HomeMy WebLinkAboutAgenda Report - March 1, 2006 K-03AGENDA ITEM 14V7�0
lwCITY OF LODI
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AGENDA TITLE: Adopt resolution establishing and adjusting rental fees for Parks and Recreation faci I ities
MEETING DATE: March 1,2006 (Carried over from meeting of January 18,2006 and February 1, 2006)
PREPARED B Y Parks and Recreation Director
RECOMMENDEDACTION: That the City Council adopt a resolution establishing and adjusting rental
fees for Parks and Recreation facilities.
BACKGROUND INFORMATION; At the September 27, 2005, shirtsleeve session staff presented to Council
recommended adjustments to current facility rental fees for picnic areas,
beach and pool rentals, baseballfields, and softball fields. Additionally, the
establishment of fees for whole park areas, soccer fields, and the All
Veterans Plaza were presented as well.
In the case cf baseball and softball facilities, rental fees have not been adjusted in over a decade. Fee charges
were assessed to new picnic areas (Peterson and Katzakian Parks) and adjustments made to Enze Pool and Lodi
Lake BeachANading facilities in June of 2002. Council last approved all other picnic areas and building rental rates
in August 2002. Historically, in updating and preparing proposed fee adjustments, staff has considered the
following factors: (1) a mandated cost recovery goal of 35% minimum, (2) market demand and acceptance and (3)
actual costs of provision and maintenance of the facilities. just as we are today.
In a separate and unrelated action on November 16, 2004, the Parks and Recreation Commission approved a 3 -
Tier Registration System fee proposal. The new system became effective January 1, 2005. This action was taken
in an effort to more effectively meet recently mandated cost recovery goals of 100% in all fee-based programs.
Staff presented the fee proposal that is in front of you this evening to the Parks and Recreation Commission at their
October4,2005, meeting. The Commission subsequently took action on the proposal at their December 6,2005.
meeting with the attached recommendation on picnic areas, pooWbeach areas, softball fields. baseball fields,
soccer fields. and whole park areas. The Commission unanimously approved the fee proposal as presented except
for the establishment of fees for the All Veterans Plaza. The Parks and Recreation Commission respectfully
recommend that events held at the All Veterans Plaza be limited to those which publicly honor veterans and/or
military personnel and are in keeping with the memorial and patriotic theme of the plaza. As such, no rental fees
shall be assessed for the use of this area/facility. The fee proposal was presented for informational purposes to the
Lodi Budget/Finance Committee on January 9, 2006.
To further ensure that Parks and Recreation fees keep pace with budgetary goals and requirements, the Parks and
Recreation Commission recommended the formation of a "Budget Review Task Force". This Task Force is to
consist of Parks and Recreation staff and 2 Commission representatives, and will function as follows:
1 Formulate budget recommendations to Commission and Council on Parks and Recreation budgetary goals and
cost recovery requirements.
2. Develop a strategic plan to meet these goals.
3. Review fee schedules on an annual basis in conjunction with the department's budget submittals and make
recommendations on fee adjustments for budgetary goal attainment.
APPROVED: 1--1
Blai ing, City Manager
Adopt resolution establishing and adjusting rental fees for Parks and Recreation facilities
March 1, 2006
Page 2
4 Thoroughly review current Parks and Recreation cost -al location tracking system and modify as needed in order
to meet the department's accounting needs.
Staff has diligently surveyed fee structures of other local agencies and communities and has quantitatively
compared market rates. Comparables from local agencies are induded in the Council packet. We are confident in
the proposal that is before you this evening and fully support the recommendation of the Parks and Recreation
Commission for its approval.
FISCAL IMPACT: Increased revenues to the General Fundtotaling approximately $40,000 perfiscal
year of which $30,000 were included in the 2005106 revenue estimates.
FUNDING AVAILABLE: Not applicable
Tony C. ehri
Parks a Recreation Director
Prepared by Susan Bjork, ManagementAnalyst
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cc City Attorney