HomeMy WebLinkAboutAgenda Report - April 4, 2007 E-06AGENDA ITEM E4v
AM CITY OF LODI
%W COUNCIL COMMUNICATION
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AGENDA TITLE: Adop Resoludon Awarding Contract to HDR, Inc., of Folsorn, for Surface
Water`fireatrnent Facility Conceptual Din and Feasibility Evaitiation for
WaterzEupply and Transmission Systwn ($408,000) and Authorizing the City
Mana$sr to Execute the Contract
MEETING DATE: April C 2007
PREPA*ED BY: Publio. Works Director
RECOWA ACTION: Adopt a resolution awarding a contract to HDR, Inc., of Folsom, for
surface water treatment facility conceptual design and feasibility
evaluation for water supply and transmission system and
authorizing the City Manager to execute the contract.
BACKGROUND iNFORMATION: At the December 20, 2006 City Council meeting, staff was directed
to solicit proposals from the previously selected group of three water
consulting firms. Two of these consulting firms joined forces, and,
as a result, two proposals were submitted.
The following subject areas were required elements of the proposals:
1. Watershed Assessment - What user and uses in the Mokelumne River water shed could affect
the quality of the water at Lodi thereby influencing the treatment needs?
2. Alternative Site Evaluations - A maximum of four sites will be considered and direction from the
City Council will be sought early in the program.
3. Conceptual Design Cdteria - Limiting the facility alternatives to conventional and membrane
technology, what will be the facility design criteria required to meet State and Federal drinking
water quality standards?
4. Capital and Annual Operating Cost Estimates - An important part of comparing the alternatives
will be understanding the capital costs as well as the operation and maintenance costs including
personnel.
5. Phased Capacity - What are the opportunities and constraints to phasing the capital construction?
6. Life Cycle Costs - Allows the comparison of alternatives that are capital intensive but operationally
inexpensive to those that are capital light but operationally expensive.
7. Financing Alternatives - Provides an analysis of the interdependence of capital costs and phasing,
operations and maintenance costs and the impact on the rates, and the revenue stream resulting
from new development to determine the timing and feasibility of constructing a new water
treatment facility.
8. Impacts of Incorporation into the Existing System - Determines the impact upon the City's existing
water supply system and identifies required modifications to existing facilities, operations and
personnel.
9. Environmental Considerations - Provides a screen check of potential environmental fatal flaws.
APPROVED:^
Blair King, Cit eager
K:\WP\PROJECTS\WATER\SurfaceWaterRFIP\CAward.doc
3/22/2007
Adopt Resolution Awarding Contract to HDR, Inc., of Folsom, for Surface Water Treatment Facility
Conceptual Design and Feasibility Evaluation for Water Supply and Transmission System ($400,000)
April 4, 2007
Page 2
The firm of HDR, Inc., of Folsom, California, teamed with West Yost & Associates and was selected by
the Public Works Staff to perlbrm the work described above. HDR's proposal was the most responsive
and the Arm has recent experience on similar projects of similar size. Although the recommendation was
not based upon the cost proposal, the HDR cost proposal of $400,000 was the lower of the two received.
The expdected cost for this phase of the Water Project is estimated to be $600,000 including City staff
costs and contingencies, thereby allowing the project appropriation to be reduced by $150,000 in the
FY 06/07 Budget.
Funding for the project is provided by the Water Impact Fee fund, and during the course of this phase of
the Water Project, a Water Capacity Impact Fee will be established. This impact fee would cover the
costs for preliminary engineering, design engineering and construction of the facilities.
FISCAL MPIACT: Advance funding from the Water Impact Fee fund would be reimbursed by
future fees paid by new development.
FUNDING AVAILA13LE
Prepared by E. Wally Sandelin, City Engineer/Deputy Public Works Director
RC P/FWS/prnf
KIWPIPROJLtCTSWVATER\SurfaceWaterRFMCAward.doc 3/2212007
RESOLUTION NO. 2007-66
RESOLUTION OF THE LODI CITY COUNCIL AWARDING CONTRACT
FOR SURIOACE WATER TREATMENT FACILITY CONCEPTUAL
DESIGN ANafEASIBILITY EVALUATION FOR WATER SUPPLY AND
TRANSMISSION SYSTEM, AND FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACT
WHEREAS, at the December 20, 2006, City Council meeting, staff was directed to
solicit proposals for surface water treatment facility conceptual design and feasibility
evaluation for water supply and transmission system from a previously selected group of
three water consulting firms; and
WHEREAS, two of the consulting firms joined forces, and as a result, two proposals
were submitted; and
WHEREAS, thre following is a list of the subject areas that were required elements of
dire proposals:
1. Watershed Assessment —What user and uses in the Mokelumne River watershed
could affect the quality of the water at Lodi, thereby influencing the treatment needs?
2. Altemative Site Evaluations — A maximum of four sites will be considered, and
direction from The City Council will be sought early in the program.
3. Conceptual Design Criteria — Limiting the facility alternatives to conventional and
membrane technology and what will be the facility design criteria required to meet
State and Federal drinking water quality standards?
4. Capital and Annual Operating Cost Estimates — An important part of comparing the
aAematlives wit be in understanding the capital oosts, as well as the operation and
maintenance costs, including personnel.
5. Phased Capactity — W hat are the opportunities and constraints to phasing the coital
construction?
6. Life Cycle Coss — Allows the comparison of alternatives that are capital intensive but
operationally inexpensive to those that are capital light but operationally expensive.
7. Financing Alternatives — Provides an analysis of the interdependence of capital costs
and phasing, operations and maintenance costs and the inWac t on the rates, and the
revenue stream resulting from new development to determine the timing and
feasibility of constructing a new water treatment facility.
8. Impacts of Incorporation into the Existing System — Determines the impact upon the
City's existing water supply system and identifies required modifications to existing
facilities, operations and personnel.
9. Environmental Considerations — Provides a screen check of potential environmental
fatal flaws.
WHEREAS, the firm of HDR, Inc., of Folsom, California, teamed with West Yost &
Associates and is recommended by staff to perform the work described above at a cost of
$400,000. The proposal from HDR was the most responsive, and the firm has recent
e1perience on similar projects of similar size.
NOW, THEREFORE, BE IT RESOLVED that the contract for surface vmter treatment
facility conceptual des'!$nn and feasibility evaluation for water supply and transmission system
is hereby awarded to HDR, Inc., of Folsom in conjunction with West Yost & Associates in the
amount of $400,000; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized. and
directed to execute they contract on behalf of the City of Lodi.
Dated: April 4, 2007
I hereby certify that Resolution No. 2007-56 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 4, 2007, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounoe, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: . COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
RANDI JOHL
City Clerk
2007-56