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HomeMy WebLinkAboutAgenda Report - March 1, 2006 K-04• 4 AGENDA ITEM CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt resolution establishing and adjusting rental fees for Hutchins Street Square (COM) MEETING DATE: March 1, 2006 PREPARED BY: Steve Baker, Interim Community Center Director RECOMMENDED ACTION: Adopt resolution approving establishing and adjusting rental fees for Hutchins Street Square. BACKGROUND INFORMATION: In March of 1998, the City Council approved the establishmentof rental fees for Hutchins Street Square which included the amount of fees and deposits to be charged for the use of facility space as well as ancillary or supplemental equipment. Between 1998 and 2002, those rental fees were steadily increased to what is shown on Exhibit 1 under "Current" fees. After benchmarking rental fees of other local and regional facilities; and after careful analysis of the community center's current occupancy rates, staff recommendsthat current rental rates remain in place for the higher traffic days of Thursday through Saturday. For Sundays through Wednesdays, staff recommends offering a discount of 12-50% (depending on the specific space) to encourage greater utilization. Additionally, staff proposes that exterior areas of the Square have rental charges associated with their use as noted on the attached exhibit. The Hutchins Street Square Board of Directors and the City's Budget Committee have reviewed this proposal. In fiscal year 2004-05, the Square's activities generated revenues of $487,455 — recovering approximately 35% of the Square's operating costs.. The budgeted goal for 2005-2006 is 43% cost recovery. Attached for your consideration are exhibits showing 1) current and proposed rental fees; 2) current occupancy rates; and 3) cost recovery breakdownsfor last fiscal year and the budgeted recoveryfor this fiscal year. FISCAL IMPACT: The City should realize additional revenues in the form of additional rentals of the Hutchins Street Square facility. FUNDING: e _ ding isAe quired for this proposal.. Interim Community Center Director APPROVED: ,D Blair ing, City Manager Community Center - Hutchins Street Square Exhibit 1a Proposed Fee Adjustments DescriptionUser C ,Proposed Group D Current Sun -Wed Proposed User PRICE PER DAY Current Sun -Wed Discount DEPOSIT Thur -Set DEPOSIT Current Sun -Wed Discount IDEPOST Proposed Thur -Sat I DEPOSIT EN'nREINSIDESQUAFLI $0 $3,500 36% $3,000 $5,500 $3,000 $0 $2,500 16% $3,000 $3,000 $3,000 ENTRE INSIDE OU151DESQUARE $0 $4,500 30% $4,000 $6,500 $4,000 $0 $3,250 18% $4,000 $4,000 $4,000 CPL7HEA7M $1,500 $750 50% $700 $1,500 $700 $700 $500 28% $700 $700 $700 t9RSTHALL $1,400 $1,000 28% $600 $1,400 $600 $600 $500 16% $600 $600 $600 CREIEHALL $850 $600 29% $400 $850 $400 $400 $350 12% $400 $400 $400 DAPHNESK77CHEN $400 $250 37% $200 $400 $200 $200 $150 25% $200 $200 $200 7HOMAS7HEA7RE $600 $350 41% $300 $600 $300 $300 $200 33% $300 $300 $300 AMPH17HEA,IM $600 $350 41% $300 $600 $300 $300 $200 339/6 $300 $300 $300 CO77AGEFIDOM $400 $250 37% $200 $400 $200 $200 $150 25% $200 $200 $200 PISANO RDOM $400 $250 37% $200 $400 $200 $200 $150 25% $200 $200 $200 COTTAGE-PISANOCOMBINED $700 $475 32% $400 $700 $400 $400 $275 31% $400 $400 $400 GREEN ImOM (perhour) $30 $20 33% $15 $30 $15 $15 $10 339/6 $15 $15 $15 R07UNDA (when no otherspaceistented) $600 $450 25% $300 $600 $300 $300 $250 33% $300 $300 $300 ARISCLASSROOM (per hour) $0 $25 0% $20 $25 $20 $0 $15 16% $20 $20 $20 SENIORCEN7F32 (per hour,,afterclosing) $0 $25 50% $30 $50 $30 $0 $20 33% $30 $30 $30 POOL(perhour,afterclosing) $0 N/A n/a $65 $70 $65 $0 N/A N/A $65 $65 $65 OMEGA -NU STAGE/West Park— $0 $750 37%1 $650 $1,200 $650 $0 $450 30% $650 $650 $650 PRICE PER DAYGroup C Group D Current Sun -Wed Proposed Discount Thur -Sat Sun -Sat Sun -Sat ENTREINSIDESQUARE' $0 $1,300 130% $1,500 $0 $0 EN'nREINSDE/OUISDESQUAI€' $0 $1,700 15% $2,000 $0 $0 CPL7HEA7RE $350 $250 289A $350 $0 $0 IORSTHALL $300 $250 16% $300 $0 $0 CREIEHALL $200 $175 12% $200 $0 $0 DAPHNESFO7CHEN $100 $75 25% $100 $0 $0 7HOMAS7HEAV E $150 $125 16% $150 $0 $0 AMPHI7HEA7RE $150 $125 16% $150 $0 $0 CO77AGERO011i $100 $75 25% $100 $0 $0 PISANO ROOM $100 $75 25% $100 $0 $0 COTTAGE-RSANO COMBINED $200 $150 25% $200 $0 $0 GR334 FOOM (perhour) $0 $0 0% $0 $0 $0 Ft07UNDA (when no otherspace Is rented) $150 $100 33% $150 $0 $0 ARISCLASMOM (perhour) $0 $0 n/a $0 $0 $0 SMIORCEN7ER (per hour,,afterclosing) $0 $0 n/a $0 $01$0 POOL(perhour,afterclosing) $0 N/A n/a $60 $0 $0 OMEGA-NUSrAGF3West Park** $0 $300 14% $350 $0 $0 Group A: Individuals; for-profit businesses Group B: Local non -profits with a 501(c)(3) designation Group C: City Associates (Arts Commission; HSS Instructors; other appointed boards, commissions groups) Group D: City (subject to bump Win 30 days of a Group A booking) NOTE: Security Deposits will be collected on rentals for Groups A & B equal to the full rental rate for Thur -Sat of Group B. *Inside of Square = Theatre, Rotunda, Kirst Hall, Crete Hall, Daphne's Kitchen, Thomas Theatre, Cottage/Pisano Rooms ONLY **Whole West Park must have approval of City Manager first Rental Fees do not include charges for additional items, security guards or other labor Presented to City Council 9/27/05 Supplemental/ Ancillary Equipment Rental Fees Exhibit 1b Item Current Fee (ea.) Proposed Fee (ea.) Set-up Deposit - On-site use Deposit - Off-site Use Easels (metal) $0 $5 $0 None $100 Easels (wood - see Arts Comm) $0 $10 $0 None $200 Art Panel w/ hangers $25 $25 $0 None n/a 8 x 6 x 24 riser (stage) $30 $50 $0 None $1,000 8 x 6 x 8 riser (stage) $30 $30 $0 None $1,000 8' wood beverage bar $0 $95 $0 None n/a 6' wood beverage bar $0 $75 $0 None n/a 5' projection screen $30 $30 $0 None $150 Podium (Amplified) $30 $30 $0 None n/a Overhead projector w/ table $40 $40 $0 None $250 TV/VCR combo $30 $30 $0 None n/a Tent Canopy - 10' x 10' $40 $95 $0 None $500 Tent Canopy - 20'x 30' $40 $300 $0 None $1,000 THEATRICAL STRIP LIGHTS $10 $10 $0 None n/a FIXED LIGHTS $2.50 $2.50 $0 None n/a SPOTLIGHTS $25 $25 $0 None n/a ORCHESTRA SHELL $150 $150 $600 None n/a MUSIC STAND LIGHTS $1.50 $1.50 $0 None n/a PIANO RENTAL (CPL) $250 $250 $0 None n/a PIANO RENTAL (Kirst) $240 $240 $0 None n/a PIANO TUNE prevailing rate + 10% prevailing rate + 10% $0 None n/a Piano moving prevailing rate + 10% prevailing rate + 10% $0 None n/a LEVEL ONE TECH per 8 hrs $300 $300 $0 None n/a LEVEL ONE TECH OT/per HR $55 $55 $0 None n/a LEVEL TWO TECH per hour $16 $16 $0 None n/a LEVEL TWO TECH OT/per HR $24 $24 $0 None n/a Tables/Chairs Set Up -Tear Down Fee - Banquet Kirst $0 $0 n/a None n/a - Banquet Crete $0 $0 n/a None n/a - Banquet Thomas $0 $0 n/a None n/a - Banquet Cottage/Pisano $0 $0 n/a None n/a - Lecture Kirst $0 $0 n/a None n/a - Lecture Crete $0 $0 n/a None n/a - Lecture Thomas $0 $0 n/a None n/a - Lecture Cottage/Pisano $0 $0 n/a None n/a Linens (white only/all sizes) $0 $10 $0 None n/a Coffee pot - 100 cup $0 $25 $0 None $100 Coffee pot - 50 cup $0 $15 $0 None $75 Security Guard prevailing rate + 10% $17/per hr $25/per hr for OT Insurance prevailing rate NOTE: n/a = item NOT available for use off-site Exhibit 2 Kirst Hall Crete Hall/kitchen Thomas Theatre Cottage Room Pisano Room Wishek Amph CPL Theatre Green Room Arts Classroom TOT AVG OCCUPANCY PER SPACE/PER DAY (ALL CLIENTS - July thru Sept 2005) Sunday Monday 0% 0% 0% 7% 0% 61% 8% 0% 0% 46% 0% 23% 7% 0% 7% 7% 0% 76% 2% 24% Tuesday Wednesday 100% 100% 53% 100% 100% 76% 7% 92% 7% 46% 53% 53% 0% 15% 60% 61% 92% 84% 52% 70% Thursday Friday 25% 38% 42% 33% 100% 57% 58% 50% 50% 14% 33% 7% 16% 7% 16% 21% 83% 64% 47% 32% Saturday TOT AVG 92% 51% 26% 37% 30% 61% 15% 33% 7% 24% 0% 24% 15% 9% 8% 26% 38% 62% 26% 36% OCCUPANCY PER SPACE/PER DAY (PAID CLIENTS ONLY - July thru Sept 2005)* Kirst Hall Crete Hall/kitchen Thomas Theatre Cottage Room Pisano Room Wishek Amph CPL Theatre Green Room Arts Classroom TOT AVG Sunday Monday 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 8% 0% 0% 0% 0% 0% 1% 0% Tuesday Wednesday 0% 7% 0% 100% 15% 15% 0% 7% 0% 0% 0% 7% 0% 15% 0% 11% 0% 0% 2% 18% Thursday Friday 7% 14% 7% 28% 0% 0% 7% 7% 7% 0% 0% 0% 15% 7% 0% 0% 0% 0% 5% 6% Saturday TOT AVG 92% 17% 30% 24% 0% 4% 15% 5% 7% 2% 0% 1% 15% 9% 0% 2% 0% 0% 18% 7% *Arts Education classes not included *Wednesday client in Crete Hall = Delta Blood Bank who is already paying a reduced rate. New rates would bring them into compliance. Exhibit 3a 2004-05 Cost Recovery Analysis PAT PAT -Box Office Administration RENTALS Administration Maintenance ARTS EDUCATION Arts Classes Maintenance POOL Swimming Maintenance YOUTH COMMISSION GIFT BOXES OTHER" Administration Maintenance Arts & Culture Arts Commission Public Art Senior Center Senior Commission Expenses Revenue $231,927 $82,678 $181,927 $50,000 $150,000 $176,675 $50,000 $100,000 $156,262 $115,352 $136,262 $20,000 $169,088 $90,152 $119,088 $50,000 $38,160 $21,738 $1,036 $652 $663,533 $208 $235,834 $192,342 $122,045 $1,468 $0 $111,821 $23 % Recovered 35% 115% 74% 53% 57% 63% >1% TOTALS: $1,410,006 $487,455 35% Exhibit 3b 2005-06 Cost Recovery Analysis (Estimated) Expenses Revenue % Recovered PAT $211,150 $139,000 66% PAT -Box Office $161,150 Administration $50,000 RENTALS $160,500 $160,500 100% Administration $50,000 Maintenance $110,500 ARTS EDUCATION $125,238 $114,000 91% Arts Classes $105,238 Maintenance $20,000 POOL $162,210 $97,000 60% Swimming $112,210 Maintenance $50,000 YOUTH COMMISSION $41,740 $25,000 60% GIFT BOXES $1,300 $2,300 177% OTHER" $580,562 $7,500 1% Administration $213,050 Maintenance $131,400 Arts & Culture $137,062 Arts Commission $1,100 Public Art $2,600 Senior Center $94,400 Senior Commission $950 TOTALS: $1,282,700 $545,300 43% RESOLUTION NO. 2006-38 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE ESTABLISHMENTOF RENTAL FEES FOR HUTCHINS STREET SQUARE BE IT RESOLVED that the Lodi City Council does hereby approve the establishment of rental fees for use of facilities at Hutchins Street Square, as shown on the attached Exhibit and made a part of this Resolution. Dated: March 1, 2006 I hereby certify that Resolution No. 2006-38 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 1, 2006, by the following vote: AYES: COUNCIL MEMBERS—Beckman, Johnson, Mounce, and Mayor Hitchcock NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS — Hansen ABSTAIN: COUNCIL MEMBERS—None SUSAN J. BLACKSTON City Clerk 2006-38 EXHIBIT A Community Center- Hutchins Street Square Proposed Fee Adjustments PMM PER DAY cwn.t k.A"d I OtreasrM DMK)W -fat D1PO51T curra t SarrlP.d011s000M D10'OW 1Mar4ot T 1111*! DE ARE• 36% $3. $RaDO $3, t'.IIA00 Ap INAWINDI ##AW 30% NAO UAINI 34; $4000 #41 KUM *ML MAW 25% SM $101110 $600 $600 3600 CRON *ALL UW 29% 34M $M $400 am 4 5400 *4110 *400 DAPHNES KFICNEN $250 37% "M 3400 1"00 $200 $1 $'.ZW $200 NOMMINEAM $600 41% 5300 3100 $300 5200 5300 WW AhOWNEATRE $600 $760 41%1 SIAO $300 3200 33% $900 $300 CO"A0E ROOM 37% $WMW $= 5400 $ $15D 25% $200 $20D SM PISANO ROOM $AOD 3790 5200 S400 $200 5200 $150 2571 $200 $200 COTMOL-PISANOCOh NED $700 $I7S 32% $400 $700 $400 SA00 irn 31% 5+100 $4110 $400 GWN MOOM (per hoo $30 $90 33% $1S $30 515 $15 $10 .33% $15 $13 $15 ROTUNDA (when no o1Frr space Is rsnMd) $600 $450 25% $3W $600 $900 $300 $280 33% 5300 33M $300 AaT1 CULUROOM (per beur) $93 0% $20 $25 520 $15 18% $20 $9D $20 SENIOR CINTE hoai alter ) us 5D% 530 $0 S30 $W 33% $30 $30 $30 POOL hew, abler WAI n1al 565 1 $70 $M N/A N/A $65 31a $65 OWWA-NU $TACPE/We*fork" 3730 37% $630 $1.900 $650 3450 30X $W1 36110 $650 Grow'*b Crap E: Loot har=31 W a l01 3) das*ad- Groua Q City A -Odd* (% CWm*$kW lH8B Mwtnralors; ppsar appointed boards, corrrnissiom W-ps) Group & City (subjsd Wbuw* We 36daya of s Droup A booft) NOTE: Sawrily Ospoeb wAl M ooMaaad on nmisls for Gtroups A d B "Usl Io the 1W raw rola for ThurStl of Group B. `kokw of square a Thaws. Rokw da, Khat Hal, Crete Hal, Dspllns'$ Kpahen, Thomas Thaws, CatlapalPYano Roortr ONLY "VON* West Park nwd hats apprawl of My Manager Ant RmW Fens g.W ffdWe chs►Oss for addWonol Marna, ascu* Guards or opus labor AsrnMd a M COWW r2N0a 129 Supplemental/ Ancillary Equipment Rental Fees Nam Cununt fee ea. Propmed Feefee.) Set-up On -aft use Off -aft Use EaseM $0 $5 $0 None $100 Ea wood - see Arts Comm $0 $10 $0 None $200 Art POW wl $25 $25 $0 None n/a 8 x 6 x 24 riser(stage)___$30 $50 1 0 None IS1 (M 8 x 6 x 8 riser * $30 $30 $0 None 1 V woad bwvmm bar $0 $95 $0 None V woad bev bar $0 $75 $0 None n/a 5' on screen $30 $30 $0 None $150 PodiumWeed) $30 $30 $0 Overtljsad :projector w/ table $40 $40 $0 TMOR oornbo $30 $30 $0 Mone nla Tent Ca - 10'x 10' $40 $95 $0 None $500 Tent Ngja - 20'x 30' $40 $300 $0 None $1,000 THE4 STRIO LI TS $10 $10 $0 FIXEQ Lt TS $2.50 $2.50 $01 Wone I n/a SPO i TS 5 $25 $0 ORCWSTRA SHELL d0 $150 $600 IIS MUSIC STAND LIGHTS $1.50 $0 PIAN* RIINTAL CPL $250 $250 $0 Mone n/a PIAN* R04TAL Kirst $240 $240 $0 PIANO TME prevaft rote + 10% pmva&V nett + 10% $0 Piano rno!Ln pwaft rate + 10% pmv&&V rate + 10% $01 Mone n/a LEVE. ONE TECH 8 hrs $300 $300 $0 None n/a LEVEL ONE TECH OT! er HR $55 $55 $0 None n/a LEVEL TWO TECH hour $16 $16 $0 None n/a LEVEL TIDO TECH OT/per HR $24 $24 $0 None n/a TableslChalrs Set Up -Tear Down Fee - Banquet Kirst_ SIQ $0 n/a None - Banquet Crete - Banquet -Thomas - Banquet Cottage/Pisano — �� a'Q , ,�_ $0 $01, $ n/9 n/a p/a None N-OnD 1 ora - Lecture first 0 vri�None None Na -Lecture Crete - Lec ure homas $0 $0 $0 1�p Na n/a N9ras nla j k n/a j - LectureCottag� $0I Linens (whiteoniyfalf sizes) $10 $01 None Na Coffee pot - 100 cup $ $251 s0i Now $100 Coffeepot - 50 cup $0 $15 $0 None $75 Security Guard prevaft rete + 1o% $17/per hr $25/per hr for OT Insurance prevailin rate I i NOTE: n/a = item NOT availablefor use off-site I 130