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HomeMy WebLinkAboutAgenda Report - March 29, 2006 D-05 SMAGENDA ITEM r>w�) CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Provide direction with regard to a request by Councilmember Johnson to discuss the future use of the Maintenance Shop at Hutchins Street Square and its possible use as a Hospice facility. MEETING DATE: March 29, 2006 PREPARED BY: City Manager RECOMMENDED ACTION: Council direction requested. A number of alternative courses of action exist including research, communicating with the Lodi Memorial Hospital, communicating with the Hutchins Street Square Foundation Board, no action, and others. BACKGROUND INFORMATION: On February 15, 2006, Councilmember Johnson noted that the Hutchins Street Square Foundation Board minutes for the meeting of January 17, 2006 reflected a discussion of transforming the maintenance shop at Hutchins Street Square into a Hospice house. Councilmember Johnson asked that the Council review this proposal at a future Council meeting prior to the Foundation investing time and effort into the proposal. Consistent with past practice, staff has placed this request before the Council for direction. The minutes for the January 17, 2006 Hutchins Street Square Foundation Board are attached. FISCAL IMPACT: Fiscal impacts, if any, related to a Council discussion topic are unknown. FUNDING AVAILABLE: Not Applicable Attachment Blair King, Manager APPROVED: /- ' Blai -Wing, City Manager MEETING MINUTES Hutchins Street Square Foundation Tuesday, January 17,2006 The regularly scheduled meeting of the Hutchins Street Square Foundation Board was held in Crete Hall and called to order at approximately 12:20 p.m. by Vice Chair Jeff Kirst. Members present: Bud Adams, Daphne Felde, Julia Gillespie, Jeffrey Kirst, Charlene Lange, and Phil Lenser; Senior Advisors: Dr. Norman King and Oneta Lange Staff: Director Tea Silvestre, and Administrative Secretary Linda McEnerney Absent: Brad Alderson, Dennis Bennett, John Ledbetter, Carol Meehleis, and Chuck Simpson; and Senior Advisor Bruce Burlington The following items were discussed: 1. Minutes—The December 6,2005, minutes were approved as presented. 2. Fundraising a. 2005 Gala — A final budget was provided showing a profit approximately$25,000 less than last year. There is a discrepancv in the amount showing as the Durchaseprice for the Spanish Dinner live auction item and the amount actually realized as there were fewer participants than originally thought. Charlene Lange said she'd work that out with the Foundation's Administrative Secretaryand that she didn't expect many expenses. Staff has been unableto account for 7 of the 37 centerpieces availablefor purchase at the Gala. Pictures taken by Mary Sibert Photography were circulated. b. Pinocchiofinal budget figures show net profit of $1,120. c. Joni Morris and the After Midnight Band —Tea advised the Board that the Lodi News Sentinel has advertising copy for the remaining shows in the 2005-06 season series and has been asked to contact the Foundation's Administrative Secretaryfor placement dates. The Board is happy with the format and placement currently being used. Ads with the Stockton Record were discontinued due to cost and lack of effectiveness. Jeff Kirst and John Ledbetter will work out handling of the announcing for this show and discuss with the Board whether or not to continue the Corporate Members' bar as it was not used during the first two shows of the series. The Board - manned information table and donation box in the rotunda will be discontinued for the remaining performances this season as it wasn't well-received by the public. d. Hotel California — see c. above. Tea reported ticket sales to date of approximately450 for Joni Morris and approximately 300 for Hotel California. e. Memberships/Donation/Memorials/Bricks —Tea pointed out the increase in memberships for December and attributed it to the request-for-donationletterworked up by the Fund Raising Committee and sent out in December. 3. Director's Report a. Nonprofits' I nsu ranceAlliance of California provided a quote for coverage of on- and off-site Foundation - sponsored events (based on average number of events per year) at $990 without terrorism coverage or $1,001 with terrorism coverage. Boards decision was to go with the quote includingthe terrorism coverage. Tea will contact the Nonprofits' InsuranceAlliance of Californiato confirm that there is no deductible and to request a full copy of the policy. b. A copy of an article on getting members/donors to renew was provided to the Board for information. c. A copy of the Council Communication on rental fee adjustments, scheduled for the January 18,2006, City Council meeting, was included for the Board. The proposal, to offer renters discounts Sunday through Wednesday (our slow days), was recently presented by Tea to the City's Budget Committee for review. Proposed discount would bring Delta Blood Bank's fee in line with the fees paid by others. d. Maintenance Issues i. The main motor on the pool pack went out and is being replaced today (approximatecost $2,000) which could cause other worn parts to die. Donnie is looking for info on costs. Leak by Kirst Hall and Cottage Room is being watched. The drainpipe was moved in the hope of solving the Droblem. 4. Other Business —During the course of the meeting, the following items were discussed: a. A community center is beina discussed for DeBenedetti Park as part of the Frontierdevelopment in the Lower Sacramento Road and Harney Lane area. b. Char asked if staff had received any inquiries about our pool afterthe announcement of the closing of the Easter Seals' pool. No inquiries have been received but Tea said the Easter Seals' pool was kept warmer which could prevent their clients' use of the HSS pool. Increasingthe temperature of our pool would require increased cleaning. c. Char asked that relocation of the Foundation's Administrative Secretaryto an area with more work space and less chance of overlap with City (departmental) work be put on a future agenda for discussion d. Maintenance Shop — Char would like to see the Foundationfinish the corner where the shop is located and possibly partner with Hospice of San Joaquin to turn the shop into a hospice house similar to the one in Stockton. She feels it fits the Square's mission, would be beneficial to Lodi's large senior population, and proposed having a couple of Hospice representatives talk to the Foundation Board. It's likely that Stockton's plans, done by Wenell Mattheis Bowe, could be used by Lodi. It's also possible that Hospice would run the Lodifacility once it's built by Foundation. Guesstimated cost of $1,000,000 with possible City cooperation with fees and hookups. Space would need to be left for maintenance. Basketball court would probably be taken up by parking. Jeff asked that this be discussed at a future meeting when more of the Board are present. Possible use of Community Development Block Grant (CDBG) funds. Char will ask more questions and bring info to a future meeting. e. The Board presented Tea with parting gifts as her last day on staff will be Wednesday, January25, 2006. Tea told the Board how much she has enjoyed her work at Hutchins Street Square. At 12:45 p.m., the meeting was adjourned to a closed session of Foundation Board members only. The next regularly scheduled Board meeting will be Tuesday, February 7,2006, at 12 noon in Thomas Theatre. Reviewed by Tea 5ilvestre Linda McEnerney Administrative Secretary cc: City Manager ) City Council } all via emaii City Clerk ?