would be funded from the Special Events Insurance
Account. The cost per event would range from $150 (for a low-risk event
with up to 500 attendees) to $350 (for a high-risk event with 1,500+
attendees). Most, if not ail, of the Centennial events would fall into the low-
risk category.
APPROVED: / l
Blair ' g, City Manager
cou ncii/counoom/centennial Events.doc
Approve City -Sponsored Centennial Events Planned to Date and Authorize the Citv Manager
Discretonlo Consider Future Ancillary Details Associated with Said Events
April 5, 2006
Page Two
Public Works: Anticipated costs include overtime related to street closures for the `Wall Dogs" event
($1,000) and for the "Heritage Celebration" vintage car show ($400), as well as nominal costs for the
waiver of encroachment permitfees ($100).
Hutchins Street Square: `Wall Dogs" event — security, staff, and janitorial services ($2,200) and
waiver of fees for Cottage/Crete/Kirst Halls at the non-profit rates ($2,150). Note that the Wall Dogs
event is still in the planning stages and the actual costs may be lower, particularly if the event does not
require the use of Kirst Hall. "Heritage Celebration" — security and technician services ($400) and waiver
of fees for Lange Theater at the non-profit rate ($700).
FUNDING AVAILABLE: There is adequate funding to cover the costs described above in the
Community Events Non -Departmental Account.
Ruby PaiO, Interim Finance Director
Susan J. Blacksto
City Clerk
SJB/JMP
Attachments