HomeMy WebLinkAboutAgenda Report - April 4, 2007 E-04AGE14DA ITEM rLarA
AlMk CITY OF LODI
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AGENDA TITLE: Approve Speciftations and Authorize Advertisement for Bids for 3,000 Tone
of AsphoWt Materials for Fiscal Year 2007108
MEETING HATE: April 4, 2007
PREPA*ED BY: Public Yorks Director
RECOPMENDED ACTION: Approve specifications and authorize advertisement for bids for
3,000 tons of asphalt materials for fiscal year 2007108.
BACKORWND INFORMATION: The asphalt materials purchase is needed to carry out the annual
street maintenance program that is guided by the Pavement
Management System used by the Street Division and is consistent
with past practices. The street maintenance program includes the
thin overlay program and routine pavement repairs at an estimated cost of $180,000. This is a simple
purchase of materials which has traditionally been bid on by the two asphalt suppliers in the area.
The amount of asphalt used by the Street Division has been reduced by 25%, from 4,000 tons to 3,000
tons, over the past four years due to budget reductions. The amount of asphalt requested for fiscal year
2007108 is the same tonnage of asphalt approved for fiscal year 2006107, but the estimated increase in
cost of $24,000 over the last fiscal year is due to the escalating cost of asphalt. As the 2007108 budget
has not yet been finalized, should the full amount of funding needed not be made available, staff will
reduce the amount of asphalt purchased to match the level of funding.
Trucking services will be dealt with on an informal bid basis, as the individual costs will be less than
$5,000 per event. This has been the accepted past practice and will allow us to obtain services from
multiple sources on an as -needed basis rather than relying on one provider for the entire season. The
proposed operating budget has sufficient funds to cover these items.
FISCAL NAPACT: This budget expense will assist the Street Division in its continuing effort to
maintain the City of Lodi's asphalt paving. The contract needs to be bid
prior to the budget in order to have a contract in place for the summer
maintenance season.
FUNDING AVAILABLE: Not applicable.
Richard C. Prima, Jr.
Public Works Director
Prepared by Curtis Juran, Assistant Streets and Drainage Manager
RCP/GMB/CJ/dsg
cc: George M. Bradley, Streets and Drainage Manager
APPROVED:
Blair Ing, City Manager
K:1WP%C0UNC1L071Asphakt 07-08.doc 3123/2007