HomeMy WebLinkAboutAgenda Report - March 7, 2007 E-04AGGHDA ITEMEpp q
CITY OF LODI
COUNCIL COMMUNICATION
T�
AGIIINDA TITLE: Quarterly Report of Purchases Between $5,000 and $20,000
MEWING DATE: Mauch 7, 2007
PRIVA D BY: Purchasing Technician
RE00MMENDED ACTION: Information only. This report is made to the City Council in
accordance with Lodi Municipal Code §2.12.060.
BACKGROUND INFORI$ATION: During the 4th calendar quarter of 2006, the following purchases
were awarded. Background information for each purchase is
attached as Exhibits A through P.
Exh
Date
Contractor
Project
Award Amt.
A
10103/06
Goodwin Consulting Grp.
Special Tax Consulting Services
$13,500.00
B
10/10/06
Intraline Irfc,
Inventory Replenishment (EUD)
$11,054.08
C
10/11/06
JP Petroleum Service
Diesel Sump Tank Replacement
$11,650.00
D
10/19/06
Siemens Power Trans.
Remote Terminal Units for Wells
$17,274.48
E
10/27/06
Dell Inc.
Desktop Computers
$ 7,315.14
F
10/30/06
Municipal Maint. Equip.
Above Ground Auto Lift
$19,084.14
G
1118/06
General Ellectric Supply
Inventory Replenishment (EUD)
$ 9,535.85
H
11/6/08
Central Salnitary Supply
Inventory Replenishment (Supplies)
$ 5,016.71
1
11/13/06
Airgas
Confined Space Entry Safety Equip.
$11,597.78
J
11/20/06
A 8 A Gross Drilling
Well 28 Test Well Abandonment
$19,710.00
K
12{4/06
ZE Power$roup Inc.
Technical support for EUD's future power
$19,500.00
L
12!8/06
Acme Trudk Parts 8 Equip
Red Spicer Tran
$ 5,283.63
M
12/8/06
Jensen PrNcast Concrete
Inventory Replenishment (EUD)
$14,798.39
N
12/11/06
Forth Pacific Lumber
Inventory Replenishment (EUD)
$10,764.23
O
12/21/06
Dell Inc.
Dual Core Xeon Server
$ 5,875.48
P
12/26/08
RF MacDonald Co.
Annual Boiler Cleaning & Maint. Plan
$5,420.00
FISCAL MRACT: Varies by project. All purchases were budgeted in the 2006-
2007 Financial Plan.
FUIIIpING: Funding as indicated on Exhibits.
James R. Krueger, DWty C' anag�er
APPROVED: eak&— -M:j
Blair King,Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Special Tax Consulting Services Community Facilities
District — Public Services
DEPARTMENT: Public Works
CONTRACTOR Goodwin Consulting Group
AWARD AMOUNT: $13,500
DATE OF RECOMMENDATION: October 3, 2006
BIDS OR PROPOSALS RECEIVED:
One bid proposal received - Goodwin Consulting Group
"NO BID" or NO RESPONSE RECEIVED:
None
$13,500
BACKGROUND INFORMATION & BASIS FOR AWARD:
Specialized skills in this type of work. Performed similar services for other agencies in the
Region. Prior work experiences by City staff were favorable.
FUNDING:
Purchase Order No. 16095
1218002.1825.2300
Prepared by: Wally Sandelin
Title: Citv Engineer/DDPW
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Electric Inventory
DEPARTMENT: Electric Utility
CONTRACTOR Intraline Inc
AWARD AMOUNT: $11,054.08
DATE OF RECOMMENDATION: October 10, 2006
BIDS OR PROPOSALS RECEIVED:
Intraline Inc
All Phase Electric Supply
Wesco Distribution
"NO BID" or NO RESPONSE RECEIVED:
Rexel Norcal Valley
Ace Supply
General Pacific
Platt
EXHIBIT B
$11,054.08
$11,081.01
$15,320.97
BACKGROUND INFORMATION & BASIS FOR AWARD:
This order is for the Electric Inventory. This order will cover the needs of the Electric
Department's on-going streetlight repair program.
FUNDING:
Purchase Order No. 16122
160.1496
Prepared by: Randy Lipelt
Title: Senior Storekeeper
Reviewed by:
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: MSC Fueling Station, Diesel Sump Replacement
DEPARTMENT: Public Works, Fleet & Facilities Services
CONTRACTOR J. P. Petroleum Service
AWARD AMOUNT: $11,650.00
DATE OF RECOMMENDATION: October 11, 2006
BIDS OR PROPOSALS RECEIVED:
J.P. Petroleum Service $11,650.00
Bagley Enterprises, Inc. $15,832.00
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
Technicians located a crack in the MSC fueling station diesel sump when initiating repairs to
the sump's secondary containment line connection. The crack compromises the system's
ability to contain product leaks and is not allowed under the City's permit to operate issued
by the Environmental Health Department of San Joaquin County. Contractor selection is
based upon price, ability to perform the work in an expeditious manner, and familiarity with
the City's fueling station.
FUNDING:
Purchase Order No. 16130
260561.8099
Prepared by: Mark Zollo
Title: Facilities Services
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Remote Terminal Units for Wells 27 and 28
DEPARTMENT: Public Works
CONTRACTOR Siemens Power Transmission & Distribution
AWARD AMOUNT: $17,274.48
DATE OF RECOMMENDATION: October 19, 2006
BIDS OR PROPOSALS RECEIVED:
Siemens Power Transmission & Distribution
c/o George E. Honn Company
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Seimens Remote Terminal Units (RTU'S) are the standard for the Water Utility Water Wells.
These units have proven reliable and contain interchangeable parts with RTU's at the City's
other well sites and utilize the same programming language as the City's SCADA system.
The George E. Honn Company is the factory representative for Seimen's Company. The
actual purchase is from the Seimens Power Transmission & Distribution factory.
George E. Honn company is the West Coast sole supplier for Seimens Power and
Transmission and distributes the Seimens Remote Terminal Units (RTU's) in the region.
Those that purchase Seimens RTU's on the west coast must buy them from this company
and cannot buy direct from Seimens.
This Purchase Order replaces Purchase Order No. 16082.
FUNDING:
Purchase Order No. 16163
182463.1836.2000/182465.1836.2000
Prepared by: Charlie Swimley
Title: Senior Civil Engineer
Reviewed by:
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: GATES Public Access Computers Hardware Upgrade
(PACHUG)
DEPARTMENT: Library
CONTRACTOR Dell Inc.
AWARD AMOUNT: $7,315.14
DATE OF 10/27/06
RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Computers ordered from Council approved vendors.
FUNDING: Bill and Melinda Gates Foundation PACHUG Grant 2101.5705 ($9,000)
Prepared by: Nancy Martinez
Title: Library Services Director
Purchase Order No. 16192
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
EXHIBIT F
Above Ground Auto Lift at MSC Fleet Services Shop
Public Works, Fleet & Facilities Division
Municipal Maintenance Equipment Inc.
$19,084.14
October 30, 2006
Municipal Maintenance Equipment, Inc.
"NO BID" or NO RESPONSE RECEIVED:
N/A
$19,084.14
BACKGROUND INFORMATION & BASIS FOR AWARD:
This 16,000 -Ib. heavy duty above ground two -post automotive/equipment lift for the Fleet
Services Shop at the Municipal Service Center was purchased off of a "piggyback" contract
awarded by Sacramento County.
FUNDING:
Purchase Order No. 16198
125079.7718
Prepared by: Dennis Callahan
Title: Fleet and Facilities Manager
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
Electric Utility
General Electric Supply Company
$9,535.88
November 6, 2006
BIDS OR PROPOSALS RECEIVED:
General Electric Supply Company
All Phase Electric Supply
Rexel Norcal Valley
"NO BID" or NO RESPONSE RECEIVED:
Platt Electric Supply
Intraline Inc
EXHIBIT G
$9,535.88
$9,697.50
$9,697.50
BACKGROUND INFORMATION & BASIS FOR AWARD:
This order is for the Electric Inventory. This order will cover the needs of the Electric
Department's on-going streetlight repair program.
FUNDING:
Purchase Order No. 16211
160.1496
Prepared by: Randy Lipelt
Title: Senior Storekeeper
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Supplies Inventory
Purchasing
Central Sanitary Supply
$5,016.71
November 6, 2006
BIDS OR PROPOSALS RECEIVED:
Central Sanitary Supply
Randik Paper Company
Hillyard Inc Did not bid item 4
Oakland Paper & Supply Did not bid item 4
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This order is for the Facility Services Supply Inventory.
FUNDING
Purchase Order No. 16213
100.1448
Prepared by: Randy Lipelt
Title: Senior Storekeeper
Reviewed by:
EXHIBIT H
$5,016.71
$5,668.82
$6,550.77
$6,820.88
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Confined Space Entry Safety Equipment
DEPARTMENT: Public Works, Streets & Drainage
CONTRACTOR Airgas
AWARD AMOUNT: $11,597.78
DATE OF RECOMMENDATION: November 13, 2006
BIDS OR PROPOSALS RECEIVED:
Airgas $10,752.07
Industrial Safety Supply $11,028.10
Hagemayer $11,354.08
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
In order to comply with OSHA standards Subchapter 7, Group 16, Article 108 Confined
Spaces and enter the storm pumps stations for maintenance, the Street & Drainage Division
needs to obtain new safety equipment.
Staff researched the equipment available and found one brand of davit arm, UCL, that could
be used at all sites. The three companies that bid are the only local suppliers that handle
UCL.
The informal bid was based on basic equipment needed to equip one site with the intention
to buy two complete sets plus different flush mount basis. The purchase order does not
match the bid because of the number of bases needed to initiate the installation of the
equipment. The informal bid documents are on file at the MSC.
FUNDING: 170405.7719
Prepared by: Curtis Juran
Title: Asst. Streets & Drainage Manager
Reviewed by:
Purchase Order No. 16234
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Well 28 Test Well Abandonment
DEPARTMENT: Public Works
CONTRACTOR A & A Gross Drilling
AWARD AMOUNT: $19,710.00
DATE OF RECOMMENDATION: November 20, 2006
BIDS OR PROPOSALS RECEIVED:
A & A Gross Drilling $19,710.00
Zim Irrigation $54,425.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The request for informal bids was sent to six companies. Two bids were received.
FUNDING:
Purchase Order No. 16259
182463.7323
Prepared by: Mark Lindseth
Title: Associate Civil Engineer
Reviewed by:
EXHIBIT J
EXHIBIT K
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Future Power Procurement Study
Electric Utility
ZE Power Group Inc
$19,500.00
December 4, 2006
BIDS OR PROPOSALS RECEIVED:
ZE Power Group Inc $19,500
Received bid from ACES Power Marketing $44,000
"NO BID" or NO RESPONSE RECEIVED:
NA
BACKGROUND INFORMATION & BASIS FOR AWARD:
Electric Utility requested proposals to perform an evaluation of the utility's open position and
to develop strategies to manage the short position in a way that balances risk and cost. The
much higher bid from ACES generally reflects their need to establish a full computer model
of the Lodi electric loads and power resources. The low bidder, Z E Power Group, had
previously modeled similar power resources and loads through their work for NCPA.
FUNDING: Account 160603.7323
Prepared by: George F. Morrow
Title: Electric Utility Director
Reviewed by:
Purchase Order No. 16281-000
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Transmission Repair for Dump Truck
Public Works, Fleet & Facilities Division
Acme Truck Parts & Equipment Inc.
$5,283.63
December 6, 2006
Acme Truck Parts and Equipment Inc. (not to exceed)
Interstate Truck
"NO BID" or NO RESPONSE RECEIVED:
Delta Truck
EXHIBIT L
$5,283.63 total
$5,100.00 plus $395.25 tax
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Public Works Streets Division dump truck #04-019 transmission failed. Quotes for its
repair were solicited and the low bid was chosen. A not -to -exceed amount was established,
because the repairs could only be estimated until the transmission was opened. The actual
invoice total came to $4,779.96.
FUNDING:
Purchase Order No. 16291
260561.7333
Prepared by: Dennis Callahan
Title: Fleet and Facilities Manager
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Electric Inventory
Electric Utility
Jensen Precast Concrete
$14,798.39
DATE OF RECOMMENDATION: December 8, 2006
BIDS OR PROPOSALS RECEIVED:
Jensen Precast Concrete
"NO BID" or NO RESPONSE RECEIVED:
Utility Vault Company
EXHIBIT M
$14,798.39
BACKGROUND INFORMATION & BASIS FOR AWARD:
This order is for the Electric Inventory. These large vaults and 2 lids will be used on
Auto Center Court.
FUNDING:
Purchase Order No. 16296
160.1496
Prepared by: Randy Lipelt
Title: Senior Storekeeper
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Electric Inventory
Electric Utility
North Pacific Lumber
$10,764.23
December 11, 2006
Nevada Wood Preserving
Maydwell & Hartzell for J H Baxter
McFarland Cascade
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT N
$10,764.23
$12,557.19
$13,731.66
BACKGROUND INFORMATION & BASIS FOR AWARD:
This order is for the Electric Inventory. These poles are for replacement of rotten poles in
the Electric System.
FUNDING:
Purchase Order No. 16297
160.1496
Prepared by: Randy Lipelt
Title: Senior Storekeeper
Reviewed by:
EXHIBIT O
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
MSC-EUD Exchange Server replacement
Internal Services\ISD
Dell Marketing LP
$ 5,875.48
12/21/06
BIDS OR PROPOSALS RECEIVED:
1 Dell Computers, Inc. ; quotes 336629156, 336635919
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
EUD and Public Works split the cost of replacing their respective Exchange email servers by
purchasing one new unit, which now serves both departments. A new 24 -port gigabyte
switch was also purchased.
FUNDING:
160.603.7701 - $1087.72
160603.7715 - $1850
3215011.7715 - $979.25
170401.7715 — $979.25
180451.7715 - $979.25
Purchase Order No. 16324
Prepared by:
Steve Mann
Title: IS Manager
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: White Slough Operations: Annual Boiler Cleaning and
Preventative Maintenance Plan
DEPARTMENT: Public Works
CONTRACTOR R.F. MacDonald Company
AWARD AMOUNT: $5,420.00
DATE OF RECOMMENDATION: December 26, 2006
BIDS OR PROPOSALS RECEIVED:
One (1) proposal requested from R. F. MacDonald
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
In 1997, the R.F. MacDonald Company installed the boilers that are currently in use at the
White Slough Water Pollution Control Facility. Since this time, the Division has engaged in
an annual service contract with the company to perform preventative maintenance and
boiler cleaning. The company has extensive experience with the equipment and has
responded timely to call out requests. This equipment is highly important to the proper
operation of the treatment plant and staff desires to maintain this excellent working
relationship with the R.F. MacDonald Company.
FUNDING: Wastewater Plant Maintenance Fund: Account Number 170403.7335
Prepared by: Charlie Swimley
Title: Water Services Manager
Reviewed by:
Purchase Order No. 16326