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Budget FY 2013-2014
2013 – 2014 BUDGET CITY OF LODI CALIFORNIA City of Lodi Mission Statement “The City of Lodi’s purpose is to enhance the quality of life for Lodi residents reflecting our high community standards.” 2013-2014 Budget Alan Nakanishi, Mayor Phil Katzakian, Mayor Pro Tempore Larry D. Hansen, Council Member Bob Johnson, Council Member JoAnne Mounce, Council Member Konradt Bartlam, City Manager Prepared by the Staff of the City of Lodi CITY OF LODI, CALIFORNIA 2013-2014 CITY OF LODI FINANCIAL PLAN AND BUDGET TABLE OF CONTENTS Page City Manager’s Message i City of Lodi Organization Chart/Staffing Plan City Organization Chart 1 Staffing Summary 3 Position Changes 9 All Fund Summaries All Fund Revenues by Fund 13 All Fund Expenditures by Fund 15 Expenditure Summary City-wide 17 General Fund Budgets and Expenditure Detail Fund Balance Analysis 25 General Fund Revenues 27 General Fund Expenditures 33 Police Department 41 Fire Department 61 Public Works Department - General Fund 79 Administration 97 City Clerk 100 City Attorney 109 City Manager 113 Economic Development 117 Internal Services Department 121 Budget and Treasury Division 127 Financial Services Division 129 Human Resources Division 133 Risk Management 137 Information Systems Division 139 Non-Departmental 141 Enterprise Fund Budgets and Expense Detail Electric Utility Department 151 Water Utility 195 Wastewater Utility 227 Transit 259 2013-2014 CITY OF LODI FINANCIAL PLAN AND BUDGET TABLE OF CONTENTS Page Special Revenue Fund Budgets and Expenditure Detail Streets and Drainage 281 Community Development 307 Parks, Recreation and Cultural Services 327 Library 367 Other Fund Budgets and Expenditure Detail Transportation Development Act Fund 385 Community Development Block Grant Fund 391 Public Safety Special Revenue Fund 403 Capital Outlay Fund 413 Vehicle and Equipment Fund 427 Debt Service Fund 433 Benefits Fund 439 Self-Insurance Fund 445 Trust and Agency Fund 451 Fleet Services Fund 463 Supplemental Information 2013-14 Personnel Salary Schedule by Job Title 473 2013-14 Personnel Salary Schedule by Salary 477 Memorandum of Understanding Term Dates 481 Annual Debt Service Payments Schedules 483 Grant/Contract Funded Positions 485 Transfers In and Out 487 Vehicle Schedule 489 CITY COUNCIL ALAN NAKANISHI, Mayor PHIL KATZAKIAN, Mayor Pro Tempore LARRY D. HANSEN BOB JOHNSON JOANNE MOUNCE CITY OF LODI CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6702 / FAX (209) 333-6807 www.lodi.gov cityclerk@lodi.gov KONRADT BARTLAM City Manager RANDI JOHL, City Clerk D. STEPHEN SCHWABAUER City Attorney June 5, 2013 Dear Honorable Mayor and Council Members: I am pleased to submit for your approval a proposed balanced budget for Fiscal Year (FY) 2013/14. This budget represents an incredible amount of staff work and tremendous cooperation. The impacts of the global economic recession continue to affect Lodi’s families, businesses, institutions and our municipal corporation. Although economic times continue to be somewhat difficult throughout the region, Lodi is growing. General Fund revenues are projected to increase for the second consecutive year. General Fund revenues in FY 2013/14 are a projected $42,198,820; an increase of $288,880 over FY 2012/13 initially adopted budgeted revenues. While we are pleased that the economy is showing some progress toward recovery, our General Fund revenues are just $640,000 higher (1.5 percent) than they were five years ago. This past year has seen the maturation of the Costco and Home Depot stores that opened in 2012 in a commercial development in the southeastern corner of the city. Additional retailers are moving forward with plans to complete other sections of this development. The City received a favorable ruling on litigation regarding a Wal-Mart Environmental Impact Report and expects the retailer to be open for business late in the fiscal year. The viability of the General Fund continues to be our greatest concern. The General Fund is dependent upon tax revenues and is the most vulnerable to economic fluctuations. While it is not the largest of the City’s funds, it may be its most important. It is the backbone of the organization and a financially strong city requires a healthy General Fund. Expenses for police, fire, administration, economic development and other essential public services all come from the General Fund. It houses the majority of city employees. The City has reduced its work force by about 20 percent over the past nine years, from 470 full- time budgeted employees in 2004/05 to 377 full-time budgeted employees in 2013/14. Employee furloughs will be ending during the budget year. Although there have been reductions in frequency, or delays in timeliness, the City nevertheless continues to offer the same basic range of municipal services. In an effort to clarify General Fund reserve policies, the City Council adopted a General Fund reserve policy in conjunction with the FY 2010/11 budget. Cities, like businesses and households, need some type of financial cushion against the potential shock of unanticipated circumstances and poor economies. The adopted policy sets a target of 8 percent of General Fund revenue as a “catastrophic” reserve with a target of the next 8 percent of revenues set aside as an “economic” reserve. I am pleased to report that the City has fully funded both elements of these reserves in the 2013/14 budget. Going forward, the adopted policy provides a guideline for the staff and Council in preparing and prioritizing budget requirements. i Recovery from the recession continues to be a “buyer’s market” creating the opportunity for Lodi to take advantage of low construction costs to proceed with major capital efforts. Significant projects expected to be undertaken during the year include design and construction of a replacement for Fire Station 2 ($1.1 million), City Hall Annex improvements ($400,000), various electrical system maintenance projects ($2 million), water meter, well and system maintenance projects ($1.2 million), various wastewater system maintenance projects ($1 million) and street maintenance ($3.9 million). As it is proposed, this budget continues to take advantage of the current bid climate, with proposed projects focusing on maintenance and replacement of existing facilities and projects that reduce the City’s recurring operational costs, letting it operate more efficiently. Fiscal Year 2013/14 Budget Issues The 2013/14 budget has several issues. Three particular points are worthy of highlighting: (1) employee costs and contributions; (2) capital programs; and (3) cost increases beyond the City’s control. The City had been operating under annual concession agreements with all of its bargaining units through December 31, 2011. While concession agreements have allowed the City to meet its budgetary requirements, such concession agreements are not conducive to long-term planning. Of the City’s nine bargaining units, eight had agreements that expired during FY 2011/12. The City has negotiated successor agreements with all of these units, along with modifying the benefits for Executive, Council Appointees and confidential employees. All nine bargaining unit agreements expire in fiscal year 2013/14. Employee costs and contributions – Prior to the economic downturn, Lodi aggressively moved to manage employee expenses. Positions not deemed vital to City operations were held vacant, and other departmental expenses were closely monitored. Importantly, as the economy plummeted, in March 2009, City employees made a number of temporary salary and benefit concessions to reduce salary costs, including salary reductions, furloughs, and waiving of the City's deferred compensation match. These concessions alone were valued at over $2.3 million for FY 2009/10, $2.7 million for FY 2010/11 and $3.0 million for FY 2011/12. Consequently, the City has largely avoided employee layoffs and drastic service cuts so common in other cities. As the City negotiated with its bargaining units, three principal elements of successor agreements were to: (1) have all employees pay the full share of the employee portion of pension costs; (2) cap the City’s exposure to medical cost increases; and (3) establish a second tier retirement benefit for new employees. All bargaining group successor agreements contain the terms noted above. As noted earlier, all nine bargaining unit agreements expire in the budget year. We look to continue the key terms of the contracts negotiated over the past year. Further, we look to bring consistent terms to the one labor agreement that did not expire in the last year, but does expire in the budget year. The budget has been built based upon the existing agreements. Any changes to agreements will generate mid-year adjustments to the budget presented herein. I am appreciative of the sacrifices and services of our employees. We realize that our primary responsibility is to provide a high level of service to our community, and these sacrifices have allowed the City to maintain that quality service to our citizens during a particularly challenging time. Through prudent management, and employee involvement and sacrifice, the City of Lodi has been proud to meet its commitment to those we serve. ii The City has also used early retirement to reduce the work force. Over the course of the last five years, the City has offered a retirement incentive multiple times to selected employee classifications. As employees have accepted the incentive, the City has left positions vacant. All told, 40 individuals have taken advantage of the retirement incentive. Cumulative annual salary savings from the position reductions is $2.7 million. Capital Programs – The City continues to utilize one-time funds for capital maintenance, rather than on-going operations. In prior years, the City assessed its physical plant and is using one-time funds generated by the Lodi Energy Center to address deferred maintenance projects on its buildings. Scheduled to be completed this year are a retrofit of a portion of the unused space in the City Hall Annex and resurfacing of the various city owned parking lots in the downtown area as well as the improvements to the parking lot at the Municipal Services Center and Kofu Park. Additionally, the FY 2013/14 budget allocates funding for the replacement of our financial and billing systems. The Municipal Service Center/Kofu Park and financial/billing system projects are jointly funded by the General Fund and the enterprise funds. The above projects total about $1.8 million. Costs Beyond the City’s Control – While we are pleased that revenues have increased slightly, we are very concerned about rising costs for retirement and insurance. In the last few years, CalPERS has revised a number of its actuarial assumptions and policies. Rates for FY 2013/14 incorporate the impact of changes to the discount rate approved in prior years. Rates for Miscellaneous plan employees rose 1.8 percent while Safety plan rates increased 4.3 percent. Total additional cost to the City is about $330,000. CalPERS has provided estimated rates for FY 2014/15 that reflect a projected cost increase of an additional $735,000. For FY 2015/16 and beyond, the City expects rates to continue to increase, as advised by the CalPERS chief actuary. Preliminary estimates indicate that rates for Miscellaneous plans could be in excess of 26 percent and Safety plans in excess of 48 percent of salary for the 2019/20 fiscal year. Note that these cost increases fall solely on the employer portion of the rate. Estimated annual cost would be about $5 million more than FY 2013/14 costs. A second cost increase that is a cause of concern is medical insurance. While the City has negotiated a medical insurance cap with its bargaining units, costs are expected to increase and impact the net pay of our workforce. Staff is evaluating the impact of the Affordable Care Act. No provision has been made in the accompanying budget for potential costs of this federal legislation. A third cost that is a cause of concern is worker’s compensation. The City is self-funded for worker’s compensation costs. During FY 2009/10, we saw a significant increase in the cost and severity of our claims. This, in turn, translated into higher projected future liabilities for this program. The City saw moderation of claims activity in FY 2010/11 and saw lower future reserve requirements in the subsequent actuarial report. Unfortunately, FY 2011/12 saw an up-tick in the claims activity and a corresponding increase in the actuarial liability. Activity has moderated and the City has funded its actuarial liability at slightly more than the 80 percent confidence level. Staff continues to manage the program and provide education to employees to minimize injuries and work time losses. All Funds The City uses fund accounting to track expenses and revenues for different purposes. Funds are self-balancing sets of accounts, or can be thought of as various businesses under the control of the City Council. For the purposes of comparing year-to-year or against other cities, it is common to add all revenues and expenses from all funds. This is the all-funds budget. iii The all-funds budget expenditures for FY 2013/14 are $177,781,720. This is an increase of approximately $1.6 million, or just under 1.0 percent from the previous year’s original budget. The increase in expenditures is attributable to a reduction in capital projects costs resulting from the completion of the Surface Water Treatment Plant offset by cost increases for capital projects in various funds. The single-largest fund of the City is the Electric fund at $70,941,010. The second-largest fund is the General Fund at $42,198,820. Other funds of note: Wastewater Fund, $15,525,370; Water Fund, $11,051,080; Street Fund, $6,357,920; Parks, Recreation and Cultural Services Fund $5,654,090 and Library Fund, $1,383,090. The overall staffing levels for all-funds are 377 full-time funded positions. This is four positions less than FY 2012/13. The net decrease in funded positions is related to three retirements during the year and a variety of position increases and decreases in various departments that net to an additional reduction of one position. General Fund The General Fund’s primary source of revenue is taxes. It is the discretionary fund for basic government services such as public safety, economic development, and provides financial support via transfers for parks, recreation, arts, library, and cultural programs. It supports the debt payment related to the 2012 Refunding Lease Revenue bonds for the Police Station, Hutchins Street Square, and downtown improvements. The FY 2013/14 budget again provides basic funding for the full range of municipal services with the greatest emphasis on public safety. In recent budgets, one of the primary tasks has been to maintain the viability of the General Fund. A measurement of the funds viability is the amount available to spend on unanticipated expenses such as emergencies. With the adoption of the FY 2010/11 budget, the City Council established a reserve policy that sets a target of 8 percent of revenue for a catastrophic reserve, with the next 8 percent of revenue for an economic reserve. The projected FY 2013/14 year-end fund balance is expected to be $7,044,415. This level of fund balance represents 16.7 percent of General Fund revenues. As such, the catastrophic and economic reserves are fully funded with an additional undesignated reserve level of $292,600. General Fund revenues are projected to be $288,880 higher than the prior year. Total FY 2013/14 General Fund revenue is budgeted at $42,198,820. Revenue increases to property taxes and sales taxes are offset by reductions in revenue from Federal police hiring grants and transfers from other funds supporting central service department costs. The City has recently completed and partially implemented the results of a cost allocation study that reflects the reductions in costs for central service departments that support operations outside the general fund. While every effort has been made to keep the percentage of General Fund revenue allocated to each department the same as in prior years, as expenditures increased or departmental revenues decreased beyond the City’s control, specifically related to personnel, those departments with the most personnel received a greater percentage of the General Fund revenue. For FY 2013/14, the Police Department represents 41.08 percent of the General Fund, up by 0.29 percent over last year, and the Fire Department represents 23.58 percent of the General Fund, up by 0.44 percent. The two departments comprise 64.66 percent of the General Fund budget, an increase of 0.73 percent over last year. iv Staff is compelled to bring to the Council’s attention hidden expenses resulting from State action. One is the settlement of property tax administration fee litigation and the other is the continuing ongoing ERAF shift. In the late 1980s, the State allowed counties to collect a fee from cities and other agencies for collecting property tax. In the mid 1990s, the State began a practice of taking local Bradley Burns Sales Tax revenue (1 percent) and back-filling with State-controlled property tax. Since this was property tax and the County was collecting a fee for administering property tax, the County began to charge for the collection and administration of the back-filled portion of property tax as well. What was intended to be revenue neutral was not and, consequently, local entity revenue was reduced. Courts have ruled in cities favor over the past year on a number of cases related to the calculation of the property tax administration fee, resulting in counties adjusting the method used to calculate the fee. In FY 2012/13, San Joaquin County reduced the FY 2012/13 charge by about 48 percent and refunded to the city a total of $698,000, representing overcharges dating back to FY 2006/07. The second issue of note is the Educational Revenue Augmentation Fund (ERAF). In 1992, in response to Proposition 98, the State required County Auditors to shift property tax away from cities to cover the State’s responsibilities to fund schools. This shift continues to this day and, although Prop 1A (2004) stopped the escalation; the cost for Lodi continues to be approximately $2.2 million per year. In FY 2012/13, the City refinanced the 2002 General Fund secured Certificates of Participation. The City was able to secure an All-in total interest cost of just over 4.0% and net present value savings on the deal of about $3.25 million. The savings are programmed to fund the land acquisition, design and construction of a replacement for Fire Station 2. The annual debt service is split among the Police department (45 percent), Parks, Recreation and Cultural Services (40 percent), and the General Fund (15 percent). Special Revenue Funds Four Special Revenue Funds of note are the Streets Fund; Community Development Fund; Parks, Recreation and Cultural Services Fund; and Library Fund. The Street Fund handles all street and pavement activities including street cleaning and sweeping, traffic control devices, street trees, sidewalk and landscape maintenance and management of the storm water collection system. This fund is projecting a decrease in fund balance of about $1.5 million during the budget year due to an increased level of capital projects and maintenance. The Community Development Fund covers the cost of the Community Development Department and its three divisions: Planning, Building, and Neighborhood Services. The fund turned the corner in Fiscal Year 2010/11 and erased its prior deficit. Budget year revenues are projected to exceed expenditures by about $12,000 and add to its fund balance. The Parks, Recreation and Cultural Services Fund is projected to start FY 2013/14 with a cumulative deficit of about $746,000. The budget reflects a small surplus that will reduce the cumulative deficit and includes setting aside funds for future capital maintenance. Staff continues to review the operations of this fund looking for service level efficiencies and revenue opportunities to further reduce the cumulative deficit. The Library Fund is projecting a budget year surplus of about $27,000 and is expected to end the year with a fund balance of about $131,000. v vi CitizensCity of LodiCity CouncilCity ManagerCity ClerkCity AttorneyBoards andCommissionsLibraryBoardLibraryDeputy CityManager/InternalServices DirectorFireParks, Rec. &CulturalServicesElectric UtilityPublic WorksCommunityDevelopmentPoliceFinancialServicesDivisionHumanResourcesDivisionBudget/TreasuryDivisionInformationSystemsDivisionFY 2013-20141 2 2013-14 FINANCIAL PLAN AND BUDGET STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions CITY ATTORNEY City Attorney 11111 Deputy City Attorney 11111 Legal Secretary 11111 City Attorney Total 33333 CITY CLERK Administrative Clerk - (C)11111 Administrative Records Clerk - (C)11000 Assistant City Clerk 11111 City Clerk 11111 City Clerk Total 44333 CITY MANAGER Business Development Manager 00111 City Manager 11111 Deputy City Manager/Internal Services Dir.11111 Management Analyst 22100 Secretary to the City Manager 11111 Senior Programmer/Analyst 11100 City Manager Total 66644 COMMUNITY DEVELOPMENT Administrative Clerk 11000 Administrative Secretary 11111 Assistant Engineer/Plans Examiner 00011 Building Inspector I/II 33222 Building Official 11111 Community Development Director 11110 Junior Plans Examiner/Engineer 11100 Junior/Assistant/Associate Planner 11111 Neighborhood Services Manager 11111 Permit Technician 22222 Planning Manager 11000 Community Development Total 13 13 10 10 9 ELECTRIC UTILIT Y Administrative Clerk 21111 Administrative Secretary 11111 Assistant Electric Utility Director 20000 Buyer 10000 Construction/Maintenance Supervisor 11111 Distribution Planner 33332 Distribution Planning Supervisor 11000 Electric Apparatus Mechanic 10000 Electric Foreman/Forewoman 33333 Electric Line Apprentice 21000 Electric Lineman/Linewoman 55666 Electric Materials Technician 01111 Electric Operations Superintendent 01111 Electric Troubleshooter 22222 Electric Utility Director 11111 Electric Utility Rate Analyst 11111 Electrical Drafting Technician 22222 Electrical Technician 22222 Energy Specialist 10000 Field Services Representative 33444 Field Services Supervisor 11111 Manager, Customer Services & Programs 11100 Manager Engineering & Operations 00111 Meter Reader 20000 Metering Electrician 11100 Metering Technician 00011 3 2013-14 FINANCIAL PLAN AND BUDGET STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions Principle Resource Planner 10000 Rates and Resource Manager 01111 Senior Administrative Clerk 11111 Senior Electric Troubleshooter 11111 Senior Electrical Technician 01111 Senior Power Engineer 11111 Senior Storekeeper 10000 Substation and Meter Superintendent 10000 Utility Equipment Specialist 11111 Utility Operations Supervisor 10000 Utility Service Operator - Relief 10000 Utility Service Operator I/II 33333 Electric Utility Total 51 41 42 41 40 FIRE DEPARTMENT Administrative Secretary 11110 Fire Battalion Chief 44444 Fire Captain 1515151616 Fire Chief 11111 Fire Division Chief 22111 Fire Engineer 21 21 21 20 18 Fire Inspector 11000 Firefighter I/II 18 18 14 13 12 Senior Administrative Clerk 11111 Fire Department Total 6464585753 INTERNAL SERVICES DEPARTMENT Management Analyst 00011 Senior Programmer/Analyst 00011 BUDGET DIVISION Budget Manager 11000 Management Analyst 21111 Purchasing Technician 11100 Supervising Budget Analyst 01111 44322 FINANCIAL SERVICES DIVISION Accountant 11100 Accounting Clerk 33222 Administrative Clerk 11000 Customer Service Representative 88899 Finance Supervisor 10000 Finance Technician 23333 Financial Services Manager 11111 Senior Customer Service Representative 20000 Supervising Accountant 11111 Supervising Customer Service Representative 02222 Utility Billing & Collections Supervisor 00000 20 20 18 18 18 HUMAN RESOURCES DIVISION Human Resources Manager 11111 Human Resources Technician 11111 Management Analyst 22111 44333 INFORMATION SYSTEMS DIVISION Information Systems Coordinator 11000 Information Systems Manager 11111 Information Systems Specialist 11111 Network Administrator 11111 Network Technician 11222 Senior Programmer/Analyst 22111 77666 Internal Services Total 35 35 30 31 31 4 2013-14 FINANCIAL PLAN AND BUDGET STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions LIBRARY Administrative Secretary 11111 Librarian 33333 Library Assistant 44333 Library Services Director 11111 Library Services Manager 00110 Literacy Services Coordinator 11000 Senior Library Assistant 33333 Supervising Librarian 11000 Library Total 1414121211 PARKS, RECREATION AND CULTURAL SERVICES Administrative Clerk 21111 Administrative Secretary 11111 Aquatics Coordinator 10000 Art & Events Manager 10000 Building Services Coordinator 11111 Community Center Director 0.50000 Community Center Manager 01111 Park Maintenance Worker I/II 11 11987 Park Maintenance Worker III 55444 Parks & Recreation Director 0.50000 Parks Project Coordinator 11111 Parks Superintendent 11111 Parks Supervisor 22211 Parks, Recreation and Cultural Services Director 01111 Program Coordinator 12110 Recreation Manager 33333 Recreation Superintendent 11111 Senior Administrative Clerk 22222 Senior Facilities Maintenance Worker 11111 Senior Services Manager 10000 Stage Technician 11100 Welder-Mechanic 11111 Parks, Recreation and Cultural Services Total 38 36 32 29 27 POLICE DEPARTMENT Administrative Clerk 11100 Administrative Secretary 11100 Animal Services Supervisor 11111 Assistant Animal Services Officer 22221 Community Improvement Officer I/II 21122 Community Service Officer 11111 Dispatcher Supervisor 22211 Dispatcher/Jailer 2121171716 Lead Dispatcher/Jailer 33333 Management Analyst 22111 Parking Enforcement Assistant 22111 Police Captain 22222 Police Chief 11111 Police Corporal 88666 Police Lieutenant 66555 Police Officer 52 52 50 50 48 Police Records Clerk 55443 Police Records Clerk Supervisor 11111 Police Sergeant 99999 Senior Police Administrative Clerk 22322 Supervising Code/Community Imp. Off.11100 Police Department Total 125 124 113 109 104 5 2013-14 FINANCIAL PLAN AND BUDGET STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions PUBLIC WORKS DEPARTMENT ADMINISTRATION Administrative Secretary 11111 Management Analyst 11111 Public Works Director 11111 33333 ENGINEERING DIVISION Administrative Clerk 11111 City Engineer/Deputy Public Works Director 11111 Construction Project Manager 11111 Engineering Technician I/II 22222 Jr./Assistant Engineer/Associate Civil Engineer 22233 Public Works Inspector I/II 22111 Senior Civil Engineer 32211 Senior Engineering Technician 44322 16 15 13 12 12 FLEET & FACILITIES Equipment Service Worker 11111 Facilities Supervisor 11111 Fleet & Facilities Manager 10100 Fleet Services Supervisor 11111 Heavy Equipment Mechanic 44443 Lead Equipment Mechanic 22111 Parts Clerk 11111 Senior Administrative Clerk 11111 Senior Facilities Maintenance Worker 22211 Welder-Mechanic 11100 15 14 14 11 10 STREETS & DRAINAGE Administrative Clerk 11000 Administrative Secretary 11100 Maintenance Worker I/II 107555 Senior Administrative Clerk 11000 Street Maintenance Worker III 55554 Street Supervisor 33333 Streets & Drainage Manager 00000 Streets & Drainage Superintendent 11100 Traffic/Sign Making Worker 01111 22 20 16 14 13 TRANSPORTATION Administrative Clerk 11111 Jr/Asst/Assoc Planner 11111 Transportation Manager 11111 33333 WATER SERVICES Administrative Clerk 00111 Chief Wastewater Plant Operator 11111 Chief Water Treatment Plant Operator 00111 Compliance Engineer 11111 Deputy Public Works Director - Utilities 11111 Electrician 22333 Environmental Compliance Inspector 33333 Laboratory Technician I/II 22222 Laboratory/Environmental Compliance Superintendent 11000 Maintenance Worker I/II 88998 Plant & Equipment Mechanic 55777 Senior Administrative Clerk 00111 Senior Plant & Equipment Mechanic 11000 Senior Storekeeper 01111 Utility Superintendent 00011 Wastewater Plant Operator I/II/III 66655 Wastewater Plant Superintendent 00111 6 2013-14 FINANCIAL PLAN AND BUDGET STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions Wastewater Treatment Superintendent 11000 Water Services Technician 11111 Water Treatment Plant Operator I/II/III 00344 Water/Wastewater Maintenance Worker III 55555 Water/Wastewater Superintendent 11100 Water/Wastewater Supervisor 44444 43 44 52 52 51 Total Public Works 102 99 101 95 92 ALL CITY DEPARTMENTS TOTAL 455 439 410 394 377 7 8 FY 12/13 FY 13/14 Dept/Division Current Title Proposed Title/Position Barg. Unit Comment Fire Department Fire Fighter Firefighters Eliminate - Vacant Retirement Internal Services/Budget Purchasing Technician General Services Eliminate Internal Services/Finance Customer Service Representative General Services New position Internal Services/Finance Accountant Mid-Management Eliminate - Vacant Retirement Parks, Recreation and Cultural Services Maintenance Worker I/II Maintenance & Operators Eliminate - Vacant Retirement Parks, Recreation and Cultural Services Parks Supervisor Maintenance & Operators Eliminate - Vacant Retirement Police Department Administrative Clerk General Services Eliminate - Vacant Retirement Police Department Administrative Secretary General Services Eliminate - Vacant Retirement Police Department Dispatch Supervisor Dispatchers Eliminate - Vacant Retirement Police Department Senior Police Administrative Clerk General Services Eliminate - Vacant Retirement Public Works - Engineering Senior Civil Engineer Mid-Management Eliminate - Vacant Retirement Public Works - Fleet/Facilities Fleet and Facilities Manager Mid-Management Eliminate - Vacant Retirement Public Works - Fleet/Facilities Senior Facilities Maintenance Worker Maintenance & Operators Eliminate - Vacant Retirement Public Works - Fleet/Facilities Welder-Mechanic Maintenance & Operators Eliminate - Vacant Retirement Public Works - Streets Administrative Secretary General Services Eliminate - Vacant Retirement Public Works - Streets Streets & Drainage Superintendent Mid-Management Eliminate - Vacant Retirement Dept/Division Current Title Approved Title/Position Barg. Unit Comment City Manager Management Analyst Business Development Manager Mid-Management Reclassification Community Development Jr Plans Examiner/Engineer Assistant Engineer/Plans Examiner General Services Reclassification Electric Utility Metering Electrician Metering Technician IBEW Reclassification Electric Utility Manager , Customer Services & Programs Mid-Management Eliminated Fire Fire Engineer Fire Captain Firefighters Reclassification Parks, Recreation and Cultural Services Stage Technician Maintenance & Operators Eliminated Police Department Supervising Code/Community Imp. Officer Community Improvement Officer General Services Reclassification Public Works - Engineering Senior Engineering Technician Jr/Assistant Engineer/Associate Civil Engineer General Services/Mid- Management Reclassification Public Works - Water Services Wastewater Plant Operator I/II/III Water Treatment Plant Operator I/II/III Maintenance & Operators Title Change Department Title Number unfunded Barg. Unit Comment Community Development Community Development Director 1 Executive Vacant Electric Utility Distribution Planner 1 IBEW Vacant Fire Department Administrative Secretary 1 General Services Vacant - Retirement Fire Department Fire Engineer 2 Firefighters Vacant - Retirement Fire Department Fire Fighter 1 Firefighters Vacant - Retirement Library Library Services Manager 1 Mid-Management Vacant - Retirement Parks, Recreation and Cultural Services Program Coordinator 1 General Services Vacant - Retirement Parks, Recreation and Cultural Services Maintenance Worker I/II 1 Maintenance & Operators Vacant - Retirement FY 2013/14 Proposed Authorized Position Changes FY 2013/14 Authorized Unfunded Positions Fiscal Year 2012/13 Authorized Changes 9 Department Title Number unfunded Barg. Unit Comment Police Department Assistant Animal Services Officer 1 General Services Vacant Police Department Dispatcher/Jailer 1 Dispatchers Vacant Police Department Police Officer 2 Police Officers Vacant Police Department Records Clerk 1 General Services Vacant Public Works - Fleet/Facilities Heavy Equipment Mechanic 1 Maintenance & Operators Vacant Public Works - Streets Street Maintenance Worker III 1 Maintenance & Operators Vacant - Retirement Public Works - Water Services Maintenance Worker I/II 1 Maintenance & Operators Vacant - Retirement 17 FY 2013/14 Authorized Unfunded Positions Total Unfunded Positions for FY 2013/14 10 ALL FUNDS All City of Lodi funds project total revenues of $179,909,160 in the fiscal year beginning July 1, 2013, and expenditures of $177,781,720. The Electric Fund is the City’s largest, with $71,127,990 in projected revenue and $70,941,010 in expenditures. The Electric Fund covers the activities of the Lodi Electric Utility, which provides electricity within the Lodi city limits. The General Fund projects revenues and expenditures of $42,198,820 in the fiscal year. The General Fund supports most of the City’s discretionary programs, such as Police, Fire, and administrative functions. The All Funds figures overstate the City’s actual revenue and spending. For example, $1 received by the Electric Utility and transferred to the General Fund to support general City services is counted by both funds as $1 received and $1 expended. The following pages provide a detailed description of the City of Lodi’s funds, including organizational charts, narrative summaries of the various activities, and financial tables. 11 12 All Funds Revenues Street Fund 3% Library Fund 1% Other Funds Debt Service Fund Community Development Fund 1% CDBG Fund Self Insurance Fund 1% Parks, Rec & Cultural Services 3% Vehicle Replace., Capital Outlay Funds 2% Benefits Fund 4% Transit, Fleet, TDA Funds 5% Water Fund 8% Wastewater Fund 8% General Fund 23% Electric Fund 40% Fund Budget 2013-14 Electric Fund 71,127,990 General Fund 42,198,820 Wastewater Fund 15,035,170 Water Fund 14,484,970 Transit, Fleet, TDA Funds 8,266,890 Benefits Fund 8,017,450 Parks, Rec & Cultural Services 5,691,520 Street Fund 4,872,750 Vehicle Replace., Capital Outlay Funds 2,842,250 Self Insurance Fund 2,310,470 Library Fund 1,410,500 Community Development Fund 1,184,850 Other Funds 894,000 Debt Service Fund 847,680 CDBG Fund 723,850 Grand Total 179,909,160 13 14 All Funds Expenditures Benefits Fund 5% Fleet, Transit, TDA Funds 4% Street Fund 4% Parks, Rec & Cultural Services 3% Vehicle, Equip. Capital Outlay Funds 2% Library Fund 1%Self Insurance Fund 1% Community Development Fund 1% Debt Service Fund CDBG Fund Public Safety Fund Trust and Agency Fund Water Fund 6% Wastewater Fund 9% General Fund 24% Electric Fund 40% Fund Budget 2013-14 Electric Fund 70,941,010 General Fund 42,198,820 Wastewater Fund 15,525,370 Water Fund 11,051,080 Benefits Fund 8,017,450 Fleet, Transit, TDA Funds 7,429,400 Street Fund 6,357,920 Parks, Rec & Cultural Services 5,654,090 Vehicle, Equip. Capital Outlay Funds 3,366,200 Self Insurance Fund 2,310,470 Library Fund 1,383,090 Community Development Fund 1,173,170 Debt Service Fund 847,680 CDBG Fund 723,850 Public Safety Fund 565,600 Trust and Agency Fund 236,520 Grand Total 177,781,720 15 16 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments090: Operating Transfers Out4220 Operating Transfers Out21,324,296 26,915,751 13,896,605 13,716,605 12,619,630 See supplemental section for details21,324,296 26,915,751 13,896,605 13,716,605 12,619,630100: Personnel Services7100 Personnel Services00 116,212 249,00007101 Regular emp salary27,170,779 24,981,295 26,689,080 26,109,255 27,273,420 Reduction/elimination of furlough hours7102 Overtime1,015,421 1,259,011 1,538,324 1,585,030 1,715,220 Cal-Grip grant program7103 Part time salary1,938,924 1,940,155 2,196,011 2,087,725 2,463,4107104 Contract emp salary58,053 61,9700007106 Uniform allowance152,190 143,314 161,700 150,940 148,5807108 Meal allowance2,500 2,29700 3,2007109 Incentive pay902,299 874,062 873,310 789,325 821,6307110 Admin leave pay116,898 83,164 142,630 144,535 147,3707111 Workers comp1,315,050 1,989,910 2,428,230 2,428,230 1,481,190 Reserve goal met7112 Medical insurance4,976,500 4,997,125 5,552,290 5,368,050 5,514,8807113 Dental insurance389,595 357,729 385,700 379,960 381,5007114 Vision care98,551 90,891 94,640 93,275 96,5307115 Medicare insurance409,541 399,890 400,740 389,075 397,3507121 Service contribution-PERS6,978,865 6,755,376 7,267,140 6,866,660 7,301,780 Rate increase7123 Deferred comp210,345 100,547 790,420 556,655 610,1007124 LI & AD & D88,237 79,370 87,310 87,705 91,2807125 Unemployment insurance79,172 112,849 200,360 193,180 148,590 Reduced experience7128 LTD212,06900007129 Chiropractic20,914 19,281 21,350 20,985 22,8307130 Insurance refund178,996 165,308 159,960 139,445 138,7607131 Other benefits784,750 1,048,851 1,075,250 1,075,250 1,393,190 Increased retiree medical costs7132 Cell Stipend4,759 21,325 21,900 24,000 26,1007188 Transfer In(5,457,576) (5,429,019) (6,511,850) (6,256,155) (6,210,640)7189 Transfer Out4,893,778 5,148,647 5,021,910 4,891,810 4,920,50046,540,610 45,203,348 48,712,617 47,373,935 48,886,770200: Utility Comm. & Transportation7201 Postage230,163 221,046 236,210 237,260 230,7207202 Telephone225,105 189,856 203,785 211,885 201,9107203 Cellular phone charges111,412 75,371 62,530 52,625 53,7407204 Pagers2,3564353503003007211 Electricity1,872,384 1,874,269 1,877,110 1,847,805 1,917,6007212 Gas155,700 165,340 177,400 172,800 152,4007213 Water216,025 232,543 223,980 235,750 245,7507214 Sewer61,936 63,158 68,350 65,200 67,2007215 Refuse32,518 31,322 35,630 35,000 38,0002,907,599 2,853,340 2,885,345 2,858,625 2,907,620City-Wide Object Aggregate090: Operating Transfers Out Total100: Personnel Services Total200: Utility Comm. & Transportation Total17 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsCity-Wide Object Aggregate300: Supplies, Materials & Services7300 Supplies,Materials & Serv00 553,675 135,160 2,0207301 Printing,binding,duplication119,233 95,578 113,320 119,615 123,2007302 Photocopying19,217 30,345 35,260 38,040 45,2907303 Advertising53,181 65,097 64,150 71,275 70,9507304 Laundry & dry cleaning18,907 12,441 14,550 14,145 13,9407305 Uniforms51,144 80,305 82,650 90,265 88,9507306 Safety Equipment206,116 170,506 212,420 264,245 243,5307307 Office supplies102,894 116,697 116,570 123,330 128,1407308 Books & periodicals102,341 110,226 71,004 76,045 152,7957309 Membership & dues95,556 120,618 163,620 162,440 167,2107310 Uncollectible acct expense251,299 226,385 365,000 340,000 345,0007311 Collection agency fees26,623 12,825 14,500 13,500 11,0007312 Bank service charges188,629 189,062 155,080 166,515 170,7607313 Information systems software140,484 128,267 137,400 145,685 161,1507314 Business expense28,289 22,993 39,060 39,655 25,8607315 Conference expense50,862 44,591 81,980 77,405 95,8307318 Microfilming0 1,878 1,900 1,700 1,8007320 Legal counsel0 8,0000007321 Rent of Land, facilities78,721 68,856 82,430 82,995 82,9407322 Rental of equipment196,208 187,019 31,400 31,950 30,3507323 Professional services8,773,939 7,813,023 10,378,291 9,727,675 9,599,7007324 Purchased transp1,693,667 1,869,984 1,700,000 1,700,000 1,900,0007330 Repairs to comm equip22,614 77,822 129,890 91,390 133,3807331 Repairs to Mach & equip501,715 641,343 857,210 935,920 788,4507332 Repairs to office equip36,722 19,115 41,050 41,285 40,3007333 Repairs to vehicles1,787,433 1,740,507 1,566,570 1,568,390 1,651,9707334 Repairs to buildings76,505 107,089 179,500 166,600 247,2007335 Sublet service contracts1,388,074 1,540,360 1,885,618 1,842,175 1,750,4207336 Car wash14,780 14,674 13,810 13,480 14,9907337 Employee moving expenses4,719 2,92600 15,0007338 Sponsorships0 12,500 7,5000 10,0007340 Representation expense0005007343 PL & PD/other insurance871,913 1,360,050 655,020 655,020 833,4607345 City rental insurance03003003003007346 K-9 supplies13,615 9,702 7,000 7,000 6,0007350 Tires and tubes2,756 4,896 6,000 6,000 6,0007351 Motor veh fuel, lube949,039 986,186 1,308,430 1,292,430 1,198,2707352 Special dept materials718,658 473,582 1,210,874 1,107,110 1,017,0507353 Janitorial supplies40,153 39,509 47,400 54,450 47,2507354 Photo supplies6,781 5,015 4,200 3,950 4,2007355 General supplies261,116 295,342 269,450 265,325 269,650 18 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsCity-Wide Object Aggregate7356 Medical supplies49,111 51,407 56,100 56,135 52,1007357 Care of prisoners45,337 46,279 48,800 48,800 45,0007358 Training & education39,688 66,396 139,302 139,645 190,4207359 Small tools and equip176,273 234,322 339,080 373,095 427,2357360 Overtime meals2,039 2,242 3,850 3,105 3,5007361 Employee relations0481004007362 Laboratory supplies24,554 31,559 31,500 41,500 37,5007363 Employees physical exams29,866 33,790 36,080 35,750 36,5007365 POST training44,308 19,385 30,000 34,000 60,0007366 Tuition Reimbursement42,678 60,692 58,000 50,000 47,5007367 Transport of materials4,617 6,604 6,000 6,000 6,5007369 Software Licensing Cost35,955 37,538 101,620 94,940 140,8007389 Transfer Out0000400,000 Intrafund transfer for low-income program7398 Reimbursable Expense2,607857 4,000 4,035 4,1007399 Supplies, mat & services290,915 636,987 509,300 311,435 512,9807719 Other equip19,12800008099 Special payments324 25,999500 13,09531519,701,303 19,960,152 23,968,214 22,684,050 23,459,155400: Work for Others7601 Work for others381,981 300,000 398,500 147,230 120,000381,981 300,000 398,500 147,230 120,000500: Equipment, Land & Structures7700 Equipment, Land & Structures00 3,669,986 704,610 2,141,2907701 Office equip5,845 13,785 20,800 29,800 26,5007706 Traffic signal equip89,3880 15,000 55,000 15,0007707 Street lighting equip55,833 42,826 45,000 45,000 40,0007709 Shop equipment12,57700 5,000 5,0007711 Transformers37,349 140,693 330,000 330,000 150,0007712 Meters114,254 (36,968) 5,000 5,930 25,0007713 Wire113,748 10,111 175,000 175,000 75,0007714 Poles and pole line hrdware128,764 102,637 85,000 85,000 85,0007715 Data Processing hrdware117,003 104,701 88,000 180,435 293,300 Pavement management software7717 Communication equip64,3450 6,000 5,500 5,8007718 Grant equip124,036 65,156 131,914 177,38507719 Other equip324,933 101,333 205,000 188,000 143,0007720 Other contracts7,364,702 2,855,601 3,570,774 3,708,445 5,398,870 Streets capital projects7721 Acquisition of Land7,00000007723 Easements0 6,0000007726 Streets436,963 19,6450 99,11507727 Curb, gutter & sidewalks000 7,94507730 Underground lines & hrdware127,293 71,210 125,000 125,000 150,0007731 Storm drains4,5000 10,000 5,000 5,000300: Supplies, Materials & Services Total400: Work for Others Total19 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsCity-Wide Object Aggregate7789 Transfer Out332,810 562,770 239,020 239,020 242,870 Transfer to Vehicle Replacement Fund7797 Bus shelters16,1344420007799 Bus signs68600009,478,163 4,059,942 8,721,494 6,171,185 8,801,630550: Fleet7850 Fleet0000431,5007851 Vehicles & Equipment490,809 742,516 3,737,562 3,982,975 1,068,5007852 Heavy equipment316,5920000807,401 742,516 3,737,562 3,982,975 1,500,000600: Special Payments7636 Amortization4,796,297 2,489,869 6,075,000 6,075,000 9,360,000 See Debt Service schedule in supplementals7924 Bond interest9,725,948 10,201,480 8,996,410 8,996,410 8,754,7807925 Bond principal765,000 795,000 800,000 800,000 825,0007927 Loan interest22,96700008021 Donations42,500 30,6500008021 Donations-LCVB74,403 91,655 88,300 98,000 103,0008021 Donations-DLBP28,500 24,230 24,230 24,2300 Organization disbanded8021 Donations-SJ Partnership29,750 25,290 25,290 25,290 25,2908021 Donations-Lodi Dist C2,050 2,050 2,050 2,050 2,0508021 Donations-Fireworks16,000 15,860 16,000 16,000 16,0008021 Donations-SJC Ent Zone21,766 21,464 22,000 21,500 21,5008021 Donations-Arts Grants00 36,500 36,500 36,5008022 Taxes108,067 128,335 80,270 80,195 120,2008023 Refunds/Rebates0 5,000 10,000 10,000 5,0008026 Property tax admin fee325,012 334,116 347,480 181,830 190,000 Change in calculation method8031 ISF Workers comp308,423 286,874 316,000 293,655 300,0008032 ISF Temp disability-WC234,566 329,171 250,000 150,000 203,0008033 ISF Perm disability WC138,631 84,945 200,000 170,000 160,0008041 Retiree's Medical Reimb.659,801 867,904 830,750 920,000 1,090,000 Additional retirees8050 Employee Assistance program1,936 7,084 7,000 7,000 7,1008051 Life Insurance62,868 59,284 76,810 70,000 80,5208052 Accidental Death Ins14,166 9,206 10,500 11,000 11,2008053 Unemployment Ins141,217 216,884 200,360 135,000 148,700 Reduced experience8054 Long-term Disability176,071950 32,000 36,0008055 Employee Recognition11,046 10,499 10,000 10,000 11,0008056 Flexible Spending4,457 3,668 5,000 5,000 3,8508057 Boiler Insurance14,342 11,966 15,000 12,875 16,2808058 Property Insurance122,283 119,265 159,000 133,045 171,7208059 Surety Bonds0 22,8190008065 WC-Medical Services451,390 476,151 500,000 400,000 500,0008066 WC-Vocational Rehab00 4,000 12,000 15,0008067 WC-Legal Counsel30,691 62,090 65,000 50,000 65,000500: Equipment, Land & Structures Total550: Fleet Total20 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsCity-Wide Object Aggregate8097 Lodi CARE Program18,308 53,885 50,000 50,000 50,0008098 Public Benefits Program1,705,825 935,257 995,000 1,176,500 1,420,0008099 Special payments9,512,279 8,518,337 8,909,210 8,048,360 7,876,3358099 Fourth of July24,204 11,435 21,250 18,720 19,0008099 Concerts38843500 2,500 1,0008099 Grape Festival43,818 41,345 41,000 44,150 45,0008099 Parade of Lights2,300 1,947 2,000 2,000 2,0008099 Miscellaneous Events3,7010 1,050 1,000 1,0008099 Sandhill Crane Festival1,369 1,1450008099 Fireworks Task Force0 9,489 9,500 10,580 10,60029,642,340 26,305,787 29,202,460 28,132,390 31,703,625800: Bulk Power Purchase8201 Power purchase37,787,026 353,847 (200)008201 Generation0 32,424,717 30,859,960 30,816,415 32,454,7308201 Transmission0 6,300,911 8,949,490 6,707,080 9,544,4508201 Management Services0 1,389,273 1,290,670 1,404,600 1,333,5008201 Third Party Revenue0 (2,193,544) (2,691,060) (959,580) (4,139,690)8202 NCPA - GOR adjustments(1,854,604) 1,140,6080008301 WID Water Purchase1,236,240 1,260,965 1,286,180 1,273,450 1,311,90037,168,662 40,676,777 39,695,040 39,241,965 40,504,890900: Capital Projects1820 Construction in Progress-CY(18,311,250) (36,002,640) 9,701,689 2,353,000 7,263,700 See department capital sections for projects1825 Contracts12,599,720 34,097,265 13,143,197 13,965,74001827 Force account710,395 887,0330 68,00001829 Equipment418,277 166,3860001831 Materials920,790 208,7930 50,00001833 Labor8,06500001835 Acquisition112,059 14,720 454,700 454,700 14,7001836 Other2,033,575 374,624 4,780 282,98501841 Transformers0 17,3730001842 Meters389,352 867,912 18,977 18,97501843 Wires4,168 203,3450001844 Poles & Pole Line Hardware12,207 267,833000(1,102,642) 1,102,644 23,323,343 17,193,400 7,278,400166,849,713 168,120,257 194,541,180 181,502,360 177,781,720600: Special Payments Total800: Bulk Power Purchase Total900: Capital Projects TotalCity Wide Object Aggregate Total21 22 GENERAL FUND The City of Lodi General Fund projects revenues and expenditures of $42,198,820 in Fiscal Year 2013/14. Sales tax, property tax and Electric Utility in-lieu payments account for 59 percent of General Fund revenue, and the Police and Fire departments consume 63 percent of all General Fund revenue. The General Fund is the City’s discretionary fund. It also supports City administration and overhead, a portion of the Public Works Department, Internal Services and costs that are not associated with a particular department, such as citywide utilities. In addition, the General Fund contributes to the Street Division, Community Development Department and Parks, Recreation and Cultural Services to support their operations. Funding for the Library is transferred from the General Fund. The following pages provide a detailed description of each General Fund activity and financial tables. The 2012/13 budget shown reflects adjustments made throughout the year. 23 24 General Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget General Fund Fund Balance Beginning Fund Balance Unreserved 3,896,576 5,597,678 3,968,897 6,164,685 7,044,415 Revenues 41,889,230 40,520,257 42,071,274 42,270,590 42,198,820 Expenditures 40,188,128 39,953,250 42,071,274 41,390,860 42,198,820 Net Difference (Revenues Less Expenditures)1,701,102 567,007 - 879,730 - Fund Balance Ending Fund Balance Unreserved 5,597,678 6,164,685 3,968,897 7,044,415 7,044,415 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 General Fund Balance 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 25 26 General Fund Revenues Operating Transfers In 9% Investments, Licenses & Permits 4% Other Revenue 1%Fines & Forfeitures 1% Charges for Services 1% Operating Fees 4% Tax Revenues 68% Revenue from Others 12% General Fund Revenues Budget 2013-14 Tax Revenues 28,911,600 Revenue from Others 5,137,910 Operating Transfers In 4,000,000 Operating Fees 1,782,420 Investments, Licenses & Permits 1,517,480 Other Revenue 292,300 Fines & Forfeitures 288,300 Charges for Services 268,810 Grand Total 42,198,820 27 28 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments100: General Fund B/S090: Operating Transfers In4210 Operating Transfers In 5,444,189 5,435,230 5,432,990 5,432,990 4,000,000 See supplemental section for details5,444,189 5,435,230 5,432,990 5,432,990 4,000,0005,444,189 5,435,230 5,432,990 5,432,990 4,000,0001001: General Fund Rev100: Tax Revenues5011 Property Taxes-CY Secured 8,285,589 7,861,085 7,850,100 7,996,570 8,156,500 2% growth projection5031 Sales & Use Tax 8,663,301 9,245,838 8,880,440 9,272,000 9,657,0005032 Public Safety -Prop 172 250,096 294,722 279,780 287,000 308,5005034 Transient Occupancy Tax 425,899 486,185 433,200 460,000 510,000 Receipts are trending upwards5035 Real Prop. Transfer Tax 95,302 90,843 98,900 98,900 104,1305036 Business License Tax 958,061 1,181,655 1,122,000 1,122,000 1,122,0005040 Card Room Fee 287,960 446,275 292,900 330,000 330,000 New formula now in effect5051 Waste Removal Franchise 966,540 978,768 971,630 980,000 980,0005052 Industrial Waste Franchise 60,056 55,249 60,000 60,000 53,0005053 Gas Franchise 160,107 164,947 160,000 160,000 160,0005054 Cable TV Franchise 505,219 513,260 500,000 522,600 531,000 Receipts are trending upwards5055 Electric Franchise 22,976 22,649 22,850 22,800 22,8005081 In-lieu Franchise-Electric 6,976,670 6,976,670 6,976,670 6,976,670 6,976,67027,657,776 28,318,146 27,648,470 28,288,540 28,911,600200: Licenses & Permits5113 Animal Licenses 35,415 38,375 35,500 40,000 39,5005114 Bicycle Licenses 1,467 1,472 1,680 2,050 1,8005141 Street & Lot Permits 7,533 6,845 7,500 7,500 7,5005142 Industrial Refuse Collection 2,000 2,000 2,000 2,000 2,0005143 Alarm Permits 31,050 28,595 43,000 28,000 43,0005144 Transportation Permit 3,530 658 3,200 2,500 2,8505145 Vendor Permit to Operate 2,400 1,800 2,000 2,100 5,00083,395 79,745 94,880 84,150 101,650300: Fines & Forfeitures5201 Veh Code-Moving Violation 302,864 187,945 220,000 155,000 184,0005202 Court Fines 5,371 4,752 4,600 3,500 2,8005203 Overparking 46,979 21,414 40,000 40,000 48,0005204 Parking Fees-DMV Hold 22,950 18,158 20,000 10,200 8,5005205 False Alarm Penalty 15,878 14,675 23,500 23,500 32,0005211 Code Enforcement Fine 12,951 12,519 13,000 13,000 13,000406,993 259,463 321,100 245,200 288,300400: Investment/Property Revenues5332 Investment Earnings17,646 21,7010005361 Rent437,375 784,017 451,350 424,450 1,412,330 NCPA power plant200: Licenses & Permits TotalGeneral Fund Revenue090: Operating Transfers In Total100: General Fund B/S Total100: Tax Revenues Total300: Fines & Forfeitures Total29 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsGeneral Fund Revenue5391 Sale of City Property3,556 5,043 3,500 2,300 3,500458,577 810,761 454,850 426,750 1,415,830500: Revenue from Others5494 State Motor Veh In-Lieu 290,683 31,439 0 0 05499 In-lieu - VLF 4,316,785 4,150,852 4,067,830 4,143,070 4,226,000 2% growth projection5535 State Recycling (CRV) 0 33,907 16,900 16,595 16,5005565 Police Hiring Grant 409,795 450,877 475,800 411,300 320,000 End of grant period5567 Police Other Grants 0 28,225 15,000 18,325 13,0005602 Sch Drug Suppression Reimb 214,860 254,000 301,410 301,410 301,4105604 State Special Grants 0 0 161,334 104,000 125,000 AB 109 program5605 Police State Safety Grant000080,000 Delta RATT reimbursement moved here5691 Police Training-POST19,427 27,746 35,000 35,000 50,0005696 State Mandates SB90114,286 32,022 50,000 50,000 50,0005940 Lodi Grape Festival Reimb20,000 20,000 20,000 25,000 25,0005941 Code Enf-Reinspection Fees7,497 11,258 3,600 6,250 9,0005942 Unaltered Fee1,870 3,124 2,000 1,875 2,0005,395,203 5,043,450 5,148,874 5,112,825 5,217,910600: Charges for Services5084 Admin fees-CVW251,600 255,756 261,600 261,600 267,9105943 Police Clearance fee000900900251,600 255,756 261,600 262,500 268,810610: Public Safety Fees5206 Nuisance Fines2,100 3,731 2,100 2,100 2,3005399 Repairs & Demolition Reimb.6,851 7,395 5,800 5,800 2,1005706 Vehicle Abate Serv Authori27,827 34,283 36,000 30,650 26,5005932 Fingerprinting24,072 19,646 24,000 25,400 28,8005933 Vehicle Towing77,831 67,700 104,500 88,265 88,0005934 Haz-Mat Drug clean-up14900005935 Animal Shelter Fees23,356 21,812 23,500 22,500 19,4005936 Police Record Fees100100100505937 Other Police Fees2,324 2,47501003005939 Fix Ticket/Vin Verification2,245905 1,100 1,420 1,2005971 Fire Dept.Services-Other3,735 4,340 1,000 1,000 1,0005973 Site Planning5,125 3,000450 2,000 3,0005974 Fire Permit Review/Insp.5,0560940005975 Fire Protect'n Eqpt Revw & Ins43,211 50,568000 Moved to 59775976 Fire Misc.Development39400005977 State Mandated Inspections0 5,694 50,000 24,360 50,0005979 Misc. Charges & Fees5,947 1,8510 3,540 5,0005980 Operating Permits2,185 11,994 7,000 9,850 15,5005981 Strike Team Reimbursements3070 105,000 45,000 105,000 Offset by any expenditures that occur6123 Code Permit Inspections2,1600000234,885 235,394 361,490 262,085 348,150400: Investment/Property Revenues Tota500: Revenue from Others Total600: Charges for Services Total610: Public Safety Fees Total30 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsGeneral Fund Revenue760: Park Fees5413.7 Wrk for City-Pks & Rec 63,361000063,3610000800: Public Works Fees6104 Engineering Inspect. Fees 155,876 40,964 105,700 0 221,2506121 Engineering Fees 175,191 63,198 36,410 105,640 281,8206125 Encroachment Fees 14,956 15,675 12,850 13,600 11,200346,023 119,837 154,960 119,240 514,270820: Administrative Fees5207 Late Pmt-Utilities880,869 933,069 870,000 900,000 900,0005208 Utility Connections45,264 92,627 60,000 90,00005209 Returned Check Charge21,873 23,491 23,000 20,000 20,000948,006 1,049,187 953,000 1,010,000 920,000900: Other Revenue5394 Revenue-Other207,625 25,470 15,000 25,000 28,0005395 Revenue Over/Short556(187)0005398 Reimbursable Charges112,914 47,971 80,000 80,0000 Delta RATT reimbursement moved to 56055400 Admin Fee-LTBID12,291 14,335 12,000 12,000 12,0005401 Treated Wastewater Rev00 960,000 720,0000 Moved to 53615411.3 Wrk for Others-Comm Dev02550005411.4 Wrk for Others-PW68,754 7,912 10,000 21,00005413.4 Wrk for City-PW42,798 27,2540006129 Admin Fee-RTIF6,096 4,094 5,550 4,850 4,8506151 Other Service Charges2,145 6,6682502502506152 Damage to Property1,01805006105006156 Photocopy713741 1,0005005006157 Outside City Services55,380 65,222 54,760 57,700 60,0006159 DIVCA-PEG Fees101,044 103,382 100,000 104,400 106,2006341 Revenues by Transfer0 2,214000611,334 305,331 1,239,060 1,026,310 212,30036,457,153 36,477,070 36,638,284 36,837,600 38,198,82041,901,342 41,912,300 42,071,274 42,270,590 42,198,820General Fund Revenue Total760: Park Fees Total800: Public Works Fees Total820: Administrative Fees Total900: Other Revenue Total1001: General Fund Rev Total31 32 General Fund Expenditures 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 2013-2014 Estimated Actuals Final 090: Operating Transfers Out 5,421,020 9,279,138 7,416,240 7,416,240 7,423,500 100: Personnel Services 28,690,445 26,490,746 28,902,364 28,399,480 28,946,030 200: Utility Comm. & Transportation 1,316,396 1,272,533 1,265,150 1,258,685 1,268,350 300: Supplies, Materials & Services 3,538,582 3,578,487 3,537,985 3,558,175 3,810,500 500: Equipment, Land & Structures 364,391 477,808 209,581 196,900 206,670 550: Fleet 0 0 25,804 0 0 600: Special Payments 722,946 684,158 714,150 561,380 543,770 40,053,780 41,782,870 42,071,274 41,390,860 42,198,820 General Fund General Fund Total Police Department 40% Fire Department 23% Non- Departmental 21% Internal Services Department 8% Public Works 4% City Clerk 1% Economic Development 1% City Attorney 1% City Manager 1% Department Budget 2013-14 Police Department 16,789,830 Fire Department 9,637,030 Non-Departmental 8,769,950 Internal Services Department 3,237,480 Public Works 1,894,290 City Clerk 513,060 Economic Development 481,880 City Attorney 472,200 City Manager 403,100 Grand Total 42,198,820 33 34 Department 2012/13 Ratio*2013/14 Budget 2013/14 Ratio* Change 2012/13 vs 2013/14 Ratio Change City Clerk 1.41%$513,060 1.26%($72,280)-0.16% City Manager 1.01%$403,100 0.99%($14,940)-0.02% City Attorney 1.13%$472,200 1.16%$5,470 0.03% Internal Services 8.15%$3,237,480 7.92%($136,940)-0.23% Non-Departmental 4.82%$1,858,890 4.55%($135,720)-0.27% Economic Development 1.49%$481,880 1.18%($136,810)-0.32% Police 40.79%$16,789,830 41.08%($102,100)0.29% Fire 23.14%$9,637,030 23.58%$55,400 0.44% Public Works 3.79%$1,894,290 4.63%$323,890 0.84% Library 3.26%$1,349,180 3.30%$0 0.04% Community Development 0.27%$100,000 0.24%($10,000)-0.02% Parks, Recreation, Cultural Services 9.37%$3,554,300 8.70%($326,840)-0.68% Streets 1.37%$581,380 1.42%$13,550 0.05% Capital Projects $1,326,200 $826,200 Total 100.00%$42,198,820 100.00%$288,880 *excluding Capital Projects 35 36 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out5,421,020 9,279,138 7,416,240 7,416,240 7,423,500 See supplemental section for details5,421,020 9,279,138 7,416,240 7,416,240 7,423,5007100 Personnel Services00 (63,788) 69,00007101 Regular emp salary17,474,772 15,695,208 16,370,770 16,320,480 16,885,720 Furloughs ending7102 Overtime523,056 752,508 956,470 980,030 961,3207103 Part time salary393,024 258,938 360,292 329,065 462,0507106 Uniform allowance142,810 136,951 138,950 143,510 141,1307109 Incentive pay665,869 648,221 621,070 570,195 591,6307110 Admin leave pay80,513 54,870 96,780 95,940 97,9807111 Workers comp796,950 927,310 1,369,830 1,369,830 842,910 Reserve goal met7112 Medical insurance3,061,120 2,911,847 3,144,000 3,060,560 3,102,0907113 Dental insurance236,544 201,668 219,700 218,875 220,0007114 Vision care61,226 52,997 53,890 53,670 55,0007115 Medicare insurance251,757 246,926 234,420 243,575 245,3107121 Service contribution-PERS5,081,795 4,900,883 5,200,440 4,924,925 5,278,8307123 Deferred comp70,434 40,200 480,610 339,100 373,2507124 LI & AD & D37,510 31,976 34,240 34,460 35,9907125 Unemployment insurance48,053 66,402 120,730 119,970 90,9107128 LTD90,02800007129 Chiropractic12,952 11,197 12,140 12,130 13,2007130 Insurance refund101,041 76,747 77,450 66,210 69,7007131 Other benefits475,640 609,754 613,250 613,250 794,490 Increased retiree medical costs7132 Cell Stipend3,230 14,462 15,600 16,200 16,5007188 Transfer In(1,192,091) (1,386,378) (1,402,310) (1,422,695) (1,541,680)7189 Transfer Out274,212 238,059 247,830 241,200 209,70028,690,445 26,490,746 28,902,364 28,399,480 28,946,0307201 Postage214,699 208,670 218,810 219,200 214,2107202 Telephone150,314 112,216 130,350 123,350 127,3507203 Cellular phone charges46,594 19,284 15,630 12,835 13,4907204 Pagers1,7704353503003007211 Electricity503,816 507,360 470,000 470,000 470,0007212 Gas116,631 123,957 130,000 125,000 120,0007213 Water200,737 217,269 208,230 220,000 230,0007214 Sewer59,851 60,954 66,150 63,000 65,0007215 Refuse21,984 22,388 25,630 25,000 28,0001,316,396 1,272,533 1,265,150 1,258,685 1,268,3507300 Supplies,Materials & Serv00 10,515 35,000 2,0207301 Printing,binding,duplication62,215 44,454 55,050 53,170 53,6807302 Photocopying16,040 19,335 21,270 21,000 21,0007303 Advertising6,615 6,224 8,900 8,200 9,3007304 Laundry & dry cleaning12,039 9,227 9,200 9,200 9,0007305 Uniforms12,706 5,758 6,200 8,665 7,300General Fund090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation37 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsGeneral Fund7306 Safety equipment99,140 84,290 120,470 120,470 133,2307307 Office supplies55,936 66,952 60,050 60,200 59,2907308 Books & periodicals22,049 18,695 14,000 14,365 14,5557309 Membership & dues44,158 51,722 57,420 56,040 58,3807310 Uncollectible acct expense27,668 26,590 50,000 50,000 50,0007311 Collection agency fees4000007312 Bank service charges15,801 17,011 15,500 14,750 14,5607313 Information systems software56,570 43,781 73,900 68,250 65,4507314 Business expense7,952 8,735 17,740 18,495 12,2707315 Conference expense7,897 8,422 31,000 29,005 27,0007321 Rent of Land, facilities8,929 9,762 9,580 9,645 7,8407322 Rental of equipment188,599 168,251 1,100 1,100 1,2007323 Professional services556,968 460,394 538,730 574,200 533,8307330 Repairs to comm equip15,712 70,446 120,200 82,200 122,2007331 Repairs to Mach & equip86,529 79,752 78,500 78,300 128,5007332 Repairs to office equip32,808 16,966 32,500 32,735 32,5007333 Repairs to vehicles470,784 436,005 347,250 345,440 408,4207334 Repairs to buildings38,518 59,674 126,300 121,300 163,8007335 Sublet service contracts462,726 482,129 605,930 624,450 606,0507336 Car wash5,830 5,567 5,240 5,260 5,7207337 Employee moving expenses0 2,9260007340 Representation expense0005007343 PL & PD/other insurance451,680 722,300 324,120 324,120 432,2807346 K-9 supplies11,623 9,702 7,000 7,000 6,0007350 Tires and tubes2,75600007351 Motor veh fuel, lube295,905 285,604 346,100 346,100 336,3807352 Special dept materials133,563 25,997 26,700 23,920 48,5007353 Janitorial supplies32,483 25,911 27,800 27,800 29,6007354 Photo supplies001001001007355 General supplies14,871 11,119 13,750 14,400 16,6507356 Medical supplies48,437 51,269 55,850 55,650 50,5007357 Care of prisoners45,337 46,279 48,800 48,800 45,0007358 Training & education11,134 30,230 55,650 60,350 79,7707359 Small tools and equip44,378 50,196 59,950 59,450 47,1757360 Overtime meals5100551007362 Laboratory supplies3,793 5,869 5,500 5,500 5,0007363 Employees physical exams29,806 33,790 35,000 35,000 36,0007365 POST training44,308 18,406 30,000 34,000 60,0007366 Tuition Reimbursement41,416 40,444 40,000 38,000 35,0007367 Transport of materials4,617 6,604 6,000 6,000 6,5007369 Software Licensing Cost7,916 11,270 38,620 29,620 28,000 38 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsGeneral Fund7398 Reimbursable Expense0300351007399 Supplies, mat & services2793995007857503,538,582 3,578,487 3,537,985 3,558,175 3,810,5007701 Office equip103 3,1170007706 Traffic Signal equip4,3940 15,000 15,000 15,0007715 Data Processing hrdware22,8160 20,000 20,000 27,0007718 Grant equip00 2,681007719 Other equip26,13700007720 Other contracts7,891 12,791 20,000 10,000 10,0007789 Transfer Out303,050 461,900 151,900 151,900 154,670 Transfer to Vehicle Replacement Fund364,391 477,808 209,581 196,900 206,6707851 Vehicles & Equipment00 25,8040000 25,804008021 Donations42,500 30,6500008021.1 Donations-LCVB74,403 91,655 88,300 98,000 103,000 19% of Transient Occupancy Tax; true-up8021.2 Donations-DLBP28,500 24,230 24,230 24,2300 Organization disbanded8021.3 Donations-SJ Partnership29,750 25,290 25,290 25,290 25,2908021.4 Donations-Lodi Dist C2,050 2,050 2,050 2,050 2,0508021.5 Donations-Fireworks16,000 15,860 16,000 16,000 16,0008021.6 Donations-SJC Ent Zone21,766 21,464 22,000 21,500 21,5008021.7 Donations-Arts Grants00 36,500 36,500 36,5008022 Taxes080008026 Property tax admin fee325,012 334,116 347,480 181,830 190,000 Change in fee calculation methodology8099 Special payments107,185 73,431 77,000 77,030 70,8308099.1 Fourth of July24,204 11,435 21,250 18,720 19,0008099.2 Concerts38843500 2,500 1,0008099.3 Grape Festival43,818 41,345 41,000 44,150 45,0008099.4 Parade of Lights2,300 1,947 2,000 2,000 2,0008099.6 Miscellaneous Events3,7010 1,050 1,000 1,0008099.7 Sandhill Crane Festival1,369 1,1450008099.8 Fireworks Task Force0 9,489 9,500 10,580 10,600 Offset by revenue722,946 684,158 714,150 561,380 543,77040,053,780 41,782,870 42,071,274 41,390,860 42,198,820550: Fleet600: Special PaymentsGeneral Fund Total300: Supplies, Materials & Services500: Equipment, Land & Structures39 40 POLICE DEPARTMENT The Police Department is the City’s largest General Fund expense with a FY 2013/14 budget of $16,789,830 compared to $16,891,930 as originally adopted for 2012/13. The 2012/13 budget shown in the following pages reflects adjustments made throughout the year. The Police Department budget comprises Administration, Operations, Support Services and the Animal Shelter. Budgeted positions are being increased to 104, up from 103 in FY 2012/13. An organizational chart, staffing summary, detailed activity descriptions and financial tables are included in the following pages. 41 42 Police Chief(1)OperationsBureauServicesBureauPoliceCaptain(1)Senior PoliceAdmin. Clerk(1)PoliceLieutenant(Patrol) (2)ManagementAnalyst(Fiscal Affairs) (1)Police Officer (39)(2 unfunded)PoliceSergeant(7)PoliceCaptain(1)Police DepartmentParkingEnforcementAssistant (1)FY 2013-2014Number of PositionsAuthorized: 109Budgeted: 104Senior PoliceAdmin. Clerk(1)PoliceCorporal(5)PoliceLieutenant(Investigations) (1)PoliceLieutenant(Administrative)(1)PoliceLieutenant(Technical Svcs) (1)DispatchSupervisor(1)PoliceRecordsSupervisor (1)AnimalServicesSupervisor (1)CommunityServiceOfficer (1)Asst. AnimalServicesOfficer(2)(1 unfunded)PoliceRecords Clerk(4)(1 unfunded)Dispatcher/Jailer(17)(1unfunded)LeadDispatcher/Jailer (3)PoliceCorporal(1)Police Officer(10)PoliceSergeant(2)CodeEnforcementOfficer (2)43 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: Personnel Services 13,443,200 13,508,136 14,727,034 14,713,550 14,772,530 200: Utility Comm. & Transportation 35,116 18,769 20,580 13,810 12,990 300: Supplies, Materials & Services 1,275,799 1,452,677 1,407,865 1,471,650 1,569,980 500: Equipment, Land & Structures 107,230 327,230 49,911 47,230 50,000 550: Fleet 0 0 25,804 0 0 600: Special Payments 758,660 765,322 220,430 220,430 384,330 15,620,005 16,072,134 16,451,624 16,466,670 16,789,830 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions POLICE DEPARTMENT Administrative Clerk 11100 Administrative Secretary 11100 Animal Services Supervisor 11111 Assistant Animal Services Officer 22221 Community Improvement Officer I/II 21122 Community Service Officer 11111 Dispatcher Supervisor 22211 Dispatcher/Jailer 21 21 17 17 16 Lead Dispatcher/Jailer 33333 Management Analyst 22111 Parking Enforcement Assistant 22111 Police Captain 22222 Police Chief 11111 Police Corporal 88666 Police Lieutenant 66555 Police Officer 52 52 50 50 48 Police Records Clerk 55443 Police Records Clerk Supervisor 11111 Police Sergeant 99999 Senior Police Administrative Clerk 22322 Supervising Code/Community Imp. Off.11100 Police Department Total 125 124 113 109 104 Police Department Police Department Total 44 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7100 Personnel Services 0 0 (63,788) 69,000 07101 Regular emp salary 7,899,609 7,551,786 7,956,310 7,975,925 8,122,260 Furloughs ending7102 Overtime 218,456 493,567 311,980 391,100 339,9107103 Part time salary 83,150 59,974 159,872 159,945 255,190 Standards officer; Partner's coordinator7106 Uniform allowance 98,706 93,319 90,850 95,060 92,6807109 Incentive pay 366,756 380,417 361,450 419,790 428,3707110 Admin leave pay 27,077 13,712 37,320 35,785 35,9007111 Workers comp 355,950 313,040 674,300 674,300 359,340 Reserve goal met7112 Medical insurance 1,313,604 1,357,110 1,473,270 1,459,705 1,484,5907113 Dental insurance 95,341 87,100 103,000 104,455 104,0007114 Vision care 26,820 25,063 25,240 25,625 26,0007115 Medicare insurance 115,915 122,495 113,990 120,955 117,7807121 Service contribution-PERS 2,485,410 2,585,612 2,814,930 2,598,920 2,789,160 Rate increase offset by EE share pickup7123 Deferred comp 35,326 31,544 233,040 151,850 172,550 Based on employee participation7124 LI & AD & D 8,780 8,718 9,660 9,645 9,6007125 Unemployment insurance 21,531 31,952 58,330 58,335 43,530 Reduced experience7128 LTD 25,70200007129 Chiropractic 5,720 5,345 5,670 5,750 6,2407130 Insurance refund 44,379 47,437 48,010 45,105 44,1307131 Other benefits 212,440 292,926 302,500 302,500 384,300 Increases in retiree's medical costs7132 Cell Stipend 2,528 10,486 11,100 11,700 12,0007188 Transfer In 0 (3,467) 0 (1,900) (55,000)13,443,200 13,508,136 14,727,034 14,713,550 14,772,5307201 Postage 1,848 1,505 1,400 1,550 1,6007202 Telephone 10,196 7,189 10,000 6,000 6,0007203 Cellular phone charges 22,063 9,640 8,830 5,960 5,0907204 Pagers 1,009 435 350 300 30035,116 18,769 20,580 13,810 12,9907300 Supplies,Materials & Serv 0 0 4,515 35,000 2,0207301 Printing,binding,duplication 19,326 3,623 8,150 7,950 7,8007302 Photocopying 12,165 17,015 17,970 17,950 18,1007303 Advertising 0 0 0 150 07304 Laundry & dry cleaning 0 0 1,200 1,200 07305 Uniforms 3,812 2,921 4,400 6,700 5,3007306 Safety equipment 53,414 58,290 67,370 67,470 81,4307307 Office supplies 23,063 31,226 26,850 25,200 23,1507308 Books & periodicals 2,006 656 650 650 7007309 Membership & dues 2,902 4,430 3,880 4,610 5,5507312 Bank service charges 1,183 1,720 3,200 2,450 2,4607313 Information systems software 15,854 3,756 9,700 9,700 11,4007314 Business expense 1,462 819 2,000 2,000 2,5007315 Conference expense (30) 72 0 600 07321 Rent of Land, facilities 4,729 5,562 5,380 5,380 5,740Police Department100: Personnel Services200: Utility Comm. & Transportation45 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsPolice Department7323 Professional services89,803 118,000 113,130 127,730 113,6007330 Repairs to comm equip8,629 10,196 6,500 9,500 9,5007331 Repairs to Mach & equip1,562504 1,0008005007332 Repairs to office equip0115020007333 Repairs to vehicles243,967 259,955 192,160 192,160 253,570 Increased costs for older fleet7334 Repairs to buildings6,136 11,702 10,300 10,300 10,3007335 Sublet service contracts188,524 154,154 248,600 248,000 248,0007336 Car wash5,143 5,415 4,880 4,870 5,5407340 Representation expense0005007343 PL & PD/other insurance201,720 350,300 159,140 159,140 210,0807346 K-9 supplies11,623 9,702 7,000 7,000 6,0007351 Motor veh fuel, lube196,068 226,885 291,490 291,490 284,8407352 Special dept materials20,689 21,027 14,650 14,650 17,0007353 Janitorial supplies1,453 3,025 2,200 2,200 2,5007355 General supplies906 2,100 1,500 1,500 1,5007356 Medical supplies32,896 32,554 33,750 33,750 30,4007357 Care of prisoners45,337 46,279 48,800 48,800 45,0007358 Training & education23 8,810 15,500 18,500 41,0007359 Small tools and equip7,305 6,131 16,000 16,000 16,0007362 Laboratory supplies3,793 5,869 5,500 5,500 5,0007365 POST training44,308 18,406 30,000 34,000 60,0007366 Tuition Reimbursement21,411 24,854 20,000 28,000 25,0007367 Transport of materials4,617 6,604 6,000 6,000 6,5007369 Software Licensing Cost00 24,500 24,500 12,0001,275,799 1,452,677 1,407,865 1,471,650 1,569,9807718 Grant equip00 2,681007789 Transfer Out107,230 327,230 47,230 47,230 50,000 Transfer to Vehicle Replacement Fund107,230 327,230 49,911 47,230 50,0007851 Vehicles & Equipment00 25,8040000 25,804008099 Special payments758,660 765,322 220,430 220,430 384,330 Debt Service758,660 765,322 220,430 220,430 384,33015,620,005 16,072,134 16,451,624 16,466,670 16,789,830600: Special PaymentsPolice Department Total300: Supplies, Materials & Services500: Equipment, Land & Structures550: Fleet46 PUBLIC SAFETY ACTIVITY: Administration DIVISION: Administration DEPARTMENT: Police FUND: General Fund ACTIVITY DESCRIPTION Police Administration is responsible for the general planning, direction and evaluation of all police activities. This section provides departmental leadership and guidance in the following areas: Direction and vision regarding law enforcement issues. Analysis of crimes, staffing, productivity and administrative matters. Handling employee personnel matters. Internal Affairs and Professional Standards. MAJOR 2012-13 ACCOMPLISHMENTS Implemented ongoing department restructure to increase productivity and enhance departments focus on crime reduction and prevention efforts. Continued progress on the completion of the Department Policy and Procedure manual through Lexipol. Enhanced department efforts in gang suppression and intervention through the implementation of the 2012 CalGRIP grant. Awarded a second CalGRIP grant for $304,000 to continue gang suppression and intervention programs through calendar year 2014. MAJOR 2013-14 OBJECTIVES Conduct a department review and assessment of services provided and make appropriate adjustments. Complete department Policy and Procedure Manual. Conduct Community Oriented Policing training and refresher training for all staff and volunteers. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Allocated Department Staffing 106 103 104 Crime Levels (Part 1 crimes) 2,156 2,969 3,096 Calls for service 50,532 45,976 37,388 Cases investigated 9,983 8,408 8,932 RELATED COST CENTER(S) 101031 47 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 101031: Police Administration 100: Personnel Services 7101 Regular emp salary 59,038 190,117 205,160 325,695 330,070 7102 Overtime 235 0 2,500 2,000 1,040 7103 Part time salary 51,930 11,058 0 0 49,060 7106 Uniform allowance 0 950 950 950 950 7109 Incentive pay 0 107 0 12,805 13,150 7110 Admin leave pay 0 1,587 3,180 5,470 5,470 7111 Workers comp 6,300 2,920 12,260 12,260 10,370 7112 Medical insurance 18,244 26,049 27,930 43,875 46,980 7113 Dental insurance 995 1,916 2,000 3,000 3,000 7114 Vision care 243 467 490 735 750 7115 Medicare insurance 820 3,066 2,980 5,000 4,790 7121 Service contribution-PERS 9,023 53,604 59,780 101,540 115,220 7123 Deferred comp 0 0 6,160 3,430 8,630 7124 LI & AD & D 97 788 1,190 1,375 1,370 7125 Unemployment insurance 290 861 1,540 2,445 1,820 7128 LTD 602 0000 7129 Chiropractic 52 100 110 165 180 7131 Other benefits 3,760 5,139 5,500 5,500 11,090 7132 Cell Stipend 0 288 600 1,200 1,200 7188 Transfer In 0 (114) 0 (230) 0 151,629 298,903 332,330 527,215 605,140 200: Utility Comm. & Transportation 7201 Postage 317 352 250 450 500 7202 Telephone 10,196 7,189 10,000 6,000 6,000 7203 Cellular phone charges 19,916 8,164 8,000 5,000 4,100 7204 Pagers 1,009 435 350 300 300 31,438 16,140 18,600 11,750 10,900 300: Supplies, Materials & Services 7301 Printing,binding,duplication 18,880 3,493 7,650 7,650 7,500 7302 Photocopying 12,165 16,951 17,850 17,850 18,000 7303 Advertising 0 0 0 150 0 7305 Uniforms 3,041 1,917 2,500 4,800 3,000 7306 Safety equipment 53,414 58,194 65,870 65,870 79,280 7307 Office supplies 22,048 29,524 25,450 24,000 22,000 7308 Books & periodicals 1,649 511 500 500 600 7309 Membership & dues 1,798 4,178 3,200 4,000 4,800 7312 Bank service charges 0 289 2,000 1,250 1,460 7313 Information systems software 251 1,679 2,500 2,500 4,000 7314 Business expense 1,462 819 2,000 2,000 2,500 7315 Conference expense (30) 72 0 600 0 7323 Professional services 19,897 29,349 30,180 30,180 33,000 7330 Repairs to comm equip 8,629 10,196 6,500 6,500 6,500 7331 Repairs to Mach & equip 1,562 504 1,000 800 500 7332 Repairs to office equip 0 115 0 200 0 7333 Repairs to vehicles 240,609 255,836 189,460 189,460 249,380 7334 Repairs to buildings 6,136 11,702 10,000 10,000 10,000 7335 Sublet service contracts 188,524 154,154 248,600 248,000 248,000 7336 Car wash 5,137 5,395 4,870 4,870 5,520 7340 Representation expense 0 0 0 50 0 7343 PL & PD/other insurance 3,570 6,200 2,920 2,920 6,060 7346 K-9 supplies 11,623 9,702 7,000 7,000 6,000 7351 Motor veh fuel, lube 191,280 221,518 284,940 284,940 279,500 7352 Special dept materials 4,403 9,946 8,200 8,200 8,000 7353 Janitorial supplies 0 695 0 0 0 7355 General supplies 837 2,100 1,500 1,500 1,500 7356 Medical supplies 25,188 30,333 26,750 26,750 25,800 7357 Care of prisoners 45,337 46,279 48,800 48,800 45,000 7358 Training & education 23 7,628 15,000 18,000 40,000 Police Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 48 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Police Department 7359 Small tools and equip 6,902 5,787 15,000 15,000 15,000 7362 Laboratory supplies 3,793 5,869 5,500 5,500 5,000 7365 POST training 44,308 18,406 30,000 34,000 60,000 7366 Tuition Reimbursement 21,411 24,854 20,000 28,000 25,000 7367 Transport of materials 4,617 6,604 6,000 6,000 6,500 7369 Software Licensing Cost 0 0 24,500 24,500 12,000 948,464 980,799 1,116,240 1,132,340 1,231,400 500: Equipment, Land & Structures 7789 Transfer Out 107,230 327,230 47,230 47,230 50,000 107,230 327,230 47,230 47,230 50,000 600: Special Payments 8099 Special payments 758,660 756,480 220,430 220,430 384,330 758,660 756,480 220,430 220,430 384,330 1,997,421 2,379,552 1,734,830 1,938,965 2,281,770 1,997,421 2,379,552 1,734,830 1,938,965 2,281,770 101031: Police Administration Total Administration Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 49 50 PUBLIC SAFETY ACTIVITY: Operations DIVISION: Operations DEPARTMENT: Police FUND: General Fund ACTIVITY DESCRIPTION Police Operations maintains public order, apprehends violators of the law, incarcerates criminals and enforces traffic regulations. Operations staff maintain open communication, focus on problem areas and initiate strategies for resolution. Officers strive to create a safe and secure environment, maintain public trust, and provide excellent customer service. This activity consists of the following elements: General Patrol - Provide patrols for suppression and detection of criminal activity; assist citizens; respond to calls for service; investigate crimes, apprehend violators; and implement community- oriented policing strategies to resolve problems. Provide education and direction to empower citizens to assist in resolving their problems and issues. Enforce local and State vehicle regulations, issue citations, respond to traffic accidents and enforce local parking regulations. School Resource Officers - In partnership with the Lodi Unified School District, provide four officers to assist in the safety and security of schools. Officers also provide gang resistance and education training to students. Special events - Provide security, traffic control and staffing at community events. Extraordinary police response - Special Weapons and Tactics (SWAT), Bomb Squad, Major Accident Investigations Team, and the Critical Incident Negotiations Team response to major disturbances and high risk situations. Oversee budget preparation, fiscal management of department budget, and grant management. Responsible for PARTNERS volunteer program providing over 27,000 hours per year in service. MAJOR 2012-13 ACCOMPLISHMENTS Awarded $197,000 of grant funding for special DUI enforcement, purchase of equipment, and special distracted driving enforcement. Conducted special enforcement days addressing cellular phone use, warrant service, traffic violations and pedestrian safety. Special operations were also conducted to address problematic locations and repeat offenders. Three Lodi Police Officers were honored by Mothers Against Drunk Driving for their individual DUI enforcement. After 18 months of not operating, both radar trailers have new equipment and are back in service. Assisted the Parks Department in implementing a Park Officer program. MAJOR 2013-14 OBJECTIVES Submit for grant funding totaling $125,000 for DUI enforcement, equipment upgrades and selective enforcement programs. Continue with special operations utilizing patrol officers to target crime trends, gang activity, problematic areas and repeat offenders. Increase police officer training with emphasis on officer safety due to the increase in parolees in the community and more frequent high-risk contacts being experienced by officers. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Arrests 3,780 4,218 3,864 Traffic Citations 6,909 7,685 4,512 Drunk Driving Arrests 389 398 324 RELATED COST CENTER(S) 101032 51 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 101032: Police Operations 100: Personnel Services 7100 Personnel Services 0 0 (192,122)0 0 7101 Regular emp salary 4,443,150 3,993,793 4,148,630 4,021,770 4,107,480 7102 Overtime 116,932 217,706 129,400 177,400 151,040 7106 Uniform allowance 55,286 49,608 46,050 46,910 44,300 7109 Incentive pay 191,355 180,759 172,620 204,335 203,700 7110 Admin leave pay 20,604 8,218 25,300 20,940 20,940 7111 Workers comp 173,250 154,760 312,630 312,630 162,390 7112 Medical insurance 633,666 626,537 679,830 665,280 690,650 7113 Dental insurance 46,384 40,864 48,000 47,200 47,000 7114 Vision care 13,315 11,803 11,760 11,590 11,750 7115 Medicare insurance 62,192 63,969 59,720 59,570 59,560 7121 Service contribution-PERS 1,559,098 1,560,591 1,622,010 1,444,045 1,592,420 7123 Deferred comp 32,061 563 121,530 72,360 77,180 7124 LI & AD & D 3,743 3,370 3,640 3,365 3,360 7125 Unemployment insurance 11,925 16,718 30,380 28,865 21,590 7128 LTD 1,045 0000 7129 Chiropractic 2,840 2,517 2,640 2,600 2,820 7130 Insurance refund 24,652 27,081 23,020 21,105 21,100 7131 Other benefits 103,400 146,224 140,250 140,250 173,670 7132 Cell Stipend 1,298 5,833 6,300 5,400 5,400 7188 Transfer In 0 (3,254)0 (1,670)0 7,496,196 7,107,660 7,391,588 7,283,945 7,396,350 300: Supplies, Materials & Services 7323 Professional services 5,574 4,512 4,000 4,600 4,600 7330 Repairs to comm equip 0 0 0 3,000 3,000 7336 Car wash 06000 7343 PL & PD/other insurance 98,180 173,600 74,460 74,460 96,960 103,754 178,118 78,460 82,060 104,560 7,599,950 7,285,778 7,470,048 7,366,005 7,500,910 7,599,950 7,285,778 7,470,048 7,366,005 7,500,910Operations Total Police Department 100: Personnel Services Total 300: Supplies, Materials & Services Total 101032: Police Operations Total 52 PUBLIC SAFETY ACTIVITY: Support DIVISION: Support DEPARTMENT: Police FUND: General Fund ACTIVITY DESCRIPTION Support Services Bureau contains: Investigations, Office of Professional Standards, Records, Crime Analysis, Communications Center, Jail, Code Enforcement, Property, Evidence and Crime Prevention. This activity consists of the following elements: Investigations Bureau includes General Investigations and Special Investigations. Primary assignments include investigation of felony crimes; operations focusing on narcotics, gangs and repeat offenders. Office of Professional Standards coordinates State-mandated training for employees. Recruits, facilitates the hiring process, conducts backgrounds and investigates internal affairs claims. Records Unit performs data entry, maintains reports, arrest and criminal records; and provides information to the public and other agencies. Crime Analysis provides information on crimes, offenders, grant related objectives, staffing productivity and administrative matters. Communications Center, Jail and Property/Evidence - Communications receives emergency police and fire calls and dispatches appropriate units for response. The jail provides for processing and housing of individuals arrested in Lodi until transferred to the County. Property and evidence maintains the chain of custody and storage of evidence and property. Code Enforcement handles code complaints and issues related to substandard housing, dangerous buildings, nuisances, vehicle abatement and zoning. Crime Prevention coordinates Neighborhood Watch, provides presentations to citizens on safety, participates in special events and coordinates National Night Out and Every 15 minutes. MAJOR 2012-13 ACCOMPLISHMENTS Decreased gang activity by over 50% through the implementation of suppression and intervention efforts utilizing grant funding. Established program with surrounding agencies on monitoring the location of sex offenders in relationship to known areas with children. Successfully completed San Joaquin County Jail Public Health and County Civil Grand Jury jail inspections. Implemented program that provides transportation to the County Jail through use of part-time officers following the closure of the Lodi Court on March 1, 2013. Increased training for investigators and staff to become more proficient in their assignments and experts in their field. MAJOR 2013-14 OBJECTIVES Continue focus on gang suppression and intervention, repeat offenders, truancy, massage parlors. Organize special enforcement including surrounding agencies to target repeat offenders. Continue development of partnerships with community based organizations to meet the needs of at- risk youth in our community as outlined in the CalGRIP Grants. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Community Improvement Cases Cleared 1,012 982 796 Special and General Investigations Arrests 43 315 283 Investigations Bureau Cases Closed/Cleared 542 696 471 53 PUBLIC SAFETY ACTIVITY: Support DIVISION: Support DEPARTMENT: Police FUND: General Fund RELATED COST CENTER(S) 101033 101040 101041 101043 101045 101056 101058 54 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 101033: Support Services 100: Personnel Services 7101 Regular emp salary 2,806,629 2,876,370 3,109,420 3,162,120 3,137,840 7102 Overtime 98,843 248,614 172,910 198,200 184,520 7103 Part time salary 0 13,830 100,542 100,545 156,200 7106 Uniform allowance 36,048 36,107 37,650 41,000 40,280 7109 Incentive pay 171,877 196,175 186,370 199,410 203,840 7110 Admin leave pay 6,473 3,907 8,840 9,375 9,490 7111 Workers comp 141,750 129,080 294,240 294,240 155,480 7112 Medical insurance 545,570 613,883 685,960 648,400 626,820 7113 Dental insurance 37,660 36,600 45,000 46,255 45,000 7114 Vision care 10,583 10,651 11,030 11,340 11,250 7115 Medicare insurance 43,568 47,215 44,150 49,480 45,500 7121 Service contribution-PERS 763,206 824,977 975,090 912,180 912,000 7123 Deferred comp 3,265 30,965 90,580 70,365 81,760 7124 LI & AD & D 4,133 3,993 4,320 4,390 4,320 7125 Unemployment insurance 7,587 12,129 22,650 23,520 17,100 7128 LTD 19,917 0000 7129 Chiropractic 2,257 2,271 2,480 2,545 2,700 7130 Insurance refund 11,356 8,587 8,350 24,000 23,030 7131 Other benefits 84,600 115,630 132,000 132,000 166,280 7132 Cell Stipend 1,059 3,913 3,600 5,100 5,400 7188 Transfer In 0 (99) 0 0 (55,000) 4,796,381 5,214,798 5,935,182 5,934,465 5,773,810 200: Utility Comm. & Transportation 7201 Postage 0 0 0 100 100 0 0 0 100 100 300: Supplies, Materials & Services 7343 PL & PD/other insurance 80,330 136,400 68,620 68,620 90,900 7359 Small tools and equip 0 54 0 0 0 80,330 136,454 68,620 68,620 90,900 4,876,711 5,351,252 6,003,802 6,003,185 5,864,810 101040: Crime Prevention 300: Supplies, Materials & Services 7352 Special dept materials 2,298 0 0 0 2,500 2,298 0 0 0 2,500 2,298 0 0 0 2,500 101041: Auxiliary Police 300: Supplies, Materials & Services 7304 Laundry & dry cleaning 0 0 1,200 1,200 0 7305 Uniforms 400 0 1,000 1,000 1,000 7306 Safety equipment 0 0 1,500 1,500 2,000 7309 Membership & dues 879 57 360 360 500 7323 Professional services 0 0 3,200 3,200 1,000 1,279 57 7,260 7,260 4,500 1,279 57 7,260 7,260 4,500 101043: Cops Grant-Universal Hiring 100: Personnel Services 7101 Regular emp salary 261,479 276,708 284,430 291,725 266,860 7102 Overtime 184 24,591 4,050 10,800 0 7106 Uniform allowance 3,264 3,817 3,800 3,800 3,800 7109 Incentive pay 2,096 3,376 2,460 3,240 0 7111 Workers comp 12,600 11,680 24,520 24,520 13,820 7112 Medical insurance 51,238 55,888 64,890 56,810 64,460 7113 Dental insurance 3,339 2,994 4,000 4,000 4,000 7114 Vision care 981 990 980 980 1,000 7115 Medicare insurance 3,876 4,505 4,130 4,335 3,870 300: Supplies, Materials & Services Total 300: Supplies, Materials & Services Total 101041: Auxiliary Police Total 101040: Crime Prevention Total Police Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 101033: Support Services Total 55 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Police Department 7121 Service contribution-PERS 90,768 103,504 117,290 107,060 100,570 7123 Deferred comp 0 0 8,540 4,315 0 7124 LI & AD & D 143 139 140 135 140 7125 Unemployment insurance 732 1,178 2,140 2,190 1,470 7129 Chiropractic 209 211 220 220 240 7131 Other benefits 7,520 7,940 11,000 11,000 14,780 438,429 497,521 532,590 525,130 475,010 300: Supplies, Materials & Services 7343 PL & PD/other insurance 7,140 12,400 5,840 5,840 8,080 7,140 12,400 5,840 5,840 8,080 445,569 509,921 538,430 530,970 483,090 101045: AB109 Comm.Corrections Prtnshp 100: Personnel Services 7100 Personnel Services 0 0 128,334 69,000 0 7101 Regular emp salary 000077,240 7106 Uniform allowance 0000950 7109 Incentive pay 00007,680 7111 Workers comp 00003,460 7112 Medical insurance 00007,330 7113 Dental insurance 00001,000 7114 Vision care 0000250 7115 Medicare insurance 00001,120 7121 Service contribution-PERS 000031,910 7123 Deferred comp 00002,320 7124 LI & AD & D 000030 7125 Unemployment insurance 0000430 7129 Chiropractic 000060 7131 Other benefits 00003,700 0 0 128,334 69,000 137,480 300: Supplies, Materials & Services 7300 Supplies,Materials & Serv 0 0 4,515 35,000 2,020 0 0 4,515 35,000 2,020 500: Equipment, Land & Structures 7718 Grant equip 0 0 2,681 0 0 0 0 2,681 0 0 550: Fleet 7851 Vehicles & Equipment 0 0 25,804 0 0 0 0 25,804 0 0 0 0 161,334 104,000 139,500 101056: Code Enforcement 100: Personnel Services 7101 Regular emp salary 204,920 99,075 121,770 91,555 114,020 7102 Overtime 8 269 1,160 600 1,060 7103 Part time salary 0 3,919 11,160 10,700 0 7106 Uniform allowance 2,308 1,187 1,200 1,200 1,200 7109 Incentive pay 1,428 0000 7111 Workers comp 12,600 5,840 12,260 12,260 6,910 7112 Medical insurance 43,335 12,404 7,330 12,210 14,650 7113 Dental insurance 3,979 1,907 2,000 2,000 2,000 7114 Vision care 970 465 490 490 500 7115 Medicare insurance 3,149 1,548 1,770 1,345 1,650 7121 Service contribution-PERS 39,292 19,724 23,750 17,865 20,800 7123 Deferred comp 0 0 3,660 0 0 7124 LI & AD & D 378 161 180 190 190 7125 Unemployment insurance 562 438 970 690 630 7128 LTD 2,557 0000 7129 Chiropractic 207 99 110 110 120 7130 Insurance refund 0 3,517 8,320 0 0 101043: Cops Grant-Universal Hiring Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 550: Fleet Total 101045: AB109 Comm.Corrections Prtnshp To 56 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Police Department 7131 Other benefits 7,520 10,278 5,500 5,500 7,390 7132 Cell Stipend 88 201 300 0 0 323,301 161,032 201,930 156,715 171,120 200: Utility Comm. & Transportation 7203 Cellular phone charges 1,026 456 380 380 260 1,026 456 380 380 260 300: Supplies, Materials & Services 7305 Uniforms 0 804 400 400 300 7306 Safety equipment 0 96 0 100 150 7309 Membership & dues 225 75 170 100 150 7313 Information systems software 3,450 0000 7323 Professional services 7,353 9,254 6,000 20,000 15,000 7343 PL & PD/other insurance 7,140 12,400 2,920 2,920 4,040 7352 Special dept materials 407 46 250 250 500 18,575 22,675 9,740 23,770 20,140 342,902 184,163 212,050 180,865 191,520 101058: Vehicle Abatement 300: Supplies, Materials & Services 7313 Information systems software 12,153 2,077 7,000 7,000 7,000 7323 Professional services 0 3,974 0 0 0 12,153 6,051 7,000 7,000 7,000 12,153 6,051 7,000 7,000 7,000 5,680,912 6,051,444 6,929,876 6,833,280 6,692,920 101056: Code Enforcement Total 300: Supplies, Materials & Services Total Support Services Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 101058: Vehicle Abatement Total 300: Supplies, Materials & Services Total 57 58 PUBLIC SAFETY ACTIVITY: Animal Services DIVISION: Animal Services DEPARTMENT: Police FUND: General Fund ACTIVITY DESCRIPTION Lodi Animal Services is responsible for the care and control of all companion animals; impounding loose animals, providing education on responsible pet ownership; promoting pet adoptions; promoting spay/neuter of animals; and euthanizing animals. This activity has six major elements: Enforcement of City animal ordinances and State criminal codes related to the care and treatment of animals. Promotes responsible pet ownership with emphasis on spay/neutering of all animals to reduce overpopulation. Works with community based organizations and rescue organizations to promote animal adoptions from the shelter. Staff focuses on the proper care and licensing of companion animals in partnership with People Assisting the Lodi Shelter (PALS). Impounds loose animals, locates animal owners, and provides care for animals while housed at the shelter. Animal Service Officers euthanize animals that can not be adopted for health or behaviorial issues, or are not adopted or rescued from the shelter. MAJOR 2012-13 ACCOMPLISHMENTS Acquired $25,000 in CDBG funding for low-cost spay and neuter program which is managed by Lodi Shelter PALS. Provided educational presentations at school on the importance of spay/neuter and responsible pet ownership. MAJOR 2013-14 OBJECTIVES Continue community outreach to promote animal adoptions and enhance animal rescue efforts. Request additional funding from CDBG to continue offering spay-neuter to low income citizens and seniors. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Number of adoptions and animals rescued 869 886 1,004 Animals housed at the Animal Shelter 2,201 1,873 1,864 Calls for Service 2,295 2,411 2,818 Animals Euthanized 1,223 805 954 RELATED COST CENTER(S) 101011 59 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 101011: Animal Services 100: Personnel Services 7101 Regular emp salary 124,393 115,723 86,900 83,060 88,750 7102 Overtime 2,254 2,387 1,960 2,100 2,250 7103 Part time salary 31,220 31,167 48,170 48,700 49,930 7106 Uniform allowance 1,800 1,650 1,200 1,200 1,200 7111 Workers comp 9,450 8,760 18,390 18,390 6,910 7112 Medical insurance 21,551 22,349 7,330 33,130 33,700 7113 Dental insurance 2,984 2,819 2,000 2,000 2,000 7114 Vision care 728 687 490 490 500 7115 Medicare insurance 2,310 2,192 1,240 1,225 1,290 7121 Service contribution-PERS 24,023 23,212 17,010 16,230 16,240 7123 Deferred comp 0 16 2,570 1,380 2,660 7124 LI & AD & D 286 267 190 190 190 7125 Unemployment insurance 435 628 650 625 490 7128 LTD 1,581 0000 7129 Chiropractic 155 147 110 110 120 7130 Insurance refund 8,371 8,252 8,320 0 0 7131 Other benefits 5,640 7,715 8,250 8,250 7,390 7132 Cell Stipend 83 251 300 0 0 237,264 228,222 205,080 217,080 213,620 200: Utility Comm. & Transportation 7201 Postage 1,531 1,153 1,150 1,000 1,000 7203 Cellular phone charges 1,121 1,020 450 580 730 2,652 2,173 1,600 1,580 1,730 300: Supplies, Materials & Services 7301 Printing,binding,duplication 446 130 500 300 300 7302 Photocopying 0 64 120 100 100 7305 Uniforms 371 200 500 500 1,000 7307 Office supplies 1,015 1,702 1,400 1,200 1,150 7308 Books & periodicals 357 145 150 150 100 7309 Membership & dues 0 120 150 150 100 7312 Bank service charges 1,183 1,431 1,200 1,200 1,000 7313 Information systems software 0 0 200 200 400 7321 Rent of Land, facilities 4,729 5,562 5,380 5,380 5,740 7323 Professional services 56,979 70,911 69,750 69,750 60,000 7333 Repairs to vehicles 3,358 4,119 2,700 2,700 4,190 7334 Repairs to buildings 0 0 300 300 300 7336 Car wash 6 14 10 0 20 7343 PL & PD/other insurance 5,360 9,300 4,380 4,380 4,040 7351 Motor veh fuel, lube 4,788 5,367 6,550 6,550 5,340 7352 Special dept materials 13,581 11,035 6,200 6,200 6,000 7353 Janitorial supplies 1,453 2,330 2,200 2,200 2,500 7355 General supplies 69 0000 7356 Medical supplies 7,708 2,221 7,000 7,000 4,600 7358 Training & education 0 1,182 500 500 1,000 7359 Small tools and equip 403 290 1,000 1,000 1,000 101,806 116,123 110,190 109,760 98,880 600: Special Payments 8099 Special payments 0 8,842 0 0 0 0 8,842 0 0 0 341,722 355,360 316,870 328,420 314,230 341,722 355,360 316,870 328,420 314,230 Police Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 600: Special Payments Total 101011: Animal Services Total Animal Shelter Total 60 FIRE DEPARTMENT The Fire Department has a budget of $9,637,030 for FY 2013/14 compared to $9,581,630 in 2012/13. The Fire Department budget is spent on six activities, the largest of which is emergency operations. FY 2013/14 budgeted staffing is being reduced to 53, down from 54 in FY 2012/13. An organizational chart, staffing summary, detailed descriptions and financial tables of the Administration, Emergency Operations, Fire and Life Safety, Training, Emergency Medical Services and Emergency Preparedness activities are included in the following pages. 61 62 Fire Chief(1)AdministrativeSecretary(1 unfunded)Fire/LifeSafetyOperationsFire DivisionChief(1)Fire BattalionChief(Prevention) (1)Fire Captain(15)Fire Engineer(20)(2 unfunded)Firefighter I/II(13)(1 unfunded)SeniorAdministrativeClerk (1)Fire DepartmentFY 2013-2014Number of PositionsAuthorized: 57Budgeted: 53Fire Captain(Training &Safety) (1)Fire BattalionChief(3)63 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: Personnel Services 8,099,818 8,425,351 8,995,860 8,759,290 9,023,660 200: Utility Comm. & Transportation 21,641 10,769 10,250 10,250 11,750 300: Supplies, Materials & Services 602,235 742,130 474,830 455,780 500,930 500: Equipment, Land & Structures 130,690 130,690 100,690 100,690 100,690 600: Special Payments 3,007 0000 8,857,391 9,308,940 9,581,630 9,326,010 9,637,030 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions FIRE DEPARTMENT Administrative Secretary 11110 Fire Battalion Chief 44444 Fire Captain 15 15 15 16 16 Fire Chief 11111 Fire Division Chief 22111 Fire Engineer 21 21 21 20 18 Fire Inspector 11000 Firefighter I/II 18 18 14 13 12 Senior Administrative Clerk 11111 Fire Department Total 64 64 58 57 53 Fire Department Fire Department Total 64 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7101 Regular emp salary 4,639,350 4,507,993 4,516,400 4,525,580 4,668,150 Furloughs ending7102 Overtime 274,841 249,439 630,000 575,000 609,4807103 Part time salary 23,985 78,390 0 0 07106 Uniform allowance 44,104 43,632 47,700 48,450 48,4507109 Incentive pay 280,985 257,632 248,760 140,745 153,600 Some incentives moved to salary7110 Admin leave pay 10,941 12,425 13,440 13,565 13,7807111 Workers comp 189,000 552,240 636,000 636,000 475,410 Reserve goal met7112 Medical insurance 695,846 755,967 770,870 771,325 748,8607113 Dental insurance 57,864 54,632 54,000 52,850 53,0007114 Vision care 14,087 13,299 13,250 12,950 13,2507115 Medicare insurance 68,963 70,390 63,130 65,990 67,6907121 Service contribution-PERS 1,653,267 1,648,686 1,681,640 1,635,335 1,790,150 Rate increase7123 Deferred comp 13,968 7,181 130,590 96,115 100,220 Based on employee participation7124 LI & AD & D 2,017 1,647 2,240 2,225 2,1407125 Unemployment insurance 12,165 18,447 32,700 32,615 24,550 Reduced experience7128 LTD 2,58000007129 Chiropractic 3,004 2,836 2,990 2,940 3,1807131 Other benefits 112,800 154,318 151,250 151,250 195,850 Increase in retiree medical costs7132 Cell Stipend 51 771 900 900 9007188 Transfer In 0 (4,574) 0 (4,545) 07189 Transfer Out000055,0008,099,818 8,425,351 8,995,860 8,759,290 9,023,6607201 Postage 710 547 750 750 7507202 Telephone 12,500 4,130 6,000 6,000 6,0007203 Cellular phone charges 7,670 6,092 3,500 3,500 5,0007204 Pagers 761000021,641 10,769 10,250 10,250 11,7507301 Printing,binding,duplication 360 532 500 400 4007302 Photocopying 304 0 200 200 3007303 Advertising500007304 Laundry & dry cleaning 8,987 9,227 8,000 8,000 9,0007305 Uniforms 0 937 0 165 2007306 Safety equipment 38,808 25,093 50,000 50,000 50,0007307 Office supplies 1,914 2,712 3,250 3,250 3,2507308 Books & periodicals 2,833 1,777 2,200 2,300 2,4007309 Membership & dues 1,389 1,044 3,800 3,800 3,8007314 Business expense 123 330 270 270 2707315 Conference expense 130 0 4,000 4,000 4,0007321 Rent of Land, facilities 0 0 0 65 07322 Rental of equipment 148,003 160,757 0 0 07323 Professional services 2,265 3,028 7,500 8,200 10,0007330 Repairs to comm equip 6,653 6,195 12,000 12,000 12,0007331 Repairs to Mach & equip 3,884 3,926 7,500 7,500 8,000Fire Department100: Personnel Services200: Utility Comm. & Transportation65 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsFire Department7333 Repairs to vehicles134,650 148,713 115,310 115,310 115,8507334 Repairs to buildings0 11,887 1,000 1,000 2,0007335 Sublet service contracts13,888 33,368 13,500 13,500 13,5007336 Car wash87831501501007337 Employee moving expenses0 2,9260007343 PL & PD/other insurance107,120 186,000 80,300 80,300 107,0607351 Motor veh fuel, lube43,491 51,251 45,000 45,000 45,0007352 Special dept materials1,212 2,431 2,750 2,770 3,0007353 Janitorial supplies5,468 5,489 5,500 5,500 7,0007355 General supplies1,200 1,853 1,850 1,850 1,8507356 Medical supplies15,541 18,715 20,000 20,000 20,0007358 Training & education7,598 10,113 20,500 19,500 21,0007359 Small tools and equip11,791 11,530 17,750 17,750 17,9507363 Employees physical exams16,955 18,473 21,000 21,000 21,0007366 Tuition Reimbursement20,005 15,590 20,000 10,000 10,0007369 Software Licensing Cost7,571 8,150 11,000 2,000 12,000602,235 742,130 474,830 455,780 500,9307789 Transfer Out130,690 130,690 100,690 100,690 100,690 Transfer to Vehicle Replacement Fund130,690 130,690 100,690 100,690 100,6908099 Special payments3,00700003,00700008,857,391 9,308,940 9,581,630 9,326,010 9,637,030Fire Department Total300: Supplies, Materials & Services500: Equipment, Land & Structures600: Special Payments66 PUBLIC SAFETY ACTIVITY: Administration DIVISION: Fire Safety DEPARTMENT: Fire FUND: General Fund ACTIVITY DESCRIPTION The Fire Department Administration activity plans, directs, and evaluates all fire department programs and activities. Fire Department Administration goals are to: 1) create responsive, efficient, and effective fire department programs, 2) maintain fire department facilities, develop long-term plans for future fire department programs, and 3) interact with City departments, associated agencies, and the community. Fire Department leadership – Develop, implement, and maintain fire department policies; provide fiscal management and statistical analysis; recruitment and screening of new firefighters; develop plans to meet changing demands for fire and emergency services; represent the City on fire and life safety-related issues; advise City management on fire and life safety issues. Long-range planning – Prepare ordinances, resolutions, and policies necessary for long-term development of the department and City; anticipate community needs for fire and emergency medical services and plan required changes in facilities, equipment, and staffing; identify special hazards within or near the City. Personnel administration – Coordinate and administer personnel policies and programs; provide advice and assistance on personnel issues; work with the Human Resources Division to develop job descriptions, review personnel action forms; develop internal personnel policies and procedures. External agency relationships – Ensure department's strategic plan is in line with other agencies; develop and negotiate joint agency agreements, participate in interagency and statewide associations; maintain mutual and automatic aid agreements and joint agency agreements; assess political developments and their effects on the department and City. Emergency preparedness and Emergency Operations Center (EOC) management - Develop and manage the City's Emergency Plan and EOC. Community relations - Participate in the community by involvement in a variety of civic groups, news media, and other community and interest groups. MAJOR 2012-13 ACCOMPLISHMENTS Conducted the City of Lodi’s Public Protection Classification with the Insurance Services Office (ISO) and improved the City’s overall classification by reducing the rating of an overall (3) three to securing a new rating of a (2) two with (1) one being the highest a community can receive. Restructured department to address fire prevention, training and safety needs. Addressed communication needs with surrounding agencies. Secured a site for the relocation of Fire Station 2. Acquired a modular building for temporary housing to staff Fire Station 2. Updated fire prevention fee schedule. Addressed vehicle replacement needs within the department. Provided Fire Mid-Management development training. Established a labor/management process with the Lodi Professional Firefighters. Completed design of the new Fire Administration office in the City Hall annex. MAJOR 2013-14 OBJECTIVES Complete design process for Fire Station 2. Select a company for construction of Fire Station 2. Move into new Fire Administration offices. Enhance fire prevention and public education programs. Enhance emergency preparedness and management within the city. 67 PUBLIC SAFETY ACTIVITY: Administration DIVISION: Fire Safety DEPARTMENT: Fire FUND: General Fund RELATED COST CENTER(S) 102011 68 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 102011: Fire Administration 100: Personnel Services 7101 Regular emp salary 295,249 238,557 315,270 310,520 285,840 7103 Part time salary 23,985 78,390 0 0 0 7106 Uniform allowance 800 875 800 950 950 7109 Incentive pay 5,173 4,885 3,760 3,750 3,970 7110 Admin leave pay 4,278 2,369 5,220 5,355 5,480 7111 Workers comp 9,450 28,080 35,400 35,400 17,940 7112 Medical insurance 29,665 38,401 52,750 47,485 38,090 7113 Dental insurance 2,984 2,487 3,000 2,850 2,000 7114 Vision care 707 606 740 695 500 7115 Medicare insurance 4,821 4,538 4,580 4,650 4,150 7121 Service contribution-PERS 90,042 79,507 102,290 100,635 105,750 7123 Deferred comp 3,379 80 9,460 4,785 8,580 7124 LI & AD & D 1,256 869 1,380 1,375 1,280 7125 Unemployment insurance 830 1,327 2,390 2,330 1,570 7128 LTD 2,078 0000 7129 Chiropractic 151 129 170 165 120 7131 Other benefits 5,640 7,720 8,250 8,250 7,390 7132 Cell Stipend 0 264 600 600 600 7188 Transfer In 0 (550)0 230 0 480,488 488,534 546,060 530,025 484,210 200: Utility Comm. & Transportation 7201 Postage 710 547 750 750 750 7203 Cellular phone charges 7,670 6,092 3,500 3,500 5,000 7204 Pagers 761 0000 9,141 6,639 4,250 4,250 5,750 300: Supplies, Materials & Services 7301 Printing,binding,duplication 240 75 250 250 250 7302 Photocopying 188 0 100 100 200 7303 Advertising 50000 7305 Uniforms 0 937 0 165 200 7307 Office supplies 961 1,892 1,500 1,500 1,500 7308 Books & periodicals 0 0 200 300 400 7309 Membership & dues 804 804 2,000 2,000 2,000 7314 Business expense 123 300 150 150 150 7315 Conference expense 130 0 3,000 3,000 3,000 7323 Professional services 765 2,916 2,000 2,000 3,000 7335 Sublet service contracts 4,353 5,800 6,000 6,000 6,000 7337 Employee moving expenses 0 2,926 0 0 0 7343 PL & PD/other insurance 5,360 9,300 4,380 4,380 4,040 7352 Special dept materials 441 788 1,000 1,000 1,000 7355 General supplies 0 0 100 100 100 7369 Software Licensing Cost 7,571 8,150 9,000 0 9,000 20,941 33,888 29,680 20,945 30,840 600: Special Payments 8099 Special payments 3,007 0000 3,007 0000 513,577 529,061 579,990 555,220 520,800 513,577 529,061 579,990 555,220 520,800Administration Total Fire Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 600: Special Payments Total 102011: Fire Administration Total 69 70 PUBLIC SAFETY ACTIVITY: Emergency Operations DIVISION: Fire Safety DEPARTMENT: Fire FUND: General Fund ACTIVITY DESCRIPTION Emergency Operations plans, directs, and evaluates all fire department programs for emergency response and their related activities which includes; protecting life and property by responding to medical emergencies, rescues, fires, hazardous material incidents, and other emergencies. Activity goals are: 1) safe, effective and efficient emergency response programs; 2) timely response to calls for service; 3) no loss of life from reported emergencies; and 4) minimize property damage from reported emergencies. This activity has eight elements: Emergency Medical Response – Provide victims of acute trauma and illness with basic life support from certified personnel. Fire Emergency Response – Respond to fire emergency calls within six minutes on at least 90 percent of calls. Hazardous Material Response – Contain and mitigate hazardous material incidents. Rescue – Free trapped or incapacitated victims of vehicle accidents, water-related incidents, cave-in trenches, collapsed building and confined spaces. Non-Emergency Activity – Conduct fire inspections, input information for required reports, maintenance of fire apparatus and facilities. Training – Conduct fire company training for preparation and readiness for various emergency conditions. Public Education – Conduct station tours, fire safety presentations to schools, business and community groups. Support activites – Management and compilation of information systems. Management of radio communications, dispatch, water supply/hydrants, safety equipment and firefighter safety. MAJOR 2012-13 ACCOMPLISHMENTS Responding Office of Emergency Services 338 to wildland fires during 2012 fire season. Developed and administered Fire Captain/Fire Engineer examination and established current promotional list. Completed and implemented master radio plan and upgraded to dual-band capability. Developed and implemented new Incident Command Policy. MAJOR 2013-14 OBJECTIVES Update policy and procedures manual. Recruit and train additional Hazmat technicians and specialists. Improve dispatcher training program and upgrade software. Develop and implement radio replacement schedule. Research grant opportunities for apparatus replacement and personnel. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Emergency responses 5,611 5,559 *3,859 Percentage of responses under six minutes * 2012-13 current through 2-25-13 91.1% 88.3% *88.3% RELATED COST CENTER(S) 102012 102019 71 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 102012: Fire Emergency Operations 100: Personnel Services 7101 Regular emp salary 4,230,453 4,132,162 4,071,410 4,085,215 4,240,610 7102 Overtime 252,337 229,572 519,000 519,000 498,480 7106 Uniform allowance 42,704 41,882 46,100 46,550 46,550 7109 Incentive pay 270,584 245,537 239,200 131,295 143,570 7110 Admin leave pay 6,663 8,180 6,380 6,375 6,370 7111 Workers comp 173,250 505,440 577,000 577,000 439,530 7112 Medical insurance 653,655 697,914 692,670 698,400 685,320 7113 Dental insurance 53,222 50,155 49,000 48,000 49,000 7114 Vision care 12,975 12,207 12,010 11,765 12,250 7115 Medicare insurance 62,135 63,269 56,660 59,335 61,490 7121 Service contribution-PERS 1,528,877 1,520,859 1,535,430 1,492,235 1,636,840 7123 Deferred comp 8,454 4,149 117,230 87,430 87,390 7124 LI & AD & D 542 494 570 565 570 7125 Unemployment insurance 11,037 16,562 29,310 29,310 22,200 7129 Chiropractic 2,767 2,603 2,700 2,665 2,940 7131 Other benefits 103,400 141,914 137,500 137,500 181,060 7132 Cell Stipend (1) 351 300 300 300 7188 Transfer In 0 (4,024) 0 (5,000) 0 7189 Transfer Out 000055,000 7,413,054 7,669,226 8,092,470 7,927,940 8,169,470 200: Utility Comm. & Transportation 7202 Telephone 12,500 4,130 6,000 6,000 6,000 12,500 4,130 6,000 6,000 6,000 300: Supplies, Materials & Services 7304 Laundry & dry cleaning 8,987 9,227 8,000 8,000 9,000 7306 Safety equipment 38,808 25,093 50,000 50,000 50,000 7307 Office supplies 953 820 1,750 1,750 1,750 7321 Rent of Land, facilities 0 0 0 65 0 7322 Rental of equipment 148,003 160,757 0 0 0 7330 Repairs to comm equip 6,653 6,195 12,000 12,000 12,000 7331 Repairs to Mach & equip 3,884 3,926 7,500 7,500 8,000 7333 Repairs to vehicles 134,650 148,713 115,310 115,310 115,850 7334 Repairs to buildings 0 11,887 1,000 1,000 2,000 7335 Sublet service contracts 9,535 27,568 7,500 7,500 7,500 7336 Car wash 87 83 150 150 100 7343 PL & PD/other insurance 98,180 170,500 73,000 73,000 98,980 7351 Motor veh fuel, lube 43,491 51,251 45,000 45,000 45,000 7352 Special dept materials 615 1,429 1,500 1,500 1,700 7353 Janitorial supplies 5,468 5,489 5,500 5,500 7,000 7355 General supplies 1,170 1,507 1,250 1,250 1,250 7359 Small tools and equip 11,791 10,321 17,500 17,500 17,500 7363 Employees physical exams 16,955 18,473 21,000 21,000 21,000 529,230 653,239 367,960 368,025 398,630 500: Equipment, Land & Structures 7789 Transfer Out 130,690 130,690 100,690 100,690 100,690 130,690 130,690 100,690 100,690 100,690 8,085,474 8,457,285 8,567,120 8,402,655 8,674,790 102019: Strike Team Operations 100: Personnel Services 7102 Overtime 0 0 100,000 45,000 100,000 0 0 100,000 45,000 100,000 0 0 100,000 45,000 100,000 8,085,474 8,457,285 8,667,120 8,447,655 8,774,790 100: Personnel Services Total 102019: Strike Team Operations Total Emergency Operations Total Fire Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 102012: Fire Emergency Operations Total 72 PUBLIC SAFETY ACTIVITY: Fire and Life Safety DIVISION: Fire Prevention Bureau DEPARTMENT: Fire FUND: General Fund ACTIVITY DESCRIPTION The Fire and Life Safety activity has administrative responsibility for documentation of fire risk assessment, area characteristics, and response strategies, non-fire risk assessment and response strategies, fire prevention and life safety programs, fire code interpretation, public education, and fire investigation. Activity goals include: 1) elimination of hazards from buildings, equipment and properties; 2) safe handling and containment of hazardous materials; 3) broaden public awareness about the dangers of fire and hazardous material; 4) thorough investigation into the cause and origin of fires; and 5) documentation of area characteristics and review of response strategies. This activity has five major elements: Fire hazard inspection and abatement – Periodically inspect commercial, government and industrial sites for fire hazards and respond to citizen complaints about fire hazards. Fire and arson investigation – Investigate all reported fires to determine causes and possible preventative measures. Public education – Present fire safety education classes in schools, hospitals, convalescent homes, commercial facilities and community events. Risk hazard and value evaluation – Determine the risk, hazard and value evaluation of buildings to assure Council-approved Standards of Coverage are adequate and appropriate for the identified risk. Plan review. MAJOR 2012-2013 ACCOMPLISHMENTS Established collections program for delinquent accounts through CB merchants. Initiated food truck inspection program. Updated inspection fee schedule and approval for fire hydrant inspection fee. Public Education team re-introduced annual elementary school education. Initiated special event inspection program. MAJOR 2013-2014 OBJECTIVES Purchase, train, and begin initiating new prevention software. Train with the Building Division on new purchased software for new business inspections. Initiate new fire hydrant inspection program. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Fires investigated 9 18 19 Investigations closed 7 9 7 Inspections 800 875 920 RELATED COST CENTER(S) 102013 73 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 102013: Fire & Life Safety 100: Personnel Services 7101 Regular emp salary 39,410 38,331 38,810 38,925 40,240 7102 Overtime 0 163 1,000 1,000 1,000 7109 Incentive pay 0 11 0 0 0 7111 Workers comp 3,150 9,360 11,800 11,800 8,970 7112 Medical insurance 6,395 6,395 6,400 6,395 6,400 7113 Dental insurance 995 995 1,000 1,000 1,000 7114 Vision care 243 243 250 245 250 7115 Medicare insurance 657 651 570 565 580 7121 Service contribution-PERS 7,520 7,566 7,500 7,500 7,260 7123 Deferred comp 0 10 1,170 1,170 1,210 7124 LI & AD & D 95 95 100 95 100 7125 Unemployment insurance 110 164 310 290 220 7128 LTD 502 0000 7129 Chiropractic 52 52 60 55 60 7131 Other benefits 1,880 2,342 2,750 2,750 3,700 7188 Transfer In 0 0 0 225 0 61,009 66,378 71,720 72,015 70,990 300: Supplies, Materials & Services 7301 Printing,binding,duplication 120 457 250 150 150 7302 Photocopying 116 0 100 100 100 7308 Books & periodicals 2,224 1,268 1,500 1,500 1,500 7309 Membership & dues 585 240 1,600 1,600 1,600 7314 Business expense 0 30 120 120 120 7315 Conference expense 0 0 1,000 1,000 1,000 7323 Professional services 1,500 112 500 500 1,000 7343 PL & PD/other insurance 1,790 3,100 1,460 1,460 2,020 7352 Special dept materials 156 214 250 270 300 7358 Training & education 0 0 500 500 1,000 7359 Small tools and equip 0 43 250 250 250 7369 Software Licensing Cost 0 0 2,000 2,000 3,000 6,491 5,464 9,530 9,450 12,040 67,500 71,842 81,250 81,465 83,030 67,500 71,842 81,250 81,465 83,030Fire And Life Activity Total Fire Department 100: Personnel Services Total 300: Supplies, Materials & Services Total 102013: Fire & Life Safety Total 74 PUBLIC SAFETY ACTIVITY: Training DIVISION: Training DEPARTMENT: Fire FUND: General Fund ACTIVITY DESCRIPTION The Training activity develops, manages, schedules and coordinates Fire Department training. It is important in the delivery of emergency services to have well-trained and knowledgeable fire employees. This activity has five major elements: In-service training – Conduct and/or coordinate drills, tests, joint training exercises and classroom training; to introduce new methods and sharpen skills; to maintain skills and technical knowledge; to maintain appropriate driver's licenses. Off-site training – Schedule and coordinate conferences, workshops and certification classes. Promotional testing – Design and administer tests for evaluating probationary firefighters and assist in the preparation and administration of entry-level probationary examinations. Joint Apprenticeship program development. Safety – Coordinate Department safety program, establish policies, training and enforcement of safety; Fire Department representative to the City safety committee. MAJOR 2012/2013 ACCOMPLISHMENTS Began quarterly regional training with Division “C” within San Joaquin County. Implemented annual mandated training program. Initiated and implemented updated ICS command training program. MAJOR 2013/2014 OBJECTIVES Continue development of California Firefighter Joint Apprenticeship Committee (CFFJAC) apprenticeship program. Increase participation with regional training. Develop new training manual. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Training hours completed 7,074 6,200 4,470* Training sessions 1,204 720 640* (*July 1, 2012 to February 25, 2013) RELATED COST CENTER(S) 102015 75 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 102015: Fire Training 100: Personnel Services 7101 Regular emp salary 74,238 98,943 90,910 90,920 101,460 7102 Overtime 22,504 19,704 10,000 10,000 10,000 7106 Uniform allowance 600 875 800 950 950 7109 Incentive pay 5,228 7,199 5,800 5,700 6,060 7110 Admin leave pay 0 1,876 1,840 1,835 1,930 7111 Workers comp 3,150 9,360 11,800 11,800 8,970 7112 Medical insurance 6,131 13,257 19,050 19,045 19,050 7113 Dental insurance 663 995 1,000 1,000 1,000 7114 Vision care 162 243 250 245 250 7115 Medicare insurance 1,350 1,932 1,320 1,440 1,470 7121 Service contribution-PERS 26,828 40,754 36,420 34,965 40,300 7123 Deferred comp 2,135 2,942 2,730 2,730 3,040 7124 LI & AD & D 124 189 190 190 190 7125 Unemployment insurance 188 394 690 685 560 7129 Chiropractic 34 52 60 55 60 7131 Other benefits 1,880 2,342 2,750 2,750 3,700 7132 Cell Stipend 52 156 0 0 0 145,267 201,213 185,610 184,310 198,990 300: Supplies, Materials & Services 7308 Books & periodicals 609 509 500 500 500 7309 Membership & dues 0 0 200 200 200 7323 Professional services 0 0 5,000 5,700 6,000 7343 PL & PD/other insurance 1,790 3,100 1,460 1,460 2,020 7355 General supplies 30 346 500 500 500 7358 Training & education 112 881 5,000 4,000 5,000 7359 Small tools and equip 0 1,166 0 0 200 7366 Tuition Reimbursement 20,005 15,590 20,000 10,000 10,000 22,546 21,592 32,660 22,360 24,420 167,813 222,805 218,270 206,670 223,410 167,813 222,805 218,270 206,670 223,410Training Total Fire Department 100: Personnel Services Total 300: Supplies, Materials & Services Total 102015: Fire Training Total 76 PUBLIC SAFETY ACTIVITY: Emergency Medical Services DIVISION: Fire EMS DEPARTMENT: Fire FUND: General Fund ACTIVITY DESCRIPTION Mandatory duties are currently being shared by existing staff. The program includes but is not limited to policy and procedure development and implementation, evaluation of paramedic and emergency medical technicians, facilitating Quality Assurance and Quality Improvement (QA/QI) programs. This program has six elements: Emergency Information Systems – Compilation of emergency medical run reports, state and local statistic reports, review medical reports for accuracy, facilitate quality assurance/quality improvement for EMS activities. Training – Design, develop and implement EMS training program for emergency medical technicians, including CPR recertification, infection control, airborne and blood-borne pathogens, and EMT and Paramedic certification and recertification. EMS liaison – Acts as liaison to County, State and local EMS agencies. Vehicles and Equipment – Maintain, inspect, test and certify fire emergency medical apparatus and equipment. EMS policy and procedure development – Analysis of emergency medical response and operational problems, develop alternatives and resolutions. Safety equipment – Manage the purchase, and develop specifications, for department emergency medical equipment. MAJOR 2012-13 ACCOMPLISHMENTS Response time objective of six minutes or less met 91.1% of the time. Purchased Automatic Electronic Defibrillator. All personnel certified as a minimum Emergency Medical Technicians. New Emergency Medical Supply Storage Area. MAJOR 2013-14 OBJECTIVES Maintain EMS certifications and County requirements. Reduce continuing education costs by $1,000 annually by eliminating CE instructor certification. Arrive at calls for service under six minutes 90% of the time. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Emergency Medical Calls 3,641 3,713 *2,535 Percentage of EMS call response time <6 min. 94.1% 94.67% *91.1% *2012-13 is current through 2-25-13 RELATED COST CENTER(S) 102016 77 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 102016: Emergency Medical Services 300: Supplies, Materials & Services 7356 Medical supplies 15,541 18,715 20,000 20,000 20,000 7358 Training & education 7,486 9,232 15,000 15,000 15,000 23,027 27,947 35,000 35,000 35,000 23,027 27,947 35,000 35,000 35,000 23,027 27,947 35,000 35,000 35,000 Fire Department 300: Supplies, Materials & Services Total 102016: Emergency Medical Services Total Emergency Medical Services Total 78 PUBLIC WORKS – General Fund The Public Works Department comprises several functions supported by many funding sources. The General Fund allocation to Public Works supports engineering, public facilities maintenance, and some administrative functions. Public Works - General Fund has a budget of $1,894,290 in FY 2013/14 compared to $1,570,400 in FY 2012/13. FY 2013/14 budgeted staffing is being maintained at 17. An organizational chart, staffing summary, detailed descriptions and financial tables are included in the following pages. 79 80 Public WorksDirector(1)ManagementAnalyst(1)AdministrativeSecretary(1)FacilitiesPublic WorksAdmin, Engineering, FacilitiesFY 2013-2014City Engineer/Deputy PWDirector (1)DesignEngineeringConstructionProjectManager (1)TrafficEngineeringDrafting &SurveysDevelopmentServicesJr/Asst/Assoc.Civil Engineer(1)Senior CivilEngineer(1)Jr/Asst/Assoc.Civil Engineer(1)EngineeringTechnician I/II(1)SeniorEngineeringTechnician (1)EngineeringTechnician I/II(1)Public WorksInspector I/II(1)AdministrativeClerk(1)FacilitiesSupervisor(1)Public Works Administrationis responsible for oversightof Water, Wastewater, Transit,Streets and Fleet Services.Number of PositionsAuthorized: 17Budgeted: 17SeniorEngineeringTechnician (1)Jr/Asst/Assoc.Civil Engineer(1)Senior FacilitiesMaintenanceWorker (1)81 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: Personnel Services 1,018,969 670,412 998,070 951,910 1,098,050 200: Utility Comm. & Transportation 9,909 8,503 8,710 8,975 9,000 300: Supplies, Materials & Services 370,464 419,503 524,640 545,400 758,260 500: Equipment, Land & Structures 28,685 16,771 38,980 28,980 28,980 600: Special Payments 50 142 0 0 0 1,428,077 1,115,331 1,570,400 1,535,265 1,894,290 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions PUBLIC WORKS DEPARTMENT ADMINISTRATION Administrative Secretary 11111 Management Analyst 11111 Public Works Director 11111 33333 ENGINEERING DIVISION Administrative Clerk 11111 City Engineer/Deputy Public Works Director 11111 Construction Project Manager 11111 Engineering Technician I/II 22222 Jr./Assistant Engineer/Associate Civil Engineer 22233 Public Works Inspector I/II 22111 Senior Civil Engineer 32211 Senior Engineering Technician 44322 16 15 13 12 12 FACILITIES Facilities Supervisor 11111 Fleet & Facilities Manager 11100 Senior Facilities Maintenance Worker 22211 44422 Total Public Works - General Fund 23 22 20 17 17 Public Works Department Public Works Department Total 82 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7101 Regular emp salary 1,244,853 1,040,430 1,214,440 1,180,340 1,271,750 Elimination of furloughs7102 Overtime 1,689 3,956 3,490 4,930 4,9307103 Part time salary 10,417 7,435 18,610 18,610 48,0407106 Uniform allowance 0 0 400 0 07109 Incentive pay 3,077 2,920 3,660 2,460 2,4607110 Admin leave pay 7,414 1,486 12,850 12,920 14,3907111 Workers comp 56,700 54,480 47,240 47,240 1,270 Reduction in department experience7112 Medical insurance 227,000 201,605 249,520 241,390 257,8207113 Dental insurance 17,906 15,254 17,000 16,300 17,0007114 Vision care 4,366 3,719 4,170 4,000 4,2507115 Medicare insurance 15,040 14,405 17,630 17,040 18,4407121 Service contribution-PERS 230,283 190,597 222,160 215,310 216,1507123 Deferred comp 4,778 542 36,450 31,495 36,6907124 LI & AD & D 6,049 4,795 6,650 6,345 7,2507125 Unemployment insurance 3,417 4,493 9,140 8,845 7,0007128 LTD 15,41100007129 Chiropractic 931 793 940 920 1,0207130 Insurance refund 16,731 16,590 16,640 8,315 8,3207131 Other benefits 33,840 45,797 46,750 46,750 62,820 Increase in retiree medical costs7132 Cell Stipend 146 740 1,200 1,200 1,2007188 Transfer In (929,111) (981,964) (990,000) (965,000) (940,000) Transfer of Engineering staff to projects7189 Transfer Out 48,032 42,339 59,130 52,500 57,2501,018,969 670,412 998,070 951,910 1,098,0507201 Postage 1,138 906 1,060 1,250 1,2507202 Telephone 4,470 4,381 4,350 4,350 4,3507203 Cellular phone charges 4,301 3,216 3,300 3,375 3,4009,909 8,503 8,710 8,975 9,0007301 Printing,binding,duplication 793 502 1,150 1,050 9007302 Photocopying 0 0 400 150 2507303 Advertising 1,136 1,161 1,650 800 1,5507305 Uniforms 1,928 1,900 1,800 1,800 1,8007306 Safety equipment 1,446 907 1,600 1,800 1,8007307 Office supplies 2,465 3,307 1,950 2,950 3,4507308 Books & periodicals 192 803 200 200 3007309 Membership & dues 1,335 1,490 1,900 2,000 1,5007313 Information systems software 2,448 1,000 5,000 5,000 5,0007314 Business expense 0 288 400 400 3007315 Conference expense00001,0007321 Rent of Land, facilities 4,200 4,200 4,200 4,200 2,1007323 Professional services 22,853 26,435 21,500 32,950 136,000 Pavement management software7330 Repairs to comm equip 55 60 200 200 2007331 Repairs to Mach & equip 47,513 75,322 70,000 70,000 120,000 Deferred maintenance projects7332 Repairs to office equip 0 0 0 35 0Public Works Department100: Personnel Services200: Utility Comm. & Transportation83 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsPublic Works Department7333 Repairs to vehicles45,673 27,337 39,780 35,470 37,0007334 Repairs to buildings21,892 36,085 115,000 110,000 151,500 Facility improvements7335 Sublet service contracts144,058 144,964 183,800 204,220 189,8007336 Car wash22369210240807343 PL & PD/other insurance32,140 55,800 24,820 24,820 34,3407351 Motor veh fuel, lube7,747 7,468 9,610 9,610 6,5407352 Special dept materials7,758 2,037 8,500 5,000 27,0007353 Janitorial supplies16,310 17,377 20,000 20,000 20,0007354 Photo supplies001001001007355 General supplies2,227 2,381 2,500 2,500 2,5007358 Training & education98470250 2,000 4,0007359 Small tools and equip4,846 5,021 4,500 4,000 4,5007369 Software Licensing Cost0 3,120 3,120 3,120 4,0007399 Supplies, mat & services242399500785750370,464 419,503 524,640 545,400 758,2607706 Traffic Signal equip4,3940 15,000 15,000 15,0007719 Other equip9,29000007720 Other contracts7,891 12,791 20,000 10,000 10,0007789 Transfer Out7,110 3,980 3,980 3,980 3,980 Transfer to Vehicle Replacement Fund28,685 16,771 38,980 28,980 28,9808022 Taxes080008099 Special payments50134000501420001,428,077 1,115,331 1,570,400 1,535,265 1,894,290Public Works Department Total300: Supplies, Materials & Services500: Equipment, Land & Structures600: Special Payments84 GENERAL GOVERNMENT ACTIVITY: Administration DIVISION: Administration DEPARTMENT: Public Works FUND: General Fund ACTIVITY DESCRIPTION Public Works Administration provides overall direction, administrative support and management for the Engineering, Fleet and Facilities Services, Streets, Transit and Water/Wastewater Service divisions of Public Works, administers the solid waste franchise and oversees PCE/TCE remediation activities. Administration also provides clerical support for Facilities Services, Engineering and Transit. In addition, Administration staff handles right-of-way acquisition, prevailing wage requirements, water and wastewater rate analyses and budget administration. The activity has five main elements: Clerical support - Prepare correspondence, Council Communications, reports and specifications; organize, maintain and research correspondence and computer files; route/file contract documents, purchase orders, claims and public inquiries. Department management and representation - Establish department rules, policies and procedures; monitor and evaluate department activities; represent the City with other government agencies, private firms and organizations. Budget administration - Coordinate and compile the total Public Works Department operation, maintenance and capital improvement budgets; review and approve all procurement documents and purchase orders; ensure expenditures conform to budget. Enterprise management - Oversee the water and wastewater utility services, White Slough Water Pollution Control Facility upgrades and the solid waste contract and ensure conformance with Federal, State and local health requirements. Personnel administration - Develop departmental policies and work rules; interpret City personnel rules, policies and employment contracts; develop and coordinate in-service safety and training programs. MAJOR 2012-13 ACCOMPLISHMENTS Management of Water and Wastewater Financial models to minimize rate increases. MAJOR 2013-14 OBJECTIVES Continue to maximize staff time cost recovery on capital and development projects. RELATED COST CENTER(S) 103011 103025 85 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 103011: P. W. Administration 100: Personnel Services 7101 Regular emp salary 227,520 252,960 258,750 259,310 263,690 7103 Part time salary 3,042 0000 7110 Admin leave pay 0 0 4,140 4,135 4,140 7111 Workers comp 9,450 0000 7112 Medical insurance 48,358 52,466 57,140 56,570 57,140 7113 Dental insurance 2,984 2,984 3,000 3,000 3,000 7114 Vision care 728 728 740 735 750 7115 Medicare insurance 3,368 3,685 3,760 3,820 3,820 7121 Service contribution-PERS 43,413 39,521 42,050 42,115 43,630 7123 Deferred comp 0 112 7,770 6,370 6,450 7124 LI & AD & D 1,843 1,802 1,820 1,815 1,810 7125 Unemployment insurance 646 1,085 1,960 1,945 1,450 7128 LTD 2,899 0000 7129 Chiropractic 155 155 170 165 180 7131 Other benefits 5,640 7,846 8,250 8,250 11,090 7132 Cell Stipend 0 541 600 600 600 7188 Transfer In (273,130) (363,198) (320,000) (320,000) (320,000) 76,916 687 70,150 68,830 77,750 200: Utility Comm. & Transportation 7201 Postage 0 14 60 250 250 0 14 60 250 250 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 500 500 250 7302 Photocopying 0 0 150 0 100 7303 Advertising 1,015 565 1,100 250 1,000 7307 Office supplies 198 99 200 200 200 7308 Books & periodicals 0 559 0 0 0 7309 Membership & dues 1,335 1,365 1,400 500 500 7314 Business expense 0 18 100 100 0 7332 Repairs to office equip 0 0 0 35 0 7335 Sublet service contracts 2,072 3,282 2,000 3,300 3,000 7343 PL & PD/other insurance 5,360 9,300 4,380 4,380 6,060 7353 Janitorial supplies 80000 7399 Supplies, mat & services 125 0 0 35 0 10,113 15,188 9,830 9,300 11,110 87,029 15,889 80,040 78,380 89,110 103025: State Recycling (CRV Act) 100: Personnel Services 7189 Transfer Out 0 0 0 2,500 2,000 0 0 0 2,500 2,000 300: Supplies, Materials & Services 7335 Sublet service contracts 0 0 0 22,170 5,000 7352 Special dept materials 000022,000 0 0 0 22,170 27,000 0 0 0 24,670 29,000 87,029 15,889 80,040 103,050 118,110 300: Supplies, Materials & Services Total 103025: State Recycling (CRV Act) Total Administration Total Public Works Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 103011: P. W. Administration Total 100: Personnel Services Total 86 GENERAL GOVERNMENT ACTIVITY: Engineering DIVISION: Engineering DEPARTMENT: Public Works FUND: General Fund ACTIVITY DESCRIPTION The Engineering Division plans, designs and oversees construction of City streets, water, wastewater and drainage systems in conformance with the General Plan, capital improvement budget and development policies and provides engineering services for many other departments and special projects. This activity has the following five elements: Design of capital improvement and maintenance projects. Planning and financing of major capital improvements including street maintenance, water and wastewater replacements, storm drainage maintenance, wastewater maintenance, and water maintenance. Facilitates expansion of the community through annexations, utility master planning, entitlement processing, subdivision mapping, improvement plan approval, building permit review and related services. Provides construction and inspection services through the encroachment permit program, development improvement agreements, and associated services provided to other departments. Provides traffic engineering services, including the annual monitoring of critical intersection and accident data, overseeing traffic operations, designing of traffic control facilities and responding to related public inquiries. MAJOR 2012-13 ACCOMPLISHMENTS Completed Hutchins Street reconstruction project. Completed Water Meter Program Phase 2. Initiated remodel of the City Hall Annex. MAJOR 2013-14 OBJECTIVES Construction of Sacramento Street - Lodi Avenue to Oak Street. Water Meter Program Phase 3. Ham Lane overlay. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Capital improvements awarded (in-house design) $4.8M $8.1M $2.33M Building permits issued 165 151 160 Encroachment permits issued 180 142 140 Capital improvements awarded (outside design) $36.2M $30.6M $4.8M RELATED COST CENTER(S) 103021 87 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 103021: P. W. General Engineering 100: Personnel Services 7101 Regular emp salary 758,405 679,942 847,090 811,930 895,470 7102 Overtime 46 0 930 930 910 7103 Part time salary 7,375 7,435 18,610 18,610 33,730 7109 Incentive pay 3,077 2,920 3,660 2,460 2,460 7110 Admin leave pay 4,798 1,486 8,710 8,785 10,250 7111 Workers comp 34,650 0000 7112 Medical insurance 140,862 139,719 185,050 169,180 185,040 7113 Dental insurance 10,943 10,197 12,000 11,300 12,000 7114 Vision care 2,668 2,486 2,940 2,775 3,000 7115 Medicare insurance 8,639 9,102 12,290 11,640 12,990 7121 Service contribution-PERS 140,951 129,782 159,060 152,180 152,190 7123 Deferred comp 0 379 25,420 21,850 26,860 7124 LI & AD & D 3,142 2,783 4,640 4,340 5,250 7125 Unemployment insurance 2,093 2,949 6,360 6,080 4,930 7128 LTD 9,427 0000 7129 Chiropractic 569 530 660 645 720 7130 Insurance refund 8,355 8,290 8,320 8,315 8,320 7131 Other benefits 20,680 28,125 33,000 33,000 44,340 7132 Cell Stipend 0 195 600 600 600 7188 Transfer In (592,714) (618,766) (670,000) (645,000) (620,000) 563,966 407,554 659,340 619,620 779,060 200: Utility Comm. & Transportation 7201 Postage 1,138 892 1,000 1,000 1,000 7202 Telephone 120 0000 7203 Cellular phone charges 1,946 1,716 1,800 1,800 1,800 3,204 2,608 2,800 2,800 2,800 300: Supplies, Materials & Services 7301 Printing,binding,duplication 793 264 400 300 400 7302 Photocopying 0 0 250 150 150 7303 Advertising 0 353 250 250 250 7305 Uniforms 411 425 500 500 500 7306 Safety equipment 601 488 400 600 600 7307 Office supplies 2,007 2,961 1,500 2,500 3,000 7308 Books & periodicals 192 244 200 200 300 7309 Membership & dues 0 125 500 1,500 1,000 7313 Information systems software 2,448 1,000 5,000 5,000 5,000 7314 Business expense 0 270 300 300 300 7315 Conference expense 00001,000 7323 Professional services 18,959 21,466 20,000 26,950 130,000 7330 Repairs to comm equip 55 60 200 200 200 7333 Repairs to vehicles 6,979 6,957 6,720 7,410 7,020 7335 Sublet service contracts 110 120 250 250 250 7336 Car wash 46 69 40 70 80 7343 PL & PD/other insurance 19,640 34,100 17,520 17,520 24,240 7351 Motor veh fuel, lube 3,772 3,595 4,850 4,850 3,060 7352 Special dept materials 167 0 0 0 500 7354 Photo supplies 0 0 100 100 100 7355 General supplies 0 15 500 500 500 7358 Training & education 984 70 250 2,000 4,000 7359 Small tools and equip 4,010 4,791 2,500 2,500 3,000 7369 Software Licensing Cost 0 3,120 3,120 3,120 4,000 7399 Supplies, mat & services 60 399 500 500 500 61,234 80,892 65,850 77,270 189,950 500: Equipment, Land & Structures 7789 Transfer Out 5,360 2,230 2,230 2,230 2,230 5,360 2,230 2,230 2,230 2,230 600: Special Payments 8022 Taxes 08000 Public Works Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 88 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Public Works Department 8099 Special payments 50 0000 508000 633,814 493,292 730,220 701,920 974,040 633,814 493,292 730,220 701,920 974,040 103021: P. W. General Engineering Total Engineering Total 600: Special Payments Total 89 90 GENERAL GOVERNMENT ACTIVITY: Facility Services DIVISION: Facility Services DEPARTMENT: Public Works FUND: General Fund ACTIVITY DESCRIPTION The Facilities Services activity maintains and manages all City facilities except for Parks, Recreation and Cultural Services facilities; administers construction projects, primarily for building remodels and renovations/additions; and supervises contract labor and vendors for janitorial and other building maintenance services. Activity goals are to provide: 1) maximum building service life, 2) productive work environment, 3) safe and energy-efficient buildings, and 4) a positive image for the City. This activity has four major elements: Administration – Provide overall direction, supervision and planning. Maintenance and Remodeling – Perform general and preventive maintenance, carpentry, painting, plumbing, electrical and mechanical repairs and improvements. Contract Administration – Coordinate and manage contracts for janitorial and other maintenance services, remodel and repair projects; and provide contract administration and supervision for maintenance, remodel and construction projects, including all phases from planning to project construction. Damage to City property – Repairs to General Fund-maintained facilities damaged by unforeseen circumstances such as weather or accidents. MAJOR 2012-13 ACCOMPLISHMENTS Replaced carpet in City Hall. Replaced HVAC controls in Carnegie Forum. Replaced City Hall Annex jail and carport roofs. MAJOR 2013-14 OBJECTIVES Fire Station 1 kitchen remodel. Fire Station 3 interior / exterior repairs. Hutchins Street Square carpet replacement. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Square footage of buildings maintained 401,530 401,530 401,530 Program cost/square foot of buildings maintained $1.55 $1.34 $1.56 RELATED COST CENTER(S) 100200 103511 91 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100200: Damage To Property 300: Supplies, Materials & Services 7333 Repairs to vehicles 15,215 5,593 15,000 10,000 15,000 7334 Repairs to buildings 1,285 1,207 15,000 10,000 1,500 7352 Special dept materials 5,724 0 5,000 2,500 2,500 22,224 6,800 35,000 22,500 19,000 500: Equipment, Land & Structures 7706 Traffic Signal equip 4,394 0 15,000 15,000 15,000 7720 Other contracts 7,891 12,791 20,000 10,000 10,000 12,285 12,791 35,000 25,000 25,000 34,509 19,591 70,000 47,500 44,000 103511: P. W. Facility services 100: Personnel Services 7101 Regular emp salary 258,928 107,528 108,600 109,100 112,590 7102 Overtime 1,643 3,956 2,560 4,000 4,020 7103 Part time salary 000014,310 7106 Uniform allowance 0 0 400 0 0 7110 Admin leave pay 2,616 0000 7111 Workers comp 12,600 54,480 47,240 47,240 1,270 7112 Medical insurance 37,780 9,420 7,330 15,640 15,640 7113 Dental insurance 3,979 2,073 2,000 2,000 2,000 7114 Vision care 970 505 490 490 500 7115 Medicare insurance 3,033 1,618 1,580 1,580 1,630 7121 Service contribution-PERS 45,919 21,294 21,050 21,015 20,330 7123 Deferred comp 4,778 51 3,260 3,275 3,380 7124 LI & AD & D 1,064 210 190 190 190 7125 Unemployment insurance 678 459 820 820 620 7128 LTD 3,085 0000 7129 Chiropractic 207 108 110 110 120 7130 Insurance refund 8,376 8,300 8,320 0 0 7131 Other benefits 7,520 9,826 5,500 5,500 7,390 7132 Cell Stipend 146 4000 7188 Transfer In (63,267)0000 7189 Transfer Out 5,849 1,249 5,000 5,000 5,000 335,904 221,081 214,450 215,960 188,990 200: Utility Comm. & Transportation 7202 Telephone 4,350 4,381 4,350 4,350 4,350 7203 Cellular phone charges 1,962 927 1,000 1,000 1,000 6,312 5,308 5,350 5,350 5,350 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 238 250 250 250 7303 Advertising 121 243 300 300 300 7305 Uniforms 1,517 1,475 1,300 1,300 1,300 7306 Safety equipment 845 419 1,200 1,200 1,200 7307 Office supplies 260 247 250 250 250 7321 Rent of Land, facilities 4,200 4,200 4,200 4,200 2,100 7323 Professional services 3,894 4,969 1,500 6,000 6,000 7331 Repairs to Mach & equip 47,513 75,322 70,000 70,000 120,000 7333 Repairs to vehicles 20,485 10,668 15,780 15,780 10,820 7334 Repairs to buildings 20,607 34,878 100,000 100,000 150,000 7335 Sublet service contracts 138,601 141,562 175,000 175,000 175,000 7336 Car wash 177 0 170 170 0 7343 PL & PD/other insurance 7,140 12,400 2,920 2,920 4,040 7351 Motor veh fuel, lube 3,063 3,010 4,230 4,230 3,020 7353 Janitorial supplies 16,302 17,377 20,000 20,000 20,000 7355 General supplies 2,227 2,366 2,000 2,000 2,000 7359 Small tools and equip 219 176 1,000 1,000 1,000 7399 Supplies, mat & services 57 0 0 250 250 267,228 309,550 400,100 404,850 497,530 Public Works Department 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 100200: Damage To Property Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 92 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Public Works Department 500: Equipment, Land & Structures 7719 Other equip 9,290 0000 7789 Transfer Out 1,750 1,750 1,750 1,750 1,750 11,040 1,750 1,750 1,750 1,750 600: Special Payments 8099 Special payments 0 134 0 0 0 0 134 0 0 0 620,484 537,823 621,650 627,910 693,620 654,993 557,414 691,650 675,410 737,620 500: Equipment, Land & Structures Total 600: Special Payments Total 103511: P. W. Facility services Total Facilities Total 93 94 GENERAL GOVERNMENT ACTIVITY: Graffiti Abatement/Parking Lot Maint. DIVISION: Streets DEPARTMENT: Public Works FUND: General Fund ACTIVITY DESCRIPTION Graffiti Abatement activity removes graffiti from public facilities as well as privately owned facilities when the graffiti can be seen from the public right-of-way or from areas where the public has a right to be. This position is staffed full-time by a Street Maintenance Worker. Activity goals are: 1) to maintain property values, 2) to suppress gang activities, and 3) to ensure an attractive and safe community. This activity has five major elements: Education and promotion – Educate the public regarding the service provided by the City to remove gang-related graffiti from buildings, fences, and other structures and to promote citizen participation in the early reporting of gang graffiti. Obtaining releases – Identify and contact property owners to obtain release and hold harmless agreement for the City to remove graffiti. Graffiti removal – Inspect highly vandalized areas routinely; remove graffiti within one business day of notification or discovery; and communicate suspicious graffiti to gang task force. Record-keeping - Keep accurate records of all abatement actions to monitor frequencies, reoccurrences. Parking Lots – Maintain the City’s five Downtown public parking lots to provide adequate and safe parking for visitors, customers and employees. MAJOR 2012-13 ACCOMPLISHMENTS Number of graffiti abatements are continuing to increase. MAJOR 2013-14 OBJECTIVES Improve the overall condition of pavement public parking lots. Increase public awareness of the program and use of the Graffiti Hotline. Abate graffiti within one business day of being notified. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Sites abated per year 1,939 1,960 1,399* *As of March 15, 2013 RELATED COST CENTER(S) 105042 105043 95 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 105042: P. W. Parking Lot Maintenance 300: Supplies, Materials & Services 7335 Sublet service contracts 3,275 0 6,550 3,500 6,550 3,275 0 6,550 3,500 6,550 3,275 0 6,550 3,500 6,550 105043: P.W. Graffiti Abatement 100: Personnel Services 7189 Transfer Out 42,183 41,090 54,130 45,000 50,250 42,183 41,090 54,130 45,000 50,250 200: Utility Comm. & Transportation 7203 Cellular phone charges 393 573 500 575 600 393 573 500 575 600 300: Supplies, Materials & Services 7333 Repairs to vehicles 2,994 4,119 2,280 2,280 4,160 7351 Motor veh fuel, lube 912 863 530 530 460 7352 Special dept materials 1,867 2,037 3,500 2,500 2,000 7359 Small tools and equip 617 54 1,000 500 500 6,390 7,073 7,310 5,810 7,120 48,966 48,736 61,940 51,385 57,970 52,241 48,736 68,490 54,885 64,520 300: Supplies, Materials & Services Total Public Works Department 300: Supplies, Materials & Services Total 105042: P. W. Parking Lot Maintenance Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 105043: P.W. Graffiti Abatement Total Graffiti Abatement Total 96 ADMINISTRATION The City of Lodi’s Administration consists of departments managed by the three City Council appointees: City Manager, City Clerk and City Attorney. The City Manager is the administrative head of the City of Lodi who implements the City Council’s policy direction. The City Clerk is responsible for official City records, City elections and provides support to the City Council. The City Attorney provides legal services for the municipal organization. The three departments have a combined budget of $1,388,360 in FY 2013/14, compared to $1,470,110 in FY 2012/13. The decrease is primarily due to a non-election year. FY 2013/14 budgeted staffing is being reduced to 10, down from 12 in FY 2012/13, with moving two staff to the Internal Services Department. The City Manager is also responsible for administering the Economic Development and Community Promotions activity, which has a budget of $481,880 in FY 2013/14. Organizational charts, staffing summaries, detailed activity descriptions and financial tables are included in the following pages. 97 98 AdministrationCity Attorney(1)City Manager(1)City Clerk(1)Legal Secretary(1)Deputy CityAttorney I/II(1)Dep. CityMgr/InternalServicesDirector (1)BusinessDevelopmentManager(1)Secretary to theCity Manager(1)InformationSystemsDivisionAssistantCity Clerk(1)HumanResourcesDivisionBudget DivisionFinancialServices DivisionFY 2013-2014Sr. Programmer/AnalystManagementAnalyst(Risk Management)AdministrativeClerk - Conf.(1)Number of PositionsAuthorized: 10Budgeted: 1099 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: Personnel Services 464,694 426,514 462,310 435,790 444,400 300: Supplies, Materials & Services 95,303 48,873 123,030 123,030 68,660 559,997 475,387 585,340 558,820 513,060 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions CITY CLERK Administrative Clerk - (C)11111 Administrative Records Clerk - (C)11000 Assistant City Clerk 11111 City Clerk 11111 City Clerk Total 44333 City Clerk City Clerk Total 100 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7101 Regular emp salary210,285 194,705 197,230 197,200 200,960 Reduction in furlough hours7103 Part time salary57,071 61,882 64,310 64,310 62,6707109 Incentive pay1,822 1,801 1,800 1,800 1,8007110 Admin leave pay3,126975 3,130 3,125 3,1307111 Workers comp12,6001800007112 Medical insurance105,105 103,508 127,470 105,225 104,6007113 Dental insurance8,561 7,958 8,000 8,000 8,0007114 Vision care2,087 1,941 1,970 1,960 2,0007115 Medicare insurance3,952 3,764 3,610 3,695 3,6707121 Service contribution-PERS47,213 39,010 36,750 38,360 38,6207123 Deferred comp00 5,920007124 LI & AD & D1,587 1,543 1,550 1,545 1,5407125 Unemployment insurance748 1,091 1,870 1,880 1,3907128 LTD2,67600007129 Chiropractic3413104504404807130 Insurance refund00004,4507131 Other benefits7,520 7,846 8,250 8,250 11,090 Increase in retiree medical costs464,694 426,514 462,310 435,790 444,4007301 Printing,binding,duplication3,885 3,982 5,000 4,720 5,5007303 Advertising5,434 4,127 5,200 5,200 5,7007307 Office supplies928 1,273 1,250 1,250 4,2507308 Books & periodicals387711504305007309 Membership & dues4704705005005007313 Information systems software20,617 17,445 19,050 19,050 19,0507314 Business expense2,133 3,073500 1,325 1,1007315 Conference expense7,083 5,708 15,000 14,275 16,5007323 Professional services43,5210 65,000 65,0000 No election7343 PL & PD/other insurance7,140 9,300 4,380 4,380 6,0607355 General supplies3,705 3,424 7,000 6,900 9,50095,303 48,873 123,030 123,030 68,660559,997 475,387 585,340 558,820 513,060City Clerk100: Personnel Services300: Supplies, Materials & ServicesCity Clerk Total101 102 GENERAL GOVERNMENT ACTIVITY: Administration DIVISION: City Clerk DEPARTMENT: City Clerk FUND: General Fund ACTIVITY DESCRIPTION The Operations and Records Management activity includes both legislative administration and records management. The City Clerk's office is responsible for preparing and maintaining legislative documents, and ensuring compliance with a variety of laws including the Ralph M. Brown Act, Public Records Act, Tort Claims Act and other Government Code requirements. In addition, the office oversees the preservation, production, and protection of public records through a coordinated records management program. Key elements of the activity include the following: Legislative Documentation for Shirtsleeve Sessions, Regular Meetings, and Special Meetings – Prepare and maintain agendas, agenda packets, minutes, resolutions, ordinances, council communications, and miscellaneous legal notices pursuant to law. Records Management – 1) Administer contracts/general liability claims programs, 2) oversee Citywide Records Management Program ensuring proper creation, maintenance, and destruction of City records, 3) research and respond to informational requests from Council, staff, and public, 4) maintain and update various publications including Municipal Code, and 5) administer E-records program. City Council Support Services – 1) Make Council travel arrangements, prepare financial documentation regarding same, and track expenditures pursuant to law, 2) schedule and confirm appointments, 3) prepare, maintain, and track event calendar, 4) prepare Council correspondence, and 5) track and respond to Council Member requests. Boards and Commissions – 1) Prepare, post, and process notices for board and commission vacancies, 2) coordinate appointments, 3) maintain and track roster of appointees and terms, and 4) prepare and post Annual Local Appointments List. Ministerial Duties – Statements of Economic Interest, Conflict of Interest Code, oaths of office, AB 1234 ethics training, certificates and proclamations, budget, taxicab and pedicab programs, bid openings, special City events, department and Council correspondence, and switchboard and reception. MAJOR 2012-13 ACCOMPLISHMENTS Complete upload of all Citywide contracts from incorporation in 1906 to the present to the electronic Contracts Log. Implemented paperless agenda packet acquisition for City Council through iPad technology. Reviewed and revised City Council Protocol Manual. MAJOR 2013-14 OBJECTIVES Continue current E-records uploading of all agendas, minutes, resolutions, ordinances and work on backlog of Council Communications. Continue to review and revise G.C. Sec. 81010 – Master Candidate Filing List from incorporation to present. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Regular Meetings, Special Meetings, Shirtsleeve Sessions 82 79 Approx. 65 Contracts, General Liability Claims, Public Records Requests 100% 100% 100% Boards, Committees, and Commissions Appointments 18 17 Approx. 26 Campaign Disclosure Filings-Statements of Economic Interest 100% 100% 100% RELATED COST CENTER(S) 100101 103 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100101: City Clerk Administration 100: Personnel Services 7101 Regular emp salary 210,285 194,705 197,230 197,200 200,960 7103 Part time salary 5,471 10,282 12,700 12,700 11,060 7109 Incentive pay 1,822 1,801 1,800 1,800 1,800 7110 Admin leave pay 3,126 975 3,130 3,125 3,130 7111 Workers comp 12,600 180 0 0 0 7112 Medical insurance 54,403 50,383 52,750 52,745 53,320 7113 Dental insurance 3,504 2,984 3,000 3,000 3,000 7114 Vision care 854 728 740 735 750 7115 Medicare insurance 3,204 3,016 2,860 2,930 2,920 7121 Service contribution-PERS 40,472 32,608 32,290 32,730 33,600 7123 Deferred comp 0 0 5,920 0 0 7124 LI & AD & D 1,587 1,543 1,550 1,545 1,540 7125 Unemployment insurance 604 874 1,480 1,480 1,110 7128 LTD 2,676 0000 7129 Chiropractic 182 155 170 165 180 7131 Other benefits 7,520 7,846 8,250 8,250 11,090 348,310 308,080 323,870 318,405 324,460 300: Supplies, Materials & Services 7301 Printing,binding,duplication 3,885 3,982 5,000 4,720 5,500 7303 Advertising 5,340 4,127 5,000 5,000 5,500 7307 Office supplies 928 1,251 1,000 1,000 4,000 7308 Books & periodicals 334 18 50 330 400 7309 Membership & dues 470 470 500 500 500 7313 Information systems software 20,617 17,445 19,050 19,050 19,050 7314 Business expense 297 686 500 500 1,000 7315 Conference expense 375 225 0 0 1,500 7343 PL & PD/other insurance 7,140 9,300 4,380 4,380 6,060 39,386 37,504 35,480 35,480 43,510 387,696 345,584 359,350 353,885 367,970 387,696 345,584 359,350 353,885 367,970City Clerk Operations/Records Total City Clerk 100: Personnel Services Total 300: Supplies, Materials & Services Total 100101: City Clerk Administration Total 104 GENERAL GOVERNMENT ACTIVITY: Elections DIVISION: City Clerk DEPARTMENT: City Clerk FUND: General Fund ACTIVITY DESCRIPTION This activity includes conducting local elections for City Council officers, initiatives, referendums, and recalls pursuant to the procedures set forth in the Elections Code. In addition, the office assists candidates with meeting their legal responsibilities before, during and after an election, as required by federal, state and local laws. The activity has three major elements: Election Administration – Conduct regular and special elections; process and certify nomination papers, candidate statements, and citizen-generated petitions; prepare and advertise legal notifications in compliance with election rules and regulations; review and update the City’s election manual; and assist with voter registration. Fair Political Practices Commission Reporting – Administer, process and file campaign disclosure statements, and oversee the preparation of candidate conflict of interest statements. Register voters and conduct voter outreach - this is done pursuant to the Voting Rights Act of 1965 in conjunction with the County Registrar of Voters. MAJOR 2012-13 ACCOMPLISHMENTS Conducted November 6, 2012 General Municipal Election. MAJOR 2013-14 OBJECTIVES Administer Fair Political Practices Commission semi-annual, pre-election, and related campaign disclosure statement filings for local Candidate-Controlled Committees and Political Action Committees. Assist citizens with voter registration throughout the year and prepare for November 2014 General Municipal Election. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Candidate-Controlled and Open Committee Campaign Filings 100% 100% 100% Voter Information Requests and Responses 100% 100% 100% Fair Political Practices Commission Requests and Inquiries 100% 100% 100% RELATED COST CENTER(S) 100102 105 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100102: Election 300: Supplies, Materials & Services 7303 Advertising 94 0 200 200 200 7308 Books & periodicals 53 53 100 100 100 7323 Professional services 43,521 0 65,000 65,000 0 43,668 53 65,300 65,300 300 43,668 53 65,300 65,300 300 43,668 53 65,300 65,300 300 City Clerk 300: Supplies, Materials & Services Total 100102: Election Total City Clerk Elections Total 106 GENERAL GOVERNMENT ACTIVITY: Legislation and Policy DIVISION: City Clerk DEPARTMENT: City Clerk FUND: General Fund ACTIVITY DESCRIPTION The City Council governs the City of Lodi by enacting and enforcing laws, policies, and regulations concerning municipal affairs, subject only to limitations and restrictions provided for in the statutes and Constitution of the State of California. Various advisory commissions and committees assist the City Council with this work by providing recommendations. Activity goals are: 1) an open, informed, and democratic public decision-making process, 2) responsive and appropriate legislation; 3) efficient and effective execution of adopted laws, policies, and regulations, and 4) provide citizens with the best services and facilities within available resources. This activity has three major elements: Legislation – Enact ordinances, appropriations, and resolutions while reviewing compliance with adopted laws, policies, and regulations. Policy – Review and adopt plans, which guide decisions and actions of the City’s activities and capital investment projects. Supervision – Direct and evaluate the City Manager, City Attorney, and City Clerk. RELATED COST CENTER(S) 100103 100107 100110 100115 100117 100118 100120 107 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100103: Council 100: Personnel Services 7103 Part time salary 51,600 51,600 51,610 51,610 51,610 7112 Medical insurance 50,702 53,125 74,720 52,480 51,280 7113 Dental insurance 5,057 4,974 5,000 5,000 5,000 7114 Vision care 1,233 1,213 1,230 1,225 1,250 7115 Medicare insurance 748 748 750 765 750 7121 Service contribution-PERS 6,741 6,402 4,460 5,630 5,020 7125 Unemployment insurance 144 217 390 400 280 7129 Chiropractic 159 155 280 275 300 7130 Insurance refund 00004,450 116,384 118,434 138,440 117,385 119,940 300: Supplies, Materials & Services 7307 Office supplies 0 0 250 250 250 7314 Business expense 0 0 0 100 100 7355 General supplies 1,352 1,677 2,000 1,900 3,000 1,352 1,677 2,250 2,250 3,350 117,736 120,111 140,690 119,635 123,290 100107: Council/Mounce 300: Supplies, Materials & Services 7314 Business expense 100 965 0 25 0 7315 Conference expense 454 2,245 3,400 3,375 2,900 554 3,210 3,400 3,400 2,900 554 3,210 3,400 3,400 2,900 100110: Council/Katzakian 300: Supplies, Materials & Services 7314 Business expense 0 25 0 0 0 7315 Conference expense 1,294 3,051 2,900 2,900 2,900 1,294 3,076 2,900 2,900 2,900 1,294 3,076 2,900 2,900 2,900 100115: Council/Johnson 300: Supplies, Materials & Services 7314 Business expense 1,036 930 0 500 0 7315 Conference expense 2,354 1,320 2,900 2,400 2,900 3,390 2,250 2,900 2,900 2,900 3,390 2,250 2,900 2,900 2,900 100117: Council/Nakanishi 300: Supplies, Materials & Services 7315 Conference expense 0 0 2,900 2,900 3,400 0 0 2,900 2,900 3,400 0 0 2,900 2,900 3,400 100118: Council/Hansen 300: Supplies, Materials & Services 7314 Business expense 700 467 0 200 0 7315 Conference expense 2,606 (1,133) 2,900 2,700 2,900 3,306 (666) 2,900 2,900 2,900 3,306 (666) 2,900 2,900 2,900 100120: City Protocol 300: Supplies, Materials & Services 7307 Office supplies 0 22 0 0 0 7355 General supplies 2,353 1,747 5,000 5,000 6,500 2,353 1,769 5,000 5,000 6,500 2,353 1,769 5,000 5,000 6,500 128,633 129,750 160,690 139,635 144,790 100107: Council/Mounce Total 300: Supplies, Materials & Services Total City Clerk 100: Personnel Services Total 300: Supplies, Materials & Services Total 100103: Council Total 300: Supplies, Materials & Services Total 300: Supplies, Materials & Services Total 100118: Council/Hansen Total 300: Supplies, Materials & Services Total 100120: City Protocol Total City Clerk Legislation/Policy Total 100110: Council/Katzakian Total 300: Supplies, Materials & Services Total 100115: Council/Johnson Total 300: Supplies, Materials & Services Total 100117: Council/Nakanishi Total 108 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: Personnel Services 431,001 417,479 437,600 438,160 449,940 200: Utility Comm. & Transportation 814 256 200 200 200 300: Supplies, Materials & Services 48,653 21,290 28,930 28,110 22,060 480,468 439,025 466,730 466,470 472,200 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions CITY ATTORNEY City Attorney 11111 Deputy City Attorney 11111 Legal Secretary 11111 City Attorney Total 33333 City Attorney City Attorney Total 109 110 GENERAL GOVERNMENT ACTIVITY: Legal Services DIVISION: City Attorney DEPARTMENT: City Attorney FUND: General Fund ACTIVITY DESCRIPTION The City Attorney reviews, monitors and evaluates the conduct of City activities for conformance with laws, regulations, policies and rules; represents the City in state and federal civil litigation; and ensures that violators of City laws are prosecuted. Activity goals are: 1) reduce the City's liability exposure, and 2) provide timely and complete legal advice and services to the Council, City departments and divisions. This activity has five major elements: Legal review and advice - review ordinances, resolutions, and contracts and provide advice on employment issues. Advise and assist the City Council - orient new Council Members on the services and functions of the City Attorney's office; advise and assist the City Council and staff with suggested and existing legislation, policies and regulations; process citizen requests; anticipate claims and litigation; and assist in resolving conflict. Legal Representation - represent the City at Council meetings and Planning Commission meetings; defend the City against litigation and claims; and, represent the City before other governmental agencies. Document Preparation - prepare ordinances, resolutions, contracts, legal pleadings, reports, correspondence and other legal documents. Enforcement - enforce and prosecute violations of the Municipal Code. MAJOR 2012-13 ACCOMPLISHMENTS Resolved civil rights case. Drafted new federal projects contract. Assisted in negotiations with bargaining groups regarding concession agreements and new contracts. Assisted in drafting major revisions to NCPA agreements. Complete rewrite of water and sewer codes. MAJOR 2013-14 OBJECTIVES Prepare for Affordable Health Care Act compliance. Continue working with Human Resources in negotiating with bargaining groups, and resolution of employment related grievances and disciplinary issues. Enforce Municipal Code compliance through court action. Pursue gang injunctions. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Litigation cases filed/managed (excluding pitches motions) 15 14 8 Appellate cases 2 2 0 Cases resolved 6 7 4 Ordinances drafted 18 12 13 RELATED COST CENTER(S) 100351 111 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7101 Regular emp salary294,638 294,993 298,330 298,230 304,630 Reduction in furlough hours7110 Admin leave pay4,749 2,692 4,750 4,750 4,7507111 Workers comp9,45000007112 Medical insurance45,573 49,644 55,260 55,260 57,1407113 Dental insurance2,984 2,984 3,000 3,000 3,0007114 Vision care7287287407357507115 Medicare insurance4,339 4,341 4,330 4,395 4,4207121 Service contribution-PERS55,998 50,024 48,850 49,465 50,4307123 Deferred comp0156 8,950 8,950 9,1407124 LI & AD & D2,168 2,112 2,130 2,125 2,1307125 Unemployment insurance825 1,263 2,240 2,235 1,6807128 LTD3,75400007129 Chiropractic1551551701651807131 Other benefits5,640 7,846 8,250 8,250 11,090 Increase in retiree medical costs7132 Cell Stipend0541600600600431,001 417,479 437,600 438,160 449,9407201 Postage1722362002002007203 Cellular phone charges642200008142562002002007302 Photocopying0160007307 Office supplies53464375007507308 Books & periodicals12,437 12,007 6,500 6,500 6,8257309 Membership & dues1,144 1,057 1,100 1,030 1,1007314 Business expense338 1,489 1,200 1,200 1,2007315 Conference expense1000 5,000 5,00007323 Professional services28,740 (3,222) 10,000 10,000 5,0007343 PL & PD/other insurance5,360 9,300 4,380 4,380 6,0607359 Small tools and equip00001,12548,653 21,290 28,930 28,110 22,060480,468 439,025 466,730 466,470 472,200City Attorney TotalCity Attorney100: Personnel Services200: Utility Comm. & Transportation300: Supplies, Materials & Services112 City Manager(1)Deputy CityMgr/ InternalServices Director (1)BusinessDevelopmentManager (1)Secretary to theCity Manager(1)HumanResourcesDivisionInformationSystemsDivisionBudgetDivisionFinancialServicesDivisionFY 2013-2014City ManagerNumber of PositionsAuthorized: 4Budgeted: 4113 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: Personnel Services 477,852 385,201 403,780 354,530 389,420 200: Utility Comm. & Transportation 328 9 0 20 0 300: Supplies, Materials & Services 88,697 22,025 14,260 14,360 13,680 566,877 407,235 418,040 368,910 403,100 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions CITY MANAGER Business Development Manager 00111 City Manager 11111 Deputy City Manager/Internal Services Dir.11111 Management Analyst 22100 Secretary to the City Manager 11111 Senior Programmer/Analyst 11100 City Manager Total 66644 City Manager City Manager Total 114 GENERAL GOVERNMENT ACTIVITY: Administration DIVISION: City Manager DEPARTMENT: City Manager FUND: General Fund ACTIVITY DESCRIPTION The City Manager’s Office provides overall management and coordination of the City of Lodi municipal corporation, implements City Council policy directives, and directly oversees the internal administrative functions of the City including Financial Services, Budget and Treasury, Human Resources, Risk Management, Information Services and Economic Development. The City Manager's office emphasizes the following four areas: Efficiency – Seeks out entrepreneurial activities and cost-savings opportunities. Economic Development – Business attraction and retention, job creation. Land Use – General Plan update. Internal Services - Manages the City's Internal Services functions of Budgeting, Financial Services, Human Resources and Information Systems. SERVICE LEVEL ADJUSTMENTS Transferred Management Analyst and Sr. Programmer Analyst positions to Internal Services. MAJOR 2012-13 ACCOMPLISHMENTS Purchased land for, and began design of, replacement for Fire Station 2. Began operating Surface Water Treatment Plant. Began receiving power from Lodi Energy Center. MAJOR 2013-14 OBJECTIVES Continue to explore revenue generation opportunities. Select and begin implementation of replacement financial and billing system. Implement policies associated with the General Plan, especially those that encourage economic development. Continue to closely monitor City finances to retain strong credit ratings of various City funds. RELATED COST CENTER(S) 100401 115 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7101 Regular emp salary511,634 560,081 570,650 541,145 482,990 Transfer of staff to Internal Services7110 Admin leave pay4,817 11,438 10,420 9,075 8,1207111 Workers comp18,90000007112 Medical insurance62,894 70,359 78,780 68,685 61,0607113 Dental insurance5,554 5,637 5,700 5,250 4,0007114 Vision care1,354 1,374 1,400 1,290 1,0007115 Medicare insurance7,652 8,436 8,270 7,980 7,0007121 Service contribution-PERS97,866 89,879 92,220 86,670 79,3807123 Deferred comp0241 17,120 15,735 14,4907124 LI & AD & D4,156 4,252 4,040 3,765 3,1407125 Unemployment insurance1,442 2,398 4,280 4,060 2,6607128 LTD6,56200007129 Chiropractic2892933102902407130 Insurance refund6,432 6,395 6,400 6,39507131 Other benefits11,280 15,681 16,500 16,500 14,7807188 Transfer In(262,980) (391,263) (412,310) (412,310) (289,440)477,852 385,201 403,780 354,530 389,4207201 Postage02402007203 Cellular phone charges328(15)000328902007303 Advertising4000007307 Office supplies365301 1,000 1,000 1,0007308 Books & periodicals5683673004004007309 Membership & dues933533 1,000 1,000 1,0007314 Business expense794595 1,000 1,000 1,0007315 Conference expense0 1,322 2,000 2,000 2,0007323 Professional services75,21600007332 Repairs to office equip01450007343 PL & PD/other insurance10,710 18,600 8,760 8,760 8,0807355 General supplies7116220020020088,697 22,025 14,260 14,360 13,680566,877 407,235 418,040 368,910 403,100City Manager TotalCity Manager100: Personnel Services200: Utility Comm. & Transportation300: Supplies, Materials & Services116 GENERAL GOVERNMENT ACTIVITY: Economic Development/Community Promotions DIVISION: Economic Development DEPARTMENT: Administration FUND: General Fund ACTIVITY DESCRIPTION The focus of Economic Development is to plan, organize and coordinate Economic Development activities throughout the City of Lodi. In general, activity goals are to: 1) retain and expand existing businesses; 2) market Lodi as a tourist and day visitor destination; 3) increase the number of visitor-serving facilities; 4) develop downtown as a “lifestyle” and visitor serving center; and 5) seek and attract new businesses. For the past several years, Lodi has used “contract” outside economic development organizations to fulfill its economic development objectives. The following is the proposed funding for FY 2013/14: ORGANIZATION 2012/13 2013/14 Lodi Conference and Visitor’s Bureau $88,300 $103,000 Lodi Downtown Business Partnership $24,230 $0 San Joaquin Partnership $25,290 $25,290 Lodi District Chamber of Commerce $2,050 $2,050 Fireworks $16,000 $16,000 SJC Enterprise Zone Administration $22,000 $21,500 Arts Grants (moved from Non-Departmental) $36,500 $36,500 TOTAL $214,370 $204,340 The following is the proposed funding for the cost of staffing and promoting various community events: EVENT 2012/13 2013/14 Fourth of July $21,250 $19,000 Concerts $500 $1,000 Grape Festival $41,000 $45,000 Parade of Lights $2,000 $2,000 Miscellaneous special events $1,050 $1,000 Fireworks Task Force $9,500 $10,600 TOTAL $75,300 $78,600 MAJOR 2012-13 ACCOMPLISHMENTS Litigation settled in the City's favor regarding Lodi Shopping Center. MAJOR 2013-14 OBJECTIVES Continue funding local economic development organizations. Continue to recruit additional businesses. RELATED COST CENTER(S) 100245 100431 100432 117 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7102 Overtime5,79500007103 Part time salary527310007109 Incentive pay33100007115 Medicare insurance83110007123 Deferred comp1000007125 Unemployment insurance040006,2717460007307 Office supplies3300003300008021.1 Donations-LCVB74,403 91,655 88,300 98,000 103,0008021.2 Donations-DLBP28,500 24,230 24,230 24,2300 Organization disbanded8021.3 Donations-SJ Partnership29,750 25,290 25,290 25,290 25,2908021.4 Donations-Lodi Dist C2,050 2,050 2,050 2,050 2,0508021.5 Donations-Fireworks16,000 15,860 16,000 16,000 16,0008021.6 Donations-SJC Ent Zone21,766 21,464 22,000 21,500 21,5008021.7 Donations-Arts Grants00 36,500 36,500 36,5008099 Special payments329,197 315,953 150,475 150,475 198,9408099.1 Fourth of July24,204 11,435 21,250 18,720 19,0008099.2 Concerts38843500 2,500 1,0008099.3 Grape Festival43,818 41,345 41,000 44,150 45,0008099.4 Parade of Lights2,300 1,947 2,000 2,000 2,0008099.6 Miscellaneous Events3,7010 1,050 1,000 1,0008099.7 Sandhill Crane Festival1,369 1,1450008099.8 Fireworks Task Force0 9,489 9,500 10,580 10,600577,446 561,906 440,145 452,995 481,880583,750 562,652 440,145 452,995 481,880Economic Development TotalEconomic Development100: Personnel Services300: Supplies, Materials & Services600: Special Payments118 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100245: Community Events 100: Personnel Services 7102 Overtime 5,795 0000 7103 Part time salary 52 731 0 0 0 7109 Incentive pay 331 0000 7115 Medicare insurance 83 11 0 0 0 7123 Deferred comp 10 0000 7125 Unemployment insurance 04000 6,271 746 0 0 0 600: Special Payments 8099 Special payments 267 0000 8099.1 Fourth of July 24,204 11,435 21,250 18,720 19,000 8099.2 Concerts 388 43 500 2,500 1,000 8099.3 Grape Festival 43,818 41,345 41,000 44,150 45,000 8099.4 Parade of Lights 2,300 1,947 2,000 2,000 2,000 8099.6 Miscellaneous Events 3,701 0 1,050 1,000 1,000 8099.7 Sandhill Crane Festival 1,369 1,145 0 0 0 8099.8 Fireworks Task Force 0 9,489 9,500 10,580 10,600 76,047 65,404 75,300 78,950 78,600 82,318 66,150 75,300 78,950 78,600 100431: Economic Development 300: Supplies, Materials & Services 7307 Office supplies 33 0000 330000 600: Special Payments 8021.1 Donations-LCVB 74,403 91,655 88,300 98,000 103,000 8021.2 Donations-DLBP 28,500 24,230 24,230 24,230 0 8021.3 Donations-SJ Partnership 29,750 25,290 25,290 25,290 25,290 8021.4 Donations-Lodi Dist C 2,050 2,050 2,050 2,050 2,050 8021.5 Donations-Fireworks 16,000 15,860 16,000 16,000 16,000 8021.6 Donations-SJC Ent Zone 21,766 21,464 22,000 21,500 21,500 8021.7 Donations-Arts Grants 0 0 36,500 36,500 36,500 8099 Special payments 253,060 252,340 73,475 73,475 128,110 425,529 432,889 287,845 297,045 332,450 425,562 432,889 287,845 297,045 332,450 100432: Enterprise Zone Support 600: Special Payments 8099 Special payments 75,870 63,613 77,000 77,000 70,830 75,870 63,613 77,000 77,000 70,830 75,870 63,613 77,000 77,000 70,830 583,750 562,652 440,145 452,995 481,880 Economic Development 100: Personnel Services Total 600: Special Payments Total 100245: Community Events Total 300: Supplies, Materials & Services Total Economic Development Total 600: Special Payments Total 100431: Economic Development Total 600: Special Payments Total 100432: Enterprise Zone Support Total 119 120 INTERNAL SERVICES The Internal Services Department comprises the Budget, Financial Services, Human Resources and Information Systems divisions under the direct supervision of the Deputy City Manager/Internal Services Director. The Internal Services Department makes financial projections and is responsible for the City’s financial services. It also is responsible for all personnel matters and maintaining the City’s computer systems. Internal Services has a budget of $3,237,480 in FY 2013/14, compared to $3,374,420 in FY 2012/13. The decrease is due primarily to moving the Risk Management costs to the Self Insurance Funds. FY 2013/14 budgeted staffing is being increased to 31, up from 29 in FY 2012/13, which reflects transferring two staff from the City Manager function. Organizational charts, staffing summaries, detailed activity descriptions and financial tables are included in the following pages. 121 122 Deputy CityManager/InternalServices DirectorInternal ServicesFY 2013-2014FinancialServicesHumanResourcesBudgetInformationSystemsSupervisingBudgetAnalyst (1)FinancialServicesManager (1)AccountingUtility Billing& CollectionsFinanceTechnician(1)SupervisingCustomerService Rep. (2)CustomerService Rep.(9)SupervisingAccountant(1)FinanceTechnician(2)AccountingClerk(2)HumanResourcesTechnician (1)ManagementAnalyst(1)HumanResourcesManager (1)InformationSystemsManager (1)NetworkAdministrator(1)SeniorProgrammer/Analyst(1)InformationSystemsSpecialist (1)NetworkTechnician(2)ManagementAnalyst(1)Number of PositionsAuthorized: 31Budgeted: 31SeniorProgrammar/Analyst(1)ManagementAnalyst(Risk Management)(1)123 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: Personnel Services 2,984,199 2,641,563 2,809,040 2,699,490 2,707,540 200: Utility Comm. & Transportation 18,230 10,961 15,400 12,430 10,410 300: Supplies, Materials & Services 408,421 569,940 529,980 528,235 492,530 500: Equipment, Land & Structures 22,816 3,117 20,000 20,000 27,000 600: Special Payments 50 30 0 30 0 3,433,716 3,225,611 3,374,420 3,260,185 3,237,480 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions INTERNAL SERVICES DEPARTMENT Management Analyst 00011 Senior Programmer/Analyst 00011 BUDGET DIVISION Budget Manager 11000 Management Analyst 21111 Purchasing Technician 11100 Supervising Budget Analyst 01111 44322 FINANCIAL SERVICES DIVISION Accountant 11100 Accounting Clerk 33222 Administrative Clerk 11000 Customer Service Representative 88899 Finance Supervisor 10000 Finance Technician 23333 Financial Services Manager 11111 Senior Customer Service Representative 20000 Supervising Accountant 11111 Supervising Customer Service Representative 02222 Utility Billing & Collections Supervisor 00000 20 20 18 18 18 HUMAN RESOURCES DIVISION Human Resources Manager 11111 Human Resources Technician 11111 Management Analyst 22111 44333 INFORMATION SYSTEMS DIVISION Information Systems Coordinator 11000 Information Systems Manager 11111 Information Systems Specialist 11111 Network Administrator 11111 Network Technician 11222 Senior Programmer/Analyst 22111 77666 Internal Services Total 35 35 30 31 31 Internal Services Department Internal Services Department Total 124 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7101 Regular emp salary1,759,022 1,545,220 1,617,410 1,602,060 1,834,980 Transfer of staff from City Manager7102 Overtime4,219 5,546 11,000 9,000 7,0007103 Part time salary40,993 42,700 48,830 39,440 35,6607109 Incentive pay5,477 5,451 5,400 5,400 5,4007110 Admin leave pay20,754 12,142 14,870 16,720 17,9107111 Workers comp94,500 7,370 12,290 12,290 6,8907112 Medical insurance365,733 373,654 388,830 358,970 388,0207113 Dental insurance29,761 28,103 29,000 29,020 31,0007114 Vision care7,256 6,873 7,120 7,110 7,7507115 Medicare insurance25,726 22,971 23,460 23,520 26,3107121 Service contribution-PERS331,446 295,991 303,890 300,865 314,940 Rate increase7123 Deferred comp0536 48,540 34,955 40,1607124 LI & AD & D10,306 8,909 7,970 8,810 10,1907125 Unemployment insurance4,913 6,720 12,170 12,000 10,1007128 LTD21,80600007129 Chiropractic1,547 1,465 1,610 1,625 1,8607130 Insurance refund16,725 6,325 6,400 6,395 12,8007131 Other benefits56,400 77,798 79,750 79,750 114,560 Increase in retiree medical costs7132 Cell Stipend505 1,924 1,800 1,800 1,8007188 Transfer In0 (3,855)0 (38,940) (257,240)7189 Transfer Out187,110 195,720 188,700 188,700 97,4502,984,199 2,641,563 2,809,040 2,699,490 2,707,5407201 Postage3483834004304107202 Telephone15,821 10,578 15,000 12,000 10,0007203 Cellular phone charges2,061000018,230 10,961 15,400 12,430 10,4107301 Printing,binding,duplication37,602 34,885 39,500 38,300 38,2007302 Photocopying2,078 2,178 2,400 2,400 2,0507303 Advertising0936 2,050 2,050 2,0507306 Safety equipment00 1,500 1,20007307 Office supplies21,139 24,675 23,400 24,950 21,8407308 Books & periodicals3,519 3,014 4,000 3,885 3,4307309 Membership & dues2,335 1,702 2,840 3,440 2,7107312 Bank service charges14,618 15,291 12,300 12,300 12,1007313 Information systems software17,010 20,580 30,150 29,500 20,0007314 Business expense3,084 2,141 12,370 12,300 5,9007315 Conference expense614 1,320 5,000 3,130 3,5007322 Rental of equipment38,607 6,4340007323 Professional services74,243 146,298 123,800 121,820 110,2307330 Repairs to comm equip005005005007332 Repairs to office equip32,808 16,706 32,500 32,500 32,5007335 Sublet service contracts92,155 145,095 136,530 136,530 137,550Internal Services Department100: Personnel Services200: Utility Comm. & Transportation125 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsInternal Services Department7343 PL & PD/other insurance53,570 93,000 42,340 42,340 60,6007352 Special dept materials322502800 1,500 1,5007353 Janitorial supplies36201001001007355 General supplies21 1,199700 1,450 1,1007356 Medical supplies00 2,100 1,9001007358 Training & education632 11,237 19,400 20,350 13,7707359 Small tools and equip1,140 27,380 21,700 21,700 7,6007360 Overtime meals000551007363 Employees physical exams12,851 15,317 14,000 14,000 15,0007398 Reimbursable Expense0300351007399 Supplies, mat & services370000408,421 569,940 529,980 528,235 492,5307701 Office equip0 3,1170007715 Data Processing hrdware22,8160 20,000 20,000 27,00022,816 3,117 20,000 20,000 27,0008099 Special payments50300300503003003,433,716 3,225,611 3,374,420 3,260,185 3,237,480Internal Services Department Total300: Supplies, Materials & Services500: Equipment, Land & Structures600: Special Payments126 GENERAL GOVERNMENT ACTIVITY: Administration DIVISION: Budget and Treasury DEPARTMENT: Internal Services FUND: General Fund ACTIVITY DESCRIPTION The Budget Division organizes and coordinates the preparation of the annual City of Lodi Financial Plan and Budget document. The Division is responsible for developing, recommending, and implementing budget policies and procedures as set by City Council; preparing and publishing the annual budget document; monitoring economic conditions in the City of Lodi and recommending appropriate budget adjustments as necessary; maintaining liaison with the City's designated depositories (banks); conducting daily banking involving large monetary transactions; investing City funds not required for immediate use; ensuring safety, liquidity and yield on the City's invested funds; protecting City funds from unauthorized use, diversion or theft; and oversight of the City's Purchasing function. The activity consists of the following three elements: Budget Preparation and Management - Prepare and publish the annual budget document; assist City staff with budget preparation; monitor budget revenues and expenditures; ensure stated revenue sources generate full amounts; monitor expenditures and notify departments when they approach/exceed stated amounts; provide budget projections. Daily banking - Handle wire transfers as needed; monitor and report on investment earnings; ensure cash availability for paying claims and payroll. Purchasing - Administer the purchasing program for the City of Lodi in compliance with the Lodi Municipal Code. Review requisitions, issue purchase orders; review professional services agreements to ensure they conform to the City's Purchasing Policies and Procedures. SERVICE LEVEL ADJUSTMENTS Eliminate Purchasing Technician Position. MAJOR 2012-13 ACCOMPLISHMENTS Published 2012-13 Budget documents. Diversified the City's investment portfolio by opening investment accounts with Cal-Trust. Completed A-87 Cost Allocation Plan. MAJOR 2013-14 OBJECTIVES Produce a balanced budget. Monitor city's cash balances to optimize investment return. Complete final year of A-87 Cost Allocation Plan under five-year contract. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Publish annual budget document 1 1 1 Presentations of financial updates to City Council 2 2 2 Banking transactions 1,000 1,000 1,000 RELATED COST CENTER(S) 100421 127 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100421: Budget and Treasury 100: Personnel Services 7101 Regular emp salary 149,357 192,626 197,100 197,535 159,340 7102 Overtime 0 300 0 0 0 7103 Part time salary 000020,000 7110 Admin leave pay 2,989 3,064 3,070 4,650 3,060 7111 Workers comp 6,300 0 4,830 4,830 2,520 7112 Medical insurance 28,103 50,009 52,750 52,740 33,700 7113 Dental insurance 1,990 2,984 3,000 3,000 2,000 7114 Vision care 485 728 740 735 500 7115 Medicare insurance 2,216 2,849 2,860 2,910 2,310 7121 Service contribution-PERS 28,499 38,034 36,240 36,295 25,820 7123 Deferred comp 0 23 5,920 5,925 4,780 7124 LI & AD & D 1,396 1,509 1,500 1,500 1,420 7125 Unemployment insurance 415 827 1,480 1,480 880 7128 LTD 1,886 0000 7129 Chiropractic 103 155 170 165 120 7131 Other benefits 3,760 7,846 8,250 8,250 7,390 7188 Transfer In 0 (2,600)0 0 0 7189 Transfer Out 21,500 19,320 21,200 21,200 21,650 248,999 317,674 339,110 341,215 285,490 200: Utility Comm. & Transportation 7201 Postage 0 0 0 30 0 000300 300: Supplies, Materials & Services 7301 Printing,binding,duplication 3,029 1,973 3,200 2,000 2,200 7302 Photocopying 0 169 400 400 250 7307 Office supplies 377 1,819 1,000 850 850 7308 Books & periodicals 0 0 0 110 0 7309 Membership & dues 198 198 500 500 300 7312 Bank service charges 219 214 300 300 100 7313 Information systems software 131 0 150 1,500 0 7323 Professional services 9,766 9,162 6,600 6,520 7,000 7335 Sublet service contracts (811) 712 730 730 750 7343 PL & PD/other insurance 3,570 9,300 4,380 4,380 4,040 7355 General supplies 0 0 100 0 0 7358 Training & education 0 0 2,800 750 0 7359 Small tools and equip 89 1,945 200 200 0 16,568 25,492 20,360 18,240 15,490 265,567 343,166 359,470 359,485 300,980 265,567 343,166 359,470 359,485 300,980Budget/Treasury Administration Total Internal Services Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 100421: Budget and Treasury Total 128 GENERAL GOVERNMENT ACTIVITY: Accounting Services DIVISION: Financial Services DEPARTMENT: Internal Services FUND: General Fund ACTIVITY DESCRIPTION The Accounting Services activity maintains and controls the City's financial records and books of original entry; prepares, analyzes and publishes financial reports; records debt obligations; maintains cost accounting systems and fixed asset records; prepares payroll and associated reports; and pays invoices for purchases made by City. Activity goals are: 1) maintain accurate and complete records, 2) provide timely and accurate financial reports, 3) provide quality service to employees and City customers, and 4) protect the financial integrity of the City. This activity has four major elements: Administration – Plan, organize, coordinate and review the City's accounting operations and services; establish rules, procedures and policies to provide for day-to-day conduct of accounting operations; advise and assist the Financial Services Manager and staff on accounting policies and procedures; foster and promote a positive and efficient workplace. Accounting and reporting – Collect, organize, process, analyze and classify the City's financial transactions for preparation of interim and annual financial reports; distribute reports and respond to inquiries; maintain books of original entry and other financial records; and conduct financial analysis studies. Annual audits – Assist independent auditors, County, State and Federal auditors in conducting the annual audits; prepare and distribute the City's annual financial reports, single audit report and management letter; and, prepare the City's response to recommendations made by the auditors. Accounting services – Provide payroll and accounts payable services; prepare and distribute reports; and respond to employee and customer inquiries MAJOR 2012-13 ACCOMPLISHMENTS Received clean audit from independent auditors and received Government Finance Officers Association Awards for Excellence in Financial Reporting for the 19th year. Successfully maintained operations with reduced staffing. Successfully implemented the Public Employees' Pension Reform Act of 2013 (PEPRA). Secured new auditing services contract at annual savings exceeding $20,000. MAJOR 2013-14 OBJECTIVES Smooth transition to a new ERP system. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Payroll checks/direct deposits 12,765 14,730 15,050 Accounts payable checks 11,040 10,979 10,491 Journal vouchers posted 3,400 3,000 3,200 RELATED COST CENTER(S) 100503 129 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100503: Finance Accounting 100: Personnel Services 7101 Regular emp salary 460,136 331,616 344,580 332,350 359,560 7102 Overtime 176 223 1,000 2,000 1,500 7103 Part time salary 6,301 0 10,000 5,000 0 7110 Admin leave pay 6,021 2,093 3,460 3,530 3,600 7111 Workers comp 22,050 1,860 1,890 1,890 1,050 7112 Medical insurance 84,448 83,089 88,270 80,740 84,780 7113 Dental insurance 7,129 5,969 6,000 6,135 6,000 7114 Vision care 1,738 1,455 1,470 1,500 1,500 7115 Medicare insurance 6,962 5,019 5,000 4,805 5,210 7121 Service contribution-PERS 81,086 64,007 64,470 61,975 61,430 7123 Deferred comp 0 157 10,340 7,960 8,330 7124 LI & AD & D 2,838 1,966 1,760 2,000 2,040 7125 Unemployment insurance 1,207 1,421 2,590 2,490 1,980 7128 LTD 5,414 0000 7129 Chiropractic 371 310 330 340 360 7130 Insurance refund 2,913 0000 7131 Other benefits 13,160 17,319 16,500 16,500 22,170 7189 Transfer Out 37,640 37,500 37,100 37,100 37,900 739,590 554,004 594,760 566,315 597,410 200: Utility Comm. & Transportation 7201 Postage 102 125 100 100 110 102 125 100 100 110 300: Supplies, Materials & Services 7301 Printing,binding,duplication 4,745 5,422 6,000 6,000 6,000 7302 Photocopying 389 397 300 300 300 7303 Advertising 0 190 600 600 600 7307 Office supplies 1,954 2,631 3,000 3,000 3,000 7308 Books & periodicals 1,902 1,600 1,700 1,700 1,700 7309 Membership & dues 432 432 600 1,200 1,200 7314 Business expense 143 0 5,300 5,300 2,000 7323 Professional services 6,322 6,752 8,700 8,700 8,700 7332 Repairs to office equip 1,635 1,815 2,000 2,000 2,000 7335 Sublet service contracts 544 2,137 1,800 1,800 1,800 7343 PL & PD/other insurance 12,500 21,700 8,760 8,760 12,120 7358 Training & education 0 0 0 6,000 1,170 7359 Small tools and equip 264 3,080 10,000 10,000 1,600 30,830 46,156 48,760 55,360 42,190 500: Equipment, Land & Structures 7701 Office equip 0 3,117 0 0 0 0 3,117 0 0 0 600: Special Payments 8099 Special payments 50 30 0 30 0 50 30 0 30 0 770,572 603,432 643,620 621,805 639,710 770,572 603,432 643,620 621,805 639,710 100503: Finance Accounting Total Accounting Services Total Internal Services Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 130 GENERAL GOVERNMENT ACTIVITY: Revenue Services DIVISION: Financial Services DEPARTMENT: Internal Services FUND: General Fund ACTIVITY DESCRIPTION The Revenue Services activity collects, protects and deposits the City's funds; maintains liaison with the City's designated depositories (banks), advises staff on tax policies, collects taxes and issues bills, issues utility and other miscellaneous bills of the City, administers and manages the parking collection contract and assists in preparing the annual budget and financial reports. Activity goals are: 1) provide timely, efficient and accurate service to staff and customers, 2) protect City funds from unauthorized use, diversion or theft, and 3) promote positive customer relations. This activity has three major elements: Administration – Plan, organize, coordinate and review the City's billing, collection and fund control operations; establish rules, procedures and polices to provide for day to day conduct of revenue operations; advise and assist Financial Services Manager and staff on revenue policies and procedures; foster and promote a positive and efficient work place. Collection services – Prepare, collect and reconcile City bills for utilities and other miscellaneous receivables. Tax administration and services – Develop and recommend tax policies and legislation; prepare, collect and/or monitor taxes due the City; enforce provisions of City legislation for collection of locally administered and collected taxes; and, reconcile and analyze tax revenues to annual estimates. SERVICE LEVEL ADJUSTMENTS Addition of one Customer Service Representative. MAJOR 2012-13 ACCOMPLISHMENTS Sent staff for Assertiveness and Customer Service training classes in an effort to provide better service to our customers. Cross training of staff. Review of business licenses cross-referencing to data from Franchise Tax Board and the County's listing of fictitious names in an effort to enhance revenues. Transition to new Enterprise Resource Planning (ERP) and Utility Billing System. MAJOR 2013-14 OBJECTIVES Continue to send staff to training Evaluate current processes for efficiencies PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Utility customers starts/stops 33,300 27,300 26,065 Phone calls answered 82,600 70,900 68,800 Utility payment arrangements made 9,100 7,500 4,100 Business licenses issued 4,200 4,200 4,192 RELATED COST CENTER(S) 100505 131 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100505: Finance Revenue Division 100: Personnel Services 7101 Regular emp salary 435,720 409,067 429,540 419,025 490,250 7102 Overtime 4,043 3,082 7,000 4,000 4,000 7103 Part time salary 19,851 21,253 25,790 20,000 0 7109 Incentive pay 3,632 3,614 3,600 3,600 3,600 7111 Workers comp 34,650 3,410 3,470 3,470 3,190 7112 Medical insurance 120,066 122,672 119,360 106,220 127,450 7113 Dental insurance 10,694 10,860 11,000 10,885 12,000 7114 Vision care 2,607 2,648 2,700 2,670 3,000 7115 Medicare insurance 6,847 6,788 6,230 6,180 7,110 7121 Service contribution-PERS 82,010 80,483 83,640 81,310 89,150 7123 Deferred comp 0 125 12,890 7,910 9,100 7124 LI & AD & D 1,025 1,022 1,030 1,030 1,140 7125 Unemployment insurance 1,250 1,821 3,250 3,135 2,700 7128 LTD 5,412 0000 7129 Chiropractic 556 565 610 625 720 7130 Insurance refund 13,812 6,325 6,400 6,395 6,400 7131 Other benefits 20,680 29,106 30,250 30,250 44,340 7189 Transfer Out 32,270 32,500 31,800 31,800 37,900 795,125 735,341 778,560 738,505 842,050 200: Utility Comm. & Transportation 7201 Postage 08000 08000 300: Supplies, Materials & Services 7301 Printing,binding,duplication 29,331 27,160 30,000 30,000 29,700 7302 Photocopying 1,592 1,612 1,700 1,700 1,500 7307 Office supplies 7,556 8,126 8,600 8,600 7,290 7308 Books & periodicals 326 375 400 425 430 7309 Membership & dues 0 0 110 110 110 7312 Bank service charges 14,399 15,077 12,000 12,000 12,000 7314 Business expense 0 109 4,370 4,370 2,000 7323 Professional services 306 263 0 0 0 7332 Repairs to office equip 0 0 500 500 500 7335 Sublet service contracts 8,313 21,254 10,000 10,000 10,000 7343 PL & PD/other insurance 19,640 34,100 16,060 16,060 24,240 7352 Special dept materials 0 0 0 1,500 1,500 7353 Janitorial supplies 36 20 100 100 100 7355 General supplies 0 1,139 100 1,000 1,000 7356 Medical supplies 0 0 100 100 100 7358 Training & education 59 0 600 600 600 7359 Small tools and equip 76 13,516 10,500 10,500 5,000 7360 Overtime meals 0 0 0 55 100 7398 Reimbursable Expense 0 30 0 35 100 7399 Supplies, mat & services 37 0000 81,671 122,781 95,140 97,655 96,270 876,796 858,130 873,700 836,160 938,320 876,796 858,130 873,700 836,160 938,320Revenue Services Total Internal Services Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 100505: Finance Revenue Division Total 132 GENERAL GOVERNMENT ACTIVITY: Administration and Training DIVISION: Human Resources DEPARTMENT: Internal Services FUND: General Fund ACTIVITY DESCRIPTION Human Resources is committed to optimizing the potential of all City employees. To meet this commitment, our resources are devoted to: 1) using the principle HR functions of compensation and classification, performance evaluations, recruitment, discipline, training and development, and employer and employee relations to create a model employer in the community, 2) advising and consulting employees, city management staff and Council on personnel matters and employer/employee relations, 3) promoting personnel policies, rules, regulations and legal mandates to create an effective organization. This activity includes the following major elements: Programmatic Services - Coordinate personnel support services to include: processing employment inquires/verifications, pre-employment and fitness for duty medical examinations, drug testing and personnel actions; performance appraisal management; maintain official personnel files; and develop and maintain official personnel policies and procedures. Employer/employee relations - Advise and assist staff in resolving complaints in the workplace and in interpreting employment agreements (Memoranda of Understanding, policies, rules, etc.); counsel and assist in preparing disciplinary actions, conduct and analyze negotiation surveys. Employee recruitment and selection - Develop creative and innovative recruitment strategies and conduct examinations for hiring employees. Ensure employment decisions are nondiscriminatory and do not present artificial barriers to recruitment, examination and promotion practices; develop, maintain and monitor City's affirmative action plan and respond to complaints of alleged violations. Classification and Compensation - Manage the City's benefits programs: health insurance plans, retirement services, employee assistance services, long-term disability insurance, deferred compensation, flexible spending plans and other City self-insured benefits. Develop the City's position classification system and pay plan. Employee training and development - Promote a quality workforce by providing training and development opportunities for employees to increase productivity and enhance the overall effectiveness of staff. Provide programs that enhance the knowledge and abilities of City employees. MAJOR 2012-13 ACCOMPLISHMENTS Completed 33 full-time and 31 part-time recruitments. Completed harassment prevention training for all supervisors per State mandate. Completed NIMS/SEMS training per Federal mandate. MAJOR 2013-14 OBJECTIVES Establish and implement parameters needed for compliance with Affordable Care Act. Review various benefits programs. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Recruitments conducted 36 40 64 Job descriptions updated 40 45 10 Policies and procedures updated 13 4 5 Supervisory training workshops 15 8 10 133 GENERAL GOVERNMENT ACTIVITY: Administration and Training DIVISION: Human Resources DEPARTMENT: Internal Services FUND: General Fund RELATED COST CENTER(S) 100402 100404 100405 134 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100402: Human Resources 100: Personnel Services 7101 Regular emp salary 216,707 213,279 220,150 226,150 229,600 7103 Part time salary 5,725 1,166 5,060 5,060 4,660 7109 Incentive pay 1,845 1,837 1,800 1,800 1,800 7110 Admin leave pay 3,369 5,525 3,440 3,640 3,430 7111 Workers comp 9,450 0000 7112 Medical insurance 29,919 34,384 30,290 29,945 30,200 7113 Dental insurance 2,984 2,984 3,000 3,000 3,000 7114 Vision care 728 728 740 735 750 7115 Medicare insurance 3,308 3,251 3,190 3,360 3,330 7121 Service contribution-PERS 41,695 42,468 40,200 41,850 38,440 7123 Deferred comp 0 123 6,610 6,785 6,890 7124 LI & AD & D 1,655 1,662 1,650 1,700 1,680 7125 Unemployment insurance 623 919 1,650 1,695 1,260 7128 LTD 2,761 0000 7129 Chiropractic 155 155 170 165 180 7131 Other benefits 5,640 7,846 8,250 8,250 11,090 7132 Cell Stipend 126 600 600 600 600 7188 Transfer In 0 0 0 (38,940) (40,320) 326,690 316,927 326,800 295,795 296,590 200: Utility Comm. & Transportation 7201 Postage 246 250 300 300 300 246 250 300 300 300 300: Supplies, Materials & Services 7301 Printing,binding,duplication 38 330 300 300 300 7303 Advertising 0 496 1,200 1,200 1,200 7307 Office supplies 1,697 1,664 1,700 1,700 1,700 7308 Books & periodicals 736 646 800 800 800 7309 Membership & dues 520 618 530 530 600 7314 Business expense 2,364 1,965 1,800 1,800 1,800 7315 Conference expense 614 525 1,500 2,130 1,500 7323 Professional services 46,036 19,390 30,000 30,000 20,000 7335 Sublet service contracts 3,544 4,817 5,000 5,000 5,000 7343 PL & PD/other insurance 5,360 9,300 4,380 4,380 6,060 7355 General supplies 21 0000 7358 Training & education 48 1,296 1,000 1,000 1,000 7363 Employees physical exams 12,851 15,317 14,000 14,000 15,000 73,829 56,364 62,210 62,840 54,960 400,765 373,541 389,310 358,935 351,850 100404: Training-City Wide 300: Supplies, Materials & Services 7323 Professional services 2,988 5,054 4,100 4,100 4,100 2,988 5,054 4,100 4,100 4,100 2,988 5,054 4,100 4,100 4,100 100405: Labor Relations 300: Supplies, Materials & Services 7323 Professional services 6,236 21,319 15,400 13,500 15,430 6,236 21,319 15,400 13,500 15,430 6,236 21,319 15,400 13,500 15,430 409,989 399,914 408,810 376,535 371,380Human Resources Adminsitration Total 100402: Human Resources Total 300: Supplies, Materials & Services Total 100404: Training-City Wide Total Internal Services Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 300: Supplies, Materials & Services Total 100405: Labor Relations Total 135 136 GENERAL GOVERNMENT ACTIVITY: Risk Management DIVISION: Risk Management DEPARTMENT: Internal Services FUND: General Fund ACTIVITY DESCRIPTION The Risk Management activity identifies loss exposures in the City, develops loss control techniques to prevent or control expenditures that could result from those exposures, and monitors the effectiveness of selected loss control techniques. Activity goals are: 1) identify exposures to loss, 2) develop and manage programs to reduce the frequency and severity of loss, 3) ensure appropriate and adequate risk financing, and 4) obtain recovery or indemnification for losses that do occur. The Risk Management activity is composed of the following: General liability – Review all claims against the City; coordinate claim investigations with the City Attorney's office; determine liability and pursue appropriate action; and identify causes of claims to develop appropriate loss prevention techniques. Property loss – Evaluate property risks and develop appropriate loss prevention and control techniques; determine appropriate loss financing; and obtain indemnification and reimbursements when applicable. Workers’ compensation – Receive and review all claims against the City; coordinate claim investigations with the City’s third-party administrator and appropriate City staff; determine liability and pursue appropriate action; and identify causes of claims to develop appropriate loss prevention techniques. Injury and illness prevention – Chair Safety Committee and manage its activities, including identification and mitigation of workplace risks, and review injury incidents to assess causes and recommend preventative measures. This component also ensures compliance with OSHA regulations; coordinates training in safe work practices; and conducts health and wellness education. Risk financing – Identify and evaluate alternatives for financing loss; select, implement and monitor appropriate retentions, and contractual risk transfer techniques; participate as a member of the boards of joint powers authorities; obtain indemnification agreements; review all contracts to ensure appropriate indemnification and insurance coverage is provided. Wellness Program - Coordinate Wellness Program for City of Lodi employees. MAJOR 2012-13 ACCOMPLISHMENTS Further reduced lost days from work related injuries. Established Wellness Team to develop program. Enhanced Contractual Risk Transfer process. MAJOR 2013-14 OBJECTIVES Select Workers' Compensation Third Party Administrator. Transition to Risk Console for Certificates of Insurance and General Liability Claims. Develop a comprehensive Injury and Illness Prevention Program for each City department. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Number of General Liability claims processed 55 53 68 Number of Workers' Compensation claims processed 74 41 56 Number of employees receiving safety training 200 200 200 RELATED COST CENTER(S) 100403 137 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100403: Risk Management 100: Personnel Services 7101 Regular emp salary 000069,670 7103 Part time salary 9,116 8,190 7,980 8,000 9,000 7110 Admin leave pay 00001,340 7112 Medical insurance 000019,050 7113 Dental insurance 00001,000 7114 Vision care 0000250 7115 Medicare insurance 132 119 0 0 1,010 7121 Service contribution-PERS 1,101 1,115 0 0 11,290 7123 Deferred comp 00002,090 7124 LI & AD & D 0000630 7125 Unemployment insurance 26 35 0 0 380 7129 Chiropractic 000060 7131 Other benefits 00003,700 7188 Transfer In 0 (1,255)0 0 (119,470) 7189 Transfer Out 84,950 96,400 88,000 88,000 0 95,325 104,604 95,980 96,000 0 300: Supplies, Materials & Services 7306 Safety equipment 0 0 1,500 1,200 0 7307 Office supplies 325 38 100 800 0 7308 Books & periodicals 149 0 100 100 0 7309 Membership & dues 515 315 600 500 0 7314 Business expense 451 25 600 530 0 7323 Professional services 2,589 2,162 4,000 4,000 0 7352 Special dept materials 72 0000 7355 General supplies 0 60 400 350 0 7356 Medical supplies 0 0 2,000 1,800 0 4,101 2,600 9,300 9,280 0 99,426 107,204 105,280 105,280 0 99,426 107,204 105,280 105,280 0Risk Management Total Internal Services Department 100: Personnel Services Total 300: Supplies, Materials & Services Total 100403: Risk Management Total 138 GENERAL GOVERNMENT ACTIVITY: Administration DIVISION: Information Systems DEPARTMENT: Internal Services FUND: General Fund ACTIVITY DESCRIPTION Information Systems Division (ISD) activity centers on the City’s goal to “Enhance Access to Information” and the organization’s increasing dependency upon accurate, timely information. High availability of needed information translates into faster, more accurate decisions. This leads to increased efficiencies and decreased organization-wide costs. ISD’s main functions are to develop, plan and coordinate the City’s information systems. Information systems consist of personal computers, local and wide-area networks (LAN and WAN), internet and intranet, computer software, telephone and wireless communications, telecom wiring infrastructure, and radio equipment. ISD also provides ongoing centralized data processing and information access services and support for City departments; provides advice and assistance to staff on the use, application and operation of central computer systems Policies and standards – Develop, implement and manage Information System policies, standards, and specifications for computer hardware and software acquisition, maintenance, and replacement. System development and support – Provide for system development, ongoing maintenance of equipment, and training of personnel to ensure full utilization of equipment and software. Maintain and operate system applications (payroll, accounting, etc.) in support of City departments; maintain and operate general support applications (word processing, spreadsheet, etc.) in support of City departments. Systems and equipment – Manage, maintain and support City equipment and systems including telephone, PCs, voice-mail, call accounting, radio and wireless communications systems, LAN/WAN systems. Data and system security – Develop, manage and maintain systems, strategies and procedures for the purpose of protecting internal systems and data from unauthorized access, or accidental or intentional data loss. Coordinate information security measures to be taken by City employees in an effort to maximize the safeguarding of data and City systems. Develop, plan and provide training to City employees. MAJOR 2012-13 ACCOMPLISHMENTS Replaced Voicemail system. Upgraded core network. Assisted with Fixed Network implementation. MAJOR 2013-14 OBJECTIVES Assist with implementation of new ERP. Replace aging PCs and upgrade software. Extend new wireless connection to White Slough. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Helpdesk calls received 3,020 3,660 3,725 Number of PCs and physical servers supported 641 713 685 Number of phones and radios supported 1,145 1,102 1,100 RELATED COST CENTER(S) 100411 139 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100411: Information Systems 100: Personnel Services 7101 Regular emp salary 451,030 398,632 426,040 427,000 526,560 7102 Overtime 0 1,941 3,000 3,000 1,500 7103 Part time salary 0 12,091 0 1,380 2,000 7110 Admin leave pay 8,375 1,460 4,900 4,900 6,480 7111 Workers comp 18,900 2,100 2,100 2,100 130 7112 Medical insurance 85,989 83,500 98,160 89,325 92,840 7113 Dental insurance 5,969 5,306 6,000 6,000 7,000 7114 Vision care 1,455 1,314 1,470 1,470 1,750 7115 Medicare insurance 5,577 4,945 6,180 6,265 7,340 7121 Service contribution-PERS 86,061 69,884 79,340 79,435 88,810 7123 Deferred comp 0 108 12,780 6,375 8,970 7124 LI & AD & D 3,296 2,750 2,030 2,580 3,280 7125 Unemployment insurance 1,263 1,697 3,200 3,200 2,900 7128 LTD 5,746 0000 7129 Chiropractic 310 280 330 330 420 7130 Insurance refund 00006,400 7131 Other benefits 11,280 15,681 16,500 16,500 25,870 7132 Cell Stipend 379 1,324 1,200 1,200 1,200 7188 Transfer In 0000(97,450) 7189 Transfer Out 10,750 10,000 10,600 10,600 0 696,380 613,013 673,830 661,660 686,000 200: Utility Comm. & Transportation 7202 Telephone 15,821 10,578 15,000 12,000 10,000 7203 Cellular phone charges 2,061 0000 17,882 10,578 15,000 12,000 10,000 300: Supplies, Materials & Services 7301 Printing,binding,duplication 430 0000 7303 Advertising 0 250 250 250 250 7307 Office supplies 8,720 10,397 9,000 10,000 9,000 7308 Books & periodicals 406 393 1,000 750 500 7309 Membership & dues 670 139 500 600 500 7313 Information systems software 16,879 20,580 30,000 28,000 20,000 7314 Business expense 126 42 300 300 100 7315 Conference expense 0 795 3,500 1,000 2,000 7322 Rental of equipment 38,607 6,434 0 0 0 7323 Professional services 0 82,196 55,000 55,000 55,000 7330 Repairs to comm equip 0 0 500 500 500 7332 Repairs to office equip 31,173 14,891 30,000 30,000 30,000 7335 Sublet service contracts 80,565 116,175 119,000 119,000 120,000 7343 PL & PD/other insurance 10,710 18,600 8,760 8,760 14,140 7352 Special dept materials 250 502 800 0 0 7355 General supplies 0 0 100 100 100 7358 Training & education 525 9,941 15,000 12,000 11,000 7359 Small tools and equip 711 8,839 1,000 1,000 1,000 189,772 290,174 274,710 267,260 264,090 500: Equipment, Land & Structures 7715 Data Processing hrdware 22,816 0 20,000 20,000 27,000 22,816 0 20,000 20,000 27,000 926,850 913,765 983,540 960,920 987,090 926,850 913,765 983,540 960,920 987,090Information Systems Total Internal Services Department 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 100411: Information Systems Total 140 NON-DEPARTMENTAL This activity encompasses General Fund transfers to other funds and expenditures that are not attributed to a particular City service, such as utilities, postage and other government agency fees. The Non-Departmental budget is $8,769,950 in FY 2013/14, compared to $8,420,760 as originally adopted in FY 2012/13. This reflects an increase in the transfer to the Capital Outlay Fund. The 2012/13 budget shown in the following pages reflects adjustments made throughout the year. Financial tables are included in the following pages. 141 142 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 090: Operating Transfers Out 5,421,020 9,279,138 7,416,240 7,416,240 7,423,500 100: Personnel Services 1,764,441 15,344 68,670 46,760 60,490 200: Utility Comm. & Transportation 1,230,358 1,223,266 1,210,010 1,213,000 1,224,000 300: Supplies, Materials & Services 648,977 302,049 434,450 391,610 384,400 500: Equipment, Land & Structures 74,970 0000 600: Special Payments (616,267) (643,242) 53,575 (112,075) (322,440) 8,523,499 10,176,555 9,182,945 8,955,535 8,769,950 Non-Department Non-Department Total 143 144 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out5,421,020 9,279,138 7,416,240 7,416,240 7,423,500 See supplemental section for details5,421,020 9,279,138 7,416,240 7,416,240 7,423,5007101 Regular emp salary915,38100007102 Overtime18,05600007103 Part time salary177,356 7,826 68,670 46,760 60,490 Cal-Grip program7109 Incentive pay7,42100007110 Admin leave pay1,63500007111 Workers comp59,85000007112 Medical insurance245,36500007113 Dental insurance18,57300007114 Vision care4,52800007115 Medicare insurance10,0871130007121 Service contribution-PERS180,312 1,0840007123 Deferred comp16,35200007124 LI & AD & D2,44700007125 Unemployment insurance3,012340007128 LTD11,53700007129 Chiropractic96500007130 Insurance refund16,77400007131 Other benefits35,720 7,5420007188 Transfer In0 (1,255)0007189 Transfer Out39,07000001,764,441 15,344 68,670 46,760 60,4907201 Postage210,483 205,069 215,000 215,000 210,0007202 Telephone107,327 85,938 95,000 95,000 101,0007203 Cellular phone charges9,5293310007211 Electricity503,816 507,360 470,000 470,000 470,0007212 Gas116,631 123,957 130,000 125,000 120,0007213 Water200,737 217,269 208,230 220,000 230,0007214 Sewer59,851 60,954 66,150 63,000 65,0007215 Refuse21,984 22,388 25,630 25,000 28,0001,230,358 1,223,266 1,210,010 1,213,000 1,224,0007300 Supplies,Materials & Serv00 6,000007301 Printing,binding,duplication2499307507508807302 Photocopying1,4931263003003007304 Laundry & dry cleaning3,05200007305 Uniforms6,96600007306 Safety equipment5,47200007307 Office supplies5,495 2,815 1,600 1,600 1,6007308 Books & periodicals10700007309 Membership & dues33,650 40,996 42,400 39,660 42,2207310 Uncollectible acct expense27,668 26,590 50,000 50,000 50,000Non-Department090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation145 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsNon-Department7311 Collection agency fees4000007313 Information systems software641 1,000 10,000 5,000 10,0007314 Business expense1800007322 Rental of equipment1,989 1,060 1,100 1,100 1,2007323 Professional services220,327 169,855 197,800 208,500 159,000 Reduction in auditing services costs7330 Repairs to comm equip375 53,995 101,000 60,000 100,000 Use of DIVCA funding7331 Repairs to Mach & equip33,57000007333 Repairs to vehicles46,49400 2,500 2,0007334 Repairs to buildings10,49000007335 Sublet service contracts24,101 4,548 23,500 22,200 17,2007336 Car wash37700007343 PL & PD/other insurance33,92000007350 Tires and tubes2,75600007351 Motor veh fuel, lube48,59900007352 Special dept materials103,58200007353 Janitorial supplies9,21600007355 General supplies6,74100007358 Training & education1,89700007359 Small tools and equip19,2961340007360 Overtime meals5100007369 Software Licensing Cost3450000648,977 302,049 434,450 391,610 384,4007701 Office equip10300007719 Other equip16,84700007789 Transfer Out58,020000074,97000008021 Donations42,500 30,6500008026 Property tax admin fee325,012 334,116 347,480 181,830 190,000 Change in fee calculation methodology8099 Special payments(983,779) (1,008,008) (293,905) (293,905) (512,440) Debt service offset(616,267) (643,242) 53,575 (112,075) (322,440)8,523,499 10,176,555 9,182,945 8,955,535 8,769,950600: Special PaymentsNon-Department Total300: Supplies, Materials & Services500: Equipment, Land & Structures146 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: General Fund B/S 090: Operating Transfers Out 4220 Operating Transfers Out 5,421,020 9,279,138 7,416,240 7,416,240 7,423,500 5,421,020 9,279,138 7,416,240 7,416,240 7,423,500 5,421,020 9,279,138 7,416,240 7,416,240 7,423,500 100205: Special Payments-Administratio 300: Supplies, Materials & Services 7309 Membership & dues 32,985 40,876 42,400 39,660 42,100 7310 Uncollectible acct expense 27,668 26,590 50,000 50,000 50,000 7311 Collection agency fees 40 0000 7323 Professional services 138,997 160,075 170,300 175,500 125,000 199,690 227,541 262,700 265,160 217,100 600: Special Payments 8021 Donations 42,500 30,650 0 0 0 8026 Property tax admin fee 325,012 334,116 347,480 181,830 190,000 8099 Special payments (983,802) (1,008,008) (293,905) (293,905) (512,440) (616,290) (643,242) 53,575 (112,075) (322,440) (416,600) (415,701) 316,275 153,085 (105,340) 100241: Non-Departmental Services 100: Personnel Services 7103 Part time salary 9,116 7,826 8,670 8,760 8,760 7115 Medicare insurance 132 113 0 0 0 7121 Service contribution-PERS 1,101 1,084 0 0 0 7125 Unemployment insurance 25 34 0 0 0 7131 Other benefits 0 7,542 0 0 0 7188 Transfer In 0 (1,255)0 0 0 10,374 15,344 8,670 8,760 8,760 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 223 0 0 0 7302 Photocopying 390 126 300 300 300 7307 Office supplies 3,189 2,797 1,600 1,600 1,600 7313 Information systems software 0 1,000 10,000 5,000 10,000 7323 Professional services 23,170 8,850 25,000 30,000 31,000 7335 Sublet service contracts 209 2,037 3,500 2,200 2,200 7355 General supplies 81 0000 7359 Small tools and equip 205 0000 27,244 15,033 40,400 39,100 45,100 37,618 30,377 49,070 47,860 53,860 100242: Telephone Charges 200: Utility Comm. & Transportation 7202 Telephone 106,350 85,938 95,000 95,000 101,000 7203 Cellular phone charges 0 331 0 0 0 106,350 86,269 95,000 95,000 101,000 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 707 750 750 880 7309 Membership & dues 0 120 0 0 120 7323 Professional services 760 930 2,500 3,000 3,000 7330 Repairs to comm equip 0 586 1,000 0 0 7335 Sublet service contracts 9,671 2,511 20,000 20,000 15,000 10,431 4,854 24,250 23,750 19,000 116,781 91,123 119,250 118,750 120,000 100243: City Wide Utilities-GF 200: Utility Comm. & Transportation 7211 Electricity 503,816 507,360 470,000 470,000 470,000 7212 Gas 116,631 123,957 130,000 125,000 120,000 7213 Water 200,737 217,269 208,230 220,000 230,000 100205: Special Payments-Administratio Total 600: Special Payments Total Non-Department 090: Operating Transfers Out Total 100: General Fund B/S Total 300: Supplies, Materials & Services Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 100241: Non-Departmental Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 100242: Telephone Charges Total 147 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Non-Department 7214 Sewer 59,851 60,954 66,150 63,000 65,000 7215 Refuse 21,984 22,388 25,630 25,000 28,000 903,019 931,928 900,010 903,000 913,000 903,019 931,928 900,010 903,000 913,000 100244: City Wide Postage 200: Utility Comm. & Transportation 7201 Postage 210,407 205,069 215,000 215,000 210,000 210,407 205,069 215,000 215,000 210,000 300: Supplies, Materials & Services 7322 Rental of equipment 1,000 1,060 1,100 1,100 1,200 1,000 1,060 1,100 1,100 1,200 211,407 206,129 216,100 216,100 211,200 100246: Digital Infra & Video-DIVCA 300: Supplies, Materials & Services 7307 Office supplies 0 18 0 0 0 7330 Repairs to comm equip 375 53,409 100,000 60,000 100,000 7359 Small tools and equip 754 134 0 0 0 1,129 53,561 100,000 60,000 100,000 1,129 53,561 100,000 60,000 100,000 100247: CalGRIP City Match 100: Personnel Services 7103 Part time salary 0 0 60,000 38,000 51,730 0 0 60,000 38,000 51,730 300: Supplies, Materials & Services 7300 Supplies,Materials & Serv 0 0 6,000 0 0 7333 Repairs to vehicles 0 0 0 2,500 2,000 0 0 6,000 2,500 2,000 0 0 66,000 40,500 53,730 6,274,374 10,176,555 9,182,945 8,955,535 8,769,950 100246: Digital Infra & Video-DIVCA Total Non-Departmental Total 300: Supplies, Materials & Services Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 100247: CalGRIP City Match Total 200: Utility Comm. & Transportation Total 200: Utility Comm. & Transportation Total 100243: City Wide Utilities-GF Total 300: Supplies, Materials & Services Total 100244: City Wide Postage Total 148 ENTERPRISE FUNDS Enterprise Funds are the City’s self-supporting funds: Electric Utility, Water, Wastewater and Transit. The Electric Utility, Water and Wastewater funds are funded through user fees, while Transit is funded through a combination of rider fares, Federal assistance, San Joaquin County’s transportation sales tax (Measure K) and State funds. The following pages provide details on each fund. 149 150 ELECTRIC UTILITY Lodi Electric Utility provides electricity throughout the City. Lodi Electric has a $70,941,010 budget in FY 2013/14, compared to $68,827,180 as originally adopted in FY 2012/13. The increase is primarily due to capital projects. The 2012/13 budget on the following pages reflects changes made throughout the year. The utility is funded solely through service charges. FY 2013/14 budgeted staffing is being maintained at 40. An organizational chart, staffing summary, detailed activity descriptions and financial tables are included in the following pages. 151 152 Electric Utility Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Electric Utility Enterprise Fund Cash Balance Beginning Cash Balance *12,125,835 5,032,177 2,627,569 2,143,190 7,166,405 Revenues 62,984,863 65,646,115 70,453,990 72,848,005 71,127,990 Expenditures 70,078,521 68,535,102 69,204,696 67,824,790 70,941,010 Net Difference (Revenues Less Expenditures)(7,093,658) (2,888,987) 1,249,294 5,023,215 186,980 Cash Balance Ending Cash Balance *5,032,177 2,143,190 3,876,863 7,166,405 7,353,385 * Local cash, excluding NCPA General Operating Reserve (GOR) Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Electric Utility Enterprise Fund Balance 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 153 154 Electric Fund Revenues Solar Surcharge 1% Revenues by Transfer 1%Development Impact Fees Dusk to Dawn Investment Earnings Greenhouse Gas 3% City Accounts 2% Public Benefits 3% Contract Work 3% Industrial 23% Commercial 31% Residential 34% Revenue Budget 2013-14 Residential 24,465,540 Commercial 22,336,690 Industrial 16,296,420 Contract Work 1,788,450 Public Benefits 1,890,730 Greenhouse Gas 1,815,560 City Accounts 1,323,550 Solar Surcharge 552,730 Revenues by Transfer 400,000 Development Impact Fees 200,000 Investment Earnings 29,840 Dusk to Dawn 28,480 Grand Total 71,127,990 155 156 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments160: Electric Utility Fund B/S090: Operating Transfers In4210 Operating Transfers In 746,160 746,160 0 0 0746,160 746,160 0 0 0746,160 746,160 0 0 0161: Utility Outlay Reserve Fund B/090: Operating Transfers In4210 Operating Transfers In 886,039 1,314,804 0 0 0886,039 1,314,804 0 0 0886,039 1,314,804 0 0 0167: Energy Efficiency & CBGP ARRA090: Operating Transfers In4210 Operating Transfers In 120,000 100,514 0 0 0120,000 100,514 0 0 0120,000 100,514 0 0 01601: Electric Utility Fund Rev400: Investment/Property Revenues5332 Investment Earnings 28,550 11,000 11,930 42,800 7,5005391 Sale of City Property9,742 46,2620 2,90005392 Sale of Syst-Joint Pole43,448000081,740 57,262 11,930 45,700 7,500620: Electric Operating Revenue6420 Domestic-Residential-EA21,160,140 22,080,486 21,443,490 21,546,130 21,826,2806420.1000 EA Energy cost adjustment 812,635 812,440 1,026,260 535,050 854,1306421 Res. Low Income Disc ED1,364,044 1,518,231 1,434,480 1,441,350 1,460,0906421.1000 ED Energy Cost adjustment 79,935 78,954 80,300 41,870 66,8306422 Domestic Mobile Home Pks-EM 226,762 238,778 242,310 243,470 246,6406422.1000 EM Energy Cost Adjustment 15,012 14,867 13,900 7,250 11,5706430 Small Commercial-G16,353,980 6,634,242 6,924,980 6,958,130 7,048,6006430.1000 G1 Energy Cost adjustment 244,770 258,183 342,020 178,320 284,6506431 Large Commercial-G213,935,497 13,588,911 14,142,030 14,209,720 14,394,4806431.1000 G2 Energy Cost adjustment 558,751 558,353 731,680 381,470 608,9606440 Small Industrial-G32,089,530 2,239,492 2,327,960 2,339,100 2,369,5206440.1000 G3 Energy Cost adjustment 77,226 92,268 129,230 67,380 107,5506441 Medium Industrial-G42,652,596 3,213,557 3,439,870 3,456,340 3,501,2806441.1000 G4 Energy Cost adjustment 113,940 159,930 194,890 101,610 162,2006442 Large Industrial-G53,919,315 2,391,669 3,739,260 3,757,160 3,806,0106442.1000 G5 Energy Cost adjustment 239,809 125,867 239,930 125,090 199,6906444 Large Industrial Option3,974,894 5,641,858 5,742,850 5,770,340 5,845,3706444.1000 I1 Energy Cost adjustment 303,343 435,315 366,230 190,940 304,800Electric Utility090: Operating Transfers In Total160: Electric Utility Fund B/S Total090: Operating Transfers In Total161: Utility Outlay Reserve Fund B/ Total090: Operating Transfers In Total167: Energy Efficiency & CBGP ARRA Total400: Investment/Property Revenues Tota157 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsElectric Utility6450 Dusk to Dawn-EL32,745 32,903 28,480 28,480 28,4806460 Contract Sm Industrial(109) (733)0 (4,920)06461 Contract Med Industrial(2,674)00006462 Contract Lg Industrial0 (1,149) 170,000006470 City Accounts-ES1,790,111 1,826,634 1,239,240 1,245,170 1,261,3606470.1000 ES energy Cost adjustment 45,194 56,685 74,720 38,960 62,1906490.1000 MCA-EA(307) (234)00059,987,139 61,997,507 64,074,110 62,658,410 64,450,680680: Non-Operating Utility Revenue5411.9 Wrk for Others-Elec Util232,097 206,749 481,000 481,000 1,354,6005413.9 Wrk for City-Elec Util381,700 300,000 433,850 433,850 433,8506533 Theft Inspection Fee06000(75)06534 Service Cut-At-Pole Fee0 1,440048006535 Meter Set Fee0690000613,797 509,479 914,850 915,255 1,788,450840: Benefit & Insurance Fees6341 Revenues by Transfer0000400,000 Intrafund transfer - low income program0000400,000900: Other Revenue5394 Revenue-Other 660,236 7,002 0 10 06152 Damage to Property 891 6,709 0 0 06529 Line Extension 107,039 125,406 0 3,720 06531.2 Meter Equipment Sale 86,161 93,600 0 3,730 0854,327 232,717 0 7,460 061,537,003 62,796,965 65,000,890 63,626,825 66,646,6301611: Utility Outlay Res Fund Rev400: Investment/Property Revenues5332 Investment Earnings 133,261 129,120 0 0 05391 Sale of City Property5,819738000139,080 129,858000139,080 129,8580001621: Elec Rate Stabilization Rev400: Investment/Property Revenues5332 Investment Earnings 11,122 10,022 10,740 6,520 8,77011,122 10,022 10,740 6,520 8,77011,122 10,022 10,740 6,520 8,7701641: Public Benefits Fund Rev400: Investment/Property Revenues5332 Investment Earnings 17,393 15,768 17,300 13,700 13,57017,393 15,768 17,300 13,700 13,5701601: Electric Utility Fund Rev Total400: Investment/Property Revenues Tota1611: Utility Outlay Res Fund Rev Total400: Investment/Property Revenues Tota1621: Elec Rate Stabilization Rev Total400: Investment/Property Revenues Tota900: Other Revenue Total620: Electric Operating Revenue Total680: Non-Operating Utility Revenue Total840: Benefit & Insurance Fees Total158 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsElectric Utility620: Electric Operating Revenue6527 Public Benefits 1,654,691 1,711,671 1,807,020 1,785,910 1,890,7301,654,691 1,711,671 1,807,020 1,785,910 1,890,730900: Other Revenue5394 Revenue-Other5,00000005,00000001,677,084 1,727,439 1,824,320 1,799,610 1,904,3001651: IMF EU Substation & Trans Rev400: Investment/Property Revenues5332 Investment Earnings 625 (625) 0 0 0625 (625) 0 0 0810: Development Impact Fees6122 Development Impact Fees 0 176,660 200,000 200,000 200,0000 176,660 200,000 200,000 200,000625 176,035 200,000 200,000 200,0001661: Solar Surcharge Fund Rev400: Investment/Property Revenues5332 Investment Earnings (602) (849) 0 0 0(602) (849) 0 0 0620: Electric Operating Revenue6479 Solar surcharge 525,522 542,190 543,040 545,640 552,730525,522 542,190 543,040 545,640 552,730524,920 541,341 543,040 545,640 552,7301671: Energy Efficiency & CBGP Rev400: Investment/Property Revenues5332 Investment Earnings 121 (155) 0 0 0121 (155) 0 0 0900: Other Revenue5715 Federal stimulus-ARRA 100,892 15,600 0 0 0100,892 15,600 0 0 0101,013 15,445 0 0 01681: Environmental Compliance Rev680: Non-Operating Utility Revenue6540 Renewable Energy00 875,000006541 Greenhouse Gas00 2,000,000 1,669,410 1,815,56000 2,875,000 1,669,410 1,815,56000 2,875,000 1,669,410 1,815,56065,743,046 67,558,583 70,453,990 67,848,005 71,127,990680: Non-Operating Utility Revenue Total1681: Environmental Compliance Rev TotalElectric Utility Revenue Total400: Investment/Property Revenues Tota620: Electric Operating Revenue Total1661: Solar Surcharge Fund Rev Total400: Investment/Property Revenues Tota900: Other Revenue Total1671: Energy Efficiency & CBGP Rev Total1651: IMF EU Substation & Trans Rev Total620: Electric Operating Revenue Total900: Other Revenue Total1641: Public Benefits Fund Rev Total400: Investment/Property Revenues Tota810: Development Impact Fees Total159 160 Electric UtilityDirector(1)ElectricOperationsSuperintendent (1)Rates &ResourcesManager (1)ElectricEngineeringManager (1)Electric UtilityAdministrativeSecretary(1)SeniorAdministrativeClerk (1)AdministrativeClerk(1)Electric UtilityRate Analyst(1)Field ServicesSupervisor(1)Field ServicesRepresentative(4)Construction/MaintenanceSupervisor (1)Utility ServiceOperator I/II(3)UtilityEquipmentSpecialist (1)Senior ElectricTroubleshooter(1)ElectricForeman(3)ElectricTroubleshooter(2)ElectricLineman/Linewoman (6)Senior PowerEngineer (1)ElectricalDraftingTechnician (2)ElectricMaterialsTechnician (1)DistributionPlanner(3)(1 unfunded)SeniorElectricalTechnician (1)ElectricalTechnician(2)MeteringElectrician(1)2013-2014Number of PositionsAuthorized: 41Budgeted: 40161 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 090: Operating Transfers Out 4,658,228 5,017,868 3,036,390 2,856,390 2,354,000 100: Personnel Services 5,885,371 5,101,194 5,468,750 5,185,540 5,862,530 200: Utility Comm. & Transportation 61,605 52,451 58,780 52,450 53,850 300: Supplies, Materials & Services 1,389,887 1,581,520 2,282,720 2,248,930 3,158,730 500: Equipment, Land & Structures 738,903 465,087 911,800 924,730 792,800 550: Fleet 167,589 (1,204) 94,408 94,410 475,000 600: Special Payments 17,402,306 14,759,387 17,314,680 16,838,980 17,038,410 800: Bulk Power Purchase 35,932,422 39,415,812 38,408,860 37,968,515 39,192,990 900: Capital Projects 1 1 1,628,108 1,654,845 2,012,700 66,236,312 66,392,116 69,204,496 67,824,790 70,941,010 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions ELECTRIC UTILITY Administrative Clerk 21111 Administrative Secretary 11111 Assistant Electric Utility Director 20000 Buyer 10000 Construction/Maintenance Supervisor 11111 Distribution Planner 33332 Distribution Planning Supervisor 11000 Electric Apparatus Mechanic 10000 Electric Foreman/Forewoman 33333 Electric Line Apprentice 21000 Electric Lineman/Linewoman 55666 Electric Materials Technician 01111 Electric Operations Superintendent 01111 Electric Troubleshooter 22222 Electric Utility Director 11111 Electric Utility Rate Analyst 11111 Electrical Drafting Technician 22222 Electrical Technician 22222 Energy Specialist 10000 Field Services Representative 33444 Field Services Supervisor 11111 Manager, Customer Services & Programs 11100 Manager Engineering & Operations 00111 Meter Reader 20000 Metering Electrician 11100 Metering Technician 00011 Principle Resource Planner 10000 Rates and Resource Manager 01111 Senior Administrative Clerk 11111 Senior Electric Troubleshooter 11111 Senior Electrical Technician 01111 Senior Power Engineer 11111 Senior Storekeeper 10000 Substation and Meter Superintendent 10000 Utility Equipment Specialist 11111 Utility Operations Supervisor 10000 Utility Service Operator - Relief 10000 Utility Service Operator I/II 33333 Electric Utility Total 51 41 42 41 40 Electric Utility Electric Utility Total 162 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 4,658,228 5,017,868 3,036,390 2,856,390 2,354,000 General Fund cost of services4,658,228 5,017,868 3,036,390 2,856,390 2,354,0007101 Regular emp salary 3,546,782 2,921,021 3,474,410 3,266,610 3,605,110 Elimination of furloughs7102 Overtime 247,779 191,689 235,250 249,330 255,6507103 Part time salary 103,528 117,904 39,530 39,590 40,0007104 Contract emp salary 58,053 61,970 0 0 07106 Uniform allowance 9,155 6,288 7,250 6,980 7,0007108 Meal allowance 2,500 2,297 0 0 3,2007109 Incentive pay 133,751 114,190 138,070 129,150 141,0707110 Admin leave pay 9,933 7,680 13,240 13,025 14,9007111 Workers comp 157,500 264,040 252,000 252,000 157,6007112 Medical insurance 531,889 497,128 650,650 659,470 740,1707113 Dental insurance 43,806 35,076 40,000 38,735 40,0007114 Vision care 10,680 8,551 9,830 9,535 10,0007115 Medicare insurance 56,965 47,407 50,310 49,610 52,2907121 Service contribution-PERS 697,245 601,230 739,860 691,315 796,690 Rate increase7123 Deferred comp 59,035 54,775 104,250 74,845 84,6907124 LI & AD & D 27,678 23,417 26,650 26,680 28,3007125 Unemployment insurance 10,193 13,092 26,070 24,440 19,8507128 LTD 44,49900007129 Chiropractic 2,278 1,824 2,230 2,125 2,4007130 Insurance refund 37,770 16,546 7,050 0 07131 Other benefits 94,000 111,211 110,000 110,000 147,8407132 Cell Stipend 352 1,948 2,100 2,100 4,2007188 Transfer In 0 (69,668) (531,740) (531,740) (316,760) Transfers to capital projects7189 Transfer Out 0 71,578 71,740 71,740 28,3305,885,371 5,101,194 5,468,750 5,185,540 5,862,5307201 Postage 2,395 2,542 2,500 2,000 2,0007202 Telephone 10,553 12,357 11,500 11,500 11,5007203 Cellular phone charges 19,520 9,231 12,250 9,750 10,9507204 Pagers 58600007211 Electricity 24,231 24,152 28,130 25,000 25,0007212 Gas 925 759 1,000 800 1,0007213 Water 1,680 1,598 1,600 1,600 1,6007214 Sewer1,715 1,812 1,800 1,800 1,80061,605 52,451 58,780 52,450 53,8507301 Printing,binding,duplication 12,943 12,728 18,700 28,700 29,2007302 Photocopying 1,183 1,646 7,000 7,000 7,0007303 Advertising 7,965 17,252 29,300 29,300 26,0007304 Laundry & dry cleaning 0 0 100 100 1007305 Uniforms 2,497 2,056 1,300 1,300 1,3007306 Safety equipment 57,442 42,102 45,000 45,000 58,0007307 Office supplies 15,790 18,434 16,100 16,100 15,000Electric Utility090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation163 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsElectric Utility7308 Books & periodicals1,000 1,087 5,450 5,450 5,7007309 Membership & dues 17,733 32,642 64,000 64,000 64,0007310 Uncollectible acct expense 8,460 148,774 175,000 150,000 175,0007311 Collection agency fees 17,513 10,763 8,000 8,000 8,0007312 Bank service charges 99,966 97,466 80,000 85,000 80,0007313 Information systems software 29,368 31,976 17,000 17,000 11,2007314 Business expense 10,839 8,434 11,650 11,650 3,2207315 Conference expense 26,098 22,248 38,230 38,230 57,4807321 Rent of Land, facilities 0 0 850 850 1007322 Rental of equipment 1,200 2,174 10,200 10,200 10,2007323 Professional services 252,285 182,962 625,500 653,000 1,056,100 Increase in Public Benefits programs7330 Repairs to comm equip 3,256 446 5,000 5,000 7,0007331 Repairs to Mach & equip 11,163 6,097 10,200 10,200 10,2007332 Repairs to office equip 0 59 4,100 4,100 2,8007333 Repairs to vehicles 118,759 110,631 114,650 114,650 116,1207334 Repairs to buildings 807 3,575 5,000 5,000 5,0007335 Sublet service contracts 430,708 472,968 610,200 571,950 544,0007336 Car wash 544 539 520 520 5607337 Employee moving expenses 4,719 0 0 0 15,0007338 Sponsorships 0 12,500 7,500 0 10,0007343 PL & PD/other insurance 89,290 133,300 58,400 58,400 80,8007351 Motor veh fuel, lube 44,430 50,484 35,000 35,000 49,9007352 Special dept materials 17,006 19,392 47,500 47,570 53,5007353 Janitorial supplies 42 246 200 200 2007354 Photo supplies 0 439 0 0 07355 General supplies 34,034 27,658 4,500 4,500 4,8007356 Medical supplies 57100007358 Training & education 4,398 11,731 51,170 51,170 57,8007359 Small tools and equip 51,281 76,109 109,000 109,390 138,5007360 Overtime meals 53 0 150 150 1507363 Employees physical exams 0 0 250 250 07366 Tuition Reimbursement 0 5,882 10,000 4,000 3,0007369 Software Licensing Cost 14,370 15,064 53,000 53,000 48,8007389 Transfer Out0000400,000 Reimbursement of low income programs7399 Supplies, mat & services 2,174 1,656 3,000 3,000 3,0001,389,887 1,581,520 2,282,720 2,248,930 3,158,7307701 Office equip 0 6,811 11,300 7,300 3,0007707 Street lighting equip 55,833 42,826 45,000 45,000 40,0007711 Transformers 37,349 140,693 330,000 330,000 150,0007712 Meters 114,254 (36,968) 5,000 5,930 25,0007713 Wire 113,748 10,111 175,000 175,000 75,0007714 Poles and pole line hrdware 128,764 102,637 85,000 85,000 85,0007715 Data Processing hrdware 36,724 49,869 55,000 71,000 235,300300: Supplies, Materials & Services164 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsElectric Utility7717 Communication equip00 5,500 5,500 4,5007719 Other equip71,562 51,460 75,000 75,000 25,0007720 Other contracts53,376 26,4380007730 Underground lines & hrdware127,293 71,210 125,000 125,000 150,000738,903 465,087 911,800 924,730 792,8007851 Vehicles & Equipment167,589 (1,204) 94,408 94,410 475,000 See capital sheets for details167,589 (1,204) 94,408 94,410 475,0007636 Amortization4,728,694 2,422,266 4,575,000 4,575,000 4,750,000 See Debt Service schedule in supplementals7924 Bond interest4,390,921 4,254,621 3,725,830 3,725,830 3,485,9608022 Taxes107,955 128,137 80,000 80,000 120,0008097 Lodi CARE Program18,273 53,860 50,000 50,000 50,0008098 Public Benefits Program1,705,775 935,257 995,000 1,176,500 1,420,0008099 Special payments6,450,688 6,965,246 7,888,850 7,231,650 7,212,45017,402,306 14,759,387 17,314,680 16,838,980 17,038,4108201 Power purchase37,787,026 353,847(200)008201.1 Generation0 32,424,717 30,859,960 30,816,415 32,454,7308201.2 Transmission0 6,300,911 8,949,490 6,707,080 9,544,4508201.3 Management Services0 1,389,273 1,290,670 1,404,600 1,333,5008201.4 Third Party Revenue0 (2,193,544) (2,691,060) (959,580) (4,139,690)8202 NCPA - GOR adjustments(1,854,604) 1,140,60800035,932,422 39,415,812 38,408,860 37,968,515 39,192,9901820 Construction in Progress-CY(1,748,786) (2,025,747) 1,417,000 1,550,000 2,012,700 See capital sheets for projects1825.1700 Contracts754,284 238,115 174,418 69,34501825.2200 Contracts0 43,922 35,500 35,50001825.2250 Contracts0 44,0040001825.2300 Contracts0 41,199 1,190001827.1700 Force Account202,323 655,5280001827.2300 Force Account0 17,6870001829.1700 Equipment167,96600001829.2275 Machinery & equipment48,99300001831.1700 Materials103,940 131,3200001831.2250 Materials0 5,7320001833.1700 Labor7,86500001836.1700 Other57,59000001836.2300 Other9900001841.1700 Transformers0 17,3730001842.1700 Meters389,352 359,6900001843.1700 Wires4,168 203,3450001844.1700 Poles & Pole Line Hardware12,207 267,83300011 1,628,108 1,654,845 2,012,70066,236,312 66,392,116 69,204,496 67,824,790 70,941,010550: Fleet600: Special Payments800: Bulk Power Purchase900: Capital ProjectsElectric Utility Total500: Equipment, Land & Structures165 166 PUBLIC UTILITIES ACTIVITY: Administration DIVISION: Administration DEPARTMENT: Electric Utility FUND: Electric Fund ACTIVITY DESCRIPTION Electric Utility Administration provides overall direction, leadership, organizational oversight and administrative support for divisions of the Electric Utility Department, establishes schedules and implements department policies, goals and objectives for the following divisions: 1) Rates and Resources, 2) Engineering and Operations, and 3) Construction and Maintenance. This activity has the following elements: Provide overall management and strategic direction. Represent department on a variety of commissions and committees related to department resources. Oversee preparation of City Council reports and recommendations. Maintain relationships on behalf of department with a number of outside organizations and individuals, including customers. Monitor and manage overall department fiscal position. Administer Risk Management and Internal Compliance Program. MAJOR 2012-13 ACCOMPLISHMENTS Filled three vacant positions. Recognized by the American Public Power Association as a Reliable Public Power Provider (RP3.) 230 kV Interconnection Project approved by the California Independent System Operator's Board of Governors. Maintained regulatory compliance. MAJOR 2013-14 OBJECTIVES Fill remaining vacant positions. Incorporate RP3 review panel recommendations to improve efficiency and reliability of the utility. Complete 230 kV Interconnection Project development work. Maintain regulatory compliance. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Allocated Department Staffing 51 41 40 RP3 Ranking none none Gold Local Cash and NCPA General Operating Revenue (GOR) $23,226,064 $20,270,643 $19,233,267 Days Cash 148 131 119 RELATED COST CENTER(S) 160.4220 160311 160601 160655 167 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 160: Electric Utility Fund B/S 090: Operating Transfers Out 4220 Operating Transfers Out 3,742,429 4,171,194 2,856,390 2,856,390 2,104,000 3,742,429 4,171,194 2,856,390 2,856,390 2,104,000 3,742,429 4,171,194 2,856,390 2,856,390 2,104,000 160311: Bonded debt interest/charges 600: Special Payments 7636 Amortization 4,728,694 2,422,266 4,575,000 4,575,000 4,750,000 7924 Bond interest 4,390,921 4,254,621 3,725,830 3,725,830 3,485,960 8099 Special payments 5,416 5,416 5,500 5,500 5,500 9,125,031 6,682,303 8,306,330 8,306,330 8,241,460 9,125,031 6,682,303 8,306,330 8,306,330 8,241,460 160601: EU Administration 100: Personnel Services 7101 Regular emp salary 253,168 272,017 276,020 276,600 288,220 7102 Overtime 1,283 144 2,920 2,000 3,650 7103 Part time salary 0 0 0 60 0 7109 Incentive pay 1,183 0000 7110 Admin leave pay 5,962 0 2,980 2,980 3,130 7111 Workers comp 12,600 25,760 25,200 25,200 15,760 7112 Medical insurance 58,072 53,246 50,000 49,730 50,000 7113 Dental insurance 3,648 3,939 4,000 4,000 4,000 7114 Vision care 889 960 980 980 1,000 7115 Medicare insurance 3,804 4,025 4,010 4,055 4,180 7121 Service contribution-PERS 48,527 44,598 45,710 45,745 49,020 7123 Deferred comp 0 0 8,280 0 0 7124 LI & AD & D 1,351 1,374 1,380 1,375 1,370 7125 Unemployment insurance 709 1,165 2,070 2,075 1,590 7128 LTD 3,225 0000 7129 Chiropractic 190 205 220 220 240 7131 Other benefits 7,520 10,335 11,000 11,000 14,780 7132 Cell Stipend 172 600 600 600 600 402,303 418,368 435,370 426,620 437,540 200: Utility Comm. & Transportation 7201 Postage 816 1,772 2,500 2,000 2,000 7202 Telephone 2,430 4,385 3,000 3,000 3,000 7203 Cellular phone charges 1,041 8,864 10,000 7,500 7,500 7204 Pagers 372 0000 7211 Electricity 24,231 24,152 28,130 25,000 25,000 7212 Gas 925 759 1,000 800 1,000 7213 Water 1,680 1,598 1,600 1,600 1,600 7214 Sewer 1,715 1,812 1,800 1,800 1,800 33,210 43,342 48,030 41,700 41,900 300: Supplies, Materials & Services 7301 Printing,binding,duplication 676 8,686 15,000 25,000 25,000 7302 Photocopying 133 624 6,000 6,000 6,000 7303 Advertising 4,907 184 2,800 2,800 5,000 7306 Safety equipment 200 0000 7307 Office supplies 12,666 14,653 15,000 15,000 15,000 7308 Books & periodicals 100 613 4,500 4,500 4,500 7309 Membership & dues 15,310 30,849 44,000 44,000 44,000 7310 Uncollectible acct expense 8,460 148,774 175,000 150,000 175,000 7311 Collection agency fees 17,513 10,763 8,000 8,000 8,000 7312 Bank service charges 99,966 97,466 80,000 85,000 80,000 7313 Information systems software 0 0 2,000 2,000 2,000 7314 Business expense 5,869 5,942 9,350 9,350 1,120 7315 Conference expense 7,628 13,518 12,000 12,000 19,280 7321 Rent of Land, facilities 0 0 100 100 100 200: Utility Comm. & Transportation Total 100: Personnel Services Total Electric Utility 090: Operating Transfers Out Total 160: Electric Utility Fund B/S Total 600: Special Payments Total 160311: Bonded debt interest/charges Total 168 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 7322 Rental of equipment 159 0 200 200 200 7323 Professional services 40,224 28,527 97,500 45,000 63,500 7331 Repairs to Mach & equip 2,844 19 200 200 200 7333 Repairs to vehicles 100,261 86,309 84,650 84,650 86,120 7334 Repairs to buildings 0 3,575 5,000 5,000 5,000 7335 Sublet service contracts 9,928 27,216 75,000 35,000 12,500 7336 Car wash 544 539 520 520 560 7337 Employee moving expenses 4,719 0 0 0 15,000 7343 PL & PD/other insurance 7,140 12,400 5,840 5,840 8,080 7351 Motor veh fuel, lube 44,430 50,484 35,000 35,000 49,900 7352 Special dept materials 1,352 4,736 5,000 5,000 5,000 7353 Janitorial supplies 42 246 200 200 200 7355 General supplies 2,369 431 1,000 1,000 1,000 7358 Training & education 199 283 3,000 3,000 3,300 7359 Small tools and equip 4,718 1,543 2,000 2,000 25,000 7363 Employees physical exams 0 0 150 150 0 7366 Tuition Reimbursement 0 5,882 10,000 4,000 3,000 7369 Software Licensing Cost 375 694 1,000 1,000 2,000 392,732 554,956 700,010 591,510 665,560 500: Equipment, Land & Structures 7701 Office equip 0 2,087 4,300 4,300 0 7715 Data Processing hrdware 28,242 27,815 25,000 25,000 0 7717 Communication equip 0 0 500 500 0 28,242 29,902 29,800 29,800 0 600: Special Payments 8022 Taxes 107,955 128,137 80,000 80,000 120,000 8099 Special payments 300 (2,453) 657,500 300 0 108,255 125,684 737,500 80,300 120,000 964,742 1,172,252 1,950,710 1,169,930 1,265,000 160655: In Lieu Taxes 600: Special Payments 8099 Special payments 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 6,976,670 20,808,872 19,002,419 20,090,100 19,309,320 18,587,130 160655: In Lieu Taxes Total Electric Utility Admin. Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 160601: EU Administration Total 600: Special Payments Total 169 170 PUBLIC UTILITIES ACTIVITY: Engineering and Operations DIVISION: Engineering and Operations DEPARTMENT: Electric Utility FUND: Electric Fund ACTIVITY DESCRIPTION The Electrical Engineering activity includes management, supervision, training and support services for the Engineering Division. Activity goals include: 1) planning for growth, 2) designing an electric system that is cost-effective, reliable, efficient and safe, 3) being responsive to customer constraints and project schedules, 4) responding to calls and inquiries from customers and the public in a courteous, expedient and professional manner. The Operation activity includes management, supervision, training and support services as well as personnel and equipment for around-the-clock response capability for system reliability and customer electric problems. Engineer, design and prepare plans, specifications, construction drawings and cost estimates. Perform short and long-range electric distribution system planning, studies, simulation and contingency analysis to accommodate growth, identify system modifications and improvements. Provide and coordinate engineering services for developers, architects, project engineers, other utilities and other City departments. Develop and maintain maps, schematics, diagrams, plans and specifications. Establish standards and policies including engineering, construction and material standards, rules and regulations, and electric service and metering manuals. Construct and maintain fiber optic infrastructure system and extend reliable communication interface. Plan, procure, receive and distribute materials, equipment and tools to enable construction/ maintenance activities. Disposition/disposal of apparatus equipment such as transformers, capacitor banks, switches, etc. Monitor, control and operate the electric distribution and dispatch personnel for all City operations, except for Public Safety personnel on a 24-hour basis. Prepare written switching procedures as well as various electric and water system operating reports. Operate and program the System Control and Data Acquisition System (SCADA). Control and direct restoration during power outages. Coordinate efforts of Troublemen, Linemen and Distribution Planners to ensure all patrols and inspections are completed in accordance with CPUC GO’s 165 and 174. Every deployment of a crew needs to also accomplish a necessary patrol or inspection. MAJOR 2012-13 ACCOMPLISHMENTS Completed 12 kV Underground Maintenance Program for Grids 56 and 57. Completed True-Up analysis of the Reynolds Ranch Development. Fiber optic loop installed including redundant feed to Hutchins Street Square. Fixed network installed and documented. GIS phase I completed. Lean principles implemented for key commodities in the warehouse. Continued expansion at Reynolds Ranch to include Starbucks, Arco, one bank and misc. shops. Continued Osmose pole inspections and associated disposition. Continued street light fusing and grounding program. Phase B complete and commenced phase C. 171 PUBLIC UTILITIES ACTIVITY: Engineering and Operations DIVISION: Engineering and Operations DEPARTMENT: Electric Utility FUND: Electric Fund MAJOR 2013-14 OBJECTIVES 12 kV Underground Maintenance Program for Grids 47, 50 and 58. 12 kV Overhead Maintenance Program as driven by Osmose pole inspections and inspections. Complete final 15% of Osmose pole inspections. Support continued permitting and development activity for city departments and developers. Support Public Work projects such as fixed network. Distribution Capacity Program load balancing of the existing electrical distribution system. Continue Lean implementation in the warehouse. Support implementation of the selected ERP software. Complete GIS phases I, II and IIA and commence phase III. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Projects designed, Permits issued, Work Orders prepared 680 404 425 RELATED COST CENTER(S) 160612 160653 172 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 160612: Engineering 100: Personnel Services 7101 Regular emp salary 599,433 544,287 653,745 560,170 683,920 7102 Overtime 848 1,276 1,000 16,000 10,000 7103 Part time salary 39,842 0000 7106 Uniform allowance 63 0 250 0 0 7108 Meal allowance 0 37 0 0 200 7109 Incentive pay 942 842 920 900 900 7110 Admin leave pay 2,063 2,063 4,370 4,155 4,780 7111 Workers comp 22,050 45,080 37,800 37,800 27,580 7112 Medical insurance 106,009 95,710 137,250 119,385 140,360 7113 Dental insurance 6,849 6,482 7,000 6,175 7,000 7114 Vision care 1,670 1,580 1,715 1,550 1,750 7115 Medicare insurance 9,396 7,985 9,485 8,195 9,920 7121 Service contribution-PERS 114,567 107,807 133,015 114,625 141,170 7123 Deferred comp 11,460 8,641 19,610 12,595 14,330 7124 LI & AD & D 5,628 4,504 5,570 5,590 5,750 7125 Unemployment insurance 1,784 2,278 4,905 4,200 3,760 7128 LTD 7,611 (2) 0 0 0 7129 Chiropractic 356 337 385 335 420 7130 Insurance refund 4 7,777 0 0 0 7131 Other benefits 13,160 20,683 16,500 16,500 25,870 7132 Cell Stipend 0 179 600 0 1,800 7188 Transfer In 0 0 (9,000) (9,000) (29,060) 7189 Transfer Out 0 1,910 0 0 0 943,735 859,456 1,025,120 899,175 1,050,450 200: Utility Comm. & Transportation 7201 Postage 489 0000 7203 Cellular phone charges 3,886 0000 4,375 0000 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 1,200 1,200 1,200 7302 Photocopying 1,050 1,022 1,000 1,000 1,000 7303 Advertising 165 430 1,500 1,500 1,000 7305 Uniforms 0 0 100 100 100 7307 Office supplies 0 3,781 0 0 0 7308 Books & periodicals 63 0000 7309 Membership & dues 0 397 0 0 0 7313 Information systems software 29,368 31,976 0 0 1,200 7314 Business expense 770 75 500 500 700 7315 Conference expense 400 858 16,500 16,500 28,000 7323 Professional services 12,698 9,694 118,000 198,000 130,000 7332 Repairs to office equip 0 0 4,100 4,100 2,800 7335 Sublet service contracts 2,564 22,694 20,000 20,000 15,000 7343 PL & PD/other insurance 12,500 24,800 8,760 8,760 14,140 7355 General supplies 348 553 500 500 500 7358 Training & education 178 2,224 12,600 12,600 11,000 7359 Small tools and equip 0 17,907 1,500 1,500 5,500 7363 Employees physical exams 0 0 100 100 0 7369 Software Licensing Cost 13,995 14,370 52,000 52,000 46,800 74,099 130,781 238,360 318,360 258,940 500: Equipment, Land & Structures 7715 Data Processing hrdware 5,638 0 0 0 162,000 5,638 0 0 0 162,000 1,027,847 990,237 1,263,480 1,217,535 1,471,390 160653: Utility System Control & Dispa 100: Personnel Services 7101 Regular emp salary 486,240 297,782 303,130 307,430 307,310 7102 Overtime 80,948 72,184 80,000 80,000 90,000 Electric Utility 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 160612: Engineering Total 173 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 7103 Part time salary 8,750 7,977 10,000 10,000 10,000 7108 Meal allowance 140 20 0 0 0 7109 Incentive pay 26 1,082 0 0 0 7110 Admin leave pay (17)0000 7111 Workers comp 18,900 19,320 18,900 18,900 11,820 7112 Medical insurance 75,857 48,285 49,070 49,955 56,160 7113 Dental insurance 5,459 3,037 3,000 3,000 3,000 7114 Vision care 1,331 740 740 735 750 7115 Medicare insurance 8,373 5,504 4,400 4,460 4,460 7121 Service contribution-PERS 91,708 63,461 64,900 65,825 71,310 7123 Deferred comp 10,488 8,784 9,090 9,225 9,220 7124 LI & AD & D 3,877 2,589 2,560 2,660 2,700 7125 Unemployment insurance 1,337 1,300 2,270 2,310 1,690 7128 LTD 5,972 0000 7129 Chiropractic 284 158 170 165 180 7131 Other benefits 11,280 10,335 8,250 8,250 11,090 810,953 542,558 556,480 562,915 579,690 200: Utility Comm. & Transportation 7202 Telephone 7,188 7,129 7,500 7,500 7,500 7203 Cellular phone charges 2,582 367 550 550 550 9,770 7,496 8,050 8,050 8,050 300: Supplies, Materials & Services 7301 Printing,binding,duplication 869 45 0 0 0 7309 Membership & dues 971 0000 7313 Information systems software 0 0 5,000 5,000 0 7314 Business expense 77 0000 7315 Conference expense 200 0000 7323 Professional services 197 11,729 10,000 10,000 24,000 7330 Repairs to comm equip 98 446 0 0 2,000 7335 Sublet service contracts 13,905 14,960 0 0 0 7343 PL & PD/other insurance 10,710 18,600 4,380 4,380 6,060 7355 General supplies 251 0 0 0 300 7358 Training & education 1,708 3,568 0 0 8,000 7359 Small tools and equip 1,539 1,295 0 0 1,000 30,525 50,643 19,380 19,380 41,360 500: Equipment, Land & Structures 7715 Data Processing hrdware 2,844 526 5,000 5,000 9,300 2,844 526 5,000 5,000 9,300 854,092 601,223 588,910 595,345 638,400 1,881,939 1,591,460 1,852,390 1,812,880 2,109,790Electric Utility Engineering Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 160653: Utility System Control & Dispa Total 174 PUBLIC UTILITIES ACTIVITY: Construction and Maintenance DIVISION: Construction and Maintenance DEPARTMENT: Electric Utility FUND: Electric Fund ACTIVITY DESCRIPTION The Maintenance and Construction activity includes the management, supervision, training and support services for the Operations Maintenance & Construction Division as well as personnel and equipment for around-the-clock response capability for system reliability and customer electric problems. Maintain 132 miles of overhead and 156 miles of underground 12 kV distribution lines as well as 13 miles of 60 kV lines. Maintain 7,169 units of street and alley lighting system. This includes electrical energy utilized by the lighting system. Construct overhead and underground line extensions to serve new and additional loads to all customer classes. Construct system upgrades and expansions for capacity, reliability and operating flexibility increases; examples are main feeder lines, substation construction and expansion, get-a- ways and distribution system equipment to improve efficiency and system operations. Maintain and ensure proper operation of all power equipment in four 60/12kV substation facilities including power transformers, circuit breakers, instrument transformers, station service transformers, battery systems and chargers. Test, calibrate and repair protective relays, intelligent equipment devices, remote control units, and controllers. Provide line clearance for overhead power lines from trees. This element is performed via a private contractor supervised by department staff. Provide response to electric system and customer trouble around the clock. Locate underground facilities in response to requests from contractors, citizens, and others through Underground System Alert. MAJOR 2012-13 ACCOMPLISHMENTS Completed grounding and fusing of streetlights in Grid B. Installed equipment throughout the City for the fixed network system. Installed fiber optic cable to Fire Stations #3 and #4. MAJOR 2013-14 OBJECTIVES Continue 12 kV Underground Maintenance Program. Continue 12 kV Overhead and Underground improvements for Distribution Capacity Program. Continue safety and regulatory projects - Grids C and E streetlight grounding and fusing; Substation to distribution equipment ARC Flash Study update and extension; complete pole inspection / testing. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Customer Service Calls 2,081 2,153 2,162 Streetlight Calls 1,019 1,400 1,320 Tree Line Clearance 3,641 3,452 3,563 Number of Meters Installed, Verified, Maintained 23,546 25,160 3,500 175 PUBLIC UTILITIES ACTIVITY: Construction and Maintenance DIVISION: Construction and Maintenance DEPARTMENT: Electric Utility FUND: Electric Fund RELATED COST CENTER(S) 160602 160613 160621 160622 160649 160650 160651 160652 160654 176 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 160602: Operations,Maintenance & Const 100: Personnel Services 7101 Regular emp salary 440,419 451,184 216,450 184,360 357,430 7102 Overtime 13,161 8,037 11,330 11,330 12,000 7104 Contract emp salary 74 395 0 0 0 7106 Uniform allowance 4,354 2,425 500 500 500 7109 Incentive pay 43,176 43,541 21,650 21,325 21,940 7110 Admin leave pay 00002,650 7111 Workers comp 28,350 19,320 12,600 12,600 11,820 7112 Medical insurance 50,869 74,699 32,050 32,105 54,610 7113 Dental insurance 4,664 5,271 2,000 2,000 3,000 7114 Vision care 1,137 1,285 490 490 750 7115 Medicare insurance 6,787 6,770 3,140 2,990 5,180 7121 Service contribution-PERS 93,176 103,851 51,350 44,145 78,480 7123 Deferred comp 12,357 13,133 6,500 3,415 7,590 7124 LI & AD & D 3,785 4,360 1,840 1,895 2,970 7125 Unemployment insurance 1,209 1,905 1,630 1,385 1,970 7128 LTD 5,497 0000 7129 Chiropractic 242 274 110 110 180 7130 Insurance refund 2,023 1,190 0 0 0 7131 Other benefits 16,920 7,810 5,500 5,500 11,090 7132 Cell Stipend 2 17 0 0 0 7188 Transfer In 0 0 (90,000) (90,000) (93,700) 728,202 745,467 277,140 234,150 478,460 200: Utility Comm. & Transportation 7203 Cellular phone charges 5,034 0 0 0 1,200 7204 Pagers 214 0000 5,248 0 0 0 1,200 300: Supplies, Materials & Services 7306 Safety equipment 44,831 39,616 45,000 45,000 58,000 7308 Books & periodicals 261 0 450 450 1,200 7309 Membership & dues 0 431 0 0 0 7313 Information systems software 0 0 10,000 10,000 8,000 7314 Business expense 428 172 300 300 600 7315 Conference expense 11,029 2,103 6,530 6,530 7,200 7322 Rental of equipment 763 2,174 10,000 10,000 10,000 7323 Professional services 15,738 8,215 80,000 80,000 93,100 7330 Repairs to comm equip 0 0 5,000 5,000 5,000 7331 Repairs to Mach & equip 0 0 10,000 10,000 10,000 7332 Repairs to office equip 0 59 0 0 0 7333 Repairs to vehicles 18,498 24,322 30,000 30,000 30,000 7335 Sublet service contracts 0 5,952 22,000 22,000 6,500 7343 PL & PD/other insurance 16,070 27,900 2,920 2,920 6,060 7352 Special dept materials 974 0 30,000 30,000 30,000 7355 General supplies 417 2 3,000 3,000 3,000 7358 Training & education 1,933 5,088 33,320 33,320 23,700 7359 Small tools and equip 201 1,526 100,000 100,000 100,000 111,143 117,560 388,520 388,520 392,360 500: Equipment, Land & Structures 7715 Data Processing hrdware 0 21,528 25,000 25,000 40,000 7717 Communication equip 0 0 5,000 5,000 4,500 0 21,528 30,000 30,000 44,500 600: Special Payments 8099 Special payments 0 285 0 0 0 0 285 0 0 0 844,593 884,840 695,660 652,670 916,520 160613: Meter Maintenance 100: Personnel Services 7101 Regular emp salary 97,804 106,256 100,910 96,135 97,640 160602: Operations,Maintenance & Const Tota 600: Special Payments Total Electric Utility 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 177 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 7102 Overtime 1,035 417 1,000 1,000 1,000 7106 Uniform allowance 75 150 150 150 150 7109 Incentive pay 1,313 1,435 910 900 900 7111 Workers comp 3,150 6,440 6,300 6,300 3,940 7112 Medical insurance 18,609 21,948 22,050 22,085 24,460 7113 Dental insurance 1,022 1,131 1,000 1,000 1,000 7114 Vision care 249 276 240 245 250 7115 Medicare insurance 1,423 1,559 1,460 1,410 1,420 7121 Service contribution-PERS 18,922 22,322 21,830 20,810 22,900 7123 Deferred comp 2,968 3,141 3,030 2,885 2,930 7124 LI & AD & D 881 940 850 845 860 7125 Unemployment insurance 274 457 760 720 540 7128 LTD 1,246 0000 7129 Chiropractic 53 59 50 55 60 7130 Insurance refund 0 352 0 0 0 7131 Other benefits 1,880 2,590 2,750 2,750 3,700 150,904 169,473 163,290 157,290 161,750 200: Utility Comm. & Transportation 7201 Postage 99 0000 7202 Telephone 935 843 1,000 1,000 1,000 7203 Cellular phone charges 1,634 0 1,700 1,700 1,700 2,668 843 2,700 2,700 2,700 300: Supplies, Materials & Services 7306 Safety equipment 65 0000 7307 Office supplies 191 0000 7314 Business expense 73 0000 7315 Conference expense 616 0000 7335 Sublet service contracts 0 8,996 0 0 0 7343 PL & PD/other insurance 1,790 3,100 1,460 1,460 2,020 7352 Special dept materials 5,292 4,995 0 70 0 7355 General supplies 161 9000 7358 Training & education 301 0000 7359 Small tools and equip 223 1,012 0 0 0 8,712 18,112 1,460 1,530 2,020 500: Equipment, Land & Structures 7712 Meters 98,881 (37,265) 5,000 5,930 25,000 7714 Poles and pole line hrdware 517 0000 7719 Other equip 6,804 0 15,000 15,000 15,000 106,202 (37,265) 20,000 20,930 40,000 268,486 151,163 187,450 182,450 206,470 160621: Field Services 100: Personnel Services 7101 Regular emp salary 280,832 199,748 241,540 233,545 250,090 7102 Overtime 5,139 4,024 4,000 4,000 4,000 7103 Part time salary 35,235 55,179 29,530 29,530 30,000 7106 Uniform allowance 4,300 2,400 3,000 3,040 3,000 7109 Incentive pay 1,823 1,894 1,800 0 1,800 7111 Workers comp 18,900 25,760 31,500 31,500 19,700 7112 Medical insurance 33,799 30,063 48,350 65,185 67,390 7113 Dental insurance 5,637 4,062 5,000 5,000 5,000 7114 Vision care 1,374 990 1,230 1,225 1,250 7115 Medicare insurance 3,884 2,989 3,510 3,430 3,630 7121 Service contribution-PERS 53,724 39,868 47,570 45,570 46,020 7123 Deferred comp 0 94 7,250 4,570 4,720 7124 LI & AD & D 543 381 480 475 470 7125 Unemployment insurance 869 1,078 1,820 1,750 1,380 7128 LTD 3,508 0000 7129 Chiropractic 293 211 280 275 300 7130 Insurance refund 17,116 6,512 6,400 0 0 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 160613: Meter Maintenance Total 178 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 7131 Other benefits 11,280 10,335 13,750 13,750 18,480 7189 Transfer Out 0 69,668 71,740 71,740 0 478,256 455,256 518,750 514,585 457,230 200: Utility Comm. & Transportation 7201 Postage 172 586 0 0 0 7203 Cellular phone charges 2,794 0000 2,966 586 0 0 0 300: Supplies, Materials & Services 7301 Printing,binding,duplication 1,314 1,125 0 0 0 7304 Laundry & dry cleaning 0 0 100 100 100 7305 Uniforms 2,401 2,056 1,200 1,200 1,200 7306 Safety equipment 433 279 0 0 0 7307 Office supplies 685 0000 7314 Business expense 19 0 0 0 300 7315 Conference expense 450 1,968 2,000 2,000 3,000 7323 Professional services 1,333 1,490 0 0 0 7335 Sublet service contracts 5,721 3,751 18,200 18,200 20,000 7343 PL & PD/other insurance 10,710 12,400 7,300 7,300 10,100 7352 Special dept materials 435 0 2,500 2,500 2,500 7354 Photo supplies 0 439 0 0 0 7355 General supplies 02000 7358 Training & education 0 0 1,000 1,000 11,800 7359 Small tools and equip 374 1,677 2,500 2,500 2,000 7360 Overtime meals 53 0 150 150 150 23,928 25,187 34,950 34,950 51,150 500: Equipment, Land & Structures 7701 Office equip 0 3,050 4,000 0 0 7715 Data Processing hrdware 0 0 0 16,000 24,000 0 3,050 4,000 16,000 24,000 505,150 484,079 557,700 565,535 532,380 160622: Customer Service Maintenance 100: Personnel Services 7101 Regular emp salary 86,008 93,683 284,350 296,450 288,270 7102 Overtime 49,700 34,984 50,000 50,000 50,000 7104 Contract emp salary 4,576 0000 7106 Uniform allowance 0 375 750 815 750 7108 Meal allowance 40 20 0 0 100 7109 Incentive pay 13,924 12,794 28,440 31,465 28,830 7111 Workers comp 9,450 19,320 18,900 18,900 11,820 7112 Medical insurance 14,172 13,658 51,790 54,470 57,340 7113 Dental insurance 990 945 3,000 3,225 3,000 7114 Vision care 241 230 740 790 750 7115 Medicare insurance 1,508 1,350 4,120 4,840 4,180 7121 Service contribution-PERS 18,195 21,717 67,130 68,385 73,750 7123 Deferred comp 2,701 2,885 8,530 8,700 8,650 7124 LI & AD & D 809 778 2,420 2,675 2,540 7125 Unemployment insurance 249 399 2,130 2,160 1,590 7128 LTD 1,088 2000 7129 Chiropractic 52 49 170 180 180 7130 Insurance refund (13)0000 7131 Other benefits 5,640 7,758 8,250 8,250 11,090 7132 Cell Stipend 4 101 300 300 600 209,334 211,048 531,020 551,605 543,440 300: Supplies, Materials & Services 7343 PL & PD/other insurance 5,360 9,300 4,380 4,380 6,060 7355 General supplies 0 890 0 0 0 7358 Training & education 0 78 0 0 0 7359 Small tools and equip 4,697 0000 10,057 10,268 4,380 4,380 6,060300: Supplies, Materials & Services Total 100: Personnel Services Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 160621: Field Services Total 179 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 500: Equipment, Land & Structures 7714 Poles and pole line hrdware 0 22 0 0 0 022000 219,391 221,338 535,400 555,985 549,500 160649: Hazardous Material Handling (P 600: Special Payments 8099 Special payments 2,500 1,303 15,000 15,000 15,000 2,500 1,303 15,000 15,000 15,000 2,500 1,303 15,000 15,000 15,000 160650: System Maintenance-Overhead 100: Personnel Services 7101 Regular emp salary 420,690 286,666 371,985 351,500 377,110 7102 Overtime 58,871 40,202 40,000 40,000 40,000 7103 Part time salary 7,056 0000 7104 Contract emp salary 1,448 9,911 0 0 0 7106 Uniform allowance 63 438 1,000 1,000 1,000 7108 Meal allowance 960 1,080 0 0 1,300 7109 Incentive pay 44,995 28,564 37,200 36,650 37,710 7111 Workers comp 9,450 32,200 31,500 31,500 15,760 7112 Medical insurance 75,169 37,123 83,100 83,245 92,180 7113 Dental insurance 5,430 2,687 4,000 4,000 4,000 7114 Vision care 1,324 655 985 980 1,000 7115 Medicare insurance 7,480 5,118 5,295 5,645 5,470 7121 Service contribution-PERS 88,986 64,705 87,825 83,320 96,480 7123 Deferred comp 9,937 8,097 11,160 8,065 8,590 7124 LI & AD & D 3,988 2,244 3,080 3,275 3,330 7125 Unemployment insurance 1,201 1,245 2,785 2,635 2,070 7128 LTD 5,363 0000 7129 Chiropractic 283 140 225 220 240 7130 Insurance refund 266 531 0 0 0 7131 Other benefits 5,640 12,925 13,750 13,750 14,780 7132 Cell Stipend 28000 7188 Transfer In 0 0 (180,500) (180,500) (77,000) 748,602 534,539 513,390 485,285 624,020 200: Utility Comm. & Transportation 7201 Postage 108 30 0 0 0 108 30 0 0 0 300: Supplies, Materials & Services 7306 Safety equipment 10,697 1,309 0 0 0 7330 Repairs to comm equip 3,158 0000 7331 Repairs to Mach & equip 4,076 3,403 0 0 0 7335 Sublet service contracts 46 0000 7343 PL & PD/other insurance 5,360 6,200 7,300 7,300 8,080 7352 Special dept materials 290 0000 7355 General supplies 590 150 0 0 0 7358 Training & education 0 312 0 0 0 7359 Small tools and equip 20,399 24,967 0 0 0 44,616 36,341 7,300 7,300 8,080 500: Equipment, Land & Structures 7707 Street lighting equip 42,454 25,433 45,000 45,000 40,000 7711 Transformers 15,229 51,771 80,000 80,000 50,000 7712 Meters 2,982 0000 7713 Wire 9,062 12,982 75,000 75,000 25,000 7714 Poles and pole line hrdware 114,556 77,776 85,000 85,000 85,000 7719 Other equip 17,394 13,614 10,000 10,000 10,000 7730 Underground lines & hrdware 13,852 842 0 0 0 215,529 182,418 295,000 295,000 210,000 1,008,855 753,328 815,690 787,585 842,100 500: Equipment, Land & Structures Total 160622: Customer Service Maintenance Total 600: Special Payments Total 160649: Hazardous Material Handling (P Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 160650: System Maintenance-Overhead Total 180 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 160651: System Maintenance-Underground 100: Personnel Services 7101 Regular emp salary 215,046 248,915 449,930 387,060 444,540 7102 Overtime 27,187 28,420 40,000 40,000 40,000 7104 Contract emp salary 51,955 51,664 0 0 0 7106 Uniform allowance 0 350 1,150 1,025 1,150 7108 Meal allowance 920 1,120 0 0 1,300 7109 Incentive pay 20,653 23,801 37,200 27,820 38,610 7111 Workers comp 3,150 32,200 31,500 31,500 19,700 7112 Medical insurance 31,670 50,267 61,400 80,700 98,580 7113 Dental insurance 2,072 3,133 5,000 4,500 5,000 7114 Vision care 506 764 1,230 1,105 1,250 7115 Medicare insurance 4,534 5,050 6,530 6,030 6,450 7121 Service contribution-PERS 44,400 55,923 104,540 89,050 112,370 7123 Deferred comp 5,039 6,609 13,500 11,615 13,340 7124 LI & AD & D 1,733 2,372 3,730 3,115 3,930 7125 Unemployment insurance 712 1,238 3,380 2,905 2,450 7128 LTD 2,721 0000 7129 Chiropractic 108 163 280 245 300 7130 Insurance refund 150 163 650 0 0 7131 Other benefits 1,880 12,925 13,750 13,750 18,480 7132 Cell Stipend 0 3 0 600 600 7188 Transfer In 0 0 (180,500) (180,500) (117,000) 414,436 525,080 593,270 520,520 691,050 200: Utility Comm. & Transportation 7201 Postage 201 154 0 0 0 201 154 0 0 0 300: Supplies, Materials & Services 7306 Safety equipment 834 898 0 0 0 7322 Rental of equipment 177 0000 7323 Professional services 8,428 8,532 0 0 0 7331 Repairs to Mach & equip 3,019 0000 7343 PL & PD/other insurance 1,790 3,100 7,300 7,300 10,100 7352 Special dept materials 2,122 272 0 0 0 7355 General supplies 1,313 25,234 0 0 0 7359 Small tools and equip 17,743 24,705 0 390 0 7399 Supplies, mat & services 1,950 0000 37,376 62,741 7,300 7,690 10,100 500: Equipment, Land & Structures 7707 Street lighting equip 0 17,393 0 0 0 7711 Transformers 22,120 88,922 250,000 250,000 100,000 7712 Meters 12,391 297 0 0 0 7713 Wire 104,686 (2,871) 100,000 100,000 50,000 7714 Poles and pole line hrdware 568 24,839 0 0 0 7719 Other equip 35,006 33,398 50,000 50,000 0 7730 Underground lines & hrdware 113,441 70,368 125,000 125,000 150,000 288,212 232,346 525,000 525,000 300,000 740,225 820,321 1,125,570 1,053,210 1,001,150 160652: Substation Maintenance 100: Personnel Services 7101 Regular emp salary 104,799 225,217 398,850 348,780 284,880 7102 Overtime 2,846 2,001 5,000 5,000 5,000 7103 Part time salary 11,748 0000 7106 Uniform allowance 300 150 450 450 450 7108 Meal allowance 60 20 0 0 300 7109 Incentive pay 2,948 234 9,950 10,090 10,380 7110 Admin leave pay 0 2,308 2,310 2,310 0 7111 Workers comp 6,300 19,320 25,200 25,200 11,820 7112 Medical insurance 16,609 36,265 81,890 62,565 61,000 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 160651: System Maintenance-Underground To 200: Utility Comm. & Transportation Total 100: Personnel Services Total 181 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 7113 Dental insurance 1,084 2,221 4,000 3,500 3,000 7114 Vision care 264 542 980 860 750 7115 Medicare insurance 1,345 3,357 5,780 5,245 4,130 7121 Service contribution-PERS 20,720 43,302 83,840 73,165 68,620 7123 Deferred comp 3,165 3,257 11,970 7,035 8,550 7124 LI & AD & D 902 2,098 3,120 2,760 2,510 7125 Unemployment insurance 324 972 2,990 2,615 1,570 7128 LTD 1,333 0000 7129 Chiropractic 56 115 220 190 180 7130 Insurance refund (25)21 0 0 0 7131 Other benefits 3,760 7,758 11,000 11,000 11,090 7132 Cell Stipend 0 497 600 600 0 178,538 349,655 648,150 561,365 474,230 200: Utility Comm. & Transportation 7201 Postage 467 0000 4670000 300: Supplies, Materials & Services 7303 Advertising 30000 7306 Safety equipment 382 0000 7314 Business expense 111 275 0 0 0 7315 Conference expense 995 1,750 0 0 0 7322 Rental of equipment 101 0000 7323 Professional services 47,575 13,696 0 0 0 7331 Repairs to Mach & equip 300 2,675 0 0 0 7335 Sublet service contracts 2,010 1,800 0 1,750 0 7343 PL & PD/other insurance 3,570 6,200 5,840 5,840 6,060 7352 Special dept materials 5,390 9,373 10,000 10,000 10,000 7355 General supplies 3,523 387 0 0 0 7356 Medical supplies 571 0000 7359 Small tools and equip 1,302 1,477 0 0 0 7399 Supplies, mat & services 224 229 0 0 0 66,057 37,862 15,840 17,590 16,060 500: Equipment, Land & Structures 7719 Other equip 11,158 4,448 0 0 0 7720 Other contracts 49,176 26,438 0 0 0 60,334 30,886 0 0 0 600: Special Payments 8099 Special payments 86 0000 860000 305,482 418,403 663,990 578,955 490,290 160654: Tree Trimming 300: Supplies, Materials & Services 7335 Sublet service contracts 377,374 387,599 475,000 475,000 490,000 377,374 387,599 475,000 475,000 490,000 377,374 387,599 475,000 475,000 490,000 4,272,056 4,122,374 5,071,460 4,866,390 5,043,410Electric Utility Construction Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 160652: Substation Maintenance Total 300: Supplies, Materials & Services Total 160654: Tree Trimming Total 182 PUBLIC UTILITIES ACTIVITY: Customer Programs DIVISION: Customer Programs DEPARTMENT: Electric Utility FUND: Electric Fund ACTIVITY DESCRIPTION The Customer Programs activity includes management, supervision, marketing, and support of the Lodi Public Benefits Program and the Lodi Solar Rebate Program. Two key goals of the program are: 1) administer and implement all energy efficiency and conservation programs to remain in compliance with AB1890, and 2) administer other state-mandated programs, such as the Lodi Solar Rebate Program to remain in compliance with SB1, and energy efficiency reporting and target-setting as identified under SB1037, AB2021 and AB2227. Customer Energy Efficiency Programs. Customer Solar Rebate Program. Annual evaluation, measurement and verification of claimed energy savings. Annual reporting of energy savings that result from energy efficiency programs offered. Development and implementation of new and emerging technologies (RD&D). Participation in appropriate NCPA and CMUA meetings, as well as those coordinated by the State of California, via the California Energy Commission and/or the California State Legislature. MAJOR 2012-13 ACCOMPLISHMENTS Provided energy efficiency rebates and audits to over 3,000 customers. Achieved a 2.09 TRC (Total Resource Cost) score for claimed energy savings in the annual SB1037 state report on energy efficiency (any score above 1.50 is considered very good). Recognized by the California Energy Commission as having one of the state's premier energy efficiency programs. Via the annual evaluation, measurement and verification process, 92% of claimed energy savings were verified and confirmed. MAJOR 2013-14 OBJECTIVES Continue to meet or exceed City Council approved energy efficiency annual target. Ensure rebate programs are cost-effective and achieve the maximum in customer satisfaction. Research, then install, all cost-effective energy efficiency projects on City-owned facilities. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Energy Efficiency Rebates 3,178 3,150 3,025 Installed Solar Projects 31 16 22 RELATED COST CENTER(S) 164604 164605 164606 164607 164608 164609 166601 183 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 164604: Public Benefits 100: Personnel Services 7101 Regular emp salary 121,436 94,216 93,840 94,605 0 7102 Overtime 21 0000 7110 Admin leave pay 1,892 0 1,890 1,890 0 7111 Workers comp 6,300 6,440 6,300 6,300 0 7112 Medical insurance 18,849 14,791 14,650 14,650 0 7113 Dental insurance 1,658 995 1,000 1,000 0 7114 Vision care 404 243 250 245 0 7115 Medicare insurance 1,792 1,371 1,360 1,400 0 7121 Service contribution-PERS 22,987 16,488 17,000 17,135 0 7123 Deferred comp 0 57 2,820 2,840 0 7124 LI & AD & D 935 874 870 875 0 7125 Unemployment insurance 337 405 700 710 0 7128 LTD 1,534 0000 7129 Chiropractic 86 52 60 55 0 7131 Other benefits 3,760 2,590 2,750 2,750 0 7188 Transfer In 0 (69,668) (71,740) (71,740) 0 7189 Transfer Out 000028,330 181,991 68,854 71,750 72,715 28,330 200: Utility Comm. & Transportation 7203 Cellular phone charges 1,495 0000 1,495 0000 300: Supplies, Materials & Services 7301 Printing,binding,duplication 1,009 2,872 2,500 2,500 3,000 7303 Advertising 802 16,638 25,000 25,000 20,000 7307 Office supplies 1,917 0 1,100 1,100 0 7308 Books & periodicals 576 375 500 500 0 7309 Membership & dues 1,327 0000 7314 Business expense 874 1,970 1,000 1,000 0 7315 Conference expense 1,039 623 1,200 1,200 0 7321 Rent of Land, facilities 0 0 750 750 0 7323 Professional services 8,714 0 3,500 3,500 3,000 7338 Sponsorships 0 12,500 7,500 0 10,000 7343 PL & PD/other insurance 3,570 3,100 1,460 1,460 0 7352 Special dept materials 24 0 0 0 6,000 7358 Training & education 0 89 500 500 0 7359 Small tools and equip 0 0 3,000 3,000 5,000 7399 Supplies, mat & services 0 1,427 3,000 3,000 3,000 19,852 39,594 51,010 43,510 50,000 500: Equipment, Land & Structures 7701 Office equip 0 1,674 2,500 2,500 2,500 0 1,674 2,500 2,500 2,500 550: Fleet 7851 Vehicles & Equipment 23,623 0000 23,623 0000 600: Special Payments 8098 Public Benefits Program 0 240 0 1,500 0 8099 Special payments 0 0 234,180 234,180 215,280 0 240 234,180 235,680 215,280 226,961 110,362 359,440 354,405 296,110 164605: Demand-Side Management Service 300: Supplies, Materials & Services 7323 Professional services 40,598 78,607 160,000 160,000 445,000 7331 Repairs to Mach & equip 924 0000 41,522 78,607 160,000 160,000 445,000 500: Equipment, Land & Structures 7719 Other equip 1,200 0000 1,200 0000 600: Special Payments Total 164604: Public Benefits Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 550: Fleet Total Electric Utility 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 184 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 600: Special Payments 8098 Public Benefits Program 333,701 376,063 345,000 525,000 750,000 333,701 376,063 345,000 525,000 750,000 376,423 454,670 505,000 685,000 1,195,000 164606: Low-Income Services 300: Supplies, Materials & Services 7323 Professional services 8,100 0 19,000 19,000 200,000 7389 Transfer Out 0000400,000 8,100 0 19,000 19,000 600,000 8,100 0 19,000 19,000 600,000 164607: Research, Dev & Demonstration 600: Special Payments 8098 Public Benefits Program 0 25,000 50,000 50,000 70,000 0 25,000 50,000 50,000 70,000 0 25,000 50,000 50,000 70,000 164608: Renewable Energy Resource/Tech 300: Supplies, Materials & Services 7323 Professional services 3,400 3,498 2,500 2,500 2,500 3,400 3,498 2,500 2,500 2,500 600: Special Payments 8098 Public Benefits Program 611 0000 6110000 4,011 3,498 2,500 2,500 2,500 164609: Lodi CARE Program 300: Supplies, Materials & Services 7323 Professional services 3,740 7,440 10,000 10,000 10,000 3,740 7,440 10,000 10,000 10,000 600: Special Payments 8097 Lodi CARE Program 18,273 53,860 50,000 50,000 50,000 18,273 53,860 50,000 50,000 50,000 22,013 61,300 60,000 60,000 60,000 166601: Solar rebates 600: Special Payments 8098 Public Benefits Program 1,310,958 447,874 600,000 600,000 600,000 1,310,958 447,874 600,000 600,000 600,000 1,310,958 447,874 600,000 600,000 600,000 1,948,466 1,102,704 1,595,940 1,770,905 2,823,610Electric Utility Marketing Total 164608: Renewable Energy Resource/Tech Tot 300: Supplies, Materials & Services Total 600: Special Payments Total 164609: Lodi CARE Program Total 600: Special Payments Total 166601: Solar rebates Total 600: Special Payments Total 600: Special Payments Total 164605: Demand-Side Management Service To 300: Supplies, Materials & Services Total 164606: Low-Income Services Total 600: Special Payments Total 164607: Research, Dev & Demonstration Total 300: Supplies, Materials & Services Total 185 186 PUBLIC UTILITIES ACTIVITY: Rates and Resources DIVISION: Rates and Resources DEPARTMENT: Electric Utility FUND: Electric Fund ACTIVITY DESCRIPTION The Rates and Resources activity includes management, supervision, training and support services for resource planning and development and related legislative and regulatory activities. Activity goals include: 1) providing reliable power at the lowest practical cost in accordance with sound business and engineering principles; and 2) rate design and implementation. Develop, acquire and monitor power generation and transmission resources in accordance with forecasted City needs. Provide forecasted bulk power cost analysis. Purchase energy, capacity and other attributes to close open positions consistent with the department's Risk Management and Internal Compliance Program and external mandates. Maintain the Energy Risk Management Policy for energy trading process, procedures, limits, authorities, and coordination with the Northern California Power Agency (NCPA) and other Joint Powers Agencies (JPA). Provide forecasted revenue and customer usage analysis for incorporation in the department's budget process. Develop and maintain competitive electric rate and service schedules to achieve revenue requirements. Collect and translate load research data for system analysis, cost-of-service and time-of-use billing determinants. Monitor local electric and JPA capital projects and make recommendations for the project financing/refinancing in accordance with applicable Federal, State and City guidelines. MAJOR 2012-13 ACCOMPLISHMENTS Closed open power positions through June 2015 in accordance with Energy Risk Management Policies. Also began gas purchases for Lodi Energy Center under NCPA Gas Procurement Program. Construction of Lodi Energy Center completed. Sold Lodi's carbon offsets through the State Cap and Trade Program. MAJOR 2013-14 OBJECTIVES Complete cost of service analysis and prepare new rate case. Evaluate potential value of carbon offsets and renewable energy. Develop and finalize renewable energy resource and carbon offset revenue plan. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Power Supply Open Position 4.0% 5.2% 3.6% Number of Customers (meters) 25,384 25,370 25,447 kWh Sales 421,130,329 435,655,731 435,202,396 Sales Revenue $59,987,139 $64,228,726 $64,449,221 RELATED COST CENTER(S) 160603 160642 187 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 160603: Rates & Resources 100: Personnel Services 7101 Regular emp salary 192,763 101,050 83,660 129,975 225,700 7102 Overtime 2,074 0000 7103 Part time salary 897 54,748 0 0 0 7109 Incentive pay 03000 7110 Admin leave pay 1,606 3,309 1,690 1,690 4,340 7111 Workers comp 9,450 12,880 6,300 6,300 7,880 7112 Medical insurance 19,437 21,073 19,050 25,395 38,090 7113 Dental insurance 1,999 1,173 1,000 1,335 2,000 7114 Vision care 487 286 250 330 500 7115 Medicare insurance 2,936 2,329 1,220 1,910 3,270 7121 Service contribution-PERS 36,535 17,188 15,150 23,540 36,570 7123 Deferred comp 85 77 2,510 3,900 6,770 7124 LI & AD & D 1,776 903 750 1,140 1,870 7125 Unemployment insurance 538 650 630 975 1,240 7128 LTD 2,439 0000 7129 Chiropractic 104 61 60 75 120 7130 Insurance refund 4,384 0000 7131 Other benefits 5,640 5,167 2,750 2,750 7,390 7132 Cell Stipend 172 543 0 0 600 283,322 221,440 135,020 199,315 336,340 200: Utility Comm. & Transportation 7203 Cellular phone charges 800 0000 8000000 300: Supplies, Materials & Services 7301 Printing,binding,duplication 9,075 0000 7303 Advertising 2,088 0000 7307 Office supplies 229 0000 7308 Books & periodicals 0 99 0 0 0 7309 Membership & dues 0 965 20,000 20,000 20,000 7314 Business expense 2,543 0 500 500 500 7315 Conference expense 2,228 1,428 0 0 0 7323 Professional services 33,013 11,534 125,000 125,000 85,000 7343 PL & PD/other insurance 5,360 6,200 1,460 1,460 4,040 7352 Special dept materials 1,127 16 0 0 0 7358 Training & education 79 89 750 750 0 7359 Small tools and equip 22 0000 55,764 20,331 147,710 147,710 109,540 500: Equipment, Land & Structures 7701 Office equip 0 0 500 500 500 0 0 500 500 500 600: Special Payments 8099 Special payments 3,220 0000 3,220 0000 343,106 241,771 283,230 347,525 446,380 160642: Bulk Power Purchase 800: Bulk Power Purchase 8201 Power purchase 37,787,026 353,847 (200) 0 0 8201.1 Generation 0 32,424,717 30,859,960 30,816,415 32,454,730 8201.2 Transmission 0 6,300,911 8,949,490 6,707,080 9,544,450 8201.3 Management Services 0 1,389,273 1,290,670 1,404,600 1,333,500 8201.4 Third Party Revenue 0 (2,193,544) (2,691,060) (959,580) (4,139,690) 8202 NCPA - GOR adjustments (1,854,604) 1,140,608 0 0 0 35,932,422 39,415,812 38,408,860 37,968,515 39,192,990 35,932,422 39,415,812 38,408,860 37,968,515 39,192,990 36,275,528 39,657,583 38,692,090 38,316,040 39,639,370 160603: Rates & Resources Total 800: Bulk Power Purchase Total 160642: Bulk Power Purchase Total Electric Utility Rates & Res Total Electric Utility 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 188 PUBLIC UTILITIES ACTIVITY: Capital Improvement Project(s) FUND: Electric Utility Capital Outlay DEPARTMENT: Electric Utility Capital Improvement Project Descriptions: 12 kV Underground Maintenance 703,000 Replacement of underground cables and equipment based on age and reliability. Streetlight Grounding and Fusing 411,100 Grid C and D: Grounding and fusing of old streetlight circuits to match safety standards. Distribution Capacity Program 275,000 Extend conductor on select feeders to enable switching to pick up load from heavily loaded feeders. 230 kV Interconnection 250,000 Upgrade the interconnection between the City's electric distributions system and the adjacent transmission grid. 12 kV Overhead Maintenance 163,000 Replace 12 kV overhead poles, conductor line and transformers. Electric Utility MSC Facility Upgrades 107,000 Construct storage facility to house wire, wire spools and large inventory items to keep them from being exposed to elements. Pole Inspection and Testing 53,600 Continued inspection and testing of 12kV poles. Kofu Park/MSC Parking Lot 50,000 ADA improvements and construction of the Kofu Park/MSC parking lot. This is a joint project funded by the Capital Outlay Fund ($50,000), Water Fund ($75,000) and Wastewater Fund ($75,000). Project total is $250,000. 189 PUBLIC UTILITIES ACTIVITY: Equipment Purchase FUND: Electric Capital Outlay DEPARTMENT: Electric Utility Equipment - New or Replacement Description: Replacement of Vehicle 09-12 365,000 Replacement of vehicle 09-12, a 2000 Freightliner bucket truck which has reached its useful life. Replacement of Vehicle 09-21 45,000 Replacement of vehicle 09-21, a 2000 Chevrolet truck which has reached its useful life. Replacement of Vehicle 75 45,000 Replacement of vehicle 75, a 1997 foreman truck which has reached it't useful life. Miscellaneous Equipment 20,000 Fiber Optic trailer which carries equipment, wire and parts for the fiber optic network. 190 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 161: Utility Outlay Reserve Fund B/ 900: Capital Projects 1820 Construction in Progress-CY (1,748,786) (1,966,861) 0 0 0 (1,748,786) (1,966,861) 0 0 0 (1,748,786) (1,966,861) 0 0 0 165: IMF EU Substation & Trans Syst 900: Capital Projects 1820 Construction in Progress-CY 0 (58,886) 0 0 0 0 (58,886) 0 0 0 0 (58,886) 0 0 0 161000: Install Electric Meters 900: Capital Projects 1825.1700 Contracts 386,277 204,105 111,846 69,345 0 1827.1700 Force Account 12,379 32,930 0 0 0 1831.1700 Materials 21,680 39,132 0 0 0 1836.1700 Other 45,787 0000 1842.1700 Meters 389,352 359,690 0 0 0 855,475 635,857 111,846 69,345 0 855,475 635,857 111,846 69,345 0 161001: Electric Contingency 900: Capital Projects 1836.1700 Other (363)0000 (363)0000 (363)0000 161013: MSC Security Improvements 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 15,000 0 1831.2250 Materials 0 5,732 0 0 0 0 5,732 0 15,000 0 0 5,732 0 15,000 0 161015: MSC PBX Replacement 900: Capital Projects 1829.2275 Machinery & equipment 48,993 0000 48,993 0000 48,993 0000 161038: EUIP-Roof Repair-MSC 900: Capital Projects 1820 Construction in Progress-CY 0 0 15,000 0 0 0 0 15,000 0 0 0 0 15,000 0 0 161051: Kofu Park/MSC Parking Lot 900: Capital Projects 1820 Construction in Progress-CY 000050,000 000050,000 000050,000 161070: Distribution Capacity 900: Capital Projects 1820 Construction in Progress-CY 0000275,000 0000275,000 0000275,000 161015: MSC PBX Replacement Total 900: Capital Projects Total 161038: EUIP-Roof Repair-MSC Total 900: Capital Projects Total 161051: Kofu Park/MSC Parking Lot Total 900: Capital Projects Total 161070: Distribution Capacity Total 900: Capital Projects Total Electric Utility 900: Capital Projects Total 161: Utility Outlay Reserve Fund B/ Total 900: Capital Projects Total 165: IMF EU Substation & Trans Syst Total 900: Capital Projects Total 161000: Install Electric Meters Total 900: Capital Projects Total 161001: Electric Contingency Total 900: Capital Projects Total 161013: MSC Security Improvements Total 191 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 161071: EU/MSC Facility Upgrades 900: Capital Projects 1820 Construction in Progress-CY 0000107,000 0000107,000 0000107,000 161072: Pole Inspection & Training 900: Capital Projects 1820 Construction in Progress-CY 000053,600 000053,600 000053,600 161073: Streetlight Ground.& Fusing 900: Capital Projects 1820 Construction in Progress-CY 0000411,100 0000411,100 0000411,100 161074: 12KV OH Maintenance 900: Capital Projects 1820 Construction in Progress-CY 0000163,000 0000163,000 0000163,000 161075: 12KV UG Maintenance 900: Capital Projects 1820 Construction in Progress-CY 0000703,000 0000703,000 0000703,000 161076: 230KV Interconnection 900: Capital Projects 1820 Construction in Progress-CY 0000250,000 0000250,000 0000250,000 161357: MSC-Reconstruct Pavement 900: Capital Projects 1825.2250 Contracts 0 44,004 0 0 0 0 44,004 0 0 0 0 44,004 0 0 0 161633: Street Light Improvement 900: Capital Projects 1820 Construction in Progress-CY 0 0 382,000 500,000 0 1827.1700 Force Account 9,377 265,349 0 0 0 1831.1700 Materials 28,701 29,099 0 0 0 1836.1700 Other 2840000 1843.1700 Wires 0 46,016 0 0 0 38,362 340,464 382,000 500,000 0 38,362 340,464 382,000 500,000 0 161650: Electric Service Center 900: Capital Projects 1820 Construction in Progress-CY 0 0 525,000 525,000 0 1827.1700 Force Account 0 93,254 0 0 0 1843.1700 Wires 0 2,368 0 0 0 1844.1700 Poles & Pole Line Hardware 0 262,551 0 0 0 0 358,173 525,000 525,000 0 0 358,173 525,000 525,000 0161650: Electric Service Center Total 900: Capital Projects Total 161073: Streetlight Ground.& Fusing Total 900: Capital Projects Total 161074: 12KV OH Maintenance Total 900: Capital Projects Total 161075: 12KV UG Maintenance Total 900: Capital Projects Total 161076: 230KV Interconnection Total 900: Capital Projects Total 161357: MSC-Reconstruct Pavement Total 900: Capital Projects Total 161633: Street Light Improvement Total 900: Capital Projects Total 900: Capital Projects Total 161071: EU/MSC Facility Upgrades Total 900: Capital Projects Total 161072: Pole Inspection & Training Total 192 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 161651: EUIP-Line Extensions 900: Capital Projects 1820 Construction in Progress-CY 0 0 495,000 510,000 0 1825.1700 Contracts 224,967 0 31,115 0 0 1827.1700 Force Account 7,761 38,203 0 0 0 1829.1700 Equipment 97,552 0000 1831.1700 Materials 33 3,033 0 0 0 1841.1700 Transformers 0 441 0 0 0 1843.1700 Wires 0 2,839 0 0 0 1844.1700 Poles & Pole Line Hardware 0 1,014 0 0 0 330,313 45,530 526,115 510,000 0 330,313 45,530 526,115 510,000 0 161652: EUIP-Distribution Systm Imprv 900: Capital Projects 1827.1700 Force Account 171,397 214,879 0 0 0 1829.1700 Equipment 70,414 0000 1831.1700 Materials 53,346 60,011 0 0 0 1836.1700 Other 320000 1841.1700 Transformers 0 16,932 0 0 0 1843.1700 Wires 4,168 152,122 0 0 0 1844.1700 Poles & Pole Line Hardware 12,207 4,268 0 0 0 311,564 448,212 0 0 0 311,564 448,212 0 0 0 161653: EUIP-Service Connections 900: Capital Projects 1827.1700 Force Account 1,409 10,913 0 0 0 1831.1700 Materials 180 45 0 0 0 1,589 10,958 0 0 0 1,589 10,958 0 0 0 161677: Killelea Substation Construct 900: Capital Projects 1825.1700 Contracts 143,040 24,010 31,457 0 0 1833.1700 Labor 7,865 0000 1836.1700 Other 500000 1836.2300 Other 990000 151,054 24,010 31,457 0 0 151,054 24,010 31,457 0 0 161685: Fiber Optic System 900: Capital Projects 1836.1700 Other 11,800 0000 11,800 0000 11,800 0000 161687: Transmission Line-WS Project 900: Capital Projects 1825.1700 Contracts 0 10,000 0 0 0 1825.2200 Contracts 0 43,922 35,500 35,500 0 0 53,922 35,500 35,500 0 0 53,922 35,500 35,500 0161687: Transmission Line-WS Project Total 900: Capital Projects Total 900: Capital Projects Total 161651: EUIP-Line Extensions Total 900: Capital Projects Total 161652: EUIP-Distribution Systm Imprv Total 900: Capital Projects Total 161653: EUIP-Service Connections Total 900: Capital Projects Total 161677: Killelea Substation Construct Total 900: Capital Projects Total 161685: Fiber Optic System Total 193 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Electric Utility 165034: DIM Fee Update 900: Capital Projects 1825.2300 Contracts 0 41,199 1,190 0 0 1827.2300 Force Account 0 17,687 0 0 0 0 58,886 1,190 0 0 0 58,886 1,190 0 0 1 1 1,628,108 1,654,845 2,012,700 1611201: EUIP-Capital Equipment 550: Fleet 7851 Vehicles & Equipment 143,966 (1,204) 94,408 94,410 475,000 143,966 (1,204) 94,408 94,410 475,000 143,966 (1,204) 94,408 94,410 475,000 143,966 (1,204) 94,408 94,410 475,000Electric Utility Capital Equipment Total 900: Capital Projects Total 165034: DIM Fee Update Total Electric Utility Capital Total 550: Fleet Total 1611201: EUIP-Capital Equipment Total 194 WATER UTILITY Lodi’s W ater Utility provides clean drinking water each day to over 23,000 customers. The W ater Utility, managed by the Public Works Department, is responsible for delivering clean water, repairing aging infrastructure and removing industrial contaminants PCE and TCE from Lodi’s groundwater. The utility’s budget is $11,051,080 in FY 2013/14, compared to $18,853,250 as originally adopted in FY 2012/13. The decrease is due primarily to the completion of the Water Treatment Facility. The 2012/13 budget shown in the following pages reflects adjustments made throughout the year. FY 2013/14 budgeted staffing is being maintained at 51. The utility shares 51 staff with the Wastewater Utility. An organizational chart, staffing summary, detailed activity descriptions and financial tables are included in the following pages. 195 196 Water Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Water Utility Enterprise Fund Cash Balance Beginning Cash Balance 14,120,605 12,807,412 14,656,699 12,465,350 10,376,435 Revenues 14,554,388 13,678,648 20,822,160 19,165,055 14,484,970 Expenditures 15,867,581 14,020,710 28,201,081 21,253,970 11,051,080 Net Difference (Revenues Less Expenditures)(1,313,193) (342,062) (7,378,921) (2,088,915) 3,433,890 Cash Balance Ending Cash Balance 12,807,412 12,465,350 7,277,778 10,376,435 13,810,325 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Water Utility Fund Balance 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 197 198 Water Fund Revenues DBCP Settlements 2% City Accounts 2% Development Impact Fees 1% Investment Earnings 1% Water Tap Fees Build America Bonds 4% Water Meter Installation 4% Customer Accounts 86% Revenue Budget 2013-14 Customer Accounts 12,453,490 Water Meter Installation 650,000 Build America Bonds 613,720 DBCP Settlements 250,000 City Accounts 241,440 Development Impact Fees 149,860 Investment Earnings 91,460 Water Tap Fees 35,000 Grand Total 14,484,970 199 200 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments181: Water Utility - Capital Outlay090: Operating Transfers In4210 Operating Transfers In 1,424,695 2,808,489 0 0 01,424,695 2,808,489 0 0 0900: Other Revenue1082.2010A COP Construction & Acq (4,851,074) 4,851,074 0 0 01082.2010B COP Construction & Acq (27,543,430) 16,532,689 6,005,600 4,482,575 0 Completion of Water Treatment Facility(32,394,504) 21,383,763 6,005,600 4,482,575 0(30,969,809) 24,192,252 6,005,600 4,482,575 0182: Imf Water Facilities B/S090: Operating Transfers In4210 Operating Transfers In 500,0270000500,0270000500,0270000183: Water Pce-Tce B/S900: Other Revenue1082.2000 COP Construction & Acq 817000081700008170000184: Water PCE-TCE Settlements BS090: Operating Transfers In4210 Operating Transfers In 398,1380000398,1380000398,13800001801: Water Utility Fund Rev400: Investment/Property Revenues5332 Investment Earnings 30,731 77,999 56,400 56,400 42,7005361 Rent (11,534) (15,981) 0 0 05391 Sale of City Property 935 1,669 0 1,240 020,132 63,687 56,400 57,640 42,700660: Water Operating Revenue6471 City Accounts164,996 229,808 169,300 235,550 241,4406480 Customer Accounts8,938,784 11,853,418 12,250,650 12,149,750 12,453,490 Estimated increase of 2.5%6481 Infrastructure Replacement1,259,057000010,362,837 12,083,226 12,419,950 12,385,300 12,694,930680: Non-Operating Utility Revenue6522 Water Tap Fees74,332 41,384 50,000 35,000 35,0006532 Water Meter Installation1,653,399 675,815 756,300 665,000 650,0001,727,731 717,199 806,300 700,000 685,000680: Non-Operating Utility Revenue Total660: Water Operating Revenue TotalWater Utility090: Operating Transfers In Total900: Other Revenue Total181: Water Utility - Capital Outlay Total090: Operating Transfers In Total182: Imf Water Facilities B/S Total900: Other Revenue Total183: Water Pce-Tce B/S Total090: Operating Transfers In Total184: Water PCE-TCE Settlements BS Total400: Investment/Property Revenues Tota201 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsWater Utility900: Other Revenue5394 Revenue-Other 6,469 8,355 0 0 05398 Reimbursable Charges 31200005570 Build America-BABs subsidy 446,880 662,045 662,050 662,050 613,720 Reduced due to sequestration6152 Damage to Property 1,1300000454,791 670,400 662,050 662,050 613,72012,565,491 13,534,512 13,944,700 13,804,990 14,036,3501811: Water Utility - Capital Outlay400: Investment/Property Revenues5332 Investment Earnings 51,819 42,016 2,300 0 8,1005391 Sale of City Property 2,232000054,051 42,016 2,300 0 8,100900: Other Revenue5396 DBCP settlements300,000 249,666 805,000 790,000 250,000300,000 249,666 805,000 790,000 250,000354,051 291,682 807,300 790,000 258,1001821: Imf Water Facilities Rev400: Investment/Property Revenues5332 Investment Earnings743(563)000743(563)000810: Development Impact Fees6122 Development Impact Fees14,803 111,429 19,670 48,370 149,86014,803 111,429 19,670 48,370 149,86015,546 110,866 19,670 48,370 149,8601831: Water Pce-Tce Rev400: Investment/Property Revenues5332 Investment Earnings8174808060817480806081748080601851: PCE-TCE Rate Abatement660: Water Operating Revenue6495 PCE-TCE Rate Revenue1,577,18500001,577,18500001,577,18500001901: Central Plume-Revenue400: Investment/Property Revenues5332 Investment Earnings36,414 21,442 11,000 16,000 13,12036,414 21,442 11,000 16,000 13,12036,414 21,442 11,000 16,000 13,1201851: PCE-TCE Rate Abatement Total400: Investment/Property Revenues Tota1901: Central Plume-Revenue Total660: Water Operating Revenue Total900: Other Revenue Total1801: Water Utility Fund Rev Total400: Investment/Property Revenues Tota900: Other Revenue Total1811: Water Utility - Capital Outlay Total400: Investment/Property Revenues Tota810: Development Impact Fees Total1821: Imf Water Facilities Rev Total400: Investment/Property Revenues Tota1831: Water Pce-Tce Rev Total202 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsWater Utility1911: Southern Plume-Revenue400: Investment/Property Revenues5332 Investment Earnings 3,719 3,312 3,550 3,550 2,9003,719 3,312 3,550 3,550 2,9003,719 3,312 3,550 3,550 2,9001921: Busy Bee Plume-Revenue400: Investment/Property Revenues5332 Investment Earnings 480 401 460 460 270480401460460270480 401 460 460 2701931: Northern Plume-Revenue400: Investment/Property Revenues5332 Investment Earnings 28,361 25,554 27,400 16,630 22,35028,361 25,554 27,400 16,630 22,35028,361 25,554 27,400 16,630 22,3501941: South Central Western Plume-Rv400: Investment/Property Revenues5332 Investment Earnings 2,488 2,242 2,400 2,400 1,9602,488 2,242 2,400 2,400 1,9602,488 2,242 2,400 2,400 1,960(15,487,011) 38,182,337 20,822,160 19,165,055 14,484,970Water Utility Revenue Total400: Investment/Property Revenues Tota1911: Southern Plume-Revenue Total400: Investment/Property Revenues Tota1921: Busy Bee Plume-Revenue Total400: Investment/Property Revenues Tota1931: Northern Plume-Revenue Total400: Investment/Property Revenues Tota1941: South Central Western Plume-Rv Tota203 204 M.S.C Water/WastewaterOperationsWhite SloughWastewaterTreatmentUtilitySuperintendent(1)WastewaterMaintenanceWater/WastewaterServiceWater/WastewaterConstructionWater/WastewaterSupervisor (1)Plant &EquipmentMechanic (4)MaintenanceWorker (4)Water/WastewaterSupervisor(1) MaintenanceWorker III (2)Water/WastewaterSupervisor(1)MaintenanceWorker III (3)WastewaterPlantSuperintendent (1)ChiefWastewaterPlant Operator(1)EnvironmentalComplianceInspector (3)LaboratoryTechnician I/II(2)OperationsPlant &EquipmentMaintenanceWastewaterPlant OperatorI/II/III (5)Water/WastewaterSupervisor (1)Plant &EquipmentMechanic (2)MaintenanceWorker(4)(1unfunded)TechnicalServices,ConservationWaterServicesTechnician (1)Public WorksUtilitiesFY 2013-2014Deputy PublicWorksDirector -Utilities (1)ComplianceEngineer(1)SeniorStorekeeper(1)SurfaceWaterTreatmentChief WaterPlant Operator(1)Water PlantOperator I/II/III(4)Plant &EquipmentMechanic (1)Electrician(1)Water/WastewaterLaboratoryWater/WastewaterInspectionMaintenanceWorker (1)SeniorAdministrativeClerk(1)AdministrativeClerk (1)Electrician(1)Electrician(1)Number of positionsAuthorized: 52Budgeted: 51205 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 090: Operating Transfers Out 4,554,087 3,868,609 1,060,120 1,060,120 1,030,000 100: Personnel Services 1,359,645 1,848,749 2,236,450 2,077,570 2,093,490 200: Utility Comm. & Transportation 652,296 693,659 731,280 745,880 754,750 300: Supplies, Materials & Services 1,273,103 714,754 2,758,790 1,735,100 1,388,810 400: Work for Others 345,281 290,000 306,000 132,505 110,000 500: Equipment, Land & Structures 1,695,200 215,910 887,881 189,000 82,000 550: Fleet 0 85,858 36,088 36,090 35,000 600: Special Payments 3,404,776 2,317,187 3,033,710 3,048,460 3,040,130 800: Bulk Power Purchase 1,236,240 1,260,965 1,286,180 1,273,450 1,311,900 900: Capital Projects (1,102,646) 1,102,641 15,864,582 10,955,795 1,205,000 13,417,982 12,398,332 28,201,081 21,253,970 11,051,080 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions WATER SERVICES Administrative Clerk 00111 Chief Wastewater Plant Operator 11111 Chief Water Treatment Plant Operator 00111 Compliance Engineer 11111 Deputy Public Works Director - Utilities 11111 Electrician 22333 Environmental Compliance Inspector 33333 Laboratory Technician I/II 22222 Laboratory/Environmental Compliance Superintend 11000 Maintenance Worker I/II 88998 Plant & Equipment Mechanic 55777 Senior Administrative Clerk 00111 Senior Plant & Equipment Mechanic 11000 Senior Storekeeper 01111 Utility Superintendent 00011 Wastewater Plant Operator I/II/III 66655 Wastewater Plant Superintendent 00111 Wastewater Treatment Superintendent 11000 Water Services Technician 11111 Water Treatment Plant Operator I/II/III 00344 Water/Wastewater Maintenance Worker III 55555 Water/Wastewater Superintendent 11100 Water/Wastewater Supervisor 44444 Water Services Total 43 44 52 52 51 Water Utility Water Utility Total 206 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 4,554,087 3,868,609 1,060,120 1,060,120 1,030,000 General Fund cost of services4,554,087 3,868,609 1,060,120 1,060,120 1,030,0007101 Regular emp salary 106 14,481 410,540 211,530 314,3107102 Overtime 29,127 44,244 39,500 62,120 56,6207103 Part time salary 25,126 16,046 75,000 29,500 48,4007106 Uniform allowance 0 0 1,200 0 1507109 Incentive pay 1,216 1,895 2,130 0 07110 Admin leave pay 0 0 0 1,405 1,4107111 Workers comp 0 0 44,100 44,100 19,7007112 Medical insurance 0 3,153 117,280 62,655 85,0707113 Dental insurance 0 166 7,000 4,000 5,0007114 Vision care 0 61 1,720 980 1,2507115 Medicare insurance 794 1,052 5,960 3,090 4,5607121 Service contribution-PERS 690 3,265 81,780 39,940 59,3307123 Deferred comp 64 3 12,320 3,050 4,9607124 LI & AD & D 0 189 1,220 835 1,6207125 Unemployment insurance 70 135 3,080 1,585 1,7307128 LTD100007129 Chiropractic 0 13 390 220 3007130 Insurance refund 135 59 0 0 07131 Other benefits 0 0 19,250 19,250 18,4807132 Cell Stipend 0 63 0 300 07188 Transfer In 0 0 (112,000) 0 07189 Transfer Out 1,302,316 1,763,924 1,525,980 1,593,010 1,470,600 Staff allocations from other funds1,359,645 1,848,749 2,236,450 2,077,570 2,093,4907201 Postage 208 261 450 700 7007202 Telephone 25,113 25,089 24,950 25,400 25,4007203 Cellular phone charges 4,047 2,603 3,500 3,800 5,1507211 Electricity 617,812 660,480 696,880 706,880 710,0007212 Gas 0 0 0 3,600 8,0007213 Water 5,116 5,226 5,500 5,500 5,500652,296 693,659 731,280 745,880 754,7507300 Supplies,Materials & Serv 0 0 350,000 0 07301 Printing,binding,duplication 4,022 3,507 4,500 4,650 5,2507302 Photocopying 113 2,015 1,000 1,150 2,0007303 Advertising 862 832 1,000 700 1,0007305 Uniforms 6,444 10,053 8,000 12,400 13,5007306 Safety equipment 10,801 9,570 10,000 11,500 12,0007307 Office supplies 2,481 2,315 6,250 13,050 23,5007308 Books & periodicals 550 65 1,000 1,275 1,0007309 Membership & dues 6,696 5,617 8,000 7,500 9,0007310 Uncollectible acct expense 156,271 (14,992) 80,000 80,000 60,0007311 Collection agency fees 6,711 1,656 5,000 5,000 2,500Water Utility090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation207 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsWater Utility7312 Bank service charges32,281 31,858 30,000 30,000 30,0007313 Information systems software18,671 16,087 10,000 19,460 25,0007314 Business expense1,066 2,047 1,000 2,000 3,0007315 Conference expense5110 2,500 3,000 3,5007321 Rent of Land, facilities3,879 1,7580007322 Rental of equipment0 3,830 5,000 7,500 5,0007323 Professional services607,206 341,711 1,140,760 567,740 276,500 PCE/TCE remediation contracts in place7330 Repairs to comm equip788859 1,500 1,000 1,0007331 Repairs to Mach & equip15,881 12,105 50,000 30,000 40,0007332 Repairs to office equip341025025007333 Repairs to vehicles49,844 40,499 39,830 39,830 40,4507334 Repairs to buildings0 6,55500 25,0007335 Sublet service contracts15,888 16,125 47,910 47,910 47,4107336 Car wash1151221101101307343 PL & PD/other insurance00 10,220 10,220 10,1007351 Motor veh fuel, lube24,128 23,402 28,280 28,280 22,7407352 Special dept materials275,179 135,843 879,730 743,540 616,000 Water Treatment Plant startup costs7353 Janitorial supplies4800007354 Photo supplies0760007355 General supplies1,947 1,504 4,000 2,500 2,7507356 Medical supplies00150007358 Training & education9,980 11,743 8,500 9,240 15,8507359 Small tools and equip13,747 17,763 18,300 26,000 30,2007360 Overtime meals677492 1,000 1,000 1,2007362 Laboratory supplies000 10,000 7,5007369 Software Licensing Cost5,918 3,726 5,000 5,000 55,0007399 Supplies, mat & services5733907007308099 Special payments0 25,6720 12,59501,273,103 714,754 2,758,790 1,735,100 1,388,8107601 Work for others345,281 290,000 306,000 132,505 110,000345,281 290,000 306,000 132,505 110,0007701 Office equip0 1,482 3,000 16,500 18,0007715 Data Processing hrdware0 2,677 5,000 17,500 19,0007719 Other equip61,184 (3,189) 40,000 45,000 45,0007720 Other contracts1,634,016 214,940 839,881 110,00001,695,200 215,910 887,881 189,000 82,0007851 Vehicles & Equipment0 85,858 36,088 36,090 35,0000 85,858 36,088 36,090 35,0007636 Amortization16,078 16,0780007924 Bond interest1,479,503 2,189,919 2,168,610 2,168,610 2,144,610 See Debt Service schedule in supplementals7925 Bond principal00 800,000 800,000 825,0007927 Loan interest12,04700008022 Taxes17171002020300: Supplies, Materials & Services400: Work for Others500: Equipment, Land & Structures550: Fleet208 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsWater Utility8023 Refunds/Rebates0 2,500 5,000 5,000 2,5008097 Lodi CARE Program18130008099 Special payments1,897,113 108,660 60,000 74,830 68,0003,404,776 2,317,187 3,033,710 3,048,460 3,040,1308301 WID Water Purchase1,236,240 1,260,965 1,286,180 1,273,450 1,311,9001,236,240 1,260,965 1,286,180 1,273,450 1,311,9001820 Construction in Progress-CY(12,472,040) (26,838,184) 5,098,200 580,000 1,205,000 See capital sheets for projects1825.1800 Contracts739,671 15,1050001825.2000 Contracts153,997 16,769 100,000 596,81001825.2150 Contracts887,381 4,614,804 3,396,777 3,715,00501825.2200 Contracts2,453,612 913,848 1,382,027 1,382,03001825.2250 Contracts0 580,2640 575,68001825.2300 Contracts4,650,823 20,949,346 5,867,446 3,906,57001827.1800 Force Account4,22500001827.2000 Force Account31,025 13,5000001827.2100 Force Account76,690 1,6170001827.2150 Force Account86,815 73,4210 65,00001827.2200 Force Account96,992 11,6360001827.2250 Force Account3,55300001827.2275 Force Account22600001827.2300 Force Account38,77600001829.2275 Machinery & equipment47,59400001831.2000 Materials13,914630001831.2100 Materials45,951 38,5300 20,00001831.2150 Materials56,673 29,4900 30,00001831.2300 Materials2,317 2,3020001835.2225 Acquisition97,35900001836.1800 Other239 2,1340001836.2000 Other510 2,0710001836.2100 Other1,17900001836.2150 Other19,591 16,5860 31,05001836.2200 Other26,111 15,406 1,155001836.2300 Other1,834,170 135,7110 34,67501842.2150 Meters0 508,222 18,977 18,9750(1,102,646) 1,102,641 15,864,582 10,955,795 1,205,00013,417,982 12,398,332 28,201,081 21,253,970 11,051,080Water Utility Total600: Special Payments800: Bulk Power Purchase900: Capital Projects209 210 PUBLIC UTILITIES ACTIVITY: Water Utility DIVISION: Utilities - Water DEPARTMENT: Public Works FUND: Water Fund ACTIVITY DESCRIPTION The Water Utility activity provides potable water to approximately 23,500 residential, commercial and industrial customers. The utility provides water for fire suppression to both public and private fire hydrants and fire suppression systems. Activity goals are to provide a reliable supply of safe drinking water, ensure prudent and responsible water use, provide a well maintained system of pumping, distribution and treatment facilities and equipment, and to recruit and maintain a highly trained and motivated staff. This activity has five major elements: Administration: Provides direction/supervision/planning for water utility activity; prepares studies/ reports on service operations and facilities; ensures compliance with existing and reviews/researches pending Federal and State water and groundwater regulations/legislation/ grants; represents City on water/groundwater related issues, including TCE/PCE; participates in design of capital projects. Water Conservation: Promotes public education and enforces City's Water Conservation Program; responds to complaints; distributes water conservation material and offers rebates for water saving plumbing fixtures. Water Production: Operates/maintains/repairs/monitors City's potable water system of 27 wells, surface water treatment facility with a 3 million gallon storage tank, 6 Granular Activated Carbon treatment systems, emergency generators, 1 elevated water tank, 1 1-million gallon tank and pump station, and annual production of over 5 billion gallons of drinking water. Tests for compliance with State/Federal safe drinking water standards. Water Distribution: Operates/repairs/maintains approx. 240 miles of water mains (ranging in diameter from 2"-14"), service lines, just under 5,000 water valves, and approx. 1,860 fire hydrants; responds to customer complaints and monitors for compliance with State/Federal bacteriological standards. Work for Others/Capital Improvement: Constructs water main connection for new development and new wells and storage tanks; installs fire service lines, hydrants and large water services for new or existing customers; upgrades existing water systems and installs underground and above ground piping for new well sites and new water treatment systems. MAJOR 2012-13 ACCOMPLISHMENTS Completed Phase 2 of Water Meter Program. Completed construction and commissioned the Surface Water Treatment Plant. Reduced pumping of groundwater wells. MAJOR 2013-14 OBJECTIVES Implement paperless asset management/work order system for water field crews. Complete Phase 3 of the Water Meter Program. Optimize Surface Water Treatment Plant operation. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Potable Water Production (Million Gallons/Year) 4,889 4,827 4,942 Number of Water Wells 27 27 27 Water Use (Gallons per Capita per Day) 216 213 215 211 PUBLIC UTILITIES ACTIVITY: Water Utility DIVISION: Utilities - Water DEPARTMENT: Public Works FUND: Water Fund RELATED COST CENTER(S) 180.4220 180152 180301 180413 180451 180453 180454 180456 180459 180461 212 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 180: Water Utility Fund B/S 090: Operating Transfers Out 4220 Operating Transfers Out 2,484,506 3,868,609 1,060,120 1,060,120 780,000 2,484,506 3,868,609 1,060,120 1,060,120 780,000 2,484,506 3,868,609 1,060,120 1,060,120 780,000 180152: Damage To City Property-Water 100: Personnel Services 7102 Overtime 616 3,821 3,100 3,100 3,060 7109 Incentive pay 28 142 0 0 0 7115 Medicare insurance 9 46 0 0 0 7189 Transfer Out 3,904 5,481 0 1,000 2,500 4,557 9,490 3,100 4,100 5,560 300: Supplies, Materials & Services 7352 Special dept materials 92 0 5,000 5,000 5,000 7360 Overtime meals 0 63 0 0 0 92 63 5,000 5,000 5,000 600: Special Payments 8099 Special payments 12 13,347 0 0 0 12 13,347 0 0 0 4,661 22,900 8,100 9,100 10,560 180301: Bonded Debt-Interest & Fees 600: Special Payments 7636 Amortization 16,078 16,078 0 0 0 7924 Bond interest 1,479,503 2,189,919 2,168,610 2,168,610 2,144,610 7925 Bond principal 0 0 800,000 800,000 825,000 8099 Special payments 0 5,880 0 0 0 1,495,581 2,211,877 2,968,610 2,968,610 2,969,610 1,495,581 2,211,877 2,968,610 2,968,610 2,969,610 180413: Water Conservation Program 100: Personnel Services 7103 Part time salary 25,126 16,046 25,000 25,000 28,100 7115 Medicare insurance 364 233 0 0 0 7121 Service contribution-PERS 441 483 0 0 0 7125 Unemployment insurance 70 70 0 0 0 26,001 16,832 25,000 25,000 28,100 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 500 500 750 7303 Advertising 0 296 0 0 500 7307 Office supplies 54 0 250 550 1,000 7323 Professional services 0 1,600 1,500 1,500 1,500 7352 Special dept materials 1,223 159 500 500 500 7358 Training & education 0 1,157 500 500 2,500 7359 Small tools and equip 0 0 100 0 200 1,277 3,212 3,350 3,550 6,950 27,278 20,044 28,350 28,550 35,050 180451: Water Administration 100: Personnel Services 7102 Overtime 417 3,997 840 840 850 7109 Incentive pay 30000 7115 Medicare insurance 59000 7189 Transfer Out 517,589 728,443 649,520 649,520 678,050 518,014 732,449 650,360 650,360 678,900 200: Utility Comm. & Transportation 7201 Postage 158 113 200 200 200 7202 Telephone 300 302 250 300 300 7203 Cellular phone charges 4,047 2,603 3,500 3,000 3,000 4,505 3,018 3,950 3,500 3,500 100: Personnel Services Total 200: Utility Comm. & Transportation Total 180413: Water Conservation Program Total Water Utility 090: Operating Transfers Out Total 180: Water Utility Fund B/S Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 600: Special Payments Total 180152: Damage To City Property-Water Total 600: Special Payments Total 180301: Bonded Debt-Interest & Fees Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 213 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Water Utility 300: Supplies, Materials & Services 7301 Printing,binding,duplication 4,022 3,426 4,000 4,000 4,000 7302 Photocopying 113 2,015 1,000 1,000 1,500 7303 Advertising 850 284 1,000 500 500 7305 Uniforms 6,337 9,386 8,000 8,000 8,000 7306 Safety equipment 8,343 6,902 7,500 7,500 7,500 7307 Office supplies 2,427 2,315 5,000 2,500 2,500 7308 Books & periodicals 550 65 1,000 500 500 7309 Membership & dues 6,696 5,617 8,000 6,000 7,000 7310 Uncollectible acct expense 156,271 (14,992) 80,000 80,000 60,000 7311 Collection agency fees 6,711 1,656 5,000 5,000 2,500 7312 Bank service charges 32,281 31,858 30,000 30,000 30,000 7313 Information systems software 18,671 16,087 10,000 16,000 20,000 7314 Business expense 1,051 1,472 1,000 1,000 1,000 7315 Conference expense 511 0 2,500 1,000 1,000 7321 Rent of Land, facilities 3,879 1,758 0 0 0 7323 Professional services 44,557 23,841 25,000 25,000 25,000 7330 Repairs to comm equip 788 859 1,500 1,000 1,000 7331 Repairs to Mach & equip 975 200 0 0 0 7332 Repairs to office equip 341 0 250 250 0 7333 Repairs to vehicles 49,553 40,499 39,830 39,830 40,450 7334 Repairs to buildings 0 6,555 0 0 25,000 7335 Sublet service contracts 4,174 4,824 5,000 5,000 5,000 7336 Car wash 115 122 110 110 130 7351 Motor veh fuel, lube 24,128 23,237 28,280 28,280 22,740 7352 Special dept materials 5,265 5,647 5,000 5,000 5,500 7354 Photo supplies 0 76 0 0 0 7355 General supplies 35 687 500 500 500 7356 Medical supplies 0 0 150 0 0 7358 Training & education 8,998 10,067 8,000 8,000 12,000 7359 Small tools and equip 8,095 1,608 6,000 8,000 8,000 7360 Overtime meals 434 0 500 500 500 7369 Software Licensing Cost 5,918 3,726 5,000 5,000 55,000 7399 Supplies, mat & services 57 212 0 200 230 402,146 190,009 289,120 289,670 347,050 500: Equipment, Land & Structures 7701 Office equip 0 1,482 3,000 1,500 3,000 7715 Data Processing hrdware 0 2,677 5,000 10,000 11,500 0 4,159 8,000 11,500 14,500 600: Special Payments 8023 Refunds/Rebates 0 2,500 5,000 5,000 2,500 8099 Special payments 49,320 60,237 60,000 60,000 60,000 49,320 62,737 65,000 65,000 62,500 973,985 992,372 1,016,430 1,020,030 1,106,450 180453: Production-Water 100: Personnel Services 7102 Overtime 2,378 1,603 3,910 6,000 5,990 7109 Incentive pay 125 106 0 0 0 7115 Medicare insurance 36 25 0 0 0 7121 Service contribution-PERS 45 25 0 0 0 7123 Deferred comp 60000 7189 Transfer Out 185,287 149,330 170,300 170,300 160,080 187,877 151,089 174,210 176,300 166,070 200: Utility Comm. & Transportation 7201 Postage 26 148 200 200 150 7202 Telephone 24,626 24,599 24,500 24,500 24,600 7211 Electricity 609,026 631,961 590,000 590,000 600,000 7213 Water 5,116 5,226 5,500 5,500 5,500 638,794 661,934 620,200 620,200 630,250 300: Supplies, Materials & Services 7303 Advertising 12 126 0 0 0 7306 Safety equipment 103 214 0 0 0 7323 Professional services 46,500 13,779 30,000 30,000 30,000 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 180451: Water Administration Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 214 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Water Utility 7331 Repairs to Mach & equip 221 11,632 40,000 20,000 30,000 7335 Sublet service contracts 7,630 6,850 10,000 10,000 7,500 7352 Special dept materials 15,541 30,602 201,040 201,040 200,000 7353 Janitorial supplies 48 0000 7355 General supplies 0 476 500 500 500 7358 Training & education 0 240 0 240 350 7359 Small tools and equip 1,400 5,082 4,000 4,000 8,000 71,455 69,001 285,540 265,780 276,350 400: Work for Others 7601 Work for others 345,281 290,000 306,000 132,505 110,000 345,281 290,000 306,000 132,505 110,000 500: Equipment, Land & Structures 7719 Other equip 40,846 (3,189) 40,000 40,000 40,000 40,846 (3,189) 40,000 40,000 40,000 600: Special Payments 8022 Taxes 17 17 100 20 20 8099 Special payments 958 1,494 0 0 1,000 975 1,511 100 20 1,020 1,285,228 1,170,346 1,426,050 1,234,805 1,223,690 180454: DBCP Monitoring Program 100: Personnel Services 7102 Overtime 1,236 247 1,290 1,290 1,260 7109 Incentive pay 69 18 0 0 0 7115 Medicare insurance 19 4000 7121 Service contribution-PERS 0 25 0 0 0 7123 Deferred comp 40000 7189 Transfer Out 50,884 37,223 23,630 23,630 22,840 52,212 37,517 24,920 24,920 24,100 200: Utility Comm. & Transportation 7201 Postage 0 0 50 0 0 7202 Telephone 187 188 200 200 200 187 188 250 200 200 300: Supplies, Materials & Services 7306 Safety equipment 0 235 0 0 0 7323 Professional services 12,080 30,191 15,000 15,000 15,000 7331 Repairs to Mach & equip 14,643 0 10,000 10,000 10,000 7333 Repairs to vehicles 291 0000 7352 Special dept materials 203,065 1,314 5,000 5,000 5,000 7359 Small tools and equip 0 0 200 0 0 230,079 31,740 30,200 30,000 30,000 282,478 69,445 55,370 55,120 54,300 180456: Distribution-Water 100: Personnel Services 7101 Regular emp salary 106 0000 7102 Overtime 24,075 34,576 25,890 25,890 27,270 7109 Incentive pay 983 1,629 0 0 0 7112 Medical insurance 0 (23)0 0 0 7115 Medicare insurance 355 524 0 0 0 7121 Service contribution-PERS 204 205 0 0 0 7123 Deferred comp 54 3000 7128 LTD 10000 7130 Insurance refund 135 59 0 0 0 7189 Transfer Out 493,303 494,891 682,530 643,405 563,630 519,216 531,864 708,420 669,295 590,900 300: Supplies, Materials & Services 7305 Uniforms 107 667 0 600 500 7306 Safety equipment 2,355 2,099 2,500 2,500 2,500 7307 Office supplies 0 0 1,000 0 0 7314 Business expense 15 0000 7322 Rental of equipment 0 3,830 5,000 5,000 5,000 7323 Professional services 20,270 1,825 5,000 5,000 5,000 7331 Repairs to Mach & equip 42 273 0 0 0 180453: Production-Water Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 180454: DBCP Monitoring Program Total 100: Personnel Services Total 600: Special Payments Total 300: Supplies, Materials & Services Total 400: Work for Others Total 500: Equipment, Land & Structures Total 215 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Water Utility 7335 Sublet service contracts 4,084 4,451 2,500 2,500 4,500 7351 Motor veh fuel, lube 0 165 0 0 0 7352 Special dept materials 49,993 96,688 60,000 60,000 100,000 7355 General supplies 1,912 311 3,000 1,500 1,000 7358 Training & education 982 0000 7359 Small tools and equip 4,252 8,803 8,000 9,000 9,000 7360 Overtime meals 206 429 500 500 500 84,218 119,541 87,500 86,600 128,000 500: Equipment, Land & Structures 7719 Other equip 3,103 0000 3,103 0000 600: Special Payments 8099 Special payments 44,859 (4,953)0 6,000 6,000 44,859 (4,953)0 6,000 6,000 651,396 646,452 795,920 761,895 724,900 180459: WID Water Purchase 800: Bulk Power Purchase 8301 WID Water Purchase 1,236,240 1,260,965 1,286,180 1,273,450 1,311,900 1,236,240 1,260,965 1,286,180 1,273,450 1,311,900 1,236,240 1,260,965 1,286,180 1,273,450 1,311,900 180461: Surface Water Treatment Plant 100: Personnel Services 7101 Regular emp salary 0 14,473 410,540 211,530 314,310 7102 Overtime 0 0 4,470 25,000 18,190 7103 Part time salary 0 0 50,000 4,500 20,300 7106 Uniform allowance 0 0 1,200 0 150 7109 Incentive pay 0 0 2,130 0 0 7110 Admin leave pay 0 0 0 1,405 1,410 7111 Workers comp 0 0 44,100 44,100 19,700 7112 Medical insurance 0 3,174 117,280 62,655 85,070 7113 Dental insurance 0 166 7,000 4,000 5,000 7114 Vision care 0 61 1,720 980 1,250 7115 Medicare insurance 0 211 5,960 3,090 4,560 7121 Service contribution-PERS 0 2,525 81,780 39,940 59,330 7123 Deferred comp 0 0 12,320 3,050 4,960 7124 LI & AD & D 0 189 1,220 835 1,620 7125 Unemployment insurance 0 65 3,080 1,585 1,730 7129 Chiropractic 0 13 390 220 300 7131 Other benefits 0 0 19,250 19,250 18,480 7132 Cell Stipend 0 63 0 300 0 7188 Transfer In 0 0 (112,000)0 0 7189 Transfer Out 000043,500 0 20,940 650,440 422,440 599,860 200: Utility Comm. & Transportation 7201 Postage 0 0 0 300 350 7202 Telephone 0 0 0 400 300 7203 Cellular phone charges 0 0 0 800 2,150 7211 Electricity 497 3,439 106,880 106,880 110,000 7212 Gas 0 0 0 3,600 8,000 497 3,439 106,880 111,980 120,800 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 0 150 500 7302 Photocopying 0 0 0 150 500 7303 Advertising 0 126 0 200 0 7305 Uniforms 0 0 0 3,800 5,000 7306 Safety equipment 0 120 0 1,500 2,000 7307 Office supplies 0 0 0 10,000 20,000 7308 Books & periodicals 0 0 0 775 500 7309 Membership & dues 0 0 0 1,500 2,000 7313 Information systems software 0 0 0 3,460 5,000 7314 Business expense 0 575 0 1,000 2,000 7315 Conference expense 0 0 0 2,000 2,500 100: Personnel Services Total 200: Utility Comm. & Transportation Total 180459: WID Water Purchase Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 180456: Distribution-Water Total 800: Bulk Power Purchase Total 216 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Water Utility 7322 Rental of equipment 0 0 0 2,500 0 7323 Professional services 0 0 73,970 200,000 200,000 7335 Sublet service contracts 0 0 30,410 30,410 30,410 7343 PL & PD/other insurance 0 0 10,220 10,220 10,100 7352 Special dept materials 0 0 603,190 467,000 300,000 7355 General supplies 0 30 0 0 750 7358 Training & education 0 279 0 500 1,000 7359 Small tools and equip 0 2,270 0 5,000 5,000 7360 Overtime meals 0000200 7362 Laboratory supplies 0 0 0 10,000 7,500 7399 Supplies, mat & services 0 127 0 500 500 0 3,527 717,790 750,665 595,460 500: Equipment, Land & Structures 7701 Office equip 0 0 0 15,000 15,000 7715 Data Processing hrdware 0 0 0 7,500 7,500 7719 Other equip 0 0 0 5,000 5,000 0 0 0 27,500 27,500 600: Special Payments 8099 Special payments 0 0 0 700 1,000 0 0 0 700 1,000 497 27,906 1,475,110 1,313,285 1,344,620 8,441,850 10,290,916 10,120,240 9,724,965 9,561,080Water Utility Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 180461: Surface Water Treatment Plant Total 217 218 PUBLIC UTILITIES ACTIVITY: Capital Improvement Project(s) FUND: Water Capital Outlay DEPARTMENT: Public Works Capital Improvement Project Descriptions: Water Meter Program 700,000 Water Meter Program Phase III and planning. Water Well Rehabilitation 305,000 Rehabilitation of Water Wells 5, 8 and 13; motors on Wells 2, 22 and 23; an emergency generator for Well 13; and electrical panel replacements. Miscellaneous Water Project 125,000 Miscellaneous maintenance projects to include water taps ($75,000) and water mains ($50,000). Kofu Park/MSC Parking Lot 75,000 ADA improvements and construction of the Kofu Park/MSC parking lot. This is a joint project funded by the Electric Utility Fund ($50,000), Capital Outlay Fund ($50,000) and Wastewater Fund ($75,000). Project total is $250,000. 219 PUBLIC UTILITIES ACTIVITY: Equipment Purchase FUND: Water Capital Outlay DEPARTMENT: Public Works Equipment - New or Replacement Description: Replacement of Vehicle 04-073 20,000 Replacement of vehicle 04-073, a 1995 Ford F350 truck which has reached its useful life. One-half of the total replacement cost to be funded by the Wastewater Fund (vehicle total $40,000) Replacement of Vehicle 04-127 15,000 Replacement of vehicle 04-127, a 2000 Chevrolet Astro van which has reached its useful life. One-half of the total replacement cost to be funded by the Wastewater Fund (vehicle total $30,000) 220 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 181: Water Utility - Capital Outlay 900: Capital Projects 1820 Construction in Progress-CY (12,100,806) (26,817,306) 0 0 0 (12,100,806) (26,817,306) 0 0 0 (12,100,806) (26,817,306) 0 0 0 182: Imf Water Facilities B/S 900: Capital Projects 1820 Construction in Progress-CY (371,234) (20,878) 0 0 0 (371,234) (20,878) 0 0 0 (371,234) (20,878) 0 0 0 181000: Capital Projects - New 900: Capital Projects 1820 Construction in Progress-CY 0 0 20,000 0 0 0 0 20,000 0 0 0 0 20,000 0 0 181009: Treatment Plant Design 900: Capital Projects 1825.2200 Contracts 101,897 0000 1827.2200 Force Account 4,087 0000 105,984 0000 105,984 0000 181010: Water Plant Final Design 900: Capital Projects 1825.2200 Contracts 411,537 0000 1827.2200 Force Account 64,846 0000 1836.2200 Other 22,308 12,655 1,155 0 0 498,691 12,655 1,155 0 0 498,691 12,655 1,155 0 0 181011: Surface Water Plant Const. 900: Capital Projects 1820 Construction in Progress-CY 0 0 250,000 0 0 1825.2250 Contracts 0 507,204 0 575,680 0 1825.2300 Contracts 4,559,054 20,551,558 5,755,600 3,864,895 0 1827.2150 Force Account 6,867 32,555 0 0 0 1827.2200 Force Account 28,059 0000 1835.2225 Acquisition 97,359 0000 1836.2200 Other 3,803 2,703 0 0 0 1836.2300 Other 1,782,153 125,611 0 2,000 0 6,477,295 21,219,631 6,005,600 4,442,575 0 6,477,295 21,219,631 6,005,600 4,442,575 0 181013: Fixed Network System 900: Capital Projects 1825.2300 Contracts 14,319 214,638 111,846 41,675 0 1836.2300 Other 0 1,038 0 27,675 0 14,319 215,676 111,846 69,350 0 14,319 215,676 111,846 69,350 0 181014: Hutchins Str Reconstruction 900: Capital Projects 1825.2150 Contracts 0 0 133,776 129,735 0 1827.2150 Force Account 0 0 0 4,000 0 1836.2150 Other 000500 0 0 133,776 133,785 0 0 0 133,776 133,785 0 181000: Capital Projects - New Total 900: Capital Projects Total 181009: Treatment Plant Design Total 900: Capital Projects Total 181010: Water Plant Final Design Total 900: Capital Projects Total 181011: Surface Water Plant Const. Total 900: Capital Projects Total 181013: Fixed Network System Total 900: Capital Projects Total 181014: Hutchins Str Reconstruction Total 900: Capital Projects Total Water Utility 900: Capital Projects Total 181: Water Utility - Capital Outlay Total 900: Capital Projects Total 182: Imf Water Facilities B/S Total 221 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Water Utility 181015: MSC PBX Replacement 900: Capital Projects 1827.2275 Force Account 226 0000 1829.2275 Machinery & equipment 47,594 0000 47,820 0000 47,820 0000 181043: DeBenedetti Park Enclosure 900: Capital Projects 1820 Construction in Progress-CY 0 0 84,000 0 0 0 0 84,000 0 0 0 0 84,000 0 0 181048: Well 6R GAC 900: Capital Projects 1820 Construction in Progress-CY 0 0 200,000 0 0 1825.2000 Contracts 0 0 0 596,810 0 1827.2000 Force Account 0 10,450 0 0 0 1836.2000 Other 0 1,483 0 0 0 0 11,933 200,000 596,810 0 0 11,933 200,000 596,810 0 181049: 2012 Utility Frame & Cover 900: Capital Projects 1825.2150 Contracts 0 0 110,000 10,000 0 1827.2150 Force Account 0 1,252 0 0 0 1836.2150 Other 0 183 0 0 0 0 1,435 110,000 10,000 0 0 1,435 110,000 10,000 0 181050: Well 19 900: Capital Projects 1825.2000 Contracts 0 0 100,000 0 0 0 0 100,000 0 0 0 0 100,000 0 0 181051: Kofu Park/MSC Parking Lot 900: Capital Projects 1820 Construction in Progress-CY 000075,000 000075,000 000075,000 181054: Well Pump Rehab/Replacement 900: Capital Projects 1820 Construction in Progress-CY 0000280,000 0000280,000 0000280,000 181055: Well Site Improvements 900: Capital Projects 1820 Construction in Progress-CY 000025,000 000025,000 000025,000 181095: MSC Shop Decommission 900: Capital Projects 1825.2300 Contracts 16,050 569 0 0 0 16,050 569 0 0 0 16,050 569 0 0 0 181054: Well Pump Rehab/Replacement Total 900: Capital Projects Total 181055: Well Site Improvements Total 900: Capital Projects Total 181095: MSC Shop Decommission Total 900: Capital Projects Total 181015: MSC PBX Replacement Total 900: Capital Projects Total 181043: DeBenedetti Park Enclosure Total 900: Capital Projects Total 181048: Well 6R GAC Total 900: Capital Projects Total 181049: 2012 Utility Frame & Cover Total 900: Capital Projects Total 181050: Well 19 Total 900: Capital Projects Total 181051: Kofu Park/MSC Parking Lot Total 900: Capital Projects Total 222 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Water Utility 181357: MSC Reconstruct Pavement 900: Capital Projects 1825.2250 Contracts 0 73,060 0 0 0 1827.2250 Force Account 3,553 0000 1836.2300 Other 1400000 3,693 73,060 0 0 0 3,693 73,060 0 0 0 181402: Water Taps - Pw(Cm) 900: Capital Projects 1820 Construction in Progress-CY 0 0 78,000 0 75,000 1825.2150 Contracts 6,250 0000 1827.2100 Force Account 76,690 1,617 0 0 0 1827.2150 Force Account 1,906 14,477 0 15,000 0 1831.2100 Materials 25,174 38,530 0 20,000 0 1831.2150 Materials 56,673 29,490 0 30,000 0 1836.2100 Other 1,179 0000 1836.2150 Other 19,591 6,575 0 13,000 0 187,463 90,689 78,000 78,000 75,000 187,463 90,689 78,000 78,000 75,000 181456: Water Meters 900: Capital Projects 1827.2300 Force Account 8,734 0000 1831.2100 Materials 20,777 0000 29,511 0000 29,511 0000 181457: Misc. Syst Relocations-CM 900: Capital Projects 1820 Construction in Progress-CY 0 0 52,000 0 50,000 1825.2150 Contracts 11,289 0 0 52,000 0 1836.2150 Other 0 6,385 0 0 0 11,289 6,385 52,000 52,000 50,000 11,289 6,385 52,000 52,000 50,000 181461: Water Meter Install-Phase 2 900: Capital Projects 1827.2150 Force Account 0 73 0 0 0 073000 073000 181462: Water Meter Install-Phase 3 900: Capital Projects 1827.2150 Force Account 544 3,366 0 0 0 1831.2300 Materials 657 0000 1,201 3,366 0 0 0 1,201 3,366 0 0 0 181463: Water Meter Planning/Design 900: Capital Projects 1820 Construction in Progress-CY 0 0 250,000 0 200,000 1825.2200 Contracts 1,940,178 913,848 1,382,027 1,382,030 0 1827.2150 Force Account 56,878 8,625 0 0 0 1827.2200 Force Account 0 11,636 0 0 0 1836.2200 Other 048000 1836.2300 Other 9,004 3,372 0 5,000 0 2,006,060 937,529 1,632,027 1,387,030 200,000 2,006,060 937,529 1,632,027 1,387,030 200,000 181457: Misc. Syst Relocations-CM Total 900: Capital Projects Total 181461: Water Meter Install-Phase 2 Total 900: Capital Projects Total 181462: Water Meter Install-Phase 3 Total 900: Capital Projects Total 181463: Water Meter Planning/Design Total 900: Capital Projects Total 900: Capital Projects Total 181357: MSC Reconstruct Pavement Total 900: Capital Projects Total 181402: Water Taps - Pw(Cm) Total 900: Capital Projects Total 181456: Water Meters Total 223 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Water Utility 181464: Water Meter Program-Phase I 900: Capital Projects 1825.2150 Contracts 886,617 2,013,822 0 0 0 1825.2300 Contracts 0 182,581 0 0 0 1827.2150 Force Account 20,620 862 0 0 0 1831.2300 Materials 0 1,656 0 0 0 1836.2300 Other 13,429 5,339 0 0 0 920,666 2,204,260 0 0 0 920,666 2,204,260 0 0 0 181465: Water Meter Program-Phase 2 900: Capital Projects 1820 Construction in Progress-CY 0 0 400,000 0 0 1825.2150 Contracts 0 2,600,982 3,153,001 3,523,270 0 1827.2150 Force Account 0 12,211 0 26,000 0 1836.2150 Other 0 3,443 0 18,000 0 1842.2150 Meters 0 508,222 18,977 18,975 0 0 3,124,858 3,571,978 3,586,245 0 0 3,124,858 3,571,978 3,586,245 0 181466: Water Meter Program-Phase 3 900: Capital Projects 1820 Construction in Progress-CY 0 0 3,764,200 580,000 500,000 1827.2150 Force Account 0 0 0 20,000 0 0 0 3,764,200 600,000 500,000 0 0 3,764,200 600,000 500,000 181611: Well 11 900: Capital Projects 1836.2000 Other 0 588 0 0 0 0 588 0 0 0 0 588 0 0 0 181661: Well 18, 20 Gac Filter System 900: Capital Projects 1825.2000 Contracts (63,735)0000 (63,735)0000 (63,735)0000 181677: Water Main Repl-Project#2 900: Capital Projects 1825.2150 Contracts (16,775)0000 (16,775)0000 (16,775)0000 181678: Water Main Repl-Project#3 900: Capital Projects 1825.1800 Contracts 739,671 15,105 0 0 0 1827.1800 Force Account 4,225 0000 1836.1800 Other 239 2,134 0 0 0 744,135 17,239 0 0 0 744,135 17,239 0 0 0 181679: Water Main Repl-Project#4 900: Capital Projects 1827.2300 Force Account 14,103 0000 1836.2300 Other 3890000 14,492 0000 14,492 0000 181466: Water Meter Program-Phase 3 Total 900: Capital Projects Total 181611: Well 11 Total 900: Capital Projects Total 181661: Well 18, 20 Gac Filter System Total 900: Capital Projects Total 181677: Water Main Repl-Project#2 Total 900: Capital Projects Total 181678: Water Main Repl-Project#3 Total 900: Capital Projects Total 181679: Water Main Repl-Project#4 Total 900: Capital Projects Total 900: Capital Projects Total 181464: Water Meter Program-Phase I Total 900: Capital Projects Total 181465: Water Meter Program-Phase 2 Total 224 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Water Utility 182005: Surface Water-Design 900: Capital Projects 1827.2300 Force Account 1,021 0000 1,021 0000 1,021 0000 182034: DIM Fee Update 900: Capital Projects 1825.2300 Contracts 61,400 0000 1827.2300 Force Account 14,918 0000 76,318 0000 76,318 0000 182463: Well #27 900: Capital Projects 1825.2000 Contracts 217,732 16,769 0 0 0 1827.2000 Force Account 30,323 3,050 0 0 0 1831.2000 Materials 13,914 63 0 0 0 1831.2300 Materials 1,660 646 0 0 0 1836.2300 Other 29,055 351 0 0 0 292,684 20,879 0 0 0 292,684 20,879 0 0 0 182465: MWWI003-Well 28 900: Capital Projects 1827.2000 Force Account 702 0000 1836.2000 Other 5100000 1,212 0000 1,212 0000 (1,102,646) 1,102,641 15,864,582 10,955,795 1,205,000 1811201: Capital Equipment 550: Fleet 7851 Vehicles & Equipment 0 85,858 36,088 36,090 35,000 0 85,858 36,088 36,090 35,000 0 85,858 36,088 36,090 35,000 182465: MWWI003-Well 28 Total Water Utility Capital Total 550: Fleet Total Water Utility Capital Equipment Total 182005: Surface Water-Design Total 900: Capital Projects Total 182034: DIM Fee Update Total 900: Capital Projects Total 182463: Well #27 Total 900: Capital Projects Total 900: Capital Projects Total 225 226 WASTEWATER UTILITY The Wastewater Utility, managed by the Public Works Department, is responsible for collecting, conveying and treating 1.9 billion gallons of wastewater a year at the White Slough Water Pollution Control Facility. It also manages the City’s storm drain system. The utility has a budget of $15,525,370 in FY 2013/14, compared to $13,701,870 as originally adopted in FY 2012/13. The increase is due to capital projects. The 2012/13 budget shown in the following pages reflects adjustments made throughout the year. FY 2013/14 budgeted staffing is being maintained at 51. The utility shares staff with the Water Utility. An organizational chart, staffing summary, detailed activity descriptions and financial tables are included in the following pages. 227 228 Wastewater Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Wastewater Utility Enterprise Fund Cash Balance Beginning Cash Balance 6,831,614 10,606,065 8,380,707 12,513,936 12,078,736 Revenues 17,159,228 15,947,883 14,235,330 14,122,000 15,035,170 Expenditures 13,384,777 14,040,012 15,414,026 14,557,200 15,525,370 Net Difference (Revenues Less Expenditures)3,774,451 1,907,871 (1,178,696) (435,200) (490,200) Cash Balance Ending Cash Balance 10,606,065 12,513,936 7,202,011 12,078,736 11,588,536 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Wastewater Utility Fund Balance 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 229 230 Wastewater Fund Revenues Sewer Tap FeesCOP Construction 5% Development Impact Fees 1% Septic Dumping Charge 1% City Accounts Investment Earnings Customer Accounts 93% Revenue Budget 2013-14 Customer Accounts 13,950,400 COP Construction 677,770 Development Impact Fees 161,870 Septic Dumping Charge 150,000 City Accounts 70,180 Investment Earnings 14,950 Sewer Tap Fees 10,000 Grand Total 15,035,170 231 232 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments170: Wastewater Utility Fund B/S090: Operating Transfers In4210 Operating Transfers In 199,364 141,980 0 0 0199,364 141,980 0 0 0199,364 141,980 0 0 0171: Wastewtr-Capital Outlay B/S090: Operating Transfers In4210 Operating Transfers In 1,176,169 3,281,466 0 0 01,176,169 3,281,466 0 0 01,176,169 3,281,466 0 0 0172: Waste Water Capital Res B/S090: Operating Transfers In4210 Operating Transfers In2,120,000 2,086,9920002,120,000 2,086,992000900: Other Revenue1082.2007 COP Construction & Acq 512,554 4,080,4480 110,000 677,770 Proceeds of 2007 COP512,554 4,080,4480 110,000 677,7702,632,554 6,167,4400 110,000 677,770174: Wastewater Rate Stabil Reserve090: Operating Transfers In4210 Operating Transfers In500,0000000500,0000000500,00000001701: Wastewater Utility Fund Rev400: Investment/Property Revenues5332 Investment Earnings30,022 38,133 27,970 27,970 11,2505361 Rent(175,087) (183,514)000(145,065) (145,381) 27,970 27,970 11,250500: Revenue from Others5604 State Special Grants59,075000059,0750000640: Sewer Operating Revenue6471 City Accounts65,144 66,478 72,240 68,470 70,1806480 Customer Accounts12,761,225 13,213,738 13,801,260 13,610,150 13,950,400 2.5% rate increase effective July 112,826,369 13,280,216 13,873,500 13,678,620 14,020,580680: Non-Operating Utility Revenue6521 Sewer Connection Fees(36,690)00006525 Sewer Tap Fees17,534 11,628 10,000 10,000 10,0006530.1 Kettleman Liftstation3,104 5,459000(16,052) 17,087 10,000 10,000 10,000640: Sewer Operating Revenue Total680: Non-Operating Utility Revenue Total500: Revenue from Others TotalWastewater Utility090: Operating Transfers In Total170: Wastewater Utility Fund B/S Total090: Operating Transfers In Total171: Wastewtr-Capital Outlay B/S Total090: Operating Transfers In Total900: Other Revenue Total172: Waste Water Capital Res B/S Total090: Operating Transfers In Total174: Wastewater Rate Stabil Reserve Total400: Investment/Property Revenues Tota233 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsWastewater Utility900: Other Revenue5386 Septic Dumping charge 164,216 180,381 150,000 150,000 150,0005394 Revenue-Other 6,203 55,887 0 5,000 05398 Reimbursable Charges 98,2750000268,694 236,268 150,000 155,000 150,00012,993,021 13,388,190 14,061,470 13,871,590 14,191,8301711: Wastewtr-Capital Outlay Rev400: Investment/Property Revenues5391 Sale of City Property 5,20000005,2000000680: Non-Operating Utility Revenue5394 Revenue-Other 300,0000000300,0000000305,20000001721: Waste Water Capital Res Rev400: Investment/Property Revenues5332 Investment Earnings 180,395 167,387 80,000 0 0180,395 167,387 80,000 0 0180,395 167,387 80,000 0 01731: Imf Wastewater Facilities Rev400: Investment/Property Revenues5332 Investment Earnings 10,183 10,121 11,070 0 2,70010,183 10,121 11,070 0 2,700810: Development Impact Fees6122 Development Impact Fees3,025,135 146,418 24,740 61,930 161,8703,025,135 146,418 24,740 61,930 161,8703,035,318 156,539 35,810 61,930 164,5701751: Storm Facilities Rev400: Investment/Property Revenues5332 Investment Earnings046600 1,000046600 1,000810: Development Impact Fees6122 Development Impact Fees0 74,560 58,000 78,43000 74,560 58,000 78,43000 75,026 58,000 78,430 1,0003261: IMF Storm Facilities Rev400: Investment/Property Revenues5332 Investment Earnings17,38105050017,381050500400: Investment/Property Revenues Tota810: Development Impact Fees Total1751: Storm Facilities Rev Total400: Investment/Property Revenues Tota1731: Imf Wastewater Facilities Rev Total900: Other Revenue Total1701: Wastewater Utility Fund Rev Total400: Investment/Property Revenues Tota680: Non-Operating Utility Revenue Total1711: Wastewtr-Capital Outlay Rev Total400: Investment/Property Revenues Tota1721: Waste Water Capital Res Rev Total400: Investment/Property Revenues Tota810: Development Impact Fees Total234 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsWastewater Utility810: Development Impact Fees6122 Development Impact Fees 180,1630000180,1630000197,544 0 50 50 021,219,565 23,378,028 14,235,330 14,122,000 15,035,170Wastewater Utility Revenue Total810: Development Impact Fees Total3261: IMF Storm Facilities Rev Total235 236 M.S.C Water/WastewaterOperationsWhite SloughWastewaterTreatmentUtilitySuperintendent(1)WastewaterMaintenanceWater/WastewaterServiceWater/WastewaterConstructionWater/WastewaterSupervisor (1)Plant &EquipmentMechanic (4)MaintenanceWorker (4)Water/WastewaterSupervisor(1) MaintenanceWorker III (2)Water/WastewaterSupervisor(1)MaintenanceWorker III (3)WastewaterPlantSuperintendent (1)ChiefWastewaterPlant Operator(1)EnvironmentalComplianceInspector (3)LaboratoryTechnician I/II(2)OperationsPlant &EquipmentMaintenanceWastewaterPlant OperatorI/II/III (5)Water/WastewaterSupervisor (1)Plant &EquipmentMechanic (2)MaintenanceWorker(4)(1unfunded)TechnicalServices,ConservationWaterServicesTechnician (1)Public WorksUtilitiesFY 2013-2014Deputy PublicWorksDirector -Utilities (1)ComplianceEngineer(1)SeniorStorekeeper(1)SurfaceWaterTreatmentChief WaterPlant Operator(1)Water PlantOperator I/II/III(4)Plant &EquipmentMechanic (1)Electrician(1)Water/WastewaterLaboratoryWater/WastewaterInspectionMaintenanceWorker (1)SeniorAdministrativeClerk(1)AdministrativeClerk (1)Electrician(1)Electrician(1)Number of positionsAuthorized: 52Budgeted: 51237 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 090: Operating Transfers Out 5,583,883 6,961,919 2,126,480 2,126,480 1,318,000 100: Personnel Services 3,286,314 3,177,889 3,239,330 3,216,070 3,203,460 200: Utility Comm. & Transportation 759,021 710,621 707,400 646,280 692,260 300: Supplies, Materials & Services 1,713,576 1,581,952 2,049,890 1,980,715 1,936,530 400: Work for Others 36,700 10,000 92,500 14,725 10,000 500: Equipment, Land & Structures 1,313,181 48,622 101,000 86,000 79,000 550: Fleet 361,798 158,329 273,911 185,090 190,000 600: Special Payments 2,893,803 3,276,581 4,333,770 4,333,940 7,107,120 900: Capital Projects 0 (1) 2,489,745 1,967,900 989,000 15,948,276 15,925,912 15,414,026 14,557,200 15,525,370 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions WATER SERVICES Administrative Clerk 00111 Chief Wastewater Plant Operator 11111 Chief Water Treatment Plant Operator 00111 Compliance Engineer 11111 Deputy Public Works Director - Utilities 11111 Electrician 22333 Environmental Compliance Inspector 33333 Laboratory Technician I/II 22222 Laboratory/Environmental Compliance Superintend 11000 Maintenance Worker I/II 88998 Plant & Equipment Mechanic 55777 Senior Administrative Clerk 00111 Senior Plant & Equipment Mechanic 11000 Senior Storekeeper 01111 Utility Superintendent 00011 Wastewater Plant Operator I/II/III 66655 Wastewater Plant Superintendent 00111 Wastewater Treatment Superintendent 11000 Water Services Technician 11111 Water Treatment Plant Operator I/II/III 00344 Water/Wastewater Maintenance Worker III 55555 Water/Wastewater Superintendent 11100 Water/Wastewater Supervisor 44444 Water Services Total 43 44 52 52 51 Wastewater Utility Wastewater Utility Total 238 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 5,583,883 6,961,919 2,126,480 2,126,480 1,318,000 General Services cost of services5,583,883 6,961,919 2,126,480 2,126,480 1,318,0007101 Regular emp salary 2,516,452 2,396,793 2,485,400 2,515,525 2,634,190 Reduction in furlough hours7102 Overtime 75,035 98,195 95,030 95,030 88,2807103 Part time salary 14,300 50,993 26,000 24,845 16,8507106 Uniform allowance 225 75 6,700 450 3007109 Incentive pay 69,267 72,006 72,290 62,725 63,1607110 Admin leave pay 10,954 4,384 7,400 7,315 7,3207111 Workers comp 135,450 283,360 277,200 277,200 181,2407112 Medical insurance 583,696 610,896 673,000 662,345 683,6407113 Dental insurance 41,706 43,385 44,000 46,420 46,0007114 Vision care 10,226 10,448 10,790 11,375 11,5007115 Medicare insurance 35,247 35,382 46,050 37,500 38,2007121 Service contribution-PERS 497,314 477,203 494,470 496,925 489,0907123 Deferred comp 48,371 4,230 74,570 56,740 61,1607124 LI & AD & D 8,920 8,289 8,390 8,500 8,7407125 Unemployment insurance 7,073 10,237 18,640 18,865 14,4907128 LTD 31,99500007129 Chiropractic 2,181 2,229 2,430 2,545 2,7607130 Insurance refund 10,455 18,609 23,030 18,870 14,7107131 Other benefits 80,840 114,996 121,000 121,000 169,9807132 Cell Stipend 172 600 0 1,200 1,2007188 Transfer In (3,118,499) (3,174,759) (3,524,280) (3,318,345) (3,431,080) Staff allocations to other funds7189 Transfer Out 2,224,934 2,110,338 2,277,220 2,069,040 2,101,730 Staff allocations from other funds3,286,314 3,177,889 3,239,330 3,216,070 3,203,4607201 Postage 2,283 872 1,300 1,050 1,0307202 Telephone 12,458 12,389 13,150 12,630 12,4307203 Cellular phone charges 5,626 4,359 5,700 4,750 4,5507211 Electricity 688,337 641,411 632,000 573,600 640,0007212 Gas 36,685 39,414 42,000 41,000 21,0007213 Water 3,135 3,242 3,250 3,250 3,2507215 Refuse 10,497 8,934 10,000 10,000 10,000759,021 710,621 707,400 646,280 692,2607301 Printing,binding,duplication 4,321 716 2,700 1,600 1,6007302 Photocopying 113 2,015 1,200 2,100 2,1007303 Advertising 673 1,313 2,250 1,350 1,6007304 Laundry & dry cleaning 0 0 0 145 07305 Uniforms 11,795 17,410 14,500 16,200 14,5007306 Safety equipment 15,589 15,169 18,000 16,800 21,0007306 Safety Equipment 0 1,200 0 0 07307 Office supplies 6,272 8,248 5,650 5,275 6,3507308 Books & periodicals 0 332 750 250 5007309 Membership & dues 12,890 15,375 17,710 16,000 15,700Wastewater Utility090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation239 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsWastewater Utility7310 Uncollectible acct expense58,900 66,013 60,000 60,000 60,0007311 Collection agency fees 2,359 406 1,500 500 5007312 Bank service charges 20,759 20,007 20,000 20,000 20,0007313 Information systems software 27,070 23,792 23,400 23,400 23,9007314 Business expense 2,397 1,361 2,650 2,840 2,6507315 Conference expense 5,489 3,553 8,500 5,620 5,6507320 Legal counsel 0 8,000 0 0 07321 Rent of Land, facilities 3,879 1,758 0 0 07322 Rental of equipment 2,825 7,261 8,000 6,000 7,5007323 Professional services 560,406 255,756 582,000 568,320 530,3007330 Repairs to comm equip 1,338 2,197 1,660 1,660 1,6607331 Repairs to Mach & equip 340,216 451,272 618,000 609,000 513,0007332 Repairs to office equip 446 0 300 300 5007333 Repairs to vehicles 173,326 152,314 137,500 137,500 150,5107334 Repairs to buildings 1,936 6,555 10,000 5,000 28,0007335 Sublet service contracts 14,147 20,826 37,500 21,000 21,0007336 Car wash 351 411 330 330 4307343 PL & PD/other insurance 76,760 136,400 64,240 64,240 92,9207351 Motor veh fuel, lube 73,899 60,696 101,950 86,950 83,3107352 Special dept materials 109,242 59,082 76,250 68,750 80,2507353 Janitorial supplies 0 0 1,200 10,000 07354 Photo supplies 0 76 0 0 07355 General supplies 126,815 165,282 151,500 153,000 153,6507356 Medical supplies 0 0 0 85 2007358 Training & education 7,722 6,843 11,500 9,000 16,5007359 Small tools and equip 25,725 24,247 35,500 33,000 46,0007360 Overtime meals 1,070 1,469 2,150 1,900 2,0507362 Laboratory supplies 20,761 25,690 26,000 26,000 25,0007366 Tuition Reimbursement 0 270 0 0 5007369 Software Licensing Cost 1,351 5,665 4,500 5,500 6,0007398 Reimbursable Expense 2,607 827 1,000 1,000 1,0007399 Supplies, mat & services 127 12,145 0 100 2001,713,576 1,581,952 2,049,890 1,980,715 1,936,5307601 Work for others 36,700 10,000 92,500 14,725 10,00036,700 10,000 92,500 14,725 10,0007701 Office equip 0 2,054 3,000 3,000 2,0007709 Shop equipment 0 0 0 5,000 5,0007715 Data Processing hrdware 0 4,594 8,000 13,000 12,0007719 Other equip 112,643 41,974 80,000 60,000 55,0007720 Other contracts 1,195,43900007726 Streets 59900007731 Storm drains 4,500 0 10,000 5,000 5,0001,313,181 48,622 101,000 86,000 79,000500: Equipment, Land & Structures400: Work for Others300: Supplies, Materials & Services240 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsWastewater Utility7851 Vehicles & Equipment45,206 158,329 273,911 185,090 190,000 See capital sheets for details7852 Heavy equipment316,5920000361,798 158,329 273,911 185,090 190,0007636 Amortization51,525 51,525 1,500,000 1,500,000 4,610,000 See Debt Service schedule in supplementals7924 Bond interest2,778,805 2,715,421 2,618,550 2,618,550 2,279,390 Includes defeasance of 2003B COP8022 Taxes841251201251308023 Refunds/Rebates0 2,500 5,000 5,000 2,5008097 Lodi CARE Program17120008099 Special payments63,372 506,998 210,100 210,265 215,1002,893,803 3,276,581 4,333,770 4,333,940 7,107,1201820 Construction in Progress-CY(1,694,506) (6,253,968) 1,644,0000 989,000 See capital sheets for projects1825.1800 Contracts41,979 88,141 79,119 79,12001825.1850 Contracts33,408 736,268 599,701 811,20501825.1900 Contracts274,273 1,336,619 1,593 397,00001825.2100 Contracts37,50800001825.2200 Contracts4,642 10,5000001825.2250 Contracts0 73,060 31,245 400,00001825.2300 Contracts943,512 3,854,947 130,962 64,08001827.1800 Force Account17,37100001827.1850 Force Account86,273 33,0540001827.1900 Force Account14,070 49,1900 3,00001827.2250 Force Account4,26000001827.2275 Force Account22600001827.2300 Force Account27,9394320001829.1800 Equipment86,17600001829.2275 Machinery & equipment47,59400001831.1800 Materials22100001831.1850 Materials8,2762070001831.2150 Materials0630001831.2300 Materials49900001836.1800 Other9,12700001836.1850 Other0 1,5940 170,00001836.1900 Other122050001836.2150 Other11,142 30,1910 40,00001836.2300 Other45,998 39,496 3,125 3,49500(1) 2,489,745 1,967,900 989,00015,948,276 15,925,912 15,414,026 14,557,200 15,525,370550: Fleet600: Special Payments900: Capital ProjectsWastewater Utility Total241 242 PUBLIC UTILITIES ACTIVITY: Wastewater Utility DIVISION: Utilities - Wastewater DEPARTMENT: Public Works FUND: Wastewater Funds ACTIVITY DESCRIPTION The Wastewater Utility activity includes the operation of the White Slough Water Pollution Control facility (Treatment Plant) which treats the City's wastewater to tertiary levels (located approximately six miles west of town), and the maintenance of wastewater pipelines and lift stations that convey wastewater to the Treatment Plant; and the maintenance of storm drain pipelines and lift stations that convey storm water to various points of discharge. Activity goals are to provide uninterrupted service from source to treatment facilities and/or points of discharge without blockages or overflows, minimize the City's impact on the environment by consistently treating wastewater that meets all Federal and State standards; continue recycling and land disposal of treatment effluent and industrial wastewater (cannery). This activity has six major elements: Wastewater Administration - Directs, supervises and plans operation of wastewater utility, prepares studies/reports, responsible for compliance with State and Federal regulations/legislation on operations and discharge requirements, budget preparation/control, represents City with other agencies and committees on matters regarding wastewater operations and treatment. Domestic Collection System - Operates, maintains and repairs domestic wastewater collection system, including 190 miles of domestic wastewater collection mains, service laterals for over 23,000 customers, approx. 3,200 manholes, and 8 domestic pumping stations. Maintains compliance with Sewer System Management Plan by performing hydro cleaning and closed circuit TV operations. Industrial Collection System - Operates, maintains and repairs industrial wastewater collection system, including 10 miles of industrial wastewater collection mains, 83 manholes, 4.5 miles of 30- inch diameter "IW outfall" line, 1 pumping station, and 7 service laterals. Treatment Facility - Operates and maintains a tertiary treatment facility which operates 7 days per week, 24 hours per day, and manned 16 hours per day. Treats an annual average domestic flow of 2.4 billion gallons and an annual average industrial flow of 100 million gallons per year. Utilizes recycled biosolids in accordance with discharge permit requirements. Laboratory Services - State-certified lab analyzes untreated and treated wastewater to determine chemical/physical/bacteriological characteristics to evaluate treatment plant effectiveness; samples and analyzes City drinking water to monitor water quality and compliance with State regulations; and administers enforcement of City's pretreatment and cross connection programs. Storm Drain Collection System - Operates, maintains and repairs storm drain collection system, including approx. 162 miles of storm drain pipeline, 13 pump stations and over 3,300 catch basins. Includes compliance with City's discharge permit requirements, including public education, illicit discharge detection and elimination, construction site storm water management and pollution prevention. MAJOR 2012-13 ACCOMPLISHMENTS Constructed a UV disinfection bypass system at the White Slough WPCF. Completed citywide sewer cleaning district map/schedule. Began delivery of reclaimed wastewater to the Lodi Energy Center. MAJOR 2013-14 OBJECTIVES Comply with monitoring and reporting requirements of new National Pollutant Discharge Elimination Permit. Implement paperless asset management/work order system for sewer field crews. Provide uninterrupted delivery of reclaimed water to the Lodi Energy Center. 243 PUBLIC UTILITIES ACTIVITY: Wastewater Utility DIVISION: Utilities - Wastewater DEPARTMENT: Public Works FUND: Wastewater Funds PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Wastewater Treated (Million Gallons/Year) 2,312 2,185 1,935 Miles of Wastewater Main Cleaned 65.8 63.1 65.9 Public Sewer Overflows per 100 Miles of Main 3.55 2.0 0.5 Reclaimed Wastewater to LEC (Million Gallons/Year) - - 123.9 RELATED COST CENTER(S) 170.4220 170152 170301 170401 170403 170404 170405 170414 170442 170501 244 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 170: Wastewater Utility Fund B/S 090: Operating Transfers Out 4220 Operating Transfers Out 3,877,649 5,389,939 1,451,480 1,451,480 1,068,000 3,877,649 5,389,939 1,451,480 1,451,480 1,068,000 3,877,649 5,389,939 1,451,480 1,451,480 1,068,000 170152: Damage To Property-Wastewtr 100: Personnel Services 7102 Overtime 37 0 520 520 320 7109 Incentive pay 10000 7115 Medicare insurance 10000 39 0 520 520 320 300: Supplies, Materials & Services 7333 Repairs to vehicles 0 2,720 0 0 2,800 7352 Special dept materials 0 0 5,000 5,000 0 0 2,720 5,000 5,000 2,800 600: Special Payments 8099 Special payments 1,558 315 0 0 0 1,558 315 0 0 0 1,597 3,035 5,520 5,520 3,120 170301: Bonded Debt-Interest-Wastewtr 600: Special Payments 7636 Amortization 51,525 51,525 1,500,000 1,500,000 4,610,000 7924 Bond interest 2,778,805 2,715,421 2,618,550 2,618,550 2,279,390 8099 Special payments 5,136 2,715 10,100 10,100 15,100 2,835,466 2,769,661 4,128,650 4,128,650 6,904,490 2,835,466 2,769,661 4,128,650 4,128,650 6,904,490 170401: Wastewater Administration 100: Personnel Services 7102 Overtime 313 3,885 1,060 1,060 1,130 7109 Incentive pay 30000 7115 Medicare insurance 37000 7189 Transfer Out 507,121 731,166 703,220 703,220 721,920 507,440 735,058 704,280 704,280 723,050 200: Utility Comm. & Transportation 7201 Postage 64 50 100 100 100 7202 Telephone 202 204 250 250 200 7203 Cellular phone charges 4,047 2,603 4,000 3,000 2,800 4,313 2,857 4,350 3,350 3,100 300: Supplies, Materials & Services 7301 Printing,binding,duplication 1,375 716 1,000 1,000 1,000 7302 Photocopying 113 2,015 1,000 2,000 2,000 7303 Advertising 414 113 400 150 200 7305 Uniforms 5,985 8,210 7,000 7,000 6,000 7306 Safety equipment 7,999 6,195 6,000 6,000 6,000 7307 Office supplies 3,570 2,202 3,000 3,000 3,000 7308 Books & periodicals 0 65 250 0 0 7309 Membership & dues 4,283 5,199 5,500 5,500 5,200 7310 Uncollectible acct expense 58,900 66,013 60,000 60,000 60,000 7311 Collection agency fees 2,359 406 1,500 500 500 7312 Bank service charges 20,759 20,007 20,000 20,000 20,000 7313 Information systems software 16,709 16,087 15,000 15,000 16,500 7314 Business expense 1,040 533 1,000 1,000 1,000 7315 Conference expense 1,388 1,623 3,000 1,500 1,500 7320 Legal counsel 0 8,000 0 0 0 7321 Rent of Land, facilities 3,879 1,758 0 0 0 7323 Professional services 13,393 10,120 20,000 15,000 15,000 7330 Repairs to comm equip 733 799 1,000 1,000 1,000 170152: Damage To Property-Wastewtr Total 600: Special Payments Total 170301: Bonded Debt-Interest-Wastewtr Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 600: Special Payments Total Wastewater Utility 090: Operating Transfers Out Total 170: Wastewater Utility Fund B/S Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 245 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Wastewater Utility 7331 Repairs to Mach & equip 981 2,488 0 0 0 7332 Repairs to office equip 341 0000 7333 Repairs to vehicles 119,500 107,912 93,820 93,820 106,850 7334 Repairs to buildings 0 6,555 5,000 0 25,000 7335 Sublet service contracts 4,159 4,802 5,000 5,000 5,000 7336 Car wash 351 379 330 330 390 7351 Motor veh fuel, lube 43,370 49,900 60,780 60,780 49,170 7352 Special dept materials 4,277 6,102 5,000 5,000 5,000 7354 Photo supplies 0 76 0 0 0 7355 General supplies 35 687 500 500 650 7358 Training & education 2,650 3,977 3,000 3,000 6,000 7359 Small tools and equip 8,193 1,448 7,000 7,000 7,000 7360 Overtime meals 35 0 250 100 100 7369 Software Licensing Cost 1,351 5,665 3,500 5,000 5,000 7399 Supplies, mat & services 70 12,145 0 100 200 328,212 352,197 329,830 319,280 349,260 500: Equipment, Land & Structures 7701 Office equip 0 2,054 3,000 3,000 2,000 7715 Data Processing hrdware 0 4,136 3,000 8,000 9,500 0 6,190 6,000 11,000 11,500 600: Special Payments 8023 Refunds/Rebates 0 2,500 5,000 5,000 2,500 8099 Special payments 52 314,866 0 165 0 52 317,366 5,000 5,165 2,500 840,017 1,413,668 1,049,460 1,043,075 1,089,410 170403: Plant Maintenance 100: Personnel Services 7101 Regular emp salary 601,903 548,726 517,390 658,820 657,250 7102 Overtime 48,600 70,252 63,760 63,760 60,090 7103 Part time salary 0 41,032 10,000 8,845 0 7106 Uniform allowance 0 0 1,800 0 0 7109 Incentive pay 7,977 9,084 9,070 9,755 9,750 7110 Admin leave pay 1,856 232 0 1,560 1,560 7111 Workers comp 31,500 64,400 56,700 56,700 43,340 7112 Medical insurance 123,331 129,517 124,530 137,105 134,790 7113 Dental insurance 9,782 9,202 9,000 11,920 11,000 7114 Vision care 2,385 2,263 2,210 2,915 2,750 7115 Medicare insurance 8,494 8,686 7,510 9,720 9,530 7121 Service contribution-PERS 118,355 107,696 102,010 127,925 118,840 7123 Deferred comp 12,652 210 15,530 14,505 16,550 7124 LI & AD & D 1,705 1,109 860 1,670 1,700 7125 Unemployment insurance 1,686 2,432 3,880 4,940 3,620 7128 LTD 7,670 0000 7129 Chiropractic 509 483 500 655 660 7130 Insurance refund 0 3,215 6,400 14,710 14,710 7131 Other benefits 18,800 26,110 24,750 24,750 40,650 7132 Cell Stipend 0 0 0 600 600 7189 Transfer Out 793,751 616,096 818,180 600,000 745,180 1,790,956 1,640,745 1,774,080 1,750,855 1,872,570 200: Utility Comm. & Transportation 7201 Postage 2,051 779 1,000 750 800 7202 Telephone 179 179 200 180 180 7203 Cellular phone charges 1,579 1,756 1,700 1,750 1,750 7211 Electricity 651,881 611,603 590,000 545,000 600,000 7212 Gas 35,937 38,631 40,000 40,000 20,000 7215 Refuse 10,497 8,934 10,000 10,000 10,000 702,124 661,882 642,900 597,680 632,730 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 200 100 100 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 170401: Wastewater Administration Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 246 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Wastewater Utility 7302 Photocopying 0 0 200 100 100 7303 Advertising 259 592 600 600 300 7304 Laundry & dry cleaning 0 0 0 145 0 7305 Uniforms 5,703 8,533 7,500 8,600 8,000 7306 Safety equipment 5,001 5,143 7,500 6,300 8,000 7307 Office supplies 2,611 5,914 2,000 2,000 3,000 7308 Books & periodicals 0 267 250 250 500 7309 Membership & dues 6,734 7,078 9,210 7,500 7,500 7313 Information systems software 6,763 5,305 5,000 5,000 5,000 7314 Business expense 1,212 822 1,000 1,000 1,000 7315 Conference expense 3,470 1,885 5,000 3,500 3,500 7322 Rental of equipment 1,958 6,186 5,000 5,000 6,000 7323 Professional services 494,528 234,557 540,000 540,000 500,000 7330 Repairs to comm equip 275 1,038 300 300 300 7331 Repairs to Mach & equip 335,513 440,427 600,000 600,000 500,000 7332 Repairs to office equip 105 0 300 300 500 7334 Repairs to buildings 1,936 0 5,000 5,000 3,000 7335 Sublet service contracts 9,198 15,188 31,000 15,000 15,000 7343 PL & PD/other insurance 17,850 31,000 13,140 13,140 22,220 7351 Motor veh fuel, lube 3,007 0 30,000 15,000 25,000 7352 Special dept materials 46,624 2,905 25,000 25,000 30,000 7353 Janitorial supplies 0 0 1,200 10,000 0 7355 General supplies 126,257 163,180 150,000 150,000 150,000 7356 Medical supplies 0 0 0 85 200 7358 Training & education 4,912 2,816 5,000 5,000 5,000 7359 Small tools and equip 10,143 11,624 15,000 15,000 20,000 7360 Overtime meals 898 1,239 1,500 1,500 1,500 7362 Laboratory supplies 20,761 25,690 26,000 26,000 25,000 7366 Tuition Reimbursement 0 270 0 0 500 7369 Software Licensing Cost 0 0 1,000 500 1,000 7398 Reimbursable Expense 453 827 1,000 1,000 1,000 7399 Supplies, mat & services 57 0000 1,106,228 972,486 1,488,900 1,462,920 1,343,220 500: Equipment, Land & Structures 7709 Shop equipment 0 0 0 5,000 5,000 7719 Other equip 16,512 17,393 35,000 20,000 20,000 16,512 17,393 35,000 25,000 25,000 600: Special Payments 8022 Taxes 84 125 120 125 130 8099 Special payments 34,405 70,090 75,000 75,000 75,000 34,489 70,215 75,120 75,125 75,130 3,650,309 3,362,721 4,016,000 3,911,580 3,948,650 170404: Sanitary System Maintenance 100: Personnel Services 7102 Overtime 18,215 19,293 22,840 22,840 20,000 7109 Incentive pay 809 1,088 0 0 0 7115 Medicare insurance 276 297 0 0 0 7121 Service contribution-PERS 127 222 0 0 0 7123 Deferred comp 23 0000 7130 Insurance refund 35 42 0 0 0 7189 Transfer Out 570,452 495,830 498,500 498,500 484,880 589,937 516,772 521,340 521,340 504,880 200: Utility Comm. & Transportation 7201 Postage 63 43 200 200 80 7202 Telephone 6,538 6,468 6,500 6,500 6,500 7211 Electricity 9,757 9,868 10,000 6,600 10,000 7212 Gas 748 783 2,000 1,000 1,000 7213 Water 1,955 1,996 2,000 2,000 2,000 19,061 19,158 20,700 16,300 19,580 500: Equipment, Land & Structures Total 600: Special Payments Total 170403: Plant Maintenance Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 247 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Wastewater Utility 300: Supplies, Materials & Services 7305 Uniforms 107 530 0 300 500 7306 Safety equipment 2,589 3,498 3,500 3,500 6,500 7307 Office supplies 91 82 500 100 100 7308 Books & periodicals 0 0 250 0 0 7313 Information systems software 0 0 1,000 1,000 0 7322 Rental of equipment 427 976 2,000 1,000 1,000 7323 Professional services 363 69 0 300 300 7331 Repairs to Mach & equip 547 7,125 10,000 5,000 6,500 7335 Sublet service contracts 130 116 500 200 200 7351 Motor veh fuel, lube 0 29 0 0 0 7352 Special dept materials 29,155 28,475 20,000 20,000 25,000 7355 General supplies 523 282 1,000 500 500 7358 Training & education 5 50 0 0 2,500 7359 Small tools and equip 5,235 11,099 8,500 8,500 13,500 7360 Overtime meals 137 215 300 200 200 39,309 52,546 47,550 40,600 56,800 400: Work for Others 7601 Work for others 20,000 2,500 77,500 10,000 5,000 20,000 2,500 77,500 10,000 5,000 500: Equipment, Land & Structures 7719 Other equip 22,034 23,279 35,000 35,000 25,000 22,034 23,279 35,000 35,000 25,000 600: Special Payments 8099 Special payments 6,811 246 0 0 0 6,811 246 0 0 0 697,152 614,501 702,090 623,240 611,260 170405: Storm Drain Maintenance 100: Personnel Services 7102 Overtime 7,644 2,139 6,000 6,000 6,520 7103 Part time salary 94 91 0 0 0 7109 Incentive pay 138 33 0 0 0 7115 Medicare insurance 26 22 0 0 0 7123 Deferred comp 80000 7189 Transfer Out 300,520 163,085 230,600 230,600 130,890 308,430 165,370 236,600 236,600 137,410 200: Utility Comm. & Transportation 7201 Postage 18 0000 7202 Telephone 5,198 5,198 5,200 5,200 5,200 7211 Electricity 25,603 18,880 30,000 20,000 28,000 7213 Water 447 498 500 500 500 31,266 24,576 35,700 25,700 33,700 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 1,500 500 0 7303 Advertising 0 608 1,250 600 600 7305 Uniforms 0 137 0 300 0 7306 Safety equipment 0 333 1,000 1,000 500 7307 Office supplies 0 25 150 150 0 7309 Membership & dues 1,873 3,098 3,000 3,000 3,000 7313 Information systems software 2,400 2,400 2,400 2,400 2,400 7314 Business expense 132 6 150 150 150 7315 Conference expense 631 45 500 500 500 7322 Rental of equipment 440 99 1,000 0 500 7323 Professional services 11,369 8,660 20,000 10,000 10,000 7330 Repairs to comm equip 330 360 360 360 360 7331 Repairs to Mach & equip 3,175 1,232 5,000 2,500 5,000 7333 Repairs to vehicles 53,826 41,682 43,680 43,680 40,860 7335 Sublet service contracts 660 720 1,000 800 800 7336 Car wash 0 32 0 0 40 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 400: Work for Others Total 500: Equipment, Land & Structures Total 600: Special Payments Total 170404: Sanitary System Maintenance Total 100: Personnel Services Total 248 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Wastewater Utility 7351 Motor veh fuel, lube 27,522 10,767 11,170 11,170 9,140 7352 Special dept materials 9,491 19,677 18,500 10,000 15,000 7358 Training & education 155 0 3,500 1,000 3,000 7359 Small tools and equip 0 76 5,000 2,500 5,000 7360 Overtime meals 0 0 100 100 250 112,004 89,957 119,260 90,710 97,100 400: Work for Others 7601 Work for others 16,700 7,500 15,000 4,725 5,000 16,700 7,500 15,000 4,725 5,000 500: Equipment, Land & Structures 7715 Data Processing hrdware 0 458 5,000 5,000 2,500 7719 Other equip 0 1,302 10,000 5,000 10,000 7720 Other contracts 1,680 0000 7731 Storm drains 0 0 10,000 5,000 5,000 1,680 1,760 25,000 15,000 17,500 600: Special Payments 8099 Special payments 13,699 118,766 125,000 125,000 125,000 13,699 118,766 125,000 125,000 125,000 483,779 407,929 556,560 497,735 415,710 170414: Watershed Education Grant 100: Personnel Services 7103 Part time salary 7,668 9,507 10,000 10,000 16,850 7115 Medicare insurance 111 138 0 0 0 7121 Service contribution-PERS 908 1,298 0 0 0 7125 Unemployment insurance 22 41 0 0 0 8,709 10,984 10,000 10,000 16,850 200: Utility Comm. & Transportation 7201 Postage 000050 000050 300: Supplies, Materials & Services 7301 Printing,binding,duplication 464 0 0 0 500 7303 Advertising 0000500 7307 Office supplies 0 25 0 25 250 7313 Information systems software 1,198 0000 7314 Business expense 0 0 500 690 500 7315 Conference expense 0 0 0 120 150 7323 Professional services 33,195 2,350 2,000 3,020 5,000 7352 Special dept materials 19,644 1,923 2,500 3,500 5,000 7355 General supplies 0 1,133 0 2,000 2,500 7359 Small tools and equip 1,046 0 0 0 500 7398 Reimbursable Expense 2,154 0000 57,701 5,431 5,000 9,355 14,900 66,410 16,415 15,000 19,355 31,800 170442: Industrial System Maintenance 100: Personnel Services 7102 Overtime 194 0 850 850 220 7109 Incentive pay 14 0000 7115 Medicare insurance 30000 7189 Transfer Out 3,949 6,560 26,720 26,720 18,860 4,160 6,560 27,570 27,570 19,080 200: Utility Comm. & Transportation 7202 Telephone 341 340 1,000 500 350 7211 Electricity 1,096 1,060 2,000 2,000 2,000 7213 Water 733 748 750 750 750 2,170 2,148 3,750 3,250 3,100 300: Supplies, Materials & Services 7331 Repairs to Mach & equip 0 0 3,000 1,500 1,500 300: Supplies, Materials & Services Total 400: Work for Others Total 500: Equipment, Land & Structures Total 600: Special Payments Total 170405: Storm Drain Maintenance Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 170414: Watershed Education Grant Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 249 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Wastewater Utility 7352 Special dept materials 0 0 250 250 250 0 0 3,250 1,750 1,750 6,330 8,708 34,570 32,570 23,930 170501: Wastewtr/Wtr Service Personnel 100: Personnel Services 7101 Regular emp salary 1,914,549 1,848,067 1,968,010 1,856,705 1,976,940 7102 Overtime 32 875 0 0 0 7106 Uniform allowance 225 75 4,900 450 300 7109 Incentive pay 60,325 61,758 63,220 52,970 53,410 7110 Admin leave pay 9,098 4,152 7,400 5,755 5,760 7111 Workers comp 103,950 218,960 220,500 220,500 137,900 7112 Medical insurance 460,365 481,379 548,470 525,240 548,850 7113 Dental insurance 31,924 34,183 35,000 34,500 35,000 7114 Vision care 7,841 8,185 8,580 8,460 8,750 7115 Medicare insurance 26,238 26,201 38,540 27,780 28,670 7121 Service contribution-PERS 377,164 367,943 392,460 369,000 370,250 7123 Deferred comp 35,688 4,020 59,040 42,235 44,610 7124 LI & AD & D 7,215 7,180 7,530 6,830 7,040 7125 Unemployment insurance 5,347 7,763 14,760 13,925 10,870 7128 LTD 24,325 0000 7129 Chiropractic 1,672 1,746 1,930 1,890 2,100 7130 Insurance refund 10,420 15,352 16,630 4,160 0 7131 Other benefits 62,040 88,886 96,250 96,250 129,330 7132 Cell Stipend 172 600 0 600 600 7188 Transfer In (3,118,499) (3,174,759) (3,524,280) (3,318,345) (3,431,080) 20,091 2,566 (41,060) (51,095) (70,700) 300: Supplies, Materials & Services 7306 Safety Equipment 0 1,200 0 0 0 7314 Business expense 13 0000 7343 PL & PD/other insurance 58,910 105,400 51,100 51,100 70,700 58,923 106,600 51,100 51,100 70,700 79,014 109,166 10,040 5 0 12,537,723 14,095,743 11,969,370 11,713,210 14,096,370 170442: Industrial System Maintenance Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 170501: Wastewtr/Wtr Service Personnel Total Wastewater Utility Total 300: Supplies, Materials & Services Total 250 PUBLIC UTILITIES ACTIVITY: Capital Improvement Project(s) FUND: Wastewater Capital Outlay DEPARTMENT: Public Works Capital Improvement Project Descriptions: Storm Drain 400,000 Install storm drain trash handling system. White Slough Water Pollution Control Facility 284,000 Plant maintenance improvements include filter cloth media, sludge pipeline, security upgrades, pond gates, shop rollup door, emergency generator, road repairs/paving and scum troughs. Miscellaneous Capital Maintenance Projects 130,000 Maintenance projects including: taps and miscellaneous system relocations ($75,000); Elm to Pine alley sewer ($33,000) and Laurel storm project ($22,000). Wastewater Main Replacement 100,000 Wastewater main replacement construction - project #6. Kofu Park/MSC Parking Lot 75,000 ADA improvements and construction of the Kofu Park/MSC parking lot. This is a joint project funded by the Electric Utility Fund ($50,000), Capital Outlay Fund ($50,000) and Water Fund ($75,000). Project total is $250,000. 251 PUBLIC UTILITIES ACTIVITY: Equipment Purchase FUND: Wastewater Capital Outlay DEPARTMENT: Public Works Equipment - New or Replacement Description: Miscellaneous Equipment 125,000 Purchase rotary press air compressor and maintenance crane ($30,000); air compressor ($15,000); and replace primary chain and flights ($80,000). Replacement of Vehicle 04-004 30,000 Replacement of vehicle 04-004, a 1994 Dodge Intrepid vehicle used by White Slough staff, which has reached its useful life. Replacement of Vehicle 04-073 20,000 Replacement of vehicle 04-073, a 1995 Ford F350 truck which has reached its useful life. One-half of the total replacement cost to be funded by the Water Fund (vehicle total $40,000) Replacement of Vehicle 04-127 15,000 Replacement of vehicle 04-127, a 2000 Chevrolet Astro van which has reached its useful life. One-half of the total replacement cost to be funded by the Water Fund (vehicle total $30,000) 252 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 CM Approved 171: Wastewtr-Capital Outlay B/S 900: Capital Projects 1820 Construction in Progress-CY (523,692) (994,580) 0 0 0 (523,692) (994,580) 0 0 0 (523,692) (994,580) 0 0 0 172: Waste Water Capital Res B/S 900: Capital Projects 1820 Construction in Progress-CY (1,078,848) (3,698,796) 0 0 0 (1,078,848) (3,698,796) 0 0 0 (1,078,848) (3,698,796) 0 0 0 173: Imf Wastewater Facilities B/S 900: Capital Projects 1820 Construction in Progress-CY (91,966) 4,744 0 0 0 (91,966) 4,744 0 0 0 (91,966) 4,744 0 0 0 175: Imf Storm Facilities B/S 900: Capital Projects 1820 Construction in Progress-CY 0 (1,565,336) 0 0 0 0 (1,565,336) 0 0 0 0 (1,565,336) 0 0 0 171014: Hutchins Str Reconstruction 900: Capital Projects 1825.1850 Contracts 0 0 80,840 80,840 0 0 0 80,840 80,840 0 0 0 80,840 80,840 0 171015: MSC PBX Replacement 900: Capital Projects 1827.2275 Force Account 226 0000 1829.2275 Machinery & equipment 47,594 0000 47,820 0000 47,820 0000 171027: Financial Planning 900: Capital Projects 1825.2300 Contracts 9,721 6,859 22,670 0 0 1827.2300 Force Account 2,097 0000 11,818 6,859 22,670 0 0 11,818 6,859 22,670 0 0 171028: Stantec-Task Order #1 900: Capital Projects 1825.2300 Contracts 0 0 314 0 0 0031400 0031400 171041: 2010 Storm Improvements 900: Capital Projects 1825.1900 Contracts 274,273 (360) 0 0 0 1827.1900 Force Account 9,326 0000 1836.1900 Other 12 0000 283,611 (360) 0 0 0 283,611 (360) 0 0 0 171049: 2012 Utility Frame & Cover 900: Capital Projects 1820 Construction in Progress-CY 0 0 110,000 0 0 175: Imf Storm Facilities B/S Total 900: Capital Projects Total 171015: MSC PBX Replacement Total 900: Capital Projects Total 171027: Financial Planning Total 900: Capital Projects Total 171028: Stantec-Task Order #1 Total 900: Capital Projects Total 171014: Hutchins Str Reconstruction Total 900: Capital Projects Total 171041: 2010 Storm Improvements Total 900: Capital Projects Total 173: Imf Wastewater Facilities B/S Total 900: Capital Projects Total Wastewater Utility 900: Capital Projects Total 171: Wastewtr-Capital Outlay B/S Total 900: Capital Projects Total 172: Waste Water Capital Res B/S Total 253 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 CM ApprovedWastewater Utility 1825.1850 Contracts 0 0 10,000 0 0 1827.1850 Force Account 0 1,252 0 0 0 1836.1850 Other 0 191 0 120,000 0 0 1,443 120,000 120,000 0 0 1,443 120,000 120,000 0 171051: Kofu Park/MSC Parking Lot 900: Capital Projects 1820 Construction in Progress-CY 000075,000 000075,000 000075,000 171095: MSC Shop Decommission 900: Capital Projects 1825.2300 Contracts 16,050 569 0 0 0 1827.2250 Force Account 707 0000 16,757 569 0 0 0 16,757 569 0 0 0 171100: Elm to Pine Alley Sewer 900: Capital Projects 1820 Construction in Progress-CY 000033,000 000033,000 000033,000 171200: Laurel Storm 900: Capital Projects 1820 Construction in Progress-CY 000022,000 000022,000 000022,000 171357: MSC Reconstruct Pavement 900: Capital Projects 1825.2250 Contracts 0 73,060 0 0 0 1827.2250 Force Account 3,553 0000 1836.2300 Other 340 0000 3,893 73,060 0 0 0 3,893 73,060 0 0 0 171402: Misc.Sewer Manholes(Force Ac 900: Capital Projects 1831.2300 Materials 499 0000 4990000 4990000 171405: Misc System Relocation(Cm) 900: Capital Projects 1820 Construction in Progress-CY 0 0 35,000 0 35,000 1825.1850 Contracts 33,408 0 0 35,000 0 1827.1800 Force Account 42 0000 33,450 0 35,000 35,000 35,000 33,450 0 35,000 35,000 35,000 171414: SJ River Feasibility Study 900: Capital Projects 1836.2300 Other 2,976 0000 2,976 0000 2,976 0000171414: SJ River Feasibility Study Total 900: Capital Projects Total 171049: 2012 Utility Frame & Cover Total 900: Capital Projects Total 171095: MSC Shop Decommission Total 171200: Laurel Storm Total 900: Capital Projects Total 171357: MSC Reconstruct Pavement Total 900: Capital Projects Total 171402: Misc.Sewer Manholes(Force Ac Total 900: Capital Projects Total 171405: Misc System Relocation(Cm) Total 900: Capital Projects Total 900: Capital Projects Total 171100: Elm to Pine Alley Sewer Total 900: Capital Projects Total 171051: Kofu Park/MSC Parking Lot Total 900: Capital Projects Total 254 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 CM ApprovedWastewater Utility 171416: Shady Acres Storm Pump 900: Capital Projects 1827.1900 Force Account 0 1,156 0 0 0 0 1,156 0 0 0 0 1,156 0 0 0 171428: WSWPCF-Work Plans/Permit Asst 900: Capital Projects 1825.1800 Contracts 0 88,141 79,119 79,120 0 0 88,141 79,119 79,120 0 0 88,141 79,119 79,120 0 171471: Wastewtr Taps-PW/CM 900: Capital Projects 1820 Construction in Progress-CY 0 0 40,000 0 40,000 1827.1800 Force Account 16,567 0000 1827.1850 Force Account 0 1,949 0 0 0 1831.1800 Materials 221 0000 1831.1850 Materials 8,276 207 0 0 0 1831.2150 Materials 0 63 0 0 0 1836.1850 Other 0 1,152 0 0 0 1836.2150 Other 11,142 30,191 0 40,000 0 1836.2300 Other 0 73 0 0 0 36,206 33,635 40,000 40,000 40,000 36,206 33,635 40,000 40,000 40,000 171485: Standby Generator Replacement 900: Capital Projects 1825.1850 Contracts 0 66,891 0 0 0 0 66,891 0 0 0 0 66,891 0 0 0 171486: Raywood Ash Replacement 900: Capital Projects 1836.1850 Other 0 251 0 0 0 0 251 0 0 0 0 251 0 0 0 171493: Plant Maint.Improvements 900: Capital Projects 1820 Construction in Progress-CY 0 0 655,000 0 284,000 1825.2250 Contracts 0 0 31,245 400,000 0 1836.2300 Other 0 19,387 3,125 0 0 0 19,387 689,370 400,000 284,000 0 19,387 689,370 400,000 284,000 171500: Strm Drn Trash Handling System 900: Capital Projects 1820 Construction in Progress-CY 0 0 400,000 0 400,000 1825.1900 Contracts 0 0 0 397,000 0 1827.1900 Force Account 0 0 0 3,000 0 0 0 400,000 400,000 400,000 0 0 400,000 400,000 400,000 171679: Main Repl-Project #4 900: Capital Projects 1827.1850 Force Account 717 0000 7170000 7170000 171493: Plant Maint.Improvements Total 900: Capital Projects Total 171500: Strm Drn Trash Handling System Tota 900: Capital Projects Total 171679: Main Repl-Project #4 Total 171486: Raywood Ash Replacement Total 900: Capital Projects Total 900: Capital Projects Total 171416: Shady Acres Storm Pump Total 900: Capital Projects Total 171428: WSWPCF-Work Plans/Permit Asst Tot 900: Capital Projects Total 171471: Wastewtr Taps-PW/CM Total 171485: Standby Generator Replacement Total 900: Capital Projects Total 900: Capital Projects Total 255 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 CM ApprovedWastewater Utility 171680: Main Repl-Project #5 900: Capital Projects 1820 Construction in Progress-CY 0 0 200,000 0 0 1825.1850 Contracts 0 669,377 508,861 695,365 0 1827.1850 Force Account 85,556 14,203 0 0 0 1836.2300 Other 389 4,318 0 3,495 0 85,945 687,898 708,861 698,860 0 85,945 687,898 708,861 698,860 0 171681: Main Repl-Project #6 900: Capital Projects 1820 Construction in Progress-CY 0 0 100,000 0 100,000 1827.1850 Force Account 0 15,650 0 0 0 1836.1850 Other 0 0 0 50,000 0 0 15,650 100,000 50,000 100,000 0 15,650 100,000 50,000 100,000 171690: Lift Station RTU Replacement 900: Capital Projects 1820 Construction in Progress-CY 0 0 20,000 0 0 0 0 20,000 0 0 0 0 20,000 0 0 172016: Biosolids Facility 900: Capital Projects 1825.2300 Contracts 854,111 3,672,146 93,787 64,080 0 1827.2300 Force Account 0 432 0 0 0 1836.2300 Other 41,147 15,493 0 0 0 895,258 3,688,071 93,787 64,080 0 895,258 3,688,071 93,787 64,080 0 172023: WSWPCF-Recycled WtrStudy 900: Capital Projects 1825.2100 Contracts 37,508 0000 37,508 0000 37,508 0000 172026: WSWPCF-Construction/Phase 3 900: Capital Projects 1825.2200 Contracts 4,642 10,500 0 0 0 1825.2300 Contracts 2,250 0000 1827.1800 Force Account 762 0000 1836.2300 Other 1,146 225 0 0 0 8,800 10,725 0 0 0 8,800 10,725 0 0 0 172028: WSWPCF-Work Plans/Permit Asst 900: Capital Projects 1825.1800 Contracts 41,979 0000 41,979 0000 41,979 0000 172029: Plant Security Improvements 900: Capital Projects 1836.1800 Other 9,127 0000 9,127 0000 9,127 0000 172030: Plant Maintenance & Imprv 900: Capital Projects 1829.1800 Equipment 86,176 0000 86,176 0000 86,176 0000 172028: WSWPCF-Work Plans/Permit Asst Tot 900: Capital Projects Total 172029: Plant Security Improvements Total 900: Capital Projects Total 172030: Plant Maintenance & Imprv Total 172016: Biosolids Facility Total 900: Capital Projects Total 172023: WSWPCF-Recycled WtrStudy Total 900: Capital Projects Total 172026: WSWPCF-Construction/Phase 3 Total 900: Capital Projects Total 171690: Lift Station RTU Replacement Total 900: Capital Projects Total 900: Capital Projects Total 171680: Main Repl-Project #5 Total 900: Capital Projects Total 171681: Main Repl-Project #6 Total 900: Capital Projects Total 256 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 CM ApprovedWastewater Utility 173005: G-Basin Pump Station & Piping 900: Capital Projects 1827.1900 Force Account 4,744 (4,744) 0 0 0 4,744 (4,744) 0 0 0 4,744 (4,744) 0 0 0 173034: DIM Fee Update 900: Capital Projects 1825.2300 Contracts 61,380 0000 1827.2300 Force Account 25,842 0000 87,222 0000 87,222 0000 175017: MSDI017-G Basin 900: Capital Projects 1825.1900 Contracts 0 0 1,593 0 0 0 0 1,593 0 0 0 0 1,593 0 0 175034: DIM Fee Update 900: Capital Projects 1825.1900 Contracts 0 40,032 0 0 0 1827.1900 Force Account 0 29,188 0 0 0 1836.1900 Other 0 205 0 0 0 0 69,425 0 0 0 0 69,425 0 0 0 175040: Debenedetti Park Phase 1 900: Capital Projects 1825.1900 Contracts 0 27,696 0 0 0 1827.1900 Force Account 0 887 0 0 0 0 28,583 0 0 0 0 28,583 0 0 0 175043: DeBenedetti Park Enclosure 900: Capital Projects 1820 Construction in Progress-CY 0 0 84,000 0 0 0 0 84,000 0 0 0 0 84,000 0 0 175061: G Basin Storm Drain Pump Stn 900: Capital Projects 1825.1900 Contracts 0 1,269,251 0 0 0 1825.2300 Contracts 0 175,373 14,191 0 0 1827.1900 Force Account 0 22,703 0 0 0 0 1,467,327 14,191 0 0 0 1,467,327 14,191 0 0 0 (1) 2,489,745 1,967,900 989,000 1711201: Capital Equipment 550: Fleet 7851 Vehicles & Equipment 45,206 158,329 273,911 185,090 190,000 7852 Heavy equipment 316,592 0000 361,798 158,329 273,911 185,090 190,000 361,798 158,329 273,911 185,090 190,000Wastewater Utility Capital Total 175040: Debenedetti Park Phase 1 Total 900: Capital Projects Total 175061: G Basin Storm Drain Pump Stn Total Wastewater Utility Capital Total 175043: DeBenedetti Park Enclosure Total 900: Capital Projects Total 550: Fleet Total 175034: DIM Fee Update Total 900: Capital Projects Total 173005: G-Basin Pump Station & Piping Total 900: Capital Projects Total 900: Capital Projects Total 173034: DIM Fee Update Total 900: Capital Projects Total 175017: MSDI017-G Basin Total 900: Capital Projects Total 257 258 TRANSIT The Transit Division operates the City’s GrapeLine, Dial-A-Ride and VineLine transportation services. The services are available seven days a week. The Transit Division, part of the Public Works Department, has a budget of $5,651,650 in FY 2013/14, compared to $4,690,760 as originally adopted in FY 2012/13. The increase is due primarily to bus purchases. The City contracts with MV Transit to provide drivers and support staff for transit services. The 2012/13 budget shown in the following pages reflects adjustments made throughout the year. FY 2013/14 budgeted staffing is being maintained at 3. An organizational chart, staffing summary, detailed activity descriptions and financial tables are included in the following pages. 259 260 Transit Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Transit Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved 2,002,105 2,509,652 3,301,731 3,203,015 1,148,625 Revenues 4,068,380 4,646,423 5,141,550 5,297,855 6,488,670 Expenditures 3,560,833 3,953,060 7,600,272 7,352,245 5,651,650 Net Difference (Revenues Less Expenditures)507,547 693,363 (2,458,722) (2,054,390) 837,020 Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved 2,509,652 3,203,015 843,009 1,148,625 1,985,645 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Transit Fund Balance 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 261 262 Transit Fund Revenues State Transit Assistance 3% Measure K Reimbursements 6% Dial-A-Ride Fares 1% Federal Stimulus - ARRA 1% CNG Fuel 1% Revenue-Other Investment Earnings Greyhound Ticket Commission Federal Transit (UMTA) 47% Fixed Route Fares 2% Trans Dev Act - Gen Allotment 29% Proposition 1B 10% Revenue Budget 2013-14 Federal Transit (UMTA)3,034,960 Trans Dev Act - Gen Allotment 1,876,300 Proposition 1B 665,000 Measure K Reimbursements 418,970 State Transit Assistance 167,200 Fixed Route Fares 130,000 Dial-A-Ride Fares 60,000 Federal Stimulus - ARRA 50,000 CNG Fuel 36,000 Revenue-Other 26,200 Investment Earnings 15,040 Greyhound Ticket Commission 7,000 Reimbursable Charges 2,000 Grand Total 6,488,670 263 264 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments1251: Transit - Capital B/S090: Operating Transfers In4210 Operating Transfers In0 218,5960000 218,5960000 218,59600012501: Dial-A-ride/Transp Rev400: Investment/Property Revenues5332 Investment Earnings4,760 7,755 6,040 6,040 8,5805361 Rent4,200 4,200 4,200 4,200 4,2005391 Sale of City Property00 2,500 11,10008,960 11,955 12,740 21,340 12,780500: Revenue from Others5493 Trans Dev Act-Gen Allotment 1,820,300 1,495,400 1,515,200 1,515,200 1,876,300 SJCOG's apportionments have increased5496 Federal Transit(UMTA)1,335,232 1,221,765 1,354,400 1,354,400 1,220,0005496.1 Federal Transit-Galt362,790 333,840 335,000005497 State Transit Assistance0 200,511 130,000 130,00005715 Federal stimulus-ARRA45,6830 906,000 823,0000 ARRA funds spent - nothing further5715.1 Federal stimulus-ARRA-Galt 102,032 29,5600 83,00006005.1 Measure K Reimb-Operating 120,000 485,282 462,980 462,980 418,9703,786,037 3,766,358 4,703,580 4,368,580 3,515,270720: Transit Fees6002 Dial-A-Ride Fares57,895 54,548 60,000 60,000 60,0006003 Fixed Route Fares130,441 131,145 130,000 130,000 130,0006004 CNG Fuel6,658 5,587 5,700 5,700 36,0006007 Solar revenue000 3,000 6,000194,994 191,280 195,700 198,700 232,000900: Other Revenue5394 Revenue-Other21,192 19,443 10,000 10,000 10,0005395 Revenue Over/Short31(21)0005398 Reimbursable Charges(7,087) 63,733 2,000 2,000 2,0006006 Greyhound Ticket Commission6,446 7,072 8,000 8,000 7,0006152 Damage to Property7,1500 6,000 10,500 6,00027,732 90,227 26,000 30,500 25,0004,017,723 4,059,820 4,938,020 4,619,120 3,785,05012511: Transit - Capital Rev400: Investment/Property Revenues5332 Investment Earnings0(700)004600(700)00460500: Revenue from Others5496 Federal Transit(UMTA)0 42,584 61,0000 1,814,960 CMAQ/federal grant funds for buses900: Other Revenue Total12501: Dial-A-ride/Transp Rev Total400: Investment/Property Revenues Tota720: Transit Fees TotalTransit090: Operating Transfers In Total1251: Transit - Capital B/S Total400: Investment/Property Revenues Tota500: Revenue from Others Total265 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsTransit5497 State Transit Assistance0000167,2005715 Federal stimulus-ARRA0 469,17700 50,0000 511,761 61,0000 2,032,1600 511,061 61,0000 2,032,62012521: Transit-Prop.1B Rev400: Investment/Property Revenues5332 Investment Earnings4,887 5,998 5,330 12,950 6,0004,887 5,998 5,330 12,950 6,000500: Revenue from Others5501 Prop.1B0 69,692 6,000 428,890 479,0005502 Prop.1B Transit-Safety00 131,200 236,895 186,0000 69,692 137,200 665,785 665,0004,887 75,690 142,530 678,735 671,0004,022,610 4,865,167 5,141,550 5,297,855 6,488,670500: Revenue from Others Total12521: Transit-Prop.1B Rev TotalTransit Revenue Total500: Revenue from Others Total12511: Transit - Capital Rev Total400: Investment/Property Revenues Tota266 TransportationManager(1)AdministrativeClerk(1)Jr/Asst/Assoc.Planner(1)Public WorksTransportationFY 2013-2014Number of PositionsAuthorized: 3Budgeted: 3267 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 090: Operating Transfers Out 0 218,596 0 0 0 100: Personnel Services 275,219 291,414 305,510 311,330 312,170 200: Utility Comm. & Transportation 59,640 61,896 72,400 72,415 69,230 300: Supplies, Materials & Services 2,486,347 2,615,874 2,518,300 2,523,200 2,642,750 500: Equipment, Land & Structures 206,551 540,031 1,476,274 1,109,610 2,196,000 550: Fleet 43,624 80,519 2,892,788 3,252,690 431,500 600: Special Payments 464,822 363,400 335,000 83,000 0 3,536,203 4,171,730 7,600,272 7,352,245 5,651,650 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions TRANSPORTATION Administrative Clerk 11111 Jr/Asst/Assoc Planner 11111 Transportation Manager 11111 Transportation Total 33333 Transit Transit Total 268 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 0 218,596 0 0 00 218,596 0 0 07101 Regular emp salary 175,075 177,831 179,660 185,105 195,160 Reduction in furlough hours7109 Incentive pay 1,825 1,782 1,800 1,800 1,8007110 Admin leave pay 499 2,247 2,890 2,995 3,0507111 Workers comp 9,450 19,320 18,900 18,900 11,8207112 Medical insurance 40,103 42,094 45,990 44,915 41,4607113 Dental insurance 2,984 3,018 3,000 3,000 3,0007114 Vision care 728 736 740 735 7507115 Medicare insurance 1,243 1,289 2,610 2,755 2,8307121 Service contribution-PERS 33,751 33,062 33,280 34,260 32,5907123 Deferred comp 0 98 5,390 5,555 5,8607124 LI & AD & D 1,045 1,169 1,450 1,505 1,5107125 Unemployment insurance 490 765 1,380 1,390 1,0707128 LTD 2,23100007129 Chiropractic 155 157 170 165 1807131 Other benefits 5,640 7,846 8,250 8,250 11,090275,219 291,414 305,510 311,330 312,1707201 Postage 40 0 0 15 307202 Telephone 8,109 8,029 8,600 8,600 8,4007203 Cellular phone charges 6,245 6,315 6,500 6,500 6,0007211 Electricity 38,188 40,866 50,100 50,100 47,6007212 Gas 1,331 1,086 1,400 1,400 1,4007213 Water 5,357 5,208 5,400 5,400 5,4007214 Sewer37039240040040059,640 61,896 72,400 72,415 69,2307300 Supplies,Materials & Serv00 30,000 30,00007301 Printing,binding,duplication654 2,689500505 1,6007302 Photocopying0010010007303 Advertising6,020 5,638 5,000 6,945 5,0007307 Office supplies3565819009009007309 Membership & dues2,300 1,209 3,500 3,500 3,5007312 Bank service charges8,887 9,885 2,000 2,000 10,0007314 Business expense2234006006006007315 Conference expense995 1,883 1,500 1,500 1,9007323 Professional services12,184 63,976 22,450 22,450 8,0007324 Purchased transp1,693,667 1,869,984 1,700,000 1,700,000 1,900,000 Contractual increase for services7331 Repairs to Mach & equip23,467 15,965 22,100 22,100 29,3807332 Repairs to office equip01940007333 Repairs to vehicles432,325 377,018 418,850 421,800 397,0407334 Repairs to buildings23,670275 1,000 1,000 1,0007335 Sublet service contracts132,543 127,635 142,000 142,000 130,0007343 PL & PD/other insurance85,052 78,910 90,000 90,000 80,000Transit090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation269 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsTransit7351 Motor veh fuel, lube57,549 53,413 65,100 65,100 59,0307352 Special dept materials1,400 1,257 1,600 1,600 1,6007353 Janitorial supplies 0 0 200 200 2007355 General supplies 11 422 1,200 1,200 1,8007358 Training & education 285 1,597 1,000 1,000 1,0007359 Small tools and equip 2,079 11 400 400 4007369 Software Licensing Cost 0 369 0 0 07398 Reimbursable Expense 0 0 3,000 3,000 3,0007399 Supplies, mat & services 2,680 2,563 5,300 5,300 6,8002,486,347 2,615,874 2,518,300 2,523,200 2,642,7507700 Equipment, Land & Structures 0 0 1,258,000 60,000 1,956,000 See capital sheets for details7709 Shop equipment 12,57700007718 Grant equip 4,064 9,519 148 119,890 07719 Other equip 48,992 1,668 0 0 07720 Other contracts 124,098 528,402 218,126 929,720 240,0007797 Bus shelters 16,134 442 0 0 07799 Bus signs 6860000206,551 540,031 1,476,274 1,109,610 2,196,0007850 Fleet0000431,500 See capital sheets for details7851 Vehicles & Equipment 43,624 80,519 2,892,788 3,252,690 043,624 80,519 2,892,788 3,252,690 431,5008099 Special payments 464,822 363,400 335,000 83,000 0464,822 363,400 335,000 83,00003,536,203 4,171,730 7,600,272 7,352,245 5,651,650550: Fleet600: Special PaymentsTransit Total300: Supplies, Materials & Services500: Equipment, Land & Structures270 GENERAL GOVERNMENT ACTIVITY: Transit DIVISION: Transit DEPARTMENT: Public Works FUND: Transit Fund ACTIVITY DESCRIPTION Transit provides a daily fixed route bus system (GrapeLine) within City limits, ADA paratransit service (VineLine) and a door-to-door Dial-A-Ride (DAR) service for the general public (including discounted fares for seniors/disabled/Medicare) within City limits and immediately adjacent areas. Nearly all of this activity is performed by contracted services. Transportation funding and related activities are also handled by this Division. The Division Manager, with assistance from Transportation Planner and clerical staff, manages operator contracts, plans future services and operations, files reports and claims for transportation funding, attends meetings with partner agencies on transportation issues, manages transit claim files, assists in preparation of applications for transportation grant funding, and provides assistance with administration of successful grants. This includes the following elements: Dial-A-Ride/VineLine service. Fixed-route service. Transit administration. Property maintenance. MAJOR 2012-13 ACCOMPLISHMENTS Administered new Transit Operations Contract. Constructed new security system for Lodi Transit Station and Parking Structure. Implemented discounted fare ID card program and expanded marketing program. Received six 32-foot Compressed Natural Gas Replacement buses. MAJOR 2013-14 OBJECTIVES Purchase 13 replacement cutaway buses. Construct bus stop improvements, bus wash and fuel management upgrades. Update Short Range Transit Plan and extend revenue hours/operating hours. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Operating cost per passenger for Fixed Route $7.55 $8.59 $8.99 Operating cost per passenger of Dial-A-Ride/VineLine $38.88 $34.15 $36.79 Total Number of passengers (Fixed Route/DAR/VL) 208,800 213,600 216,700 RELATED COST CENTER(S) 125051 125052 125053 125055 125057 125058 125152 271 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 125051: Dial-A-Ride Transit 200: Utility Comm. & Transportation 7203 Cellular phone charges 3,238 3,835 3,500 3,500 3,500 7211 Electricity 4,702 5,554 6,200 6,200 6,200 7212 Gas 466 333 500 500 500 7213 Water 2,678 2,604 2,700 2,700 2,700 7214 Sewer 185 196 200 200 200 11,269 12,522 13,100 13,100 13,100 300: Supplies, Materials & Services 7303 Advertising 0 779 2,000 2,000 2,000 7307 Office supplies 169 0 200 200 200 7324 Purchased transp 782,715 852,415 800,000 800,000 800,000 7331 Repairs to Mach & equip 3,835 3,514 3,000 3,000 3,000 7333 Repairs to vehicles 242,493 122,256 145,000 145,000 125,600 7343 PL & PD/other insurance 42,526 39,439 45,000 45,000 40,000 7351 Motor veh fuel, lube 39,727 16,484 15,000 15,000 18,170 7358 Training & education 0 215 0 0 0 7359 Small tools and equip 0 0 200 200 200 7398 Reimbursable Expense 0 0 2,000 2,000 2,000 7399 Supplies, mat & services 1,510 608 800 800 800 1,112,975 1,035,710 1,013,200 1,013,200 991,970 1,124,244 1,048,232 1,026,300 1,026,300 1,005,070 125052: Grapeline Fixed Route 200: Utility Comm. & Transportation 7202 Telephone 4,239 4,264 4,500 4,500 4,300 7203 Cellular phone charges 3,007 2,480 3,000 3,000 2,500 7211 Electricity 4,702 5,554 6,200 6,200 6,200 7212 Gas 466 333 400 400 400 7213 Water 2,679 2,604 2,700 2,700 2,700 7214 Sewer 185 196 200 200 200 15,278 15,431 17,000 17,000 16,300 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 500 500 500 7303 Advertising 1,087 821 2,000 2,000 2,000 7307 Office supplies 0 49 200 200 200 7314 Business expense 59 0 100 100 100 7324 Purchased transp 910,952 1,017,569 900,000 900,000 1,100,000 7331 Repairs to Mach & equip 2,101 7,178 9,100 9,100 8,000 7333 Repairs to vehicles 143,879 208,307 215,000 215,000 216,440 7335 Sublet service contracts 46,990 46,101 43,000 43,000 47,000 7343 PL & PD/other insurance 42,526 39,471 45,000 45,000 40,000 7351 Motor veh fuel, lube 17,657 36,876 50,000 50,000 40,800 7352 Special dept materials 1,190 1,257 1,600 1,600 1,600 7353 Janitorial supplies 0 0 200 200 200 7355 General supplies 11 63 200 200 200 7358 Training & education 0 215 0 0 0 7359 Small tools and equip 13 11 200 200 200 7398 Reimbursable Expense 0 0 1,000 1,000 1,000 7399 Supplies, mat & services 1,079 0 4,000 4,000 4,000 1,167,544 1,357,918 1,272,100 1,272,100 1,462,240 1,182,822 1,373,349 1,289,100 1,289,100 1,478,540 125053: Transit Administration 100: Personnel Services 7101 Regular emp salary 175,075 177,831 179,660 185,105 195,160 7109 Incentive pay 1,825 1,782 1,800 1,800 1,800 7110 Admin leave pay 499 2,247 2,890 2,995 3,050 7111 Workers comp 9,450 19,320 18,900 18,900 11,820 7112 Medical insurance 40,103 42,094 45,990 44,915 41,460 Transit 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 125051: Dial-A-Ride Transit Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 125052: Grapeline Fixed Route Total 272 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Transit 7113 Dental insurance 2,984 3,018 3,000 3,000 3,000 7114 Vision care 728 736 740 735 750 7115 Medicare insurance 1,243 1,289 2,610 2,755 2,830 7121 Service contribution-PERS 33,751 33,062 33,280 34,260 32,590 7123 Deferred comp 0 98 5,390 5,555 5,860 7124 LI & AD & D 1,045 1,169 1,450 1,505 1,510 7125 Unemployment insurance 490 765 1,380 1,390 1,070 7128 LTD 2,231 0000 7129 Chiropractic 155 157 170 165 180 7131 Other benefits 5,640 7,846 8,250 8,250 11,090 275,219 291,414 305,510 311,330 312,170 200: Utility Comm. & Transportation 7201 Postage 0 0 0 15 30 7202 Telephone 1,607 1,617 1,700 1,700 1,700 7211 Electricity 2,184 2,271 2,700 2,700 2,200 7212 Gas 399 420 500 500 500 4,190 4,308 4,900 4,915 4,430 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 38 0 0 1,100 7302 Photocopying 0 0 100 100 0 7303 Advertising 577 236 1,000 1,000 1,000 7307 Office supplies 187 532 500 500 500 7309 Membership & dues 2,300 1,209 3,500 3,500 3,500 7312 Bank service charges 8,887 9,885 2,000 2,000 10,000 7314 Business expense 164 113 500 500 500 7315 Conference expense 995 1,883 1,500 1,500 1,900 7323 Professional services 0 0 1,000 1,000 1,000 7332 Repairs to office equip 0 194 0 0 0 7335 Sublet service contracts 0 1,000 2,000 2,000 1,000 7355 General supplies 0 359 1,000 1,000 1,600 7358 Training & education 285 760 1,000 1,000 1,000 7369 Software Licensing Cost 0 369 0 0 0 7399 Supplies, mat & services 91 1,955 500 500 2,000 13,486 18,533 14,600 14,600 25,100 292,895 314,255 325,010 330,845 341,700 125055: Lodi Station Parking Structure 200: Utility Comm. & Transportation 7202 Telephone 1,909 1,792 2,000 2,000 2,000 7211 Electricity 15,988 16,331 20,000 20,000 18,000 17,897 18,123 22,000 22,000 20,000 300: Supplies, Materials & Services 7334 Repairs to buildings 2,584 275 1,000 1,000 1,000 7335 Sublet service contracts 85,553 80,534 97,000 97,000 82,000 88,137 80,809 98,000 98,000 83,000 106,034 98,932 120,000 120,000 103,000 125057: Outside CNG Fueling 200: Utility Comm. & Transportation 7202 Telephone 354 356 400 400 400 7211 Electricity 10,612 11,156 15,000 15,000 15,000 10,966 11,512 15,400 15,400 15,400 300: Supplies, Materials & Services 7331 Repairs to Mach & equip 0 5,273 10,000 10,000 18,380 7333 Repairs to vehicles 33,061 17,865 28,850 31,800 25,000 7351 Motor veh fuel, lube 165 53 100 100 60 33,226 23,191 38,950 41,900 43,440 44,192 34,703 54,350 57,300 58,840 300: Supplies, Materials & Services Total 125055: Lodi Station Parking Structure Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 125057: Outside CNG Fueling Total 200: Utility Comm. & Transportation Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 125053: Transit Administration Total 273 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Transit 125058: Greyhound Pass-thru 300: Supplies, Materials & Services 7323 Professional services 6,202 6,250 7,000 7,000 7,000 6,202 6,250 7,000 7,000 7,000 6,202 6,250 7,000 7,000 7,000 125152: Damage to City Property 300: Supplies, Materials & Services 7333 Repairs to vehicles 6,839 28,590 30,000 30,000 30,000 6,839 28,590 30,000 30,000 30,000 6,839 28,590 30,000 30,000 30,000 2,763,228 2,904,311 2,851,760 2,860,545 3,024,150 125058: Greyhound Pass-thru Total 300: Supplies, Materials & Services Total 125152: Damage to City Property Total Transit Utility Total 300: Supplies, Materials & Services Total 274 GENERAL GOVERNMENT ACTIVITY: Capital Improvement Project(s) FUND: Transit Fund DEPARTMENT: Public Works Capital Improvement Project Descriptions: Transit Facility Improvements 100,000 Construct bus stop concrete pads, purchase/install bus chelters, benches and other amenities. 275 .GENERAL GOVERNMENT ACTIVITY: Equipment Purchase FUND: Transit Fund DEPARTMENT: Public Works Equipment - New or Replacement Description: Bus Replacements 1,847,300 Replacement of (13) 2007 Ford Starcraft buses: 10-010, 10-011, 10-012, 10-013, 10-014, 10-015, 10-016, 10-017, 10-018, 10-019, 10-020, 10-021 and 10-022, which have reached their useful lives. Bus Equipment 257,200 Purchase and install cameras, automatic vehicle locator, bus inspection equipment and stop announcement system. Transit Facility Upgrade 240,000 Purchase and install bus wash equipment and fuel upgrade system. Farebox and Vault Equipment 148,000 Purchase and install farebox equipment, fare revenue vault and revenue collection equipment. New Vehicle 35,000 Purchase of a new Ford Escape for Transit administrative staff use. 276 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 125179: Facility Upgrades 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 1,316 0 0 0 7303 Advertising 0 2,427 0 0 0 0 3,743 0 0 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 120,000 0 0 7719 Other equip 0 1,668 0 0 0 7720 Other contracts 62,045 14,082 0 159,720 240,000 62,045 15,750 120,000 159,720 240,000 550: Fleet 7851 Vehicles & Equipment 0 0 0 280 0 0 0 0 280 0 62,045 19,493 120,000 160,000 240,000 125180: Bus Stop Shelters 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 856 0 0 0 0 856 0 0 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 200,000 0 100,000 7720 Other contracts 0 51,933 1,126 200,000 0 7797 Bus shelters 0 442 0 0 0 0 52,375 201,126 200,000 100,000 0 53,231 201,126 200,000 100,000 125184: Non-Revenue Vehicle 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 000035,000 000035,000 000035,000 125193: CNG Buses 300: Supplies, Materials & Services 7314 Business expense 0 139 0 0 0 0 139 0 0 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 00001,590,000 00001,590,000 550: Fleet 7851 Vehicles & Equipment 0 0 1,888,525 1,890,845 0 0 0 1,888,525 1,890,845 0 0 139 1,888,525 1,890,845 1,590,000 125283: CNG Buses 300: Supplies, Materials & Services 7314 Business expense 0 148 0 0 0 0 148 0 0 0 550: Fleet 7850 Fleet 0000431,500 7851 Vehicles & Equipment 0 0 944,263 945,255 0 0 0 944,263 945,255 431,500 0 148 944,263 945,255 431,500 125284: AVL Equipment 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 000083,000 000083,000 000083,000125284: AVL Equipment Total 550: Fleet Total 125193: CNG Buses Total 300: Supplies, Materials & Services Total 550: Fleet Total 125283: CNG Buses Total 500: Equipment, Land & Structures Total 500: Equipment, Land & Structures Total Transit 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 550: Fleet Total 125179: Facility Upgrades Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 125180: Bus Stop Shelters Total 500: Equipment, Land & Structures Total 125184: Non-Revenue Vehicle Total 300: Supplies, Materials & Services Total 277 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Transit 125285: Farebox/Vault Equipment 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0000148,000 0000148,000 0000148,000 62,045 73,011 3,153,914 3,196,100 2,627,500 500: Equipment, Land & Structures Total 125285: Farebox/Vault Equipment Total Transit Capital Total 278 SPECIAL REVENUE FUNDS Special Revenue Funds are those that receive financial support from the General Fund and have other revenue sources, such as user fees, transfers from other funds or restricted government grants. The Special Revenue category includes the Streets and Drainage Division, Community Development Department, Parks, Recreation and Cultural Services and Library. Organizational charts, staffing summaries, detailed activity descriptions and financial tables are included in the following pages. 279 280 STREETS AND DRAINAGE The Streets and Drainage Division of the Public Works Department is responsible for maintaining City streets, City-owned parking lots and sidewalks, street lights and signs. In addition, it maintains the City’s storm drain system. Most of the division’s revenue comes from State and local taxes. It has a budget of $6,357,920 in FY 2013/14, compared to $3,857,690 as originally adopted in FY 2012/13. The increase is due primarily to capital projects. The 2012/13 budget shown in the following pages reflects adjustments made throughout the year. FY 2013/14 budgeted staffing is being maintained at 13. An organizational chart, staffing summary, detailed activity descriptions and financial tables are included in the following pages. 281 282 Street Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Street Fund Fund Balance Beginning Fund Balance 8,663,509 7,589,026 9,312,492 6,513,011 6,525,206 Revenues 7,581,239 4,932,577 4,295,920 4,202,005 4,872,750 Expenditures 8,655,722 6,008,592 5,431,736 4,189,810 6,357,920 Net Difference (Revenues Less Expenditures)(1,074,483) (1,076,015) (1,135,816) 12,195 (1,485,170) Fund Balance Ending Fund Balance 7,589,026 6,513,011 8,176,676 6,525,206 5,040,036 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Street Fund Balance 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 283 284 Street Fund Revenues Contract Work for Others 1% Reimbursable Charges 1% Investment Earnings State Hi-Way Maintenance Other Revenue Development Impact Fees 6% Operating Transfers In 12% Measure K 17% Gas Tax 29% Other Federal Grants 34% Revenue Budget 2013-14 Other Federal Grants 1,676,000 Gas Tax 1,407,500 Measure K 825,000 Operating Transfers In 581,380 Development Impact Fees 286,070 Contract Work for Others 30,000 Reimbursable Charges 30,000 Investment Earnings 20,400 State Hi-Way Maintenance 11,400 Other Revenue 5,000 Grand Total 4,872,750 285 286 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments320: Street Fund B/S090: Operating Transfers In4210 Operating Transfers In8,280 26,3780008,28026,3780008,28026,378000321: Gas Tax090: Operating Transfers In4210 Operating Transfers In693,768 738,344 567,830 567,830 581,380 General Fund support693,768738,344567,830567,830581,380693,768738,344567,830567,830581,3803201: Street Fund Rev400: Investment/Property Revenues5332 Investment Earnings4,493 2,765 3,140 3,140 2,5404,4932,7653,1403,1402,540900: Other Revenue5394 Revenue-Other 689,876 161,6930 110,0000 One time developer fee5398 Reimbursable Charges1,839 (1,839)000691,715159,8540110,0000696,208162,6193,140113,1402,5403211: Gas Tax - 2107 Rev500: Revenue from Others5531 Gas Tax 2105 Subventions326,873 292,160 360,900 285,730 285,0005532 Gas Tax 2106 Subventions202,196 199,358 205,400 192,470 192,5005533 Gas Tax 2107 Subventions443,815 438,930 451,400 429,450 430,0005692 State Hi-Way Maintenance11,407 11,407 11,400 11,400 11,400984,291941,8551,029,100919,050918,900900: Other Revenue5394 Revenue-Other 23,041 7,107 5,000 5,000 5,0005398 Reimbursable Charges62,498 40,169 15,000 15,000 30,0005411 Contract Work For Others00011505411.4 Wrk for Others-PW48,099 47,842 30,000 30,000 30,000133,63895,11850,00050,11565,0001,117,9291,036,9731,079,100969,165983,9003221: Gas Tax400: Investment/Property Revenues5332 Investment Earnings545(545)000545(545)000500: Revenue from Others400: Investment/Property Revenues TotalStreets090: Operating Transfers In Total320: Street Fund B/S Total090: Operating Transfers In Total321: Gas Tax Total900: Other Revenue Total3201: Street Fund Rev Total500: Revenue from Others Total900: Other Revenue Total3211: Gas Tax - 2107 Rev Total400: Investment/Property Revenues Total287 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsStreets5534 Gas Tax 2103 Subventions508,144 846,653 550,000 691,060 500,000508,144846,653550,000691,060500,000508,689846,108550,000691,060500,0003251: Measure K Funds Rev100: Tax Revenues5033 Street Maint.-Measure K763,532 804,628 800,000 800,000 825,0005037 Reimb-Measure K694,023 172,2550 5,35001,457,555976,883800,000805,350825,000400: Investment/Property Revenues5332 Investment Earnings13,074 14,400 15,320 9,000 11,90013,07414,40015,3209,00011,9001,470,629991,283815,320814,350836,9003291: TDA - Streets Rev400: Investment/Property Revenues5332 Investment Earnings0309005400309005400309005403301: Transportation Investment Rev400: Investment/Property Revenues5332 Investment Earnings2001041010020010410100200104101003311: Federal - Streets Rev400: Investment/Property Revenues5332 Investment Earnings(1,336)0000(1,336)0000500: Revenue from Others5569 Other Federal Grants 1,490,018 908 850,000 540,000 1,676,000 Fed Grant - Harney Lane Grade separation1,490,018908850,000540,0001,676,0001,488,682908850,000540,0001,676,0003321: IMF (Regional)Streets Rev810: Development Impact Fees5332 Investment Earnings2,131638 1,6500 1,2406122 Development Impact Fees113,927 377,912 219,000 109,580 119,430116,058378,550220,650109,580120,670116,058378,550220,650109,580120,670400: Investment/Property Revenues Total500: Revenue from Others Total3221: Gas Tax Total100: Tax Revenues Total400: Investment/Property Revenues Total3251: Measure K Funds Rev Total3291: TDA - Streets Rev Total400: Investment/Property Revenues Total3301: Transportation Investment Rev Total400: Investment/Property Revenues Total500: Revenue from Others Total3311: Federal - Streets Rev Total810: Development Impact Fees Total3321: IMF (Regional)Streets Rev Total288 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsStreets3331: State Bike Lane Fund Rev400: Investment/Property Revenues5332 Investment Earnings(205)4000(205)4000(205)40003361: Fence & Lanscape Maint.Rev400: Investment/Property Revenues5332 Investment Earnings2,230 1,665 1,790 1,790 1,4502,2301,6651,7901,7901,4502,2301,6651,7901,7901,4503371: Traffic Congestion Relf-AB2928400: Investment/Property Revenues5332 Investment Earnings3,280 1,754 1,91006303,2801,7541,91006303,2801,7541,91006303381: IMF Regional Transporation810: Development Impact Fees5332 Investment Earnings4,065 1,484 1,670 1,670 1,6006122 Development Impact Fees213,250 147,976 203,860 392,770 166,640217,315149,460205,530394,440168,240217,315149,460205,530394,440168,2403391: Prop.1B Spec Rev Fund Revenue400: Investment/Property Revenues5332 Investment Earnings7,5707916406405007,570791640640500500: Revenue from Others5501 Prop.1B1,093,838 807,4470001,093,838807,4470001,101,408808,2386406405007,424,4715,142,6974,295,9204,202,0054,872,7503361: Fence & Lanscape Maint.Rev Total400: Investment/Property Revenues Total3331: State Bike Lane Fund Rev Total400: Investment/Property Revenues Total3391: Prop.1B Spec Rev Fund Revenue TotalStreets Revenue Total400: Investment/Property Revenues Total3371: Traffic Congestion Relf-AB2928 Total810: Development Impact Fees Total3381: IMF Regional Transporation Total400: Investment/Property Revenues Total500: Revenue from Others Total289 290 Deputy PublicWorksDirector -UtilitiesStreet, TrafficControlMaintenance& GraffitiAbatementStreet & AlleyMaintenance,StreetCleaning &LandscapeStreet, StormDrain &SidewalkMaintenanceStreetSupervisor(1)StreetCleaningMaintenanceStreetMaintenanceWorker III (1)MaintenanceWorker(1)StreetSupervisor(1)MaintenanceTrafficMaintenanceWorker (1)StreetMaintenanceWorker III(1 unfunded)MaintenanceWorker(1)StreetSupervisor(1)MaintenanceStreet, Storm,DrainMaintenanceStreetMaintenanceWorker III (1)MaintenanceWorker(1)StreetMaintenanceWorker III (1)MaintenanceWorker(1)Public WorksStreets and Drainage2013-2014Traffic/SignMaking Worker(1)StreetMaintenanceWorker III (1)Number of positionsAuthorized: 14Budgeted: 13291 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 090: Operating Transfers Out 65,652 211,539 0 0 0 100: Personnel Services 1,454,685 1,326,391 1,016,250 997,095 1,117,760 200: Utility Comm. & Transportation 4,443 2,884 4,420 2,280 2,770 300: Supplies, Materials & Services 1,063,991 646,062 732,329 683,880 576,540 500: Equipment, Land & Structures 4,710,286 1,775,917 3,630,319 2,458,005 4,560,800 550: Fleet 70,672 10,086 48,368 48,500 100,000 600: Special Payments 106 24,133 50 50 50 7,369,835 3,997,012 5,431,736 4,189,810 6,357,920 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions STREETS & DRAINAGE Administrative Clerk 1 1 0 0 0 Administrative Secretary 1 1 1 0 0 Maintenance Worker I/II 10 7 5 5 5 Senior Administrative Clerk 1 1 0 0 0 Street Maintenance Worker III 5 5 5 5 4 Street Supervisor 3 3 3 3 3 Streets & Drainage Manager 0 0 0 0 0 Streets & Drainage Superintendent 1 1 1 0 0 Traffic/Sign Making Worker 0 1 1 1 1 Streets & Drainage Total 22 20 16 14 13 Streets Streets Total 292 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 65,652 211,53900065,652211,5390007101 Regular emp salary906,240 687,865 635,730 647,770 659,130 Reduction in furlough hours7102 Overtime15,580 12,306 14,110 17,130 17,1707103 Part time salary27,856 23,597 58,870 61,370 73,5907106 Uniform allowance00 2,600007109 Incentive pay16,351 14,461 20,280 13,080 13,0807110 Admin leave pay1,37400007111 Workers comp63,000 103,040 88,200 88,200 51,2207112 Medical insurance217,839 183,746 160,060 157,750 157,7507113 Dental insurance17,296 13,844 13,000 13,000 13,0007114 Vision care4,216 3,375 3,190 3,185 4,5507115 Medicare insurance7,565 6,188 9,220 9,585 9,5607121 Service contribution-PERS173,685 139,229 127,180 127,285 121,3507123 Deferred comp19,620238 19,070 15,165 13,9207124 LI & AD & D2,298 1,309 1,230 1,235 1,2307125 Unemployment insurance2,436 2,794 4,770 4,860 3,6307128 LTD11,32700007129 Chiropractic8997207207157807130 Insurance refund8,370 8,269 8,310 8,315 8,3107131 Other benefits37,600 45,787 38,500 38,500 48,0407188 Transfer In(1,068,846) (753,195) (881,520) (881,520) (835,070)7189 Transfer Out989,979 832,818 692,730 671,470 756,5201,454,6851,326,3911,016,250997,0951,117,7607201 Postage348 12020060507202 Telephone2114162202202207203 Cellular phone charges3,847 2,348 4,000 2,000 2,5007215 Refuse3700004,4432,8844,4202,2802,7707301 Printing,binding,duplication3,871 1,220 1,000 1,2105007302 Photocopying117 2,076500 2,000 2,0007303 Advertising4,545 2,493750 1,2707007305 Uniforms5,585 9,429 8,000 8,000 8,0007306 Safety equipment9,956 6,816 6,000 6,000 6,0007307 Office supplies1,842 2,092 2,500 2,500 2,0007308 Books & periodicals067150007309 Membership & dues2996146006006007313 Information systems software2,400 2,400 2,400 3,075 20,0007314 Business expense3733545005003507315 Conference expense2650250007321 Rent of Land, facilities21,512 11,436 20,000 20,000 20,0007322 Rental of equipment2,400405 3,000 1,500 1,500Streets090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation293 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsStreets7323 Professional services423,839 80,586 226,612 148,250 80,0007330 Repairs to comm equip1,410 1,402 1,400 1,400 1,4007331 Repairs to Mach & equip3,418 27,5430007332 Repairs to office equip35100007333 Repairs to vehicles139,101 106,943 110,260 110,260 103,0307334 Repairs to buildings0 4,7670007335 Sublet service contracts160,820 159,379 207,000 197,800 194,3007336 Car wash25152020207343 PL & PD/other insurance35,700 55,800 20,440 20,440 26,2607351 Motor veh fuel, lube43,098 44,767 57,000 57,000 42,6807352 Special dept materials153,755 117,386 52,247 91,160 55,0007355 General supplies201188250 1,0257007358 Training & education2,251 1,581 3,000 1,500 5,0007359 Small tools and equip2,613 5,973 8,000 7,500 6,5007360 Overtime meals188281450007369 Software Licensing Cost00082007399 Supplies, mat & services44,0564905001,063,991646,062732,329683,880576,5407700 Equipment, Land & Structures00 1,494,000 226,00007701 Office equip0321 1,0005005007706 Traffic signal equip84,99400 40,00007717 Communication equip005000 1,3007719 Other equip0 9,420 10,000 8,000 8,0007720 Other contracts4,181,928 1,740,531 2,124,819 2,076,445 4,551,000 See capital sheets for projects7721 Acquisition of Land7,00000007723 Easements0 6,0000007726 Streets436,364 19,6450 99,11507727 Curb, gutter & sidewalks000 7,94504,710,2861,775,9173,630,3192,458,0054,560,8007851 Vehicles & Equipment70,672 10,086 48,368 48,500 100,00070,67210,08648,36848,500100,0008022 Taxes11 485050508098 Public Benefits Program5000008099 Special payments45 24,08500010624,1335050507,369,8353,997,0125,431,7364,189,8106,357,920550: Fleet600: Special PaymentsStreets Total300: Supplies, Materials & Services500: Equipment, Land & Structures294 GENERAL GOVERNMENT ACTIVITY: Street Maintenance DIVISION: Streets DEPARTMENT: Public Works FUND: Street Fund ACTIVITY DESCRIPTION The Street Maintenance activity includes administration, management, and maintenance for the following: streets, alleys, curb and gutters; sidewalks; traffic signals and traffic control signs; street markings; street sweeping; street trees; all landscape maintenance in the public right-of-way and for most public buildings; storm water system maintenance and discharge permit compliance and enforcement. This activity includes parts of four Highway 99 over-crossings. Activity goals are: 1) safe and smooth streets and sidewalks, 2) safe and efficient traffic circulation, 3) efficient and effective street services, 4) safe and properly maintained street trees, and 5) proper storm water management. This activity has the following major elements: • Street Administration – Provide overall direction, supervision, and planning for the Streets and Drainage Division in the preparation of reports and studies; coordinate with utilities, public agencies and private firms; provide equipment maintenance and safety equipment; oversee contracts; and promote public relations. • Street/Curb, Gutter & Sidewalk Maintenance – Maintain over 200 miles of streets and 16 miles (4,196,802 square yards of pavement) of alleys, including patching and sealing, and repaving utility trenches and pavement cuts; and removing, replacing, repairing and patching curb, gutter, sidewalk (both private and public responsibilities), including handicap ramps and alley approaches. • Traffic Control Maintenance – Maintain 5,516 street signs; warning, regulatory and guide signs; paint curbs, pavement legends, crosswalks; apply thermoplastic lane lines, railroad crossings, and parking stalls; install new signs and pavement markings; maintain 48 City-signalized intersections; and provide 50-percent funding for Caltrans-maintained intersections. • Tree/Landscape Maintenance – Contract pruning, trimming, re-staking, and root surgery on the City's street trees, including removing dead/diseased trees and emergency response to downed trees in the public right-of-way. Contract mowing, pruning, spraying, and irrigation of landscaped areas in the public right-of-way, reverse frontages, street medians and public facilities. • Street Sweeping/Leaf Removal/Weed Abatement – Sweep approximately 14,212 miles of curb, 16 miles of alleys, and 19 public parking lots; remove approximately 4,500 cubic yards of leaves placed in the street right-of-way during leaf season (November through January) on a 10-day frequency; and spray and remove weeds and other debris along street shoulders, alleys, and street medians. • Storm Drain Maintenance – Maintain the City’s 161 miles of storm drains, 45 pumps at 13 pump stations, and 18 storm water outlets into the Mokelumne River and the Woodbridge Irrigation District canal. MAJOR 2012-13 ACCOMPLISHMENTS • Tree trimming (428 trees). • Mistletoe eradication - Church Street Project and Modesto Ash tree removals. • Tree planting (121 planted). MAJOR 2013-14 OBJECTIVES • Implement a supplemental sidewalk grinding program by contract to reduce trip and fall claims against the City. • Improve overall condition of pavement. • Increase legend traffic marker maintenance. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Tons of asphalt placed by City 261 5,572 511 Square feet of sidewalk removed and replaced 10,550 7,370 10,184 Traffic signals maintained 48 48 48 295 GENERAL GOVERNMENT ACTIVITY: Street Maintenance DIVISION: Streets DEPARTMENT: Public Works FUND: Street Fund RELATED COST CENTER(S) • 3215011 • 3215012 • 3215031 • 3215036 • 3215037 296 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 3215011: PW Street Administration 100: Personnel Services 7101 Regular emp salary 906,154 687,865 635,730 647,770 659,130 7102 Overtime 323 2,030 0 150 0 7103 Part time salary 24,318 2,314 0 2,500 0 7106 Uniform allowance 0 0 2,600 0 0 7109 Incentive pay 16,130 14,301 20,280 13,080 13,080 7110 Admin leave pay 1,374 0 0 0 0 7111 Workers comp 63,000 103,040 88,200 88,200 51,220 7112 Medical insurance 217,839 183,746 160,060 157,750 157,750 7113 Dental insurance 17,296 13,844 13,000 13,000 13,000 7114 Vision care 4,216 3,375 3,190 3,185 4,550 7115 Medicare insurance 7,424 5,813 9,220 9,585 9,560 7121 Service contribution-PERS 173,567 139,180 127,180 127,285 121,350 7123 Deferred comp 19,592 238 19,070 15,165 13,920 7124 LI & AD & D 2,298 1,309 1,230 1,235 1,230 7125 Unemployment insurance 2,427 2,701 4,770 4,860 3,630 7128 LTD 11,326 0 0 0 0 7129 Chiropractic 899 720 720 715 780 7130 Insurance refund 8,337 8,184 8,310 8,315 8,310 7131 Other benefits 37,600 45,787 38,500 38,500 48,040 7188 Transfer In (1,068,846) (753,195) (881,520) (881,520) (835,070) 7189 Transfer Out 28,328 55,055 61,090 60,000 60,000 473,602 516,307 311,630 309,775 330,480 200: Utility Comm. & Transportation 7201 Postage 72 5 100 50 50 7203 Cellular phone charges 3,847 2,348 4,000 2,000 2,500 3,919 2,353 4,100 2,050 2,550 300: Supplies, Materials & Services 7301 Printing,binding,duplication 962 444 1,000 500 500 7302 Photocopying 117 2,076 500 2,000 2,000 7303 Advertising 0 246 0 0 0 7305 Uniforms 5,585 9,429 8,000 8,000 8,000 7306 Safety equipment 9,775 6,565 6,000 6,000 6,000 7307 Office supplies 1,842 2,092 2,500 2,500 2,000 7308 Books & periodicals 0 67 150 0 0 7309 Membership & dues 299 614 600 600 600 7313 Information systems software 2,400 2,400 2,400 3,075 20,000 7314 Business expense 373 354 500 500 350 7315 Conference expense 265 0 250 0 0 7321 Rent of Land, facilities 3,879 1,758 0 0 0 7323 Professional services 8,554 1,036 1,000 1,000 70,000 7330 Repairs to comm equip 1,410 1,402 1,400 1,400 1,400 7331 Repairs to Mach & equip 53 0 0 0 0 7332 Repairs to office equip 351 0 0 0 0 7333 Repairs to vehicles 139,101 106,943 110,260 110,260 103,030 7334 Repairs to buildings 0 4,767 0 0 0 7335 Sublet service contracts 2,589 2,803 3,500 2,800 2,800 7336 Car wash 25 15 20 20 20 7343 PL & PD/other insurance 35,700 55,800 20,440 20,440 26,260 7351 Motor veh fuel, lube 43,098 44,767 57,000 57,000 42,680 7352 Special dept materials 2,259 1,505 2,000 1,500 1,500 7355 General supplies 22 92 150 100 100 7358 Training & education 2,251 1,581 3,000 1,500 5,000 7359 Small tools and equip 1,196 1,752 1,000 1,000 1,000 7360 Overtime meals 188 0 350 0 0 7399 Supplies, mat & services 69 49 0 50 0 262,363 248,557 222,020 220,245 293,240 500: Equipment, Land & Structures 7701 Office equip 0 321 1,000 500 500 Streets 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 297 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Streets 7717 Communication equip 0 0 500 0 1,300 0 321 1,500 500 1,800 739,884 767,538 539,250 532,570 628,070 3215012: Street Work for Others 100: Personnel Services 7101 Regular emp salary 86 0 0 0 0 7102 Overtime 7,868 3,012 6,000 6,000 5,040 7109 Incentive pay 132 55 0 0 0 7115 Medicare insurance 40 14 0 0 0 7121 Service contribution-PERS 81 49 0 0 0 7123 Deferred comp 20 0 0 0 0 7128 LTD 1 0 0 0 0 7130 Insurance refund 33 41 0 0 0 7189 Transfer Out 18,336 11,651 114,600 10,000 17,160 26,597 14,822 120,600 16,000 22,200 300: Supplies, Materials & Services 7335 Sublet service contracts 3,546 0 3,500 0 1,500 7352 Special dept materials 0 2,364 2,000 500 1,000 3,546 2,364 5,500 500 2,500 30,143 17,186 126,100 16,500 24,700 3215031: Street Maintenance 100: Personnel Services 7102 Overtime 4,756 3,851 5,000 7,870 8,900 7103 Part time salary 2,296 20,839 58,870 58,870 73,590 7109 Incentive pay 50 27 0 0 0 7115 Medicare insurance 78 343 0 0 0 7123 Deferred comp 3 0 0 0 0 7125 Unemployment insurance 6 92 0 0 0 7130 Insurance refund 0 24 0 0 0 7189 Transfer Out 483,105 346,528 328,360 328,360 361,120 490,294 371,704 392,230 395,100 443,610 200: Utility Comm. & Transportation 7201 Postage 78 57 100 0 0 7202 Telephone 211 416 220 220 220 289 473 320 220 220 300: Supplies, Materials & Services 7303 Advertising 795 0 500 0 0 7321 Rent of Land, facilities 17,633 9,678 20,000 20,000 20,000 7322 Rental of equipment 2,400 405 3,000 1,500 1,500 7331 Repairs to Mach & equip 242 0 0 0 0 7352 Special dept materials 22,570 45,469 20,000 40,000 45,000 7355 General supplies 154 48 100 800 500 7359 Small tools and equip 29 3,827 5,000 5,000 4,000 7360 Overtime meals 0 82 100 0 0 43,823 59,509 48,700 67,300 71,000 500: Equipment, Land & Structures 7719 Other equip 0 8,118 10,000 8,000 8,000 7720 Other contracts 884 0 0 0 0 884 8,118 10,000 8,000 8,000 600: Special Payments 8022 Taxes 11 48 50 50 50 11 48 50 50 50 535,301 439,852 451,300 470,670 522,880 3215036: PW Tree Maintenance 100: Personnel Services 7102 Overtime 2,063 1,559 2,220 2,220 2,210 7103 Part time salary 468 0 0 0 0 3215011: PW Street Administration Total 500: Equipment, Land & Structures Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 3215012: Street Work for Others Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 3215031: Street Maintenance Total 298 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Streets 7109 Incentive pay 27 34 0 0 0 7115 Medicare insurance 7 3 0 0 0 7121 Service contribution-PERS 37 0 0 0 0 7123 Deferred comp 5 0 0 0 0 7125 Unemployment insurance 1 0 0 0 0 7189 Transfer Out 6,917 64,824 10,840 40,000 94,220 9,525 66,420 13,060 42,220 96,430 200: Utility Comm. & Transportation 7201 Postage 0 4 0 0 0 0 4 0 0 0 300: Supplies, Materials & Services 7303 Advertising 706 711 250 700 700 7306 Safety equipment 0 251 0 0 0 7323 Professional services 762 0 15,000 15,000 10,000 7335 Sublet service contracts 111,021 109,704 150,000 150,000 140,000 7352 Special dept materials 214 4,283 2,000 4,000 4,000 7359 Small tools and equip 0 68 500 0 0 112,703 115,017 167,750 169,700 154,700 500: Equipment, Land & Structures 7720 Other contracts 57,714 56,063 157,000 157,000 220,000 57,714 56,063 157,000 157,000 220,000 179,942 237,504 337,810 368,920 471,130 3215037: PW Street Cleaning 100: Personnel Services 7102 Overtime 388 1,854 890 890 1,020 7103 Part time salary 774 444 0 0 0 7109 Incentive pay 8 44 0 0 0 7115 Medicare insurance 13 15 0 0 0 7125 Unemployment insurance 2 1 0 0 0 7130 Insurance refund 0 20 0 0 0 7189 Transfer Out 275,273 233,877 177,840 162,195 224,020 276,458 236,255 178,730 163,085 225,040 200: Utility Comm. & Transportation 7215 Refuse 37 0 0 0 0 37 0 0 0 0 300: Supplies, Materials & Services 7306 Safety equipment 181 0 0 0 0 7335 Sublet service contracts 42,780 46,872 50,000 45,000 50,000 7352 Special dept materials 11,786 3,225 5,000 5,000 3,500 7355 General supplies 25 48 0 125 100 7359 Small tools and equip 1,388 326 1,500 1,500 1,500 7360 Overtime meals 0 125 0 0 0 56,160 50,596 56,500 51,625 55,100 500: Equipment, Land & Structures 7719 Other equip 0 1,302 0 0 0 0 1,302 0 0 0 332,655 288,153 235,230 214,710 280,140 1,817,925 1,750,233 1,689,690 1,603,370 1,926,920 300: Supplies, Materials & Services Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 3215037: PW Street Cleaning Total Streets Maintenance Total 500: Equipment, Land & Structures Total 3215036: PW Tree Maintenance Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 299 300 GENERAL GOVERNMENT ACTIVITY: Capital Improvement Project(s) FUND: Street Fund DEPARTMENT: Public Works Capital Improvement Project Descriptions: Street Maintenance 3,890,000 Cape seals ($1,250,000), crack seals ($100,000), street striping ($80,000) Ham Lane (Lodi Ave. to Turner Rd.) overlay ($1,200,000), Turner Road overlay design ($100,000), Harney Lane grade separation ($50,000), Sacramento Street beautification project ($1,000,000), Stockton Street frontage improvements ($10,000) and pavement maintenance ($100,000). Sidewalk Replacement 261,000 Removing, replacing, grinding and repairing city sidewalks. This is a joint project with additional funding coming from the Transportation Development Act Fund ($300,000 project total). Traffic Signal Maintenance 180,000 Signal maintenance and cabinet replacement ($80,000) and Lockeford/Stockton Street traffic signal ($100,000). 301 GENERAL GOVERNMENT ACTIVITY: Equipment Purchase FUND: Street Fund DEPARTMENT: Public Works Equipment - New or Replacement Description: Replacement of Vehicle 04-367 100,000 Replacement of vehicle 04-367, a 1990 Layton paver and slip box which has reached its useful life. 302 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 320124: Stockton/Kettleman Improve. 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 18,500 10,000 0 0 0 18,500 10,000 0 0 0 18,500 10,000 320126: Sac.Str.Ped Beautification 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 200,000 0 0 0 0 200,000 0 0 0 0 200,000 322024: Ham Lane Overlay 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 732,000 0 0 0 0 732,000 0 0 0 0 732,000 322026: Lockeford/Stockton Signal 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 100,000 0 0 0 0 100,000 0 0 0 0 100,000 322069: 13-14 Cape Seals 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 650,000 0 0 0 0 650,000 0 0 0 0 650,000 325028: Crack Seal 300: Supplies, Materials & Services 7303 Advertising 258 0 0 0 0 7352 Special dept materials 15,100 42,779 0 0 0 15,358 42,779 0 0 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 97,000 0 0 7720 Other contracts 0 0 0 79,220 100,000 0 0 97,000 79,220 100,000 15,358 42,779 97,000 79,220 100,000 325035: Street Striping 200: Utility Comm. & Transportation 7201 Postage 7 0 0 0 0 7 0 0 0 0 300: Supplies, Materials & Services 7303 Advertising 866 305 0 0 0 866 305 0 0 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 80,000 0 0 7720 Other contracts 0 28,666 0 80,000 80,000 0 28,666 80,000 80,000 80,000 873 28,971 80,000 80,000 80,000 325039: Pavement Maintenance 300: Supplies, Materials & Services 7303 Advertising 0 603 0 0 0 7331 Repairs to Mach & equip 493 0 0 0 0 7352 Special dept materials 72,785 16,103 21,247 40,000 0 73,278 16,706 21,247 40,000 0 300: Supplies, Materials & Services Total Streets 500: Equipment, Land & Structures Total 320124: Stockton/Kettleman Improve. Total 500: Equipment, Land & Structures Total 320126: Sac.Str.Ped Beautification Total 500: Equipment, Land & Structures Total 322024: Ham Lane Overlay Total 500: Equipment, Land & Structures Total 322026: Lockeford/Stockton Signal Total 500: Equipment, Land & Structures Total 322069: 13-14 Cape Seals Total 500: Equipment, Land & Structures Total 325028: Crack Seal Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 325035: Street Striping Total 300: Supplies, Materials & Services Total 303 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Streets 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 100,000 0 0 7720 Other contracts 9,693 0 0 81,250 100,000 9,693 0 100,000 81,250 100,000 82,971 16,706 121,247 121,250 100,000 325051: Preventive Signal Maint-CM 200: Utility Comm. & Transportation 7201 Postage 9 0 0 0 0 9 0 0 0 0 300: Supplies, Materials & Services 7323 Professional services 4,272 0 0 0 0 7331 Repairs to Mach & equip 176 0 0 0 0 7352 Special dept materials 2,822 1,658 0 0 0 7,270 1,658 0 0 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 80,000 0 0 7706 Traffic signal equip 40,858 0 0 40,000 0 7720 Other contracts 16,024 12,816 18,592 30,000 80,000 56,882 12,816 98,592 70,000 80,000 64,161 14,474 98,592 70,000 80,000 325054: Misc St/Sidewalk Imprv-CM 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 95,000 0 0 7720 Other contracts 0 67,528 21,002 107,280 261,000 0 67,528 116,002 107,280 261,000 0 67,528 116,002 107,280 261,000 325056: Turner Rd (Loma-Pleasant) 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 100,000 0 0 0 0 100,000 0 0 0 0 100,000 325067: Sacramento Str.Beautification 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 300,000 0 0 0 0 300,000 0 0 0 0 300,000 325073: Ham Lane Overlay 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 468,000 0 0 0 0 468,000 0 0 0 0 468,000 325079: 13-14 Cape Seals 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 600,000 0 0 0 0 600,000 0 0 0 0 600,000 331022: Harney Ln Grade Separation 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 50,000 0 0 0 0 50,000 0 0 0 0 50,000 500: Equipment, Land & Structures Total 500: Equipment, Land & Structures Total 325039: Pavement Maintenance Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 325051: Preventive Signal Maint-CM Total 500: Equipment, Land & Structures Total 325054: Misc St/Sidewalk Imprv-CM Total 500: Equipment, Land & Structures Total 325056: Turner Rd (Loma-Pleasant) Total 500: Equipment, Land & Structures Total 325067: Sacramento Str.Beautification Total 500: Equipment, Land & Structures Total 325073: Ham Lane Overlay Total 500: Equipment, Land & Structures Total 325079: 13-14 Cape Seals Total 331022: Harney Ln Grade Separation Total 304 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Streets 331126: Sac.Str.Ped Beautification 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 500,000 0 0 0 0 500,000 0 0 0 0 500,000 3251201: Vehicle Replacement 300: Supplies, Materials & Services 7331 Repairs to Mach & equip 0 27,543 0 0 0 0 27,543 0 0 0 550: Fleet 7851 Vehicles & Equipment 70,672 10,086 48,368 48,500 100,000 70,672 10,086 48,368 48,500 100,000 70,672 37,629 48,368 48,500 100,000 234,035 208,087 561,209 524,750 4,431,000Streets Captial Total 500: Equipment, Land & Structures Total 331126: Sac.Str.Ped Beautification Total 300: Supplies, Materials & Services Total 550: Fleet Total 3251201: Vehicle Replacement Total 305 306 COMMUNITY DEVELOPMENT The Community Development Department includes the Planning, Building and Safety, and Neighborhood Services divisions. They oversee the City’s growth and development, ensure dwellings are constructed safely, and provide housing assistance. The Department is funded through user fees and the General Fund. The Department’s budget is $1,173,170 in FY 2013/14, compared to $1,166,550 in FY 2012/13. FY 2013/14 budgeted staffing is being maintained at 9. An organizational chart, staffing summary, detailed activity descriptions and financial tables are included in the following pages. 307 308 Community Development Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Community Development Fund Fund Balance Beginning Fund Balance Unreserved (838,657) 66,810 303,367 293,173 664,338 Revenues 1,877,386 1,265,483 1,176,670 1,508,260 1,184,850 Expenditures 971,919 1,039,120 1,166,550 1,137,095 1,173,170 Net Difference (Revenues Less Expenditures)905,467 226,363 10,120 371,165 11,680 Fund Balance Ending Fund Balance Unreserved 66,810 293,173 313,487 664,338 676,018 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Community Development Fund Balance -1,200,000 -1,000,000 -800,000 -600,000 -400,000 -200,000 0 200,000 400,000 600,000 800,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 309 310 Community Development Fund Revenues Fire Permit Inspection 4%Operating Transfers In 8% Planning Fees 9% Reimbursable Charges 12% Fire Plan Review Fee 3% Investment Earnings Licenses & Permits 48% Plan Check Fees 16% Revenues Budget 2013-14 Licenses & Permits 569,450 Plan Check Fees 185,470 Reimbursable Charges 144,000 Planning Fees 110,000 Operating Transfers In 100,000 Fire Permit Inspection 43,040 Fire Plan Review Fee 31,710 Investment Earnings 1,180 Grand Total 1,184,850 311 312 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments340: Comm Dev Special Rev Fund090: Operating Transfers In4210 Operating Transfers In150,200 150,200 110,000 110,000 100,000 General Fund support150,200150,200110,000110,000100,000150,200150,200110,000110,000100,0003401: Comm Dev Spec Rev Fund Revenue200: Licenses & Permits5171 Building Permit 772,216 531,771 469,320 636,475 510,0005172 Electrical Permit18,308 9,321 6,100 11,620 12,8205173 Mechanical-Gas Permit36,617 37,288 28,020 29,150 26,6405174 Plumbing-Planning & Mech9,549 8,157 5,430 7,710 7,6305175 Building Plans Maintenance34,000 19,625 22,860 29,040 12,360870,690606,162531,730713,995569,450400: Investment/Property Revenues5332 Investment Earnings(4,486) 1,048970970 1,180(4,486)1,0489709701,180780: Community Development Fees5974 Fire Plan Review Fee69,590 48,777 25,060 66,545 31,710 Larger 12-13 projects not expected in 13-146101 Plan Check Fees304,978 168,221 156,140 283,530 185,470 Larger 12-13 projects not expected in 13-146102 Planning Fees231,587 93,938 150,000 90,000 110,000 Larger 12-13 projects not expected in 13-146106 Fire Permit Inspection123,721 75,711 62,770 93,220 43,040 Larger 12-13 projects not expected in 13-14729,876386,647393,970533,295370,220900: Other Revenue5394 Revenue-Other 0 49 0 005398 Reimbursable Charges126,621 121,377 140,000 150,000 144,000126,621121,426140,000150,000144,0001,722,7011,115,2831,066,6701,398,2601,084,8501,872,9011,265,4831,176,6701,508,2601,184,850900: Other Revenue Total3401: Comm Dev Spec Rev Fund Revenue TotalCommunity Development Revenue TotalCommunity Development090: Operating Transfers In Total340: Comm Dev Special Rev Fund Total200: Licenses & Permits Total400: Investment/Property Revenues Total780: Community Development Fees Total313 314 CommunityDevelopmentDirector(1 unfunded)AdministrativeSecretary(1)BuildingDivisionPlanningDivisionNeighborhoodServicesNeighborhoodServicesManager (1)BuildingOfficial(1)PermitTechnician(2)BuildingInspector I/II(2)Jr./Asst./Assoc. Planner(1)Community DevelopmentFY 2013-2014AssistantEngineer/PlansExaminer (1)Number of PositionsAuthorized: 10Budgeted: 9315 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: Personnel Services 866,362 982,972 1,086,076 1,037,085 1,065,670 200: Utility Comm. & Transportation 1,553 695 1,150 1,140 1,150 300: Supplies, Materials & Services 89,716 52,942 76,814 96,360 103,840 500: Equipment, Land & Structures 8,252 2,510 2,510 2,510 2,510 600: Special Payments 1,550 0 0 0 0 967,433 1,039,119 1,166,550 1,137,095 1,173,170 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions COMMUNITY DEVELOPMENT Administrative Clerk 1 1 0 0 0 Administrative Secretary 1 1 1 1 1 Assistant Engineer/Plans Examiner 0 0 0 1 1 Building Inspector I/II 3 3 2 2 2 Building Official 1 1 1 1 1 Community Development Director 1 1 1 1 0 Junior Plans Examiner/Engineer 1 1 1 0 0 Junior/Assistant/Associate Planner 1 1 1 1 1 Neighborhood Services Manager 1 1 1 1 1 Permit Technician 2 2 2 2 2 Planning Manager 1 1 0 0 0 Community Development Total 13 13 10 10 9 Community Development Community Development Total 316 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7101 Regular emp salary 567,656 559,711 569,470 571,680 607,890 Reduction in furlough hours7102 Overtime0 377200 1,000 1,0007103 Part time salary1,160906 2,546 2,000 2,1007109 Incentive pay1,823 1,801 1,800 1,800 1,8007110 Admin leave pay1,931 1,931 5,130 6,475 6,5407111 Workers comp29,850 57,960 56,700 56,700 35,4607112 Medical insurance106,074 114,683 125,540 122,160 126,5207113 Dental insurance8,954 8,871 9,000 8,850 9,0007114 Vision care2,184 2,164 2,220 2,185 2,2507115 Medicare insurance8,430 8,327 8,300 8,410 8,8207121 Service contribution-PERS108,661 105,321 108,260 106,830 103,7107123 Deferred comp0106 17,260 8,950 11,5307124 LI & AD & D2,458 2,566 2,940 3,505 3,5207125 Unemployment insurance1,591 2,371 4,440 4,290 3,3407128 LTD7,21900007129 Chiropractic4664625104905407131 Other benefits17,710 23,536 24,750 24,750 33,2707132 Cell Stipend1956006006006007188 Transfer In0 (40,651)0 (40,000) (40,000) Transfer to Public Works7189 Transfer Out0 131,930 146,410 146,410 147,780 Transfer from General Fund866,362982,9721,086,0761,037,0851,065,6707201 Postage125 05005005007202 Telephone2352402001902007203 Cellular phone charges1,1934554504504501,5536951,1501,1401,1507301 Printing,binding,duplication538319009409007302 Photocopying189689909909907303 Advertising731443500 1,2005007305 Uniforms1502850007306 Safety equipment01003503503507307 Office supplies5,636 3,386 4,050 4,255 3,9007308 Books & periodicals7,573630 3,484 3,235 10,0007309 Membership & dues1,065 1,425910 3,820 3,8507312 Bank service charges1,238825380 7,915 8,5007313 Information systems software4320 5,000 9,000 9,7507314 Business expense52217 1,000 1,000 1,0007315 Conference expense07910007323 Professional services37,876817 10,000 10,400 10,0007331 Repairs to Mach & equip1,0709674702202207332 Repairs to office equip2,716 1,521 3,200 3,200 3,0007333 Repairs to vehicles5,066 4,642 6,450 6,450 6,4507335 Sublet service contracts2,072 3,2820 4,745 1,750Community Development100: Personnel Services200: Utility Comm. & Transportation317 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsCommunity Development7336 Car wash41 42901001007343 PL & PD/other insurance16,830 27,900 13,140 13,140 18,1807351 Motor veh fuel, lube2,853 3,066 4,000 4,000 4,0007353 Janitorial supplies005050507355 General supplies003503503507358 Training & education1,3780 3,500 3,500 3,0007359 Small tools and equip2,225 1,904 18,000 17,500 17,00089,71652,94276,81496,360103,8407701 Office equip5,74200007789 Transfer Out2,510 2,510 2,510 2,510 2,5108,2522,5102,5102,5102,5108099 Special payments1,55000001,5500000967,4331,039,1191,166,5501,137,0951,173,170Community Development Total300: Supplies, Materials & Services500: Equipment, Land & Structures600: Special Payments318 GENERAL GOVERNMENT ACTIVITY: Administration DIVISION: Administration DEPARTMENT: Community Development FUND: Community Development Fund ACTIVITY DESCRIPTION Community Development Administration provides overall direction, administrative support and management for the Building and Safety, Neighborhood Services and Planning Divisions. • Department management and representation – Establish department policies and procedures, monitor division activities, represent the City with outside agencies and organizations. • Budget Administration – Coordinate the Community Development Department budget and special revenue fund activities. • Personnel Administration – Develop department implementation programs following the City's rules and regulations. Evaluate policies including training, safety and work load issues. • Clerical support – Prepare correspondence, staff reports and advisory Commission/Committee packets and minutes. Coordinate contract documents, purchase orders, payroll and public inquiries. MAJOR 2012-13 ACCOMPLISHMENTS • Balanced Department budget while maintaining services. • Completed the Development Code Update. • Completed the Amendments to various Development Agreements. • Initiated new permit system. MAJOR 2013-14 OBJECTIVES • Review and Modify the Growth Management Program. • Complete the Climate Action Plan. RELATED COST CENTER(S) • 340450 • 340455 319 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 340450: Community Dev-Admin 100: Personnel Services 7101 Regular emp salary 47,657 46,352 46,930 47,065 48,660 7102 Overtime 0 377 200 1,000 1,000 7111 Workers comp 4,650 6,440 6,300 6,300 3,940 7112 Medical insurance 18,244 19,021 19,050 19,045 19,050 7113 Dental insurance 995 995 1,000 1,000 1,000 7114 Vision care 243 243 250 245 250 7115 Medicare insurance 691 678 680 680 710 7121 Service contribution-PERS 9,094 9,150 9,070 9,065 8,780 7123 Deferred comp 0 10 1,490 1,415 1,460 7124 LI & AD & D 95 95 100 95 100 7125 Unemployment insurance 134 198 370 355 270 7128 LTD 607 0 0 0 0 7129 Chiropractic 52 52 60 55 60 7131 Other benefits 2,670 5,905 2,750 2,750 3,700 7188 Transfer In 0 (40,651)0 (40,000) (40,000) 7189 Transfer Out 0 131,930 146,410 146,410 147,780 85,132 180,795 234,660 195,480 196,760 300: Supplies, Materials & Services 7307 Office supplies 133 106 100 100 100 7323 Professional services 0 603 0 400 0 7335 Sublet service contracts 2,072 3,282 0 1,745 0 7343 PL & PD/other insurance 2,540 3,100 1,460 1,460 2,020 4,745 7,091 1,560 3,705 2,120 89,877 187,886 236,220 199,185 198,880 340455: Planning Commission/Committee 100: Personnel Services 7103 Part time salary 1,160 360 2,000 2,000 2,100 7115 Medicare insurance 17 5 0 0 0 7125 Unemployment insurance 3 2 0 0 0 1,180 367 2,000 2,000 2,100 300: Supplies, Materials & Services 7307 Office supplies 0 0 0 75 0 0 0 0 75 0 1,180 367 2,000 2,075 2,100 91,057 188,253 238,220 201,260 200,980 340455: Planning Commission/Committee Total Community Development Admin. Total Community Development 100: Personnel Services Total 300: Supplies, Materials & Services Total 340450: Community Dev-Admin Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 320 GENERAL GOVERNMENT ACTIVITY: Planning DIVISION: Planning DEPARTMENT: Community Development FUND: Community Development ACTIVITY DESCRIPTION Provide advice and technical expertise to assist the City Council, appointed commissions/committees, public agencies and citizens in understanding community issues related to the built environment. Focus on the City's commitment to economic vitality, environmental integrity and development quality. Activity goals include: 1) a well-planned community, 2) managed community growth, 3) balanced economic development, 4) protection of environmental resources, and 5) a high level of public service. • Development review and environmental assessment - Prepare and implement policies and ordinances that set standards for development activity. Coordinate with other City departments and outside agencies in review of projects. Perform environmental assessments and monitor mitigation measures. Respond to inquiries from the public on development related issues. • Long-range planning - Prepare and implement policies and ordinances necessary for long-term development of the City. Maintain and update the General Plan. Coordinate with outside agencies on planning-related issues. • City Council and appointed commission/committee support - Provide necessary support for these bodies concerning planning-related matters. • Economic development - Assist the City's economic development effort. Maintain an appropriate data base of information and provide an easily understood process for project processing. MAJOR 2012-13 ACCOMPLISHMENTS • Continued implementation of Reynolds Ranch Project. • Completed the Development Code Update process. • Completed the Citywide GIS System. MAJOR 2013-14 OBJECTIVES • Implementation of the new Development Code. • Completion of Climate Action Plan. • Continued implementation of Reynolds Ranch Project. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Use Permits 15 13 15 Site Plan and Architectural Committee Applications 8 5 2 Tentative Maps and Zoning Applications 1 2 2 Planning Commission Items 21 19 21 RELATED COST CENTER(S) • 340451 321 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 340451: Planning 100: Personnel Services 7101 Regular emp salary 60,230 62,109 63,390 63,415 69,200 7110 Admin leave pay 0 0 1,270 1,270 1,330 7111 Workers comp 3,150 6,440 6,300 6,300 3,940 7112 Medical insurance 6,433 6,825 7,330 6,370 7,330 7113 Dental insurance 995 995 1,000 1,000 1,000 7114 Vision care 243 243 250 245 250 7115 Medicare insurance 873 901 960 940 1,000 7121 Service contribution-PERS 11,492 11,910 11,480 11,485 11,210 7123 Deferred comp 0 34 1,990 1,905 2,080 7124 LI & AD & D 96 240 600 605 620 7125 Unemployment insurance 169 260 500 475 380 7128 LTD 767 0 0 0 0 7129 Chiropractic 52 52 60 55 60 7131 Other benefits 1,880 2,208 2,750 2,750 3,700 86,380 92,217 97,880 96,815 102,100 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 38 100 100 100 7303 Advertising 691 443 500 1,200 500 7307 Office supplies 674 594 250 300 100 7308 Books & periodicals 338 119 250 0 0 7309 Membership & dues 115 310 310 320 350 7312 Bank service charges 1,238 825 380 1,915 2,500 7313 Information systems software 432 0 500 0 750 7314 Business expense 261 0 0 0 0 7331 Repairs to Mach & equip 0 228 0 0 0 7332 Repairs to office equip 80 0 200 200 0 7335 Sublet service contracts 0 0 0 3,000 1,750 7343 PL & PD/other insurance 1,790 3,100 1,460 1,460 2,020 7358 Training & education 0 0 500 500 0 7359 Small tools and equip 2,005 1,904 1,000 500 0 7,624 7,561 5,450 9,495 8,070 500: Equipment, Land & Structures 7701 Office equip 1,914 0 0 0 0 1,914 0 0 0 0 600: Special Payments 8099 Special payments 1,550 0 0 0 0 1,550 0 0 0 0 97,468 99,778 103,330 106,310 110,170 97,468 99,778 103,330 106,310 110,170Community Development Planning Total Community Development 100: Personnel Services Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 340451: Planning Total 322 GENERAL GOVERNMENT ACTIVITY: Building and Safety DIVISION: Building Division DEPARTMENT: Community Development FUND: Community Development ACTIVITY DESCRIPTION The Building and Safety activity enforces the minimum standards mandated by State and local law to safeguard life, health, property and public welfare. State law also requires enforcement of minimum disabled access and energy conservation regulations. Activity goals are, 1) continue to maintain turn-around times for plan check (10-day review for residential, 15-day review for commercial), 2) verify compliance with all codes and ordinances, 3) perform all structural plan-check in-house, 4) provide code training for staff , including specialized training for fire inspection and structural review. The activity has the following five major elements: • Public Information – Answer questions and offer interpretations about construction codes and regulations. • Construction and Fire Permit application review – Review construction permit applications and plans for compliance with applicable codes and ordinances, issue permits and collect fees. • Code training in-house and off-site. • Development Review Coordination – Coordinate permit application reviews with other departments/agencies to ensure compliance with other development regulations. • Construction and Fire inspection – Inspect construction projects to ensure compliance with codes, ordinances, permits and approved plans. MAJOR 2012-13 ACCOMPLISHMENTS • Maintained all service levels with current staffing. • Refined informational handouts for the public. • Provided training for staff and education of the public and construction industry as issues arose and staffing levels allowed. MAJOR 2013-14 OBJECTIVES • Implement new changes with the pending transition to the 2013 Building Codes. • Provide training for staff on new codes and education for the public and construction industry. • Refine informational handouts for the public that reflect the 2013 Building Codes changes. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Permit issue 1,589 1,328 1,503 New residential 6 2 3 Remodeled residential 328 288 378 New/Add/Alt repair commercial/industrial 175 147 159 RELATED COST CENTER(S) • 340452 323 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 340452: Building Inspection 100: Personnel Services 7101 Regular emp salary 363,369 355,429 363,330 365,185 389,570 7103 Part time salary 0 546 546 0 0 7109 Incentive pay 1,823 1,801 1,800 1,800 1,800 7110 Admin leave pay 1,931 1,931 1,930 3,275 3,280 7111 Workers comp 18,900 38,640 37,800 37,800 23,640 7112 Medical insurance 67,272 73,358 80,110 78,265 81,090 7113 Dental insurance 5,969 5,886 6,000 5,850 6,000 7114 Vision care 1,455 1,435 1,470 1,450 1,500 7115 Medicare insurance 5,447 5,349 5,270 5,370 5,650 7121 Service contribution-PERS 69,681 67,497 70,360 68,890 67,440 7123 Deferred comp 0 10 10,900 2,750 4,980 7124 LI & AD & D 1,372 1,347 1,360 1,910 1,920 7125 Unemployment insurance 1,015 1,500 2,850 2,740 2,140 7128 LTD 4,617 0 0 0 0 7129 Chiropractic 310 306 330 325 360 7131 Other benefits 11,280 12,128 16,500 16,500 22,170 7132 Cell Stipend 195 600 600 600 600 554,636 567,763 601,156 592,710 612,140 200: Utility Comm. & Transportation 7201 Postage 95 0 500 500 500 7203 Cellular phone charges 1,035 455 450 450 450 1,130 455 950 950 950 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 793 800 800 800 7302 Photocopying 132 68 990 990 990 7303 Advertising 40 0 0 0 0 7305 Uniforms 150 285 0 0 0 7306 Safety equipment 0 100 350 350 350 7307 Office supplies 4,251 2,480 3,700 3,700 3,700 7308 Books & periodicals 7,235 511 3,234 3,235 10,000 7309 Membership & dues 685 1,115 600 3,500 3,500 7312 Bank service charges 0 0 0 6,000 6,000 7313 Information systems software 0 0 4,500 9,000 9,000 7314 Business expense 0 0 1,000 1,000 1,000 7323 Professional services 37,876 214 10,000 10,000 10,000 7331 Repairs to Mach & equip 1,070 491 220 220 220 7332 Repairs to office equip 2,636 1,521 3,000 3,000 3,000 7333 Repairs to vehicles 5,066 4,642 6,450 6,450 6,450 7336 Car wash 41 42 90 100 100 7343 PL & PD/other insurance 10,710 18,600 8,760 8,760 12,120 7351 Motor veh fuel, lube 2,853 3,066 4,000 4,000 4,000 7353 Janitorial supplies 0 0 50 50 50 7355 General supplies 0 0 350 350 350 7358 Training & education 1,378 0 3,000 3,000 3,000 7359 Small tools and equip 220 0 17,000 17,000 17,000 74,343 33,928 68,094 81,505 91,630 500: Equipment, Land & Structures 7701 Office equip 3,828 0 0 0 0 7789 Transfer Out 2,510 2,510 2,510 2,510 2,510 6,338 2,510 2,510 2,510 2,510 636,447 604,656 672,710 677,675 707,230 636,447 604,656 672,710 677,675 707,230Community Development Building Total Community Development 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 340452: Building Inspection Total 324 GENERAL GOVERNMENT ACTIVITY: Neighborhood Services DIVISION: Neighborhood Services DEPARTMENT: Community Development FUND: Community Development ACTIVITY DESCRIPTION Responsible for the overall coordination of services and programs for improvement of conditions within the community and the development, improvement and maintenance of housing, especially affordable housing, throughout Lodi. This activity has five major elements: • Neighborhood Services - Administration and support, including support and participation with community groups and functions. Development and implementation of housing programs and policies for maintenance, improvement and rehabilitation of existing housing and residential neighborhoods, and first-time homebuyers assistance for qualified, low-income persons. • Community Development Block Grant (CDBG) administration - Administration of the City's block grant program as an Entitlement Community with the U.S. Department of Housing and Urban Development (HUD). Monitor funded programs for compliance with governing policies and regulation; and assist community-based organizations with their submission of applications for funding. • Gang Intervention/Prevention - Management of the Youth Outreach element in support of the Lodi Gang Reduction Intervention Prevention (LodiGRIP) Program, coordinating with partnering community-based organizations that provide support services to at-risk youth and their families. • Council/Commission Supoort - Provide necessary support for City Council, Planning Commission and Lodi Improvement Committee. • Sustainable Communities Planning - Oversight and implementation of projects and activities related to the Sustainable Communities Planning grant, which include the Development Code Update and the Climate Action Plan. MAJOR 2012-13 ACCOMPLISHMENTS • Completion and close-out of the Sustainable Communities Planning grant which funded the Development Code Update, the Climate Action Plan, and the Lower Mokelumne River Watershed User Guide projects. • Development and implementation of the Youth Outreach Program to work with at-risk youth and their families, to reduce serious youth violence by working directly with gang-involved or potentially gang- involved youth at high risk of violence, either as victims or perpetrators. MAJOR 2013-14 OBJECTIVES • Develop the 2014-2019 Consolidated Plan. • Apply for and obtain funding through the State Department of Housing and Community Development to continue the First Time Home Buyer Loan Program. • Implement the Climate Action Plan. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 CDBG Funds Allocated During Year $810,608 $675,772 $741,541 CDBG Funds Expended During Year $688,055 $780,483 $970,358 RELATED COST CENTER(S) • 340456 325 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 340456: Neighborhood Services 100: Personnel Services 7101 Regular emp salary 96,400 95,821 95,820 96,015 100,460 7110 Admin leave pay 0 0 1,930 1,930 1,930 7111 Workers comp 3,150 6,440 6,300 6,300 3,940 7112 Medical insurance 14,125 15,479 19,050 18,480 19,050 7113 Dental insurance 995 995 1,000 1,000 1,000 7114 Vision care 243 243 250 245 250 7115 Medicare insurance 1,402 1,394 1,390 1,420 1,460 7121 Service contribution-PERS 18,394 16,764 17,350 17,390 16,280 7123 Deferred comp 0 52 2,880 2,880 3,010 7124 LI & AD & D 895 884 880 895 880 7125 Unemployment insurance 270 411 720 720 550 7128 LTD 1,228 0 0 0 0 7129 Chiropractic 52 52 60 55 60 7131 Other benefits 1,880 3,295 2,750 2,750 3,700 139,034 141,830 150,380 150,080 152,570 200: Utility Comm. & Transportation 7201 Postage 30 0 0 0 0 7202 Telephone 235 240 200 190 200 7203 Cellular phone charges 158 0 0 0 0 423 240 200 190 200 300: Supplies, Materials & Services 7301 Printing,binding,duplication 53 0 0 40 0 7302 Photocopying 57 0 0 0 0 7307 Office supplies 578 206 0 80 0 7309 Membership & dues 265 0 0 0 0 7314 Business expense 261 17 0 0 0 7315 Conference expense 0 791 0 0 0 7331 Repairs to Mach & equip 0 248 250 0 0 7343 PL & PD/other insurance 1,790 3,100 1,460 1,460 2,020 3,004 4,362 1,710 1,580 2,020 142,461 146,432 152,290 151,850 154,790 142,461 146,432 152,290 151,850 154,790 967,433 1,039,119 1,166,550 1,137,095 1,173,170 Comm. Develop. Neighborhood Total Community Development 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 340456: Neighborhood Services Total Community Development Total 326 PARK, RECREATION AND CULTURAL SERVICES The Parks, Recreation and Cultural Services Department provides park maintenance, coordination of park activities, recreational programs, adult and youth sports, after school programs, boat rentals at Lodi Lake and aquatics, a venue for performing arts, meeting and party rentals and the Senior Center. The Department is funded through user fees and the General Fund. The Department’s budget is $5,654,090 in FY 2013/14 compared to $5,823,440 in FY 2012/13. The 2012/13 budget shown in the following pages reflects adjustments made throughout the year. FY 2013/14 budgeted staffing is being reduced to 27, down from 29 in FY 2012/13. An organizational chart, staffing summary, detailed activity descriptions and financial tables are included in the following pages. 327 328 Parks, Recreation and Cultural Services Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Parks, Recreation & Cultural Svcs Fund Fund Balance Beginning Fund Balance Unreserved (506,981) (846,381) (815,032) (861,843) (746,353) Revenues 3,454,406 5,773,466 5,599,572 5,545,455 5,691,520 Expenditures 3,793,806 5,788,928 5,570,004 5,429,965 5,654,090 Net Difference (Revenues Less Expenditures)(339,400) (15,462) 29,568 115,490 37,430 Fund Balance Ending Fund Balance Unreserved (846,381) (861,843) (785,464) (746,353) (708,923) Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Parks, Recreation & Cultural Svcs Fund Balance -1,000,000 -900,000 -800,000 -700,000 -600,000 -500,000 -400,000 -300,000 -200,000 -100,000 0 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 329 330 Parks, Recreation and Cultural Services Fund Revenues LUSD After School Services 10% Playgrounds 5% Rent 7% Operating Transfers In 63% Comm Ctr- Fees PAC-Box Office 2% Comm Ctr-Specialty Class 2% Lodi Lake Park 3% Youth/Teen Sports 3% Donations Indoor/Outdoor Activities Lodi Youth Commission 1% Adult Sports 1% Aquatics 2%Contract Work For City 1% Revenue Budget 2013-14 Operating Transfers In 3,554,300 LUSD After School Services 573,980 Rent 425,000 Playgrounds 304,000 Youth/Teen Sports 177,060 Lodi Lake Park 145,000 Comm Ctr-Specialty Class 125,000 PAC-Box Office 105,000 Aquatics 97,220 Adult Sports 63,160 Contract Work For City 54,050 Lodi Youth Commission 30,000 Indoor/Outdoor Activities 22,000 Donations 9,750 Comm Ctr- Fees 6,000 Grand Total 5,691,520 331 332 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments345: Community Center Fund090: Operating Transfers In4210 Operating Transfers In1,162,57000001,162,57000001,162,5700000346: Recreation Fund090: Operating Transfers In4210 Operating Transfers In493,1800000493,1800000493,1800000347: Parks, Rec & Cultural Services090: Operating Transfers In4210 Operating Transfers In0 3,881,520 3,413,695 3,413,695 3,554,300 General Fund support03,881,5203,413,6953,413,6953,554,30003,881,5203,413,6953,413,6953,554,3003451: Community Center Revenue400: Investment/Property Revenues5332 Investment Earnings(1,742)0000(1,742)0000740: Community Center Fees5363 Rent Hutchins Street 217,772 0 0006039 Lodi Youth Commission22,44300006071 Comm Ctr-Specialty Class173,82000006075 Comm Ctr-Sr. Program fees6,31800006076 PAC-Box office148,9320000569,2850000900: Other Revenue6153 Donations 3,13300003,1330000570,67600003461: Recreation Revenue400: Investment/Property Revenues5332 Investment Earnings(1,938)0000(1,938)0000750: Recreation Fees5362 Rent Parks & Rec70,65700006031 Youth/Teen Sports148,18400006033 Adult Sports70,8220000090: Operating Transfers In TotalParks, Rec & Cultural Services090: Operating Transfers In Total345: Community Center Fund Total090: Operating Transfers In Total346: Recreation Fund Total347: Parks, Rec & Cultural Services Total400: Investment/Property Revenues Total740: Community Center Fees Total900: Other Revenue Total3451: Community Center Revenue Total400: Investment/Property Revenues Total333 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsParks, Rec & Cultural Services6034 Playgrounds248,88300006035 LUSD After School Services356,33300006036 Aquatics163,95600006038 Indoor/Outdoor Activities45,82200006041 Lodi Lake Park125,23600006044 Special Events200001,229,8950000760: Park Fees6043 Admin.Services-Parks/Rec.11800001180000900: Other Revenue5395 Revenue Over/Short(95)0000(95)00001,227,98000003471: Parks, Rec & Cultural Revenue400: Investment/Property Revenues5332 Investment Earnings0 (3,082)0 (2,000)05362 Rent Parks & Rec0 154,054 120,000 150,000 150,0000150,972120,000148,000150,000740: Community Center Fees5363 Rent Hutchins Street 0 238,311 260,000 230,000 275,000 Renegotiated lease with Lodi Health6039 Lodi Youth Commission0 18,599 35,000 30,000 30,0006071 Comm Ctr-Specialty Class0 157,016 165,000 120,000 125,0006074 Comm Ctr-Advertising Fee0 2,780 2,000 2,780 1,0006075 Comm Ctr-Sr. Program fees0 6,500 6,500 6,500 5,0006076 PAC-Box office0 94,148 130,000 100,000 105,0000517,354598,500489,280541,000750: Recreation Fees6031 Youth/Teen Sports0 133,313 128,000 139,700 177,060 Raised BOB's administrative fee6033 Adult Sports0 63,462 70,000 62,600 63,1606034 Childcare0 263,578 254,000 300,000 304,000 Increased fees to offset cost6035 LUSD After School Services0 378,000 573,980 573,980 573,9806036 Aquatics0 167,853 155,000 149,000 97,2206038 Indoor/Outdoor Activities0 28,113 22,000 22,000 22,0006041 Lodi Lake Park0 133,267 140,000 135,000 145,0006044 Special Events028300001,167,8691,342,9801,382,2801,382,420760: Park Fees6043 Admin.Services-Parks/Rec.03440000344000740: Community Center Fees Total750: Recreation Fees Total760: Park Fees Total900: Other Revenue Total3461: Recreation Revenue Total400: Investment/Property Revenues Total750: Recreation Fees Total760: Park Fees Total334 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsParks, Rec & Cultural Services900: Other Revenue5394 Revenue-Other 0 50 0 005395 Revenue Over/Short016102505411.7 Wrk for Others-Pks & Rec02160005413.7 Wrk for City-Pks & Rec0 54,055 67,000 54,055 54,0506153 Donations0745 57,397 58,120 9,750055,227124,397112,20063,80001,891,7662,185,8772,131,7602,137,2203,454,4065,773,2865,599,5725,545,4555,691,520900: Other Revenue Total3471: Parks, Rec & Cultural Revenue TotalParks, Rec & Cultural Revenue Total335 336 Parks, Recreationand CulturalServices Director(1)AdministrativeSecretary(1)ProjectCoordinator(1)ParksDivisionCommunityCenterDivisionRecreationDivisionCommunityCenterManager (1)SeniorAdministrativeClerk (1)BuildingServicesCoordinator (1)RecreationSuperintendent(1)SeniorAdministrativeClerk (1)AdministrativeClerk(1 )RecreationManager(3)ProgramCoordinator(Arts/Specialty)(1 unfunded)ParksSuperintendent(1)ParksSupervisor(Sports)(1)Welder/Mechanic(1)ParksMaintenanceWorker III (2)ParksMaintenanceWorker I/II(4)(1 unfunded)ParksMaintenanceWorker III (2)SeniorFacilitiesMaintenanceWorker (1)ParksMaintenanceWorker I/II(4)Parks, Recreation andCultural Services2013-2014Number of PositionsAuthorized: 29Budgeted: 27337 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 090: Operating Transfers Out 662,100 660,200 192,375 192,375 446,130 100: Personnel Services 2,503,854 3,970,202 4,146,477 3,951,445 4,065,320 200: Utility Comm. & Transportation 23,967 28,347 36,125 33,540 30,120 300: Supplies, Materials & Services 595,092 1,046,584 1,098,217 1,163,105 1,013,830 500: Equipment, Land & Structures 6,590 77,710 94,810 87,110 98,690 600: Special Payments 2,208 5,710 2,000 2,390 0 3,793,811 5,788,753 5,570,004 5,429,965 5,654,090 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions PARKS, RECREATION AND CULTURAL SERVICES Administrative Clerk 2 1 1 1 1 Administrative Secretary 1 1 1 1 1 Aquatics Coordinator 1 0 0 0 0 Art & Events Manager 1 0 0 0 0 Building Services Coordinator 1 1 1 1 1 Community Center Director 0.5 0.0 0 0 0 Community Center Manager 0 1 1 1 1 Park Maintenance Worker I/II 11 11 9 8 7 Park Maintenance Worker III 5 5 4 4 4 Parks & Recreation Director 0.5 0.0 0 0 0 Parks Project Coordinator 1 1 1 1 1 Parks Superintendent 1 1 1 1 1 Parks Supervisor 2 2 2 1 1 Parks, Recreation and Cultural Services Director 0 1 1 1 1 Program Coordinator 1 2 1 1 0 Recreation Manager 3 3 3 3 3 Recreation Superintendent 1 1 1 1 1 Senior Administrative Clerk 2 2 2 2 2 Senior Facilities Maintenance Worker 1 1 1 1 1 Senior Services Manager 1 0 0 0 0 Stage Technician 1 1 1 0 0 Welder-Mechanic 1 1 1 1 1 Parks, Recreation and Cultural Services Total 38 36 32 29 27 Parks, Rec & Cultural Services Parks, Rec & Cultural Services Total 338 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 662,100 660,200 192,375 192,375 446,130 Debt Service and Capital Improvement662,100660,200192,375192,375446,1307101 Regular emp salary817,833 1,505,677 1,495,500 1,409,610 1,427,320 Eliminated Stage Technician7102 Overtime18,342 33,391 39,540 31,790 27,8507103 Part time salary1,178,811 1,305,480 1,482,087 1,444,420 1,629,110 Increase in part-time maintenance staff7106 Uniform allowance00 3,400007109 Incentive pay2,996 7,084 6,120 4,725 3,2407110 Admin leave pay8,012 11,186 10,140 12,060 10,2507111 Workers comp50,400 199,640 189,000 189,000 106,3807112 Medical insurance194,216 400,578 399,850 381,355 374,6107113 Dental insurance15,251 30,466 29,000 27,615 27,0007114 Vision care3,719 7,408 7,120 6,810 6,6007115 Medicare insurance28,451 36,436 27,630 20,440 22,0907121 Service contribution-PERS162,841 297,991 280,100 263,745 253,2807123 Deferred comp1,606517 44,900 32,590 33,2807124 LI & AD & D4,914 6,758 6,420 6,610 6,6607125 Unemployment insurance5,489 11,966 13,040 10,565 8,3707128 LTD10,09300007129 Chiropractic794 1,579 1,600 1,520 1,5607130 Insurance refund8,364 28,024 24,930 24,945 24,9307131 Other benefits30,080 87,023 82,500 82,500 99,7907132 Cell Stipend712 3,366 3,600 3,000 3,0007188 Transfer In(78,140) (4,368) (60,000) (61,855) (46,050)7189 Transfer Out39,0700 60,000 60,000 46,0502,503,8543,970,2024,146,4773,951,4454,065,3207201 Postage5,907 5,342 10,250 10,735 9,0007202 Telephone8,561 9,560 9,075 9,255 9,4707203 Cellular phone charges 9,371 13,321 13,800 12,550 10,6507212 Gas128 124 3,000 1,000 1,00023,96728,34736,12533,54030,1207301 Printing,binding,duplication30,248 27,901 28,770 27,470 28,2707302 Photocopying725 1,879 2,100 2,100 2,1007303 Advertising18,868 20,025 10,450 14,680 19,8507304 Laundry & dry cleaning3,030 3,117 5,150 4,550 4,5007305 Uniforms7,447 26,300 35,650 34,700 35,3507306 Safety equipment165 7,022 6,700 6,750 6,8507307 Office supplies4,145 5,891 13,070 13,050 11,5007308 Books & periodicals1,334 2,404 1,470 1,370 1,2507309 Membership & dues3,897 5,200 4,980 4,680 5,2807312 Bank service charges8,675 10,461 7,100 6,350 6,5007313 Information systems software411 8,258 2,000 1,800 2,3507314 Business expense1,259717 2,120 1,070 1,070Parks, Rec & Cultural Services090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation339 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsParks, Rec & Cultural Services7315 Conference expense2,1152190503007321 Rent of Land, facilities40,522 43,427 52,000 52,500 55,0007322 Rental of equipment1,184 4,225 4,100 4,450 4,9507323 Professional services195,430 226,033 254,500 255,215 228,7007331 Repairs to Mach & equip14,313 45,161 73,840 181,100 61,8507332 Repairs to office equip6005005005007333 Repairs to vehicles17,715 54,772 42,780 42,340 54,9507334 Repairs to buildings9,962 25,688 36,200 34,200 24,3007335 Sublet service contracts93,627 119,371 134,900 132,140 109,8007336 Car wash1525055001405307343 PL & PD/other insurance28,590 105,400 43,800 43,800 54,5407345 City rental insurance03003003003007350 Tires and tubes0 4,896 6,000 6,000 6,0007351 Motor veh fuel, lube4,599 63,818 76,000 75,000 68,2307352 Special dept materials5,289 97,264 107,847 83,570 83,0007353 Janitorial supplies7,433 12,201 17,200 15,200 15,5007354 Photo supplies6,757 4,424 4,000 3,750 4,0007355 General supplies77,573 84,112 88,700 83,150 83,5507356 Medical supplies001001001007358 Training & education64855790490 2,5007359 Small tools and equip5,135 20,063 26,100 22,040 20,4607361 Employee relations0481004007366 Tuition Reimbursement1,262 14,096 8,000 8,000 9,0007369 Software Licensing Cost1,04500007399 Supplies, mat & services2,06198500500500595,0921,046,5841,098,2171,163,1051,013,8307700 Equipment, Land & Structures00 7,700007701 Office equip00 2,500 2,500 3,0007719 Other equip0000 10,0007789 Transfer Out6,590 77,710 84,610 84,610 85,690 Transfer to Vehicle Replacement Fund6,59077,71094,81087,11098,6908099 Special payments2,208 5,710 2,000 2,39002,2085,7102,0002,39003,793,8115,788,7535,570,0045,429,9655,654,090600: Special PaymentsParks, Rec & Cultural Services Total300: Supplies, Materials & Services500: Equipment, Land & Structures340 LEISURE AND CULTURAL SERVICES ACTIVITY: Administration DIVISION: Administration DEPARTMENT: Parks, Recreation & Cultural Services FUND: Parks, Recreation & Cultural Svcs. ACTIVITY DESCRIPTION The Parks, Recreation and Cultural Services Department comprises three divisions: Parks, Recreation and Hutchins Street Square. These divisions provide facilities and services for sports, recreational activities, child-care programs, after-school programs, meetings, conferences and events. The divisions function as liaisons for the Boosters of Boys/Girls Sports, Lodi Arts Foundation, Lodi Arts Commission, Recreation Commission, Senior Citizens Commission, Art Advisory Board and Lodi Youth Commission. In addition, staff works with the Hutchins Street Square Foundation, the Lodi Arts Foundation, the Senior Foundation and other local nonprofit groups. The following is a list of administrative functions performed by each division: • Full-time and part-time staff recruitments, hiring and training. • Budget development and management. • Staff and facility management and evaluation. • Contract development and management. • Park development and planning. • Liaison and support to various boards and commissions. • Public relations. MAJOR 2012-13 ACCOMPLISHMENTS • Stayed within budget for the first time in several years. • Reduced taxpayer subsidy of child-care programs through fee and rent increases. • Successfully obtained public support to help fund aquatics, park repairs. MAJOR 2013-14 OBJECTIVES • Expand number of community events in parks and at Hutchins Street Square. • Reduce Department deficit. • Start developing Department strategic plan. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Net revenue (deficit) ($339,400) ($15,462) $115,490(est) Donation revenue $3,133 $745 $48,000(est) RELATED COST CENTER(S) • 347.4220 • 347001 • 347002 • 347005 • 347006 • 347007 • 347111 • 347211 • 347311 341 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 347: Parks, Rec & Cultural Services 090: Operating Transfers Out 4220 Operating Transfers Out 0 660,200 192,375 192,375 446,130 0 660,200 192,375 192,375 446,130 0 660,200 192,375 192,375 446,130 347001: Parks, Rec & Cultural Admin. 100: Personnel Services 7101 Regular emp salary 0 158,248 165,160 153,700 171,310 7102 Overtime 0 485 200 0 200 7110 Admin leave pay 0 4,547 2,270 4,075 2,270 7111 Workers comp 0 12,880 12,600 12,600 7,880 7112 Medical insurance 0 24,980 38,100 37,345 38,090 7113 Dental insurance 0 1,912 2,000 2,000 2,000 7114 Vision care 0 466 490 495 500 7115 Medicare insurance 0 2,437 2,400 2,290 2,480 7121 Service contribution-PERS 0 25,988 26,100 25,770 28,660 7123 Deferred comp 0 49 4,960 3,200 3,680 7124 LI & AD & D 0 1,053 1,120 930 1,190 7125 Unemployment insurance 0 655 1,240 1,155 950 7129 Chiropractic 0 99 110 100 120 7131 Other benefits 0 5,115 5,500 5,500 7,390 7132 Cell Stipend 0 382 600 0 0 0 239,296 262,850 249,160 266,720 300: Supplies, Materials & Services 7307 Office supplies 0 322 400 100 200 7323 Professional services 0 603 0 545 600 7343 PL & PD/other insurance 0 6,200 2,920 2,920 4,040 7358 Training & education 0 0 0 0 250 0 7,125 3,320 3,565 5,090 500: Equipment, Land & Structures 7789 Transfer Out 0 16,500 20,000 20,000 0 0 16,500 20,000 20,000 0 0 262,921 286,170 272,725 271,810 347002: Parks, Rec & Cultural Planning 100: Personnel Services 7101 Regular emp salary 0 65,037 66,040 66,230 68,460 7102 Overtime 0 126 510 400 400 7103 Part time salary 0 3,893 7,500 6,000 7,700 7111 Workers comp 0 6,440 6,300 6,300 3,940 7112 Medical insurance 0 12,686 14,650 14,215 14,650 7113 Dental insurance 0 982 1,000 1,000 1,000 7114 Vision care 0 240 250 245 250 7115 Medicare insurance 0 1,001 960 960 990 7121 Service contribution-PERS 0 13,373 12,750 12,755 12,360 7123 Deferred comp 0 31 1,980 1,990 2,050 7124 LI & AD & D 0 94 100 95 100 7125 Unemployment insurance 0 295 500 500 380 7129 Chiropractic 0 51 50 55 60 7131 Other benefits 0 2,564 2,750 2,750 3,700 0 106,813 115,340 113,495 116,040 300: Supplies, Materials & Services 7307 Office supplies 0 57 3,000 3,000 3,000 7343 PL & PD/other insurance 0 3,100 1,460 1,460 2,020 0 3,157 4,460 4,460 5,020 0 109,970 119,800 117,955 121,060 Parks, Rec & Cultural Services 090: Operating Transfers Out Total 347: Parks, Rec & Cultural Services Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 347001: Parks, Rec & Cultural Admin. Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 347002: Parks, Rec & Cultural Planning Total 342 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Parks, Rec & Cultural Services 347005: Parks & Recreation Commission 100: Personnel Services 7102 Overtime 0 0 1,080 400 800 0 0 1,080 400 800 300: Supplies, Materials & Services 7307 Office supplies 0 33 0 0 50 7309 Membership & dues 0 175 180 180 180 7355 General supplies 0 0 200 100 0 0 208 380 280 230 0 208 1,460 680 1,030 347006: Lodi Youth Commission 100: Personnel Services 7102 Overtime 0 200 0 0 0 7103 Part time salary 0 1,177 0 0 0 7115 Medicare insurance 0 20 0 0 0 7125 Unemployment insurance 0 5 0 0 0 0 1,402 0 0 0 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 1,031 700 500 700 7302 Photocopying 0 0 50 50 50 7303 Advertising 0 400 600 600 500 7307 Office supplies 0 32 70 300 300 7314 Business expense 0 20 50 50 50 7321 Rent of Land, facilities 0 4,906 5,000 5,000 6,000 7322 Rental of equipment 0 2,312 750 750 750 7323 Professional services 0 3,583 6,700 3,000 3,000 7355 General supplies 0 352 450 450 300 7399 Supplies, mat & services 0 68 500 500 500 0 12,704 14,870 11,200 12,150 600: Special Payments 8099 Special payments 0 1,500 2,000 2,000 0 0 1,500 2,000 2,000 0 0 15,606 16,870 13,200 12,150 347007: Other Commission 100: Personnel Services 7103 Part time salary 0 111 0 0 0 7115 Medicare insurance 0 2 0 0 0 0 113 0 0 0 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 250 250 250 7303 Advertising 0 1,071 0 0 300 7314 Business expense 0 0 200 200 200 7322 Rental of equipment 0 0 200 200 200 7352 Special dept materials 0 0 100 100 0 7355 General supplies 0 0 100 100 100 0 1,071 850 850 1,050 0 1,184 850 850 1,050 347111: HSS Administration 100: Personnel Services 7101 Regular emp salary 0 82,064 107,110 107,200 111,670 7102 Overtime 0 1,188 4,450 1,000 500 7110 Admin leave pay 0 0 1,310 1,375 1,370 7111 Workers comp 0 12,880 12,600 12,600 7,880 7112 Medical insurance 0 24,534 26,950 26,435 26,940 7113 Dental insurance 0 1,788 2,000 2,000 2,000 7114 Vision care 0 436 490 490 500 7115 Medicare insurance 0 1,215 1,590 1,575 1,620 300: Supplies, Materials & Services Total 100: Personnel Services Total 347005: Parks & Recreation Commission Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 600: Special Payments Total 347006: Lodi Youth Commission Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 347007: Other Commission Total 343 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Parks, Rec & Cultural Services 7121 Service contribution-PERS 0 15,229 19,870 19,860 18,840 7123 Deferred comp 0 18 3,220 3,215 3,350 7124 LI & AD & D 0 533 700 745 740 7125 Unemployment insurance 0 350 820 805 610 7129 Chiropractic 0 93 110 110 120 7131 Other benefits 0 5,115 5,500 5,500 7,390 7132 Cell Stipend 0 208 600 600 600 0 145,651 187,320 183,510 184,130 200: Utility Comm. & Transportation 7201 Postage 0 3,320 3,500 3,000 2,000 7202 Telephone 0 721 900 900 900 7203 Cellular phone charges 0 102 250 0 0 0 4,143 4,650 3,900 2,900 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 7,994 1,000 1,000 1,000 7302 Photocopying 0 544 600 600 600 7303 Advertising 0 192 1,000 880 1,000 7304 Laundry & dry cleaning 0 95 500 100 200 7305 Uniforms 0 0 200 200 200 7307 Office supplies 0 0 500 250 250 7308 Books & periodicals 0 2,107 1,000 1,000 1,000 7309 Membership & dues 0 844 0 0 0 7312 Bank service charges 0 4,957 0 1,100 1,250 7313 Information systems software 0 0 500 300 500 7314 Business expense 0 198 500 250 250 7315 Conference expense 0 201 0 50 250 7323 Professional services 0 2,556 1,000 500 1,000 7335 Sublet service contracts 0 9,721 7,000 8,000 9,500 7343 PL & PD/other insurance 0 6,200 2,920 2,920 4,040 7355 General supplies 0 5,190 5,000 2,500 2,000 7359 Small tools and equip 0 5,836 5,000 2,500 1,500 7366 Tuition Reimbursement 0 12,300 6,000 6,000 6,000 0 58,935 32,720 28,150 30,540 0 208,729 224,690 215,560 217,570 347211: Recreation Administration 100: Personnel Services 7101 Regular emp salary 0 309,978 318,840 319,720 336,330 7102 Overtime 0 65 180 180 200 7103 Part time salary 0 445 750 750 500 7110 Admin leave pay 0 5,004 4,900 4,950 4,950 7111 Workers comp 0 38,640 37,800 37,800 23,640 7112 Medical insurance 0 81,459 91,850 90,270 91,850 7113 Dental insurance 0 5,907 6,000 6,000 6,000 7114 Vision care 0 1,440 1,470 1,470 1,500 7115 Medicare insurance 0 3,591 4,630 4,710 4,880 7121 Service contribution-PERS 0 55,150 58,630 58,760 55,920 7123 Deferred comp 0 115 9,570 6,560 6,940 7124 LI & AD & D 0 2,411 2,110 2,535 2,530 7125 Unemployment insurance 0 1,314 2,390 2,400 1,850 7129 Chiropractic 0 307 330 330 360 7130 Insurance refund 0 8,287 8,310 8,315 8,310 7131 Other benefits 0 17,910 16,500 16,500 22,170 7132 Cell Stipend 0 1,683 1,800 1,800 1,800 0 533,706 566,060 563,050 569,730 200: Utility Comm. & Transportation 7201 Postage 0 781 750 1,705 6,000 7202 Telephone 0 926 700 700 950 7203 Cellular phone charges 0 288 300 300 400 0 1,995 1,750 2,705 7,350 347111: HSS Administration Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 344 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Parks, Rec & Cultural Services 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 8,838 11,710 11,710 23,000 7302 Photocopying 0 0 200 200 200 7303 Advertising 0 881 800 800 1,000 7304 Laundry & dry cleaning 0 403 400 400 400 7306 Safety equipment 0 0 100 100 100 7307 Office supplies 0 2,093 1,500 2,100 2,100 7308 Books & periodicals 0 198 200 100 100 7309 Membership & dues 0 855 1,100 860 1,200 7313 Information systems software 0 500 500 500 350 7314 Business expense 0 0 150 150 150 7321 Rent of Land, facilities 0 36,559 47,000 47,000 47,000 7322 Rental of equipment 0 0 150 0 0 7323 Professional services 0 2,933 10,000 5,000 5,000 7332 Repairs to office equip 0 0 200 200 200 7333 Repairs to vehicles 0 4,207 7,010 7,010 4,000 7334 Repairs to buildings 0 85 200 200 200 7335 Sublet service contracts 0 12,858 10,500 15,500 12,500 7336 Car wash 0 162 140 140 170 7343 PL & PD/other insurance 0 21,700 8,760 8,760 12,120 7351 Motor veh fuel, lube 0 2,964 5,000 4,000 2,940 7352 Special dept materials 0 2,197 1,000 1,000 1,000 7355 General supplies 0 375 400 400 800 7356 Medical supplies 0 0 100 100 100 7358 Training & education 0 0 0 0 500 7359 Small tools and equip 0 433 400 400 400 7366 Tuition Reimbursement 0 1,796 2,000 2,000 3,000 0 100,037 109,520 108,630 118,530 500: Equipment, Land & Structures 7701 Office equip 0 0 2,500 2,500 0 7789 Transfer Out 0 0 3,400 3,400 16,500 0 0 5,900 5,900 16,500 0 635,738 683,230 680,285 712,110 347311: Parks Administration 100: Personnel Services 7101 Regular emp salary 0 81,521 82,250 82,415 86,230 7103 Part time salary 0 15,669 30,250 40,000 50,570 7109 Incentive pay 0 786 0 0 0 7110 Admin leave pay 0 1,635 1,660 1,660 1,660 7111 Workers comp 0 6,440 6,300 6,300 3,940 7112 Medical insurance 0 15,063 14,650 14,215 14,650 7113 Dental insurance 0 1,272 1,000 1,000 1,000 7114 Vision care 0 300 240 245 250 7115 Medicare insurance 0 1,475 1,190 1,220 1,250 7121 Service contribution-PERS 0 14,958 14,890 14,925 13,970 7123 Deferred comp 0 45 2,470 2,475 2,590 7124 LI & AD & D 0 761 760 775 760 7125 Unemployment insurance 0 417 620 620 470 7129 Chiropractic 0 64 50 55 60 7131 Other benefits 0 2,564 2,750 2,750 3,700 0 142,970 159,080 168,655 181,100 200: Utility Comm. & Transportation 7201 Postage 0 0 0 30 0 7202 Telephone 0 510 750 510 500 0 510 750 540 500 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 100 100 100 7302 Photocopying 0 1,243 1,000 1,000 1,000 7304 Laundry & dry cleaning 0 8 0 0 0 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 347211: Recreation Administration Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 345 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Parks, Rec & Cultural Services 7306 Safety equipment 0 71 50 50 50 7307 Office supplies 0 1,952 2,000 2,000 2,000 7309 Membership & dues 0 730 750 750 750 7313 Information systems software 0 614 1,000 1,000 750 7314 Business expense 0 107 100 100 100 7335 Sublet service contracts 0 4,131 3,600 3,600 3,600 7343 PL & PD/other insurance 0 3,100 1,460 1,460 2,020 7352 Special dept materials 0 268 500 500 2,500 7355 General supplies 0 419 100 100 100 7358 Training & education 0 70 200 200 1,000 7359 Small tools and equip 0 51 1,000 1,000 1,000 0 12,764 11,860 11,860 14,970 500: Equipment, Land & Structures 7789 Transfer Out 0 58,020 58,020 58,020 66,000 0 58,020 58,020 58,020 66,000 600: Special Payments 8099 Special payments 0 240 0 0 0 0 240 0 0 0 0 214,504 229,710 239,075 262,570 0 2,109,060 1,755,155 1,732,705 2,045,480Parks, Rec & Cultural Admin Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 347311: Parks Administration Total 346 LEISURE AND CULTURAL SERVICES ACTIVITY: Rentals and Events DIVISION: Hutchins Street Square DEPARTMENT: Parks, Recreation & Cultural Services FUND: Parks, Recreation & Cultural Svcs. ACTIVITY DESCRIPTION Rentals and Events Services manages all aspects of events that occur within the facility and grounds of Hutchins Street Square. This division also serves as the liaison for the Arts Commission. • Events – Present and manage art events that further the development and public awareness of the fine and performing arts within the City of Lodi. • Facility Scheduling and Administration – Process reservations for facilities, liability review, receive and deposit fees and maintain responsive relations with customers. • Public Relations and Information – Develop and distribute brochures, press releases and advertisements promoting the rental of Hutchins Street Square. MAJOR 2012-13 ACCOMPLISHMENTS • Worked with returning major business clients, i.e. Clark Pest Control, Lodi Chamber of Commerce, surrounding school districts and Law Enforcement Volunteers of California. • Increased bookings relative to previous fiscal year. • Continued to create a procedures manual for the department. MAJOR 2013-14 OBJECTIVES • Increase bookings for off peak times, i.e. Sunday-Friday. • Advertise to recruit business related rentals, i.e. meetings/conferences/seminars. • Revise and update facility brochure to better market Hutchins Street Square. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Facility Rental Income $245,000 $220,000 $230,000 RELATED COST CENTER(S) • 347112 • 347116 347 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 347112: Rentals & Events 100: Personnel Services 7101 Regular emp salary 0 22,233 0 0 0 7103 Part time salary 0 24,611 22,700 22,700 29,500 7112 Medical insurance 0 1,722 0 0 0 7113 Dental insurance 0 249 0 0 0 7114 Vision care 0 61 0 0 0 7115 Medicare insurance 0 684 0 0 0 7121 Service contribution-PERS 0 3,873 0 0 0 7123 Deferred comp 0 37 0 0 0 7124 LI & AD & D 0 184 0 0 0 7125 Unemployment insurance 0 202 0 0 0 7129 Chiropractic 0 13 0 0 0 7132 Cell Stipend 0 195 0 0 0 0 54,064 22,700 22,700 29,500 200: Utility Comm. & Transportation 7202 Telephone 0 582 500 500 550 0 582 500 500 550 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 341 500 0 920 7302 Photocopying 0 0 250 250 250 7303 Advertising 0 16,236 5,000 2,500 5,000 7304 Laundry & dry cleaning 0 926 500 250 100 7307 Office supplies 0 121 300 100 100 7312 Bank service charges 0 0 3,500 1,500 1,500 7315 Conference expense 0 18 0 0 50 7321 Rent of Land, facilities 0 1,962 0 0 0 7323 Professional services 0 33,863 31,300 30,000 35,000 7334 Repairs to buildings 0 71 0 0 0 7355 General supplies 0 3,723 200 200 200 7399 Supplies, mat & services 0 30 0 0 0 0 57,291 41,550 34,800 43,120 500: Equipment, Land & Structures 7719 Other equip 0 0 0 0 10,000 0 0 0 0 10,000 0 111,937 64,750 58,000 83,170 347116: General Operations 100: Personnel Services 7101 Regular emp salary 0 186 0 0 0 7102 Overtime 0 20 0 0 0 7103 Part time salary 0 13,418 20,970 20,970 23,800 7115 Medicare insurance 0 198 0 0 0 7125 Unemployment insurance 0 56 0 0 0 0 13,878 20,970 20,970 23,800 200: Utility Comm. & Transportation 7202 Telephone 0 346 320 320 400 0 346 320 320 400 300: Supplies, Materials & Services 7304 Laundry & dry cleaning 0 6 0 0 0 0 6 0 0 0 0 14,230 21,290 21,290 24,200 0 126,167 86,040 79,290 107,370 347112: Rentals & Events Total Parks, Rec & Cultural Services 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347116: General Operations Total Parks, Rec & Cultural HSS Total 348 LEISURE AND CULTURAL SERVICES ACTIVITY: Performing Arts Theatre DIVISION: Hutchins Street Square DEPARTMENT: Parks, Recreation & Cultural Services FUND: Parks, Recreation & Cultural Svcs. ACTIVITY DESCRIPTION The Performing Arts Theatre provides the premier Lodi venue for theatrical productions, business conferences and seminars. With state-of-the-art facilities and full-time technical staffing, the Charlene Powers Lange Performing Arts Theatre at Hutchins Street Square is the hub of cultural activities in Lodi. This area has four major components: • Technical – Responsible for purchasing, maintaining and repairing all theatrical equipment, including but not limited to sound systems, communication systems, lighting instrumentation, lighting control, fly system rigging and function, stage condition and stage draperies. The technical staff also assists in the production of theatrical presentations, both amateur and professional. • Box Office – Responsible for all ticket sales at the Community Center. The office is the first contact with the public. • House Manager – Responsible for front-of-house duties during productions. These duties include working closely with the stage manager, ushers, box office, patrons and promoters. • City Council Video – Technical staff operates cameras for cable television broadcasts of City Council meetings. MAJOR 2012-13 ACCOMPLISHMENTS • Continued to upgrade the technical systems, including installation of new speakers in the Theatre. • Exceeded FY 11/12 revenue. MAJOR 2013-14 OBJECTIVES • Continue to upgrade technical systems. • Recruit additional volunteer ushers. • Continue to increase the amount of diverse programming in the Theatre. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Number of Events 60 62 57 Revenue 106,800 79,035 115,000 RELATED COST CENTER(S) • 347113 349 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 347113: Performing Arts Center 100: Personnel Services 7101 Regular emp salary 0 39,625 45,600 26,035 0 7103 Part time salary 0 63,786 60,000 55,000 77,100 7106 Uniform allowance 0 0 200 0 0 7111 Workers comp 0 6,440 6,300 6,300 0 7112 Medical insurance 0 5,411 6,400 5,640 0 7113 Dental insurance 0 912 1,000 600 0 7114 Vision care 0 222 250 150 0 7115 Medicare insurance 0 1,580 660 380 0 7121 Service contribution-PERS 0 7,744 8,850 5,015 0 7123 Deferred comp 0 0 1,370 0 0 7124 LI & AD & D 0 90 100 65 0 7125 Unemployment insurance 0 437 340 195 0 7129 Chiropractic 0 47 60 40 0 7131 Other benefits 0 2,564 2,750 2,750 0 0 128,858 133,880 102,170 77,100 200: Utility Comm. & Transportation 7201 Postage 0 190 0 0 0 7202 Telephone 0 1,502 1,000 1,000 1,100 0 1,692 1,000 1,000 1,100 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 295 500 100 100 7303 Advertising 0 400 0 7,500 9,000 7304 Laundry & dry cleaning 0 0 200 550 550 7305 Uniforms 0 0 750 750 550 7306 Safety equipment 0 50 0 50 100 7307 Office supplies 0 119 200 100 100 7309 Membership & dues 0 776 700 640 700 7312 Bank service charges 0 4,740 3,500 3,000 3,000 7313 Information systems software 0 539 0 0 0 7314 Business expense 0 207 800 0 0 7321 Rent of Land, facilities 0 0 0 500 2,000 7322 Rental of equipment 0 1,415 1,000 1,500 1,000 7323 Professional services 0 9,784 12,000 10,000 16,000 7331 Repairs to Mach & equip 0 270 0 0 250 7335 Sublet service contracts 0 77 100 0 0 7343 PL & PD/other insurance 0 3,100 1,460 1,460 0 7352 Special dept materials 0 3,538 3,000 5,500 3,000 7355 General supplies 0 2,628 1,500 1,500 2,250 7358 Training & education 0 488 300 0 450 7361 Employee relations 0 481 0 0 400 0 28,907 26,010 33,150 39,450 0 159,457 160,890 136,320 117,650 0 159,457 160,890 136,320 117,650Parks, Rec & Cultural HSS PAC Total Parks, Rec & Cultural Services 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347113: Performing Arts Center Total 350 LEISURE AND CULTURAL SERVICES ACTIVITY: Senior Programs and Services DIVISION: Community Center DEPARTMENT: Parks, Recreation & Cultural Services FUND: Parks, Recreation & Cultural Svcs. ACTIVITY DESCRIPTION The Senior Information Center at Hutchins Street Square offers local seniors and their families access to programs and services related to the needs of Lodi's aging population. • The Health Insurance Counseling and Advocacy Program (HICAP) operates out of the Senior Center. Its volunteers assist seniors with Medicare and related health insurance issues. • The Center provides Income Tax Assistance through AARP tax counseling for the elderly. All preparers are volunteers. • Free legal assistance is provided by a grant through the San Joaquin County Department of Aging. • In cooperation with University of the Pacific (UOP) - and through a Grant from the Osher Institute - mature adult learning experiences are offered at Hutchins Street Square. • In cooperation with Lodi Health, we offer "Brain Builders," an early memory loss program. MAJOR 2012-13 ACCOMPLISHMENTS • Now offering Bridge lessons for a fee. MAJOR 2013-14 OBJECTIVES • Continue to promote and host senior classes. • Continue to investigate new revenue generating opportunities. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Number of Seniors Served 12,261 10,900 11,831 Volunteer Hours 1,011 1,160 1,004 RELATED COST CENTER(S) • 347114 351 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 347114: Senior Programs & Services 100: Personnel Services 7101 Regular emp salary 0 12,098 0 0 0 7102 Overtime 0 663 0 0 0 7103 Part time salary 0 23,004 25,230 25,000 25,000 7111 Workers comp 0 6,440 0 0 0 7112 Medical insurance 0 3,272 0 0 0 7113 Dental insurance 0 486 0 0 0 7114 Vision care 0 108 0 0 0 7115 Medicare insurance 0 519 0 0 0 7121 Service contribution-PERS 0 5,068 0 0 0 7124 LI & AD & D 0 30 0 0 0 7125 Unemployment insurance 0 151 0 0 0 7129 Chiropractic 0 23 0 0 0 7131 Other benefits 0 2,564 0 0 0 0 54,426 25,230 25,000 25,000 200: Utility Comm. & Transportation 7202 Telephone 0 1,994 1,800 1,800 1,800 0 1,994 1,800 1,800 1,800 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 0 300 100 200 7307 Office supplies 0 249 300 300 300 7308 Books & periodicals 0 99 120 120 0 7323 Professional services 0 0 0 0 300 7332 Repairs to office equip 0 0 300 300 300 7343 PL & PD/other insurance 0 3,100 0 0 0 7355 General supplies 0 603 200 500 500 0 4,051 1,220 1,320 1,600 0 60,471 28,250 28,120 28,400 0 60,471 28,250 28,120 28,400Parks, Rec & Cultural Seniors Total Parks, Rec & Cultural Services 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347114: Senior Programs & Services Total 352 LEISURE AND CULTURAL SERVICES ACTIVITY: Child Care Programs DIVISION: Recreation DEPARTMENT: Parks, Recreation & Cultural Services FUND: Parks, Recreation & Cultural Svcs. ACTIVITY DESCRIPTION This activity provides afternoon child care programs when schools are in session and day camps when schools are closed. This activity operates both fee-based and contracted services for Lodi Unified School District (LUSD). The goals of the program are: 1) provide safe, attentive and reliable child care programs and 2) recover 100 percent of costs. This activity has the following elements: • After School Programs – Provide child care services at 4 fee-based and 13 contracted school sites after school until 6 p.m. each day school is in session. • Safari Camps – Provide all-day child care services when school is closed during summer, fall and spring breaks. MAJOR 2012-13 ACCOMPLISHMENTS • Provided contracted services for 13 LUSD grant-based after-school programs. • Provided child care camps during school breaks. • Added three elementary Schools to LUSD Bridge after-school program. MAJOR 2013-14 OBJECTIVES • Maintain and/or increase fee-based after-school and camp program attendance. • Recover 100 percent of program costs and full reimbursement from LUSD for Bridge program. • Continue providing well-trained and qualified staff and maintain high customer satisfaction. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Fee-based Programs 7 7 17 Attendance (registered participants not units) 9,500 9,886 11,154 Revenue $611,000 $607,600 $690,295 RELATED COST CENTER(S) • 347212 • 347213 • 347220 353 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 347212: Child Care Programs 100: Personnel Services 7103 Part time salary 0 114,500 115,490 115,000 120,930 7115 Medicare insurance 0 1,660 0 0 0 7125 Unemployment insurance 0 503 0 0 0 0 116,663 115,490 115,000 120,930 200: Utility Comm. & Transportation 7203 Cellular phone charges 0 2,828 2,750 2,750 2,750 0 2,828 2,750 2,750 2,750 300: Supplies, Materials & Services 7305 Uniforms 0 2,766 5,000 5,000 5,000 7307 Office supplies 0 87 2,500 2,500 500 7323 Professional services 0 1,628 10,000 8,000 5,000 7355 General supplies 0 31,610 35,000 35,000 32,000 7359 Small tools and equip 0 832 100 100 100 0 36,923 52,600 50,600 42,600 0 156,414 170,840 168,350 166,280 347213: LUSD-ASES 100: Personnel Services 7103 Part time salary 0 307,745 459,187 450,000 473,430 7115 Medicare insurance 0 4,467 5,000 0 0 7125 Unemployment insurance 0 1,322 1,500 0 0 7132 Cell Stipend 0 300 0 0 0 0 313,834 465,687 450,000 473,430 200: Utility Comm. & Transportation 7202 Telephone 0 370 525 525 600 0 370 525 525 600 300: Supplies, Materials & Services 7305 Uniforms 0 1,453 2,250 2,250 5,550 7307 Office supplies 0 87 500 500 1,000 7313 Information systems software 0 0 0 0 750 7323 Professional services 0 1,578 2,250 2,670 4,000 7352 Special dept materials 0 133 0 0 0 7355 General supplies 0 1,210 2,250 3,000 2,600 0 4,461 7,250 8,420 13,900 500: Equipment, Land & Structures 7701 Office equip 0 0 0 0 3,000 0 0 0 0 3,000 0 318,665 473,462 458,945 490,930 347220: Camps 100: Personnel Services 7103 Part time salary 0 23,643 54,050 50,000 52,910 7115 Medicare insurance 0 343 0 0 0 7125 Unemployment insurance 0 94 0 0 0 0 24,080 54,050 50,000 52,910 300: Supplies, Materials & Services 7305 Uniforms 0 1,496 700 2,000 1,500 7323 Professional services 0 6,193 6,750 6,000 6,000 7351 Motor veh fuel, lube 0 9 0 0 0 7355 General supplies 0 9,842 5,000 5,000 4,500 0 17,540 12,450 13,000 12,000 0 41,620 66,500 63,000 64,910 0 516,699 710,802 690,295 722,120 100: Personnel Services Total Parks, Rec & Cultural Services 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347212: Child Care Programs Total 347220: Camps Total Parks, Rec & Cultural Child Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 347213: LUSD-ASES Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 354 LEISURE AND CULTURAL SERVICES ACTIVITY: Youth, Teen and Adult Sports DIVISION: Recreation DEPARTMENT: Parks, Recreation & Cultural Services FUND: Parks, Recreation & Cultural Svcs. ACTIVITY DESCRIPTION The Youth, Teen and Adult Sports activity offers a wide range of youth and adult sports opportunities. The activity area is broken into two basic categories: recreational or competitive, and instructional or introductory. More than 6,000 youth, teens and adults participate annually in these programs. Activity goals are: 1) provide quality sports experiences in a wide variety of programs, 2) organize and coordinate leagues, tournaments, camps and clinics that instruct and meet social, emotional and physical needs of participants, 3) achieve cost recovery per budgetary guidelines, 4) provide work experience for youth, teens and adults, 5) coordinate and facilitate volunteers in our program offerings, and 6) recruit and screen for qualified coaches. This activity has three major elements: • Youth Instructional and Recreational Sports – Instructional programs include junior basketball, volleyball, tot programs, sports camps and other club sports and clinics. More than 1,200 youth and teens participate in these programs. The recreational and competitive sports programs include baseball, softball, soccer, basketball, football, with more than 3,300 participants. • Adult Sports – Softball, basketball and volleyball programs are offered to teens and adults, with the City providing officials, scorekeepers, equipment, promotion, administration and facilities for league play. • Summer Swim League – This introduction to competitive swimming has been moved from aquatics to this activity in keeping with the consolidation of competitive team sports. MAJOR 2012-13 ACCOMPLISHMENTS • Older teen programs (ages 15-19) showed increase in participation. • Two youth softball teams advanced to national championships. MAJOR 2013-14 OBJECTIVES • Offer and encourage participation by low-income youth through collaborative scholarship efforts with non-profit organizations. • Increase competitive opportunities in the Summer Swim league. • Encourage facility development to support programs. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Registered participants 6,975 6,493 9,701 Park/Facility impacts by user (practices and games) 108,905 101,323 137,764 Programs offered 43 45 64 RELATED COST CENTER(S) • 347214 • 347217 355 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 347214: Youth & Teen Sports 100: Personnel Services 7103 Part time salary 0 94,566 109,530 107,000 113,870 7112 Medical insurance 0 569 0 0 0 7115 Medicare insurance 0 1,366 0 0 0 7121 Service contribution-PERS 0 2,443 0 0 0 7125 Unemployment insurance 0 413 0 0 0 0 99,357 109,530 107,000 113,870 200: Utility Comm. & Transportation 7201 Postage 0 0 1,500 1,500 0 0 0 1,500 1,500 0 300: Supplies, Materials & Services 7305 Uniforms 0 6,644 7,750 7,000 7,250 7334 Repairs to buildings 0 327 0 0 0 7354 Photo supplies 0 4,424 4,000 3,750 4,000 7355 General supplies 0 289 500 500 2,000 0 11,684 12,250 11,250 13,250 0 111,041 123,280 119,750 127,120 347217: Adult Sports 100: Personnel Services 7103 Part time salary 0 33,455 53,030 35,000 50,230 7115 Medicare insurance 0 485 0 0 0 7121 Service contribution-PERS 0 213 0 0 0 7125 Unemployment insurance 0 144 0 0 0 7130 Insurance refund 0 23 0 0 0 0 34,320 53,030 35,000 50,230 200: Utility Comm. & Transportation 7201 Postage 0 0 1,500 1,500 750 7202 Telephone 0 188 1,200 1,200 600 0 188 2,700 2,700 1,350 300: Supplies, Materials & Services 7309 Membership & dues 0 1,320 1,500 1,500 1,500 7345 City rental insurance 0 300 300 300 300 7355 General supplies 0 3,577 4,000 4,000 4,000 0 5,197 5,800 5,800 5,800 0 39,705 61,530 43,500 57,380 0 150,746 184,810 163,250 184,500 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347217: Adult Sports Total Parks, Rec & Cultural Sports Total Parks, Rec & Cultural Services 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347214: Youth & Teen Sports Total 100: Personnel Services Total 356 LEISURE AND CULTURAL SERVICES ACTIVITY: Activities and Events DIVISION: Recreation DEPARTMENT: Parks, Recreation & Cultural Services FUND: Parks, Recreation & Cultural Svcs. ACTIVITY DESCRIPTION Arts and cultural programs, youth, teen, and adult activities, physical activity, instructional and special events are planned and organized by the Recreation Division. Activity goals are: 1) responsive, cost-effective and well-organized arts, cultural and recreational programs, 2) a balance of programs and activities based on age, interest, opportunity and location, 3) improve quality of life for the citizens of Lodi. This activity has four major components: • Instructional Classes – Provide a wide variety of exercise, sports, arts, literacy and culinary classes for children and adults. • Events – Present and manage events that further the development and public awareness of recreational actitivies, fine and performing arts, and organize traditional and special events within the City of Lodi. • Supervision and Facility Management – Rentals of sports fields and facilities by outside groups requiring event supervision. • Public Relations and Information - Develop and distribute brochures, posters and other forms of promotion of arts and cultural programs, events and activities; prepare press releases; maintain and promote website; and represent City at citywide functions and with other agencies and civic groups. MAJOR 2012-13 ACCOMPLISHMENTS • Gymnastics program returned. • Added new classes and instructors at Hutchins Street Square. • Partnership with Public Works in the Sacramento Street Improvement Project to include Mosaics from Lodi Project Art. MAJOR 2013-14 OBJECTIVES • Increase class attendance. • Continue to develop new classes and programs of interest to the community. • Use community outreach and marketing techniques to promote classes. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Number of Community Center Students 3,300 3,732 2,271 Number of Recreation Division Participants 742 835 850 RELATED COST CENTER(S) • 347215 • 347219 357 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 347215: General Activities & Events 100: Personnel Services 7103 Part time salary 0 13,435 38,000 17,500 20,690 7115 Medicare insurance 0 195 0 0 0 7121 Service contribution-PERS 0 396 0 0 0 7125 Unemployment insurance 0 53 0 0 0 0 14,079 38,000 17,500 20,690 200: Utility Comm. & Transportation 7202 Telephone 0 1,346 500 1,000 1,000 7212 Gas 0 124 3,000 1,000 1,000 0 1,470 3,500 2,000 2,000 300: Supplies, Materials & Services 7303 Advertising 0 0 1,000 1,000 1,000 7305 Uniforms 0 1,185 3,000 3,000 3,000 7307 Office supplies 0 89 500 500 500 7323 Professional services 0 11,894 6,000 6,000 6,000 7335 Sublet service contracts 0 0 20,000 10,000 3,000 7355 General supplies 0 2,054 10,000 5,000 5,000 0 15,222 40,500 25,500 18,500 0 30,771 82,000 45,000 41,190 347219: Arts & Specialty Classes 100: Personnel Services 7101 Regular emp salary 0 46,936 0 0 0 7102 Overtime 0 3,435 0 0 0 7103 Part time salary 0 19,692 39,240 39,000 39,590 7111 Workers comp 0 6,440 6,300 6,300 0 7112 Medical insurance 0 7,327 0 0 0 7113 Dental insurance 0 985 0 0 0 7114 Vision care 0 240 0 0 0 7115 Medicare insurance 0 1,016 570 0 0 7121 Service contribution-PERS 0 7,736 0 0 0 7124 LI & AD & D 0 92 0 0 0 7125 Unemployment insurance 0 252 0 0 0 7129 Chiropractic 0 51 0 0 0 7130 Insurance refund 0 3,197 0 0 0 7131 Other benefits 0 2,564 2,750 2,750 0 0 99,963 48,860 48,050 39,590 200: Utility Comm. & Transportation 7201 Postage 0 1,051 3,000 3,000 250 0 1,051 3,000 3,000 250 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 8,771 11,710 11,710 0 7303 Advertising 0 845 1,500 850 1,500 7307 Office supplies 0 95 500 500 300 7312 Bank service charges 0 764 100 750 750 7323 Professional services 0 95,992 85,000 75,000 75,000 7343 PL & PD/other insurance 0 3,100 1,460 1,460 0 7355 General supplies 0 120 300 300 200 7359 Small tools and equip 0 0 300 300 710 0 109,687 100,870 90,870 78,460 0 210,701 152,730 141,920 118,300 0 241,472 234,730 186,920 159,490 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347219: Arts & Specialty Classes Total Parks, Rec & Cultural Classes Total Parks, Rec & Cultural Services 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347215: General Activities & Events Total 100: Personnel Services Total 358 LEISURE AND CULTURAL SERVICES ACTIVITY: Lodi Lake Programs DIVISION: Recreation DEPARTMENT: Parks, Recreation & Cultural Services FUND: Parks, Recreation & Cultural Svcs. ACTIVITY DESCRIPTION This activity provides interpretive programs, coordinates special events and schedules park and gate attendants for Lodi Lake Park. Activity goals are: 1) educational programs that promote respect for nature and parks in general, 2) interpretive programs and tours of Lodi Lake and river environments, and, 3) promotion of Lodi Lake as a major citywide and regional tourism element. This activity has six major elements: • Project Programs – Plan, develop and coordinate docent programs for the Nature Area. • Facility Operations – Provide support for facility, picnic and campground rentals. • Park, Gate and Boat Attendants – Coordinate and schedule part-time attendants. • Rental/Tour Boat Concessions – Coordinate and schedule part-time attendants, provide oversight to rental operations and tour scheduling. • Discovery Center Exhibits – Maintain inventory, coordinate upgrades and change out. • Special Events - Provide support and coordination for all major events. MAJOR 2012-13 ACCOMPLISHMENTS • Increased revenue while lowering expenditures. • Increased participation in community service groups, scout groups and senior projects. MAJOR 2013-14 OBJECTIVES • Increase revenue by program expansions and offerings. • Expand marketing information and educational brochures related to docent programs. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Program Attendance 35,000 45,000 45,000 Programs Offered 9 10 8 Revenue Produced $135,000 $140,000 $145,000 RELATED COST CENTER(S) • 347216 • 347218 359 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 347216: Aquatics 100: Personnel Services 7103 Part time salary 0 214,519 131,870 112,000 140,070 7115 Medicare insurance 0 3,110 0 0 0 7125 Unemployment insurance 0 950 0 0 0 0 218,579 131,870 112,000 140,070 200: Utility Comm. & Transportation 7202 Telephone 0 446 430 400 400 7203 Cellular phone charges 0 343 250 250 250 0 789 680 650 650 300: Supplies, Materials & Services 7303 Advertising 0 0 250 250 250 7305 Uniforms 0 0 250 250 250 7306 Safety equipment 0 0 1,000 1,000 1,000 7307 Office supplies 0 0 250 250 250 7308 Books & periodicals 0 0 150 150 150 7309 Membership & dues 0 0 100 100 100 7323 Professional services 0 2,191 2,200 2,200 2,200 7352 Special dept materials 0 143 1,250 0 0 7355 General supplies 0 3,759 4,000 5,000 3,500 0 6,093 9,450 9,200 7,700 0 225,461 142,000 121,850 148,420 347218: Lodi Lake Programs 100: Personnel Services 7103 Part time salary 0 99,243 71,930 71,930 73,510 7112 Medical insurance 0 7,150 0 0 7,000 7115 Medicare insurance 0 1,439 0 0 1,400 7121 Service contribution-PERS 0 5,918 0 0 5,000 7125 Unemployment insurance 0 435 0 0 500 0 114,185 71,930 71,930 87,410 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 631 2,000 2,000 2,000 7303 Advertising 0 0 300 300 300 7305 Uniforms 0 0 300 300 300 7306 Safety equipment 0 0 150 150 150 7307 Office supplies 0 114 200 200 200 7314 Business expense 0 185 200 200 200 7323 Professional services 0 1,771 1,800 1,800 1,800 7334 Repairs to buildings 0 0 500 500 500 7335 Sublet service contracts 0 1,843 1,500 1,500 1,000 7352 Special dept materials 0 3,502 5,000 3,500 2,500 7355 General supplies 0 775 500 500 2,500 7359 Small tools and equip 0 34 0 240 0 0 8,855 12,450 11,190 11,450 0 123,040 84,380 83,120 98,860 0 348,501 226,380 204,970 247,280 300: Supplies, Materials & Services Total 347218: Lodi Lake Programs Total Parks, Rec & Cultural Aquatics Total Parks, Rec & Cultural Services 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347216: Aquatics Total 100: Personnel Services Total 360 LEISURE AND CULTURAL SERVICES ACTIVITY: Maintenance DIVISION: Parks, Hutchins Street Square DEPARTMENT: Parks, Recreation & Cultural Services FUND: Parks, Recreation & Cultural Svcs. ACTIVITY DESCRIPTION Maintenance is performed by the Parks Division and Hutchins Street Square. The Parks Division plans, manages, maintains, and evaluates 28 city parks, encompassing more than 380 park acres that includes open space, active and passive use areas, multi-use fields, a multi-use stadium, indoor and outdoor pools, a one-of-a-kind regional park and a 53-acre native riparian area. The Division also provides landscape and building maintenance services at numerous non-city facilities for the benefit of recreational programming. Hutchins Street Square covers 10 acres of grounds, including a 70,000-square foot facility, and 789-seat theater. This activity has the following elements: • Administration, Facility and Event Planning/Assistance, Public Relations – Plan, organize and evaluate park system maintenance management program, develop current and long-range plans and manage capital improvement projects and department general projects. • Field, Court, and Playground Equipment Maintenance – Renovate, groom, and mark both natural and all-weather playing surfaces, maintain tennis courts, basketball courts, and lighting systems. Monitor, inspect, repair, and replace playground equipment and playground areas within American Society for Testing and Materials (ASTM) and Consumer Product Safety Commission Standards. • Landscape Maintenance – Mowing, edging, pruning, fertilizing, weeding and watering in the city parks and open spaces. • General Maintenance – Clean public restrooms/buildings, trash/debris removal, wall and floor repair, painting, mechanical, electrical, and plumbing. • Repair, Service and Remodel – Perform carpentry, paint, plumbing, heating ventilation A/C, electrical and mechanical repairs, perform minor repairs with in-house or contract resources. • Inter-departmental Activities and Special Events - Provide assistance in delivering services before, during and following recreation programs, activities, special events and rentals. MAJOR 2012-13 ACCOMPLISHMENTS • Completed Blakely Park west ball field improvements Phase 1 & Phase 2. • Completed construction of Roget Park. • Major swimming pool repairs. • Repair of eroding Lodi Lake bank. MAJOR 2013-14 OBJECTIVES • Complete ADA parking improvements at Salas and Softball Complex parking lots. • Assist in additional Grape Bowl and DeBenedetti Park improvements. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Projects completed 7 9 6 Level of park standards as percentage of goal 60% 60% 65% RELATED COST CENTER(S) • 347115 • 347312 • 347313 • 347314 • 347315 • 347316 361 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 347115: HSS Maintenance 100: Personnel Services 7101 Regular emp salary 0 49,744 50,510 50,655 52,370 7102 Overtime 0 7,499 9,660 7,500 5,500 7103 Part time salary 0 81,398 60,970 60,970 62,410 7106 Uniform allowance 0 0 200 0 0 7109 Incentive pay 0 2,052 1,800 1,800 1,800 7111 Workers comp 0 6,440 6,300 6,300 3,940 7112 Medical insurance 0 19,021 19,050 19,045 19,050 7113 Dental insurance 0 995 1,000 1,000 1,000 7114 Vision care 0 243 250 245 350 7115 Medicare insurance 0 2,049 740 760 760 7121 Service contribution-PERS 0 10,206 10,140 10,105 9,780 7123 Deferred comp 0 24 1,520 1,520 1,570 7124 LI & AD & D 0 94 100 95 100 7125 Unemployment insurance 0 552 380 380 290 7129 Chiropractic 0 52 60 55 60 7131 Other benefits 0 2,564 2,750 2,750 3,700 7132 Cell Stipend 0 598 600 600 600 0 183,531 166,030 163,780 163,280 200: Utility Comm. & Transportation 7202 Telephone 0 141 200 150 150 7203 Cellular phone charges 0 1,858 1,250 1,250 1,250 0 1,999 1,450 1,400 1,400 300: Supplies, Materials & Services 7304 Laundry & dry cleaning 0 141 500 150 150 7305 Uniforms 0 2,015 1,250 1,250 1,250 7306 Safety equipment 0 1,090 1,000 1,000 750 7307 Office supplies 0 17 100 100 100 7314 Business expense 0 0 120 120 120 7322 Rental of equipment 0 0 500 500 500 7323 Professional services 0 5,879 10,000 25,000 20,000 7331 Repairs to Mach & equip 0 9,664 12,500 100,000 6,000 7333 Repairs to vehicles 0 318 940 500 500 7334 Repairs to buildings 0 11,845 16,000 16,000 10,000 7335 Sublet service contracts 0 66,379 68,000 68,000 52,500 7343 PL & PD/other insurance 0 3,100 1,460 1,460 2,020 7351 Motor veh fuel, lube 0 637 1,000 1,000 290 7352 Special dept materials 0 2,990 0 1,260 2,500 7353 Janitorial supplies 0 3,451 6,000 4,000 4,000 7355 General supplies 0 9,782 3,000 3,000 5,000 7359 Small tools and equip 0 2,495 2,300 1,500 750 0 119,803 124,670 224,840 106,430 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 7,700 0 0 7789 Transfer Out 0 3,190 3,190 3,190 3,190 0 3,190 10,890 3,190 3,190 0 308,523 303,040 393,210 274,300 347312: Parks Maintenance 100: Personnel Services 7101 Regular emp salary 0 250,618 259,670 235,425 225,000 7102 Overtime 0 1,820 3,970 3,000 3,850 7103 Part time salary 0 16,707 71,910 85,600 104,150 7106 Uniform allowance 0 0 1,200 0 0 7109 Incentive pay 0 967 970 960 480 7111 Workers comp 0 38,640 37,800 37,800 23,640 7112 Medical insurance 0 72,556 72,010 62,475 52,960 7113 Dental insurance 0 6,057 6,000 5,550 6,000 7114 Vision care 0 1,477 1,470 1,395 1,250 347115: HSS Maintenance Total Parks, Rec & Cultural Services 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 362 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Parks, Rec & Cultural Services 7115 Medicare insurance 0 2,544 3,770 3,430 3,260 7121 Service contribution-PERS 0 51,133 50,560 45,530 40,710 7123 Deferred comp 0 91 7,790 6,000 5,590 7124 LI & AD & D 0 565 570 570 480 7125 Unemployment insurance 0 1,142 2,060 1,765 1,240 7129 Chiropractic 0 315 330 310 300 7130 Insurance refund 0 8,217 8,310 8,315 8,310 7131 Other benefits 0 17,910 16,500 16,500 22,170 7188 Transfer In 0 (824) (60,000) (60,000) (46,050) 0 469,935 484,890 454,625 453,340 200: Utility Comm. & Transportation 7202 Telephone 0 222 150 150 220 7203 Cellular phone charges 0 7,238 8,000 7,000 5,000 0 7,460 8,150 7,150 5,220 300: Supplies, Materials & Services 7302 Photocopying 0 92 0 0 0 7304 Laundry & dry cleaning 0 409 1,600 1,600 1,500 7305 Uniforms 0 5,455 7,200 7,200 5,000 7306 Safety equipment 0 2,737 1,800 1,800 2,000 7307 Office supplies 0 56 0 0 0 7309 Membership & dues 0 340 300 300 500 7313 Information systems software 0 671 0 0 0 7322 Rental of equipment 0 107 500 500 1,000 7323 Professional services 0 12,242 8,000 38,000 12,000 7331 Repairs to Mach & equip 0 189 7,500 34,000 7,500 7334 Repairs to buildings 0 7,064 11,500 11,500 7,500 7335 Sublet service contracts 0 720 3,000 3,000 3,000 7343 PL & PD/other insurance 0 21,700 8,760 8,760 12,120 7352 Special dept materials 0 15,445 15,600 15,600 16,000 7353 Janitorial supplies 0 5,394 6,500 6,500 6,500 7355 General supplies 0 2,919 8,000 8,000 8,000 7358 Training & education 0 157 150 150 150 7359 Small tools and equip 0 1,153 2,000 2,000 2,000 0 76,850 82,410 138,910 84,770 600: Special Payments 8099 Special payments 0 1,970 0 390 0 0 1,970 0 390 0 0 556,215 575,450 601,075 543,330 347313: Sports Facility Maintenance 100: Personnel Services 7101 Regular emp salary 0 261,966 268,490 229,385 239,120 7102 Overtime 0 15,586 15,920 15,920 12,000 7103 Part time salary 0 95,949 93,540 105,000 136,710 7106 Uniform allowance 0 0 1,200 0 0 7109 Incentive pay 0 2,964 3,350 960 960 7111 Workers comp 0 38,640 37,800 37,800 19,700 7112 Medical insurance 0 62,804 63,440 55,890 56,110 7113 Dental insurance 0 5,936 6,000 5,000 5,000 7114 Vision care 0 1,447 1,470 1,225 1,250 7115 Medicare insurance 0 2,629 4,130 3,340 3,470 7121 Service contribution-PERS 0 52,301 52,730 44,365 43,340 7123 Deferred comp 0 97 8,060 5,760 5,950 7124 LI & AD & D 0 568 570 475 470 7125 Unemployment insurance 0 1,513 2,140 1,720 1,320 7129 Chiropractic 0 309 330 275 300 7130 Insurance refund 0 8,300 8,310 8,315 8,310 7131 Other benefits 0 17,910 16,500 16,500 18,480 7188 Transfer In 0 (2,661)0 (1,855)0 0 566,258 583,980 530,075 552,490 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 600: Special Payments Total 347312: Parks Maintenance Total 100: Personnel Services Total 363 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Parks, Rec & Cultural Services 200: Utility Comm. & Transportation 7202 Telephone 0 266 100 100 300 0 266 100 100 300 300: Supplies, Materials & Services 7304 Laundry & dry cleaning 0 409 1,200 1,200 1,000 7305 Uniforms 0 5,286 7,000 5,500 5,500 7306 Safety equipment 0 2,466 2,000 2,000 2,000 7307 Office supplies 0 236 100 100 100 7309 Membership & dues 0 160 200 200 200 7313 Information systems software 0 671 0 0 0 7322 Rental of equipment 0 391 500 500 1,000 7323 Professional services 0 18,003 51,000 31,000 25,000 7331 Repairs to Mach & equip 0 656 8,500 2,000 2,000 7334 Repairs to buildings 0 2,294 2,500 2,500 2,500 7335 Sublet service contracts 0 22,198 19,300 19,300 22,000 7343 PL & PD/other insurance 0 21,700 8,760 8,760 10,100 7352 Special dept materials 0 33,486 31,000 31,000 31,000 7353 Janitorial supplies 0 3,251 3,200 3,200 3,500 7355 General supplies 0 876 2,000 2,000 2,000 7358 Training & education 0 140 140 140 150 7359 Small tools and equip 0 1,337 3,000 2,000 2,000 0 113,560 140,400 111,400 110,050 0 680,084 724,480 641,575 662,840 347314: Lodi Lake Maintenance 100: Personnel Services 7101 Regular emp salary 0 79,491 83,320 91,610 84,850 7102 Overtime 0 1,858 3,180 3,000 4,000 7103 Part time salary 0 19,953 15,940 25,000 26,440 7106 Uniform allowance 0 0 400 0 0 7109 Incentive pay 0 315 0 1,005 0 7111 Workers comp 0 12,880 12,600 12,600 7,880 7112 Medical insurance 0 37,390 33,700 41,175 38,660 7113 Dental insurance 0 1,990 2,000 2,465 2,000 7114 Vision care 0 485 490 605 500 7115 Medicare insurance 0 1,382 1,280 1,090 1,230 7121 Service contribution-PERS 0 15,755 16,170 17,560 15,320 7123 Deferred comp 0 0 2,500 455 0 7124 LI & AD & D 0 189 190 230 190 7125 Unemployment insurance 0 414 660 670 470 7129 Chiropractic 0 103 110 135 120 7131 Other benefits 0 5,115 5,500 5,500 7,390 7188 Transfer In 0 (463)0 0 0 0 176,857 178,040 203,100 189,050 300: Supplies, Materials & Services 7306 Safety equipment 0 356 300 300 400 7307 Office supplies 0 55 50 50 50 7309 Membership & dues 0 0 150 150 150 7322 Rental of equipment 0 0 500 500 500 7323 Professional services 0 14,932 10,000 10,000 10,000 7331 Repairs to Mach & equip 0 0 100 100 100 7334 Repairs to buildings 0 1,866 500 500 1,600 7335 Sublet service contracts 0 778 900 1,500 1,500 7343 PL & PD/other insurance 0 6,200 2,920 2,920 4,040 7352 Special dept materials 0 6,131 32,397 6,500 6,500 7353 Janitorial supplies 0 105 1,500 1,500 1,500 7355 General supplies 0 1,044 1,000 1,000 1,000 7359 Small tools and equip 0 917 1,000 1,000 1,000 0 32,384 51,317 26,020 28,340 0 209,241 229,357 229,120 217,390347314: Lodi Lake Maintenance Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347313: Sports Facility Maintenance Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 364 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Parks, Rec & Cultural Services 347315: Landscape & Lighting Districts 100: Personnel Services 7103 Part time salary 0 24,561 0 0 0 7112 Medical insurance 0 5,613 0 0 0 7115 Medicare insurance 0 356 0 0 0 7121 Service contribution-PERS 0 1,440 0 0 0 7125 Unemployment insurance 0 106 0 0 0 7189 Transfer Out 0 0 60,000 60,000 46,050 0 32,076 60,000 60,000 46,050 200: Utility Comm. & Transportation 7203 Cellular phone charges 0 664 1,000 1,000 1,000 0 664 1,000 1,000 1,000 300: Supplies, Materials & Services 7331 Repairs to Mach & equip 0 294 2,000 2,000 3,000 7352 Special dept materials 0 13,223 3,000 3,610 3,000 7359 Small tools and equip 0 1,819 1,000 1,000 1,000 0 15,336 6,000 6,610 7,000 0 48,076 67,000 67,610 54,050 347316: Equipment Maintenance 100: Personnel Services 7101 Regular emp salary 0 45,932 48,510 47,235 51,980 7102 Overtime 0 446 390 390 400 7106 Uniform allowance 0 0 200 0 0 7111 Workers comp 0 6,440 6,300 6,300 3,940 7112 Medical insurance 0 19,021 19,050 14,650 14,650 7113 Dental insurance 0 995 1,000 1,000 1,000 7114 Vision care 0 243 250 245 250 7115 Medicare insurance 0 673 710 685 750 7121 Service contribution-PERS 0 9,067 9,410 9,100 9,380 7123 Deferred comp 0 10 1,460 1,415 1,560 7124 LI & AD & D 0 94 100 95 100 7125 Unemployment insurance 0 191 390 355 290 7129 Chiropractic 0 52 60 55 60 7131 Other benefits 0 2,564 2,750 2,750 3,700 7188 Transfer In 0 (420)0 0 0 0 85,308 90,580 84,275 88,060 300: Supplies, Materials & Services 7304 Laundry & dry cleaning 0 720 250 300 600 7306 Safety equipment 0 252 300 300 300 7307 Office supplies 0 77 100 100 100 7313 Information systems software 0 5,263 0 0 0 7323 Professional services 0 408 500 500 800 7331 Repairs to Mach & equip 0 34,088 43,240 43,000 43,000 7333 Repairs to vehicles 0 50,247 34,830 34,830 50,450 7334 Repairs to buildings 0 2,136 5,000 3,000 2,000 7335 Sublet service contracts 0 666 1,000 1,740 1,200 7336 Car wash 0 343 360 0 360 7343 PL & PD/other insurance 0 3,100 1,460 1,460 2,020 7350 Tires and tubes 0 4,896 6,000 6,000 6,000 7351 Motor veh fuel, lube 0 60,208 70,000 70,000 65,000 7352 Special dept materials 0 16,208 15,000 15,000 15,000 7355 General supplies 0 2,965 5,000 5,000 5,000 7359 Small tools and equip 0 5,156 10,000 10,000 10,000 0 186,733 193,040 191,230 201,830 600: Special Payments 8099 Special payments 0 2,000 0 0 0 0 2,000 0 0 0 0 274,041 283,620 275,505 289,890 0 2,076,180 2,182,947 2,208,095 2,041,800 600: Special Payments Total 347316: Equipment Maintenance Total Parks, Rec & Cultural Parks Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 347315: Landscape & Lighting Districts Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 365 366 LIBRARY The Lodi Public Library provides library services to the Lodi community. It is funded by the General Fund, Library fines and fees, and donations. The Department’s budget is $1,383,090 in FY 20113/14 compared to $1,420,530 in FY 2012/13. FY 2013/14 budgeted staffing is being reduced to 11, down from 12 in FY 2012/13. An organizational chart, staffing summary, detailed activity descriptions and financial tables are included in the following pages. 367 368 Library Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Library Fund Fund Balance Beginning Fund Balance Unreserved 49,996 56,458 41,078 67,774 103,994 Revenues 1,456,696 1,438,172 1,427,430 1,433,950 1,410,500 Expenditures 1,450,234 1,426,856 1,420,530 1,397,730 1,383,090 Net Difference (Revenues Less Expenditures)6,462 11,316 6,900 36,220 27,410 Fund Balance Ending Fund Balance Unreserved 56,458 67,774 47,978 103,994 131,404 Note: 2011-12 Expenditures includes $65K TF-Out Note: The Private Sector Trust had a $257,221 Unreserved Fund Balance as of 3/31/13 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Library Fund Balance 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 369 370 Library Fund Revenues Library Grants 1%Donations 1% Other Revenue Operating Transfers In 95% Library Fines and Fees 3% Revenues Budget 2013-14 Operating Transfers In 1,349,180 Library Fines and Fees 40,000 Library Grants 10,000 Donations 10,000 Other Revenue 1,320 Grand Total 1,410,500 371 372 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments210: Library Fund B/S090: Operating Transfers In4210 Operating Transfers In1,349,180 1,349,180 1,349,180 1,349,180 1,349,180 General Fund support1,349,1801,349,1801,349,1801,349,1801,349,1801,349,1801,349,1801,349,1801,349,1801,349,180211: Library Capital Account B/S090: Operating Transfers In4210 Operating Transfers In8,22300008,22300008,22300002101: Library Fund Rev400: Investment/Property Revenues5332 Investment Earnings5784772502503205361 Rent325 1,075 1,000 1,000 1,0009031,5521,2501,2501,320500: Revenue from Others5651 Library Grants32,730 18,588 10,000005653 Library Literacy Grant17,34600 14,520 10,0005655 Corporate & Community Grants0 12,0000 12,000050,07630,58810,00026,52010,000900: Other Revenue5210 Library Fines and Fees47,208 42,720 42,000 42,000 40,0005394 Revenue-Other0850006153 Donations9,329 13,047 25,000 15,000 10,0006341 Revenues by Transfer0 1,00000056,53756,85267,00057,00050,000107,51688,99278,25084,77061,3201,464,9191,438,1721,427,4301,433,9501,410,500500: Revenue from Others Total900: Other Revenue Total2101: Library Fund Rev TotalLibrary Revenue TotalLibrary090: Operating Transfers In Total210: Library Fund B/S Total090: Operating Transfers In Total211: Library Capital Account B/S Total400: Investment/Property Revenues Total373 374 Library ServicesDirector(1)LibraryServicesManager(1 unfunded)LibraryPublicServicesSupportServicesReferenceServicesLibrarian(3)CirculationServicesSenior LibraryAssistant(1)TechnicalServicesSenior LibraryAssistant(1)VolunteerServicesSenior LibraryAssistant(1)LibraryAssistant(3)Number of PositionsAuthorized: 12Budgeted: 11FY 2013-2014AdministrativeSecretary(1)375 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 090: Operating Transfers Out 73,223 65,000 65,000 65,000 48,000 100: Personnel Services 1,132,266 1,118,412 1,163,510 1,129,260 1,049,540 200: Utility Comm. & Transportation 10,809 10,120 7,000 7,700 9,100 300: Supplies, Materials & Services 214,397 251,441 185,020 195,770 276,450 500: Equipment, Land & Structures 4,920 0 0 0 0 600: Special Payments 0 1,000 0 0 0 900: Capital Projects 0 0 0 0 0 1,435,615 1,445,973 1,420,530 1,397,730 1,383,090 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions LIBRARY Administrative Secretary 1 1 1 1 1 Librarian 3 3 3 3 3 Library Assistant 4 4 3 3 3 Library Services Director 1 1 1 1 1 Library Services Manager 0 0 1 1 0 Literacy Services Coordinator 1 1 0 0 0 Senior Library Assistant 3 3 3 3 3 Supervising Librarian 1 1 0 0 0 Library Total 14 14 12 12 11 Library Library Total 376 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 73,223 65,000 65,000 65,000 48,000 General Fund cost of services73,22365,00065,00065,00048,0007101 Regular emp salary629,417 605,863 628,110 581,060 540,900 Library Services Manager unfunded7102 Overtime494117480 1,000 3,0907103 Part time salary145,700 128,453 114,750 120,000 120,9107109 Incentive pay0931 1,800 1,800 1,8007110 Admin leave pay3,682866 7,050 5,320 5,9207111 Workers comp37,800 77,280 75,600 75,600 43,3407112 Medical insurance126,222 125,560 123,110 112,385 105,1907113 Dental insurance12,774 12,448 12,000 11,250 10,5007114 Vision care3,066 3,009 2,940 2,785 2,6307115 Medicare insurance9,259 8,711 9,480 8,250 7,8407121 Service contribution-PERS121,595 113,528 114,060 103,585 93,3007123 Deferred comp0213 18,850 11,140 11,8807124 LI & AD & D2,450 2,874 3,920 3,595 2,9507125 Unemployment insurance2,170 3,142 4,910 4,215 2,9807128 LTD7,99900007129 Chiropractic6556436606256307130 Insurance refund6,423 10,677 12,790 14,710 14,7107131 Other benefits22,560 23,820 33,000 33,000 40,6507132 Cell Stipend02770007189 Transfer Out000 38,940 40,320 Interim Library Director transfer1,132,2661,118,4121,163,5101,129,2601,049,5407201 Postage3,173 2,685 1,800 2,500 2,7007202 Telephone6,107 6,116 5,200 5,200 6,4007203 Cellular phone charges 1,529 1,31900010,80910,1207,0007,7009,1007301 Printing,binding,duplication366247 1,000 1,000 2,0007302 Photocopying737 1,121 1,000 1,500 8,0007303 Advertising4,025 6,395 5,000 6,000 6,0007304 Laundry & dry cleaning10260502407306 Safety equipment118111001001007307 Office supplies8,966 8,260 7,000 7,000 4,0007308 Books & periodicals69,835 86,946 44,600 50,000 119,290 Increase to book budget7309 Membership & dues6,418 6,714 6,300 6,200 6,2007312 Bank service charges1,022 1,549100500 1,2007313 Information systems software2,513473 1,000 1,000 1,0007314 Business expense2,801895 1,700 1,400 1,0007315 Conference expense36400007318 Microfilming0 1,878 1,900 1,700 1,8007321 Rent of Land, facilities04350007322 Rental of equipment08730 1,2000Library090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation377 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsLibrary7323 Professional services35,969 33,337 40,000 40,000 30,0007331 Repairs to Mach & equip2,71886100 1,000 1,8007332 Repairs to office equip0375200200 1,0007334 Repairs to buildings1,6120 1,0001001007335 Sublet service contracts34,249 43,903 43,000 43,000 42,0007343 PL & PD/other insurance21,700 37,200 17,520 17,520 22,2207352 Special dept materials6,129 6,461 5,500 5,500 7,0007353 Janitorial supplies1474974004004007354 Photo supplies2401001001007355 General supplies3,026 3,247 1,000 1,000 1,7007356 Medical supplies10313803003007359 Small tools and equip6,190 7,768 6,000 7,000 15,0007369 Software Licensing Cost5,355 1,444500 1,000 3,0007399 Supplies, mat & services0 1,1620 1,000 1,000214,397251,441185,020195,770276,4507715 Data Processing hrdware4,92000004,92000008099 Special payments0 1,00000001,0000001820 Construction in Progress-CY(19,919)00001825.2250 Contracts19,9190000000001,435,6151,445,9731,420,5301,397,7301,383,090600: Special Payments900: Capital ProjectsLibrary Total300: Supplies, Materials & Services500: Equipment, Land & Structures378 LEISURE AND CULTURAL SERVICES ACTIVITY: Administration DIVISION: Library DEPARTMENT: Library FUND: Library Fund ACTIVITY DESCRIPTION Library Administration and Technical Services provides general administrative direction to the department to ensure that library collections and programs meet the needs of users by the following: • Provides direction and guidance to library staff so established goals and objectives can be achieved. • Provides a variety of library materials, both online and physical, that are current and relevant in meeting the needs and demands of library customers. • Develops and implements policies and procedures to improve effectiveness and efficiency. • Provides library facilities that are comfortable, attractive, inviting, and well-equipped for reading, information access, and holding meetings. • Increases visibility of the library within the community through marketing and public relations partnerships. • Seeks, applies for, and receives grant funding to enhance library services and partnerships with other community agencies and foundations. MAJOR 2012-13 ACCOMPLISHMENTS • Improved library environment with new displays and cleaner appearance. • Increased library budget for new materials. • Expanded library open hours, providing more service to the community. MAJOR 2013-14 OBJECTIVES • Implement further renovation efforts in conjunction with the Lodi Public Library Foundation. • Expand marketing and advertising strategies to increase and broaden attendance. • Raise the appeal and aesthetics of the Library, including focusing on the depth and presentation of the collection. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 New titles added to the collection 4,042 3,605 4,000 Community meetings held 249 145 250 Grants received 2 6 2 Volunteer hours 17,202 11,590 15,080 RELATED COST CENTER(S) • 210.4220 • 210801 379 LEISURE AND CULTURAL SERVICES ACTIVITY: Library Public Services DIVISION: Library DEPARTMENT: Library FUND: Library Fund ACTIVITY DESCRIPTION The Library Public Services activity helps the Lodi community meet its needs for educational and recreational materials of all kinds by providing comprehensive and efficient library service. This activity has the following elements: • Provide access to information through library personnel, state-of-the-art technologies, computers, and library collections; assist library customers in using all library resources. • Provide programs and special events that promote reading, literacy, and the library as a community place. • Assist school-age children and youth by offering resources and services related to their homework needs. • Provide staff and appropriate systems to allow library customers to take materials out of the library, return them, place holds on them, and protect their privacy. MAJOR 2012-13 ACCOMPLISHMENTS • Improved customer service, providing a more welcoming environment for library users. • Provided coordinated, stabilized, and expanded volunteer opportunities. • Increased programming. MAJOR 2013-14 OBJECTIVES • Dramatically increase and broaden library programming and attendance. • Increase and diversify library displays to attract and interest library users. • Promote a welcoming customer service atmosphere throughout the Library. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Programs offered/attendance 388/13,133 425/12,993 485/16,670 Materials checked out 248,250 217,742 245,000 Public computer usage 58,083 47,428 50,500 Library visits, virtual and onsite 286,541 282,849 285,000 RELATED COST CENTER(S) • 210801 380 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 210: Library Fund B/S 090: Operating Transfers Out 4220 Operating Transfers Out 73,223 65,000 65,000 65,000 48,000 73,223 65,000 65,000 65,000 48,000 73,223 65,000 65,000 65,000 48,000 210801: Library Administration 100: Personnel Services 7101 Regular emp salary 629,417 605,863 628,110 581,060 540,900 7102 Overtime 494 117 480 1,000 3,090 7103 Part time salary 145,700 128,453 114,750 120,000 120,910 7109 Incentive pay 0 931 1,800 1,800 1,800 7110 Admin leave pay 3,682 866 7,050 5,320 5,920 7111 Workers comp 37,800 77,280 75,600 75,600 43,340 7112 Medical insurance 126,222 125,560 123,110 112,385 105,190 7113 Dental insurance 12,774 12,448 12,000 11,250 10,500 7114 Vision care 3,066 3,009 2,940 2,785 2,630 7115 Medicare insurance 9,259 8,711 9,480 8,250 7,840 7121 Service contribution-PERS 121,595 113,528 114,060 103,585 93,300 7123 Deferred comp 0 213 18,850 11,140 11,880 7124 LI & AD & D 2,450 2,874 3,920 3,595 2,950 7125 Unemployment insurance 2,170 3,142 4,910 4,215 2,980 7128 LTD 7,999 0 0 0 0 7129 Chiropractic 655 643 660 625 630 7130 Insurance refund 6,423 10,677 12,790 14,710 14,710 7131 Other benefits 22,560 23,820 33,000 33,000 40,650 7132 Cell Stipend 0 277 0 0 0 7189 Transfer Out 0 0 0 38,940 40,320 1,132,266 1,118,412 1,163,510 1,129,260 1,049,540 200: Utility Comm. & Transportation 7201 Postage 3,173 2,685 1,800 2,500 2,700 7202 Telephone 6,107 6,116 5,200 5,200 6,400 7203 Cellular phone charges 1,529 1,319 0 0 0 10,809 10,120 7,000 7,700 9,100 300: Supplies, Materials & Services 7301 Printing,binding,duplication 366 247 1,000 1,000 2,000 7302 Photocopying 737 1,121 1,000 1,500 8,000 7303 Advertising 4,025 6,395 5,000 6,000 6,000 7304 Laundry & dry cleaning 10 26 0 50 240 7306 Safety equipment 118 11 100 100 100 7307 Office supplies 8,966 8,212 7,000 7,000 4,000 7308 Books & periodicals 69,835 86,946 44,600 50,000 119,290 7309 Membership & dues 5,663 6,074 5,600 6,000 6,000 7312 Bank service charges 1,022 1,549 100 500 1,200 7313 Information systems software 2,513 473 1,000 1,000 1,000 7314 Business expense 2,477 895 1,200 1,200 1,000 7315 Conference expense 364 0 0 0 0 7318 Microfilming 0 1,878 1,900 1,700 1,800 7321 Rent of Land, facilities 0 435 0 0 0 7322 Rental of equipment 0 873 0 1,200 0 7323 Professional services 35,969 33,337 40,000 40,000 30,000 7331 Repairs to Mach & equip 2,718 86 100 1,000 1,800 7332 Repairs to office equip 0 375 200 200 1,000 7334 Repairs to buildings 1,612 0 1,000 100 100 7335 Sublet service contracts 34,249 43,903 43,000 43,000 42,000 7343 PL & PD/other insurance 21,700 37,200 17,520 17,520 22,220 7352 Special dept materials 6,129 6,369 5,500 5,500 7,000 7353 Janitorial supplies 147 497 400 400 400 7354 Photo supplies 24 0 100 100 100 7355 General supplies 2,809 2,384 1,000 1,000 1,500 Library 090: Operating Transfers Out Total 210: Library Fund B/S Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 381 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Library 7356 Medical supplies 103 138 0 300 300 7359 Small tools and equip 6,190 7,768 6,000 7,000 15,000 7369 Software Licensing Cost 5,355 1,444 500 1,000 3,000 7399 Supplies, mat & services 0 1,162 0 1,000 1,000 213,101 249,798 183,820 195,370 276,050 600: Special Payments 8099 Special payments 0 1,000 0 0 0 0 1,000 0 0 0 1,356,176 1,379,330 1,354,330 1,332,330 1,334,690 1,429,399 1,444,330 1,419,330 1,397,330 1,382,690 600: Special Payments Total 210801: Library Administration Total Library Administration Total 300: Supplies, Materials & Services Total 382 LEISURE AND CULTURAL SERVICES ACTIVITY: Library Board of Trustees DIVISION: Library Board of Trustees DEPARTMENT: Library FUND: Library Fund ACTIVITY DESCRIPTION The Library Board of Trustees governs operation of the Library. It is responsible for working with the City Council and the California legislature to ensure full funding for operations now and into the future. The Trustees speak for the citizens of the community regarding their needs for library services. This activity has five major elements: • Ensure well-planned and well-maintained Library services. • Ensure well-organized and responsive Library programs. • Ensure adequate funding for the Library services. • Provide community input for Library planning. • Advocate for Library funding at all jurisdictional levels. MAJOR 2012-13 ACCOMPLISHMENTS • Sought and implemented more communication with the library staff, Friends, and Foundation. • Implemented restructuring of the Library operations to redirect funding for the collection. RELATED COST CENTER(S) • 210802 383 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 210802: Library Board 300: Supplies, Materials & Services 7307 Office supplies 0 48 0 0 0 7309 Membership & dues 755 640 700 200 200 7314 Business expense 324 0 500 200 0 7352 Special dept materials 0 92 0 0 0 7355 General supplies 217 863 0 0 200 1,296 1,643 1,200 400 400 1,296 1,643 1,200 400 400 1,296 1,643 1,200 400 400 Library 300: Supplies, Materials & Services Total 210802: Library Board Total Library Board Total 384 Transportation Development Act Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Transportation Development Act Fund Fund Balance Beginning Fund Balance Unreserved 46,624 31,138 16,278 16,400 16,400 Revenues 34,064 34,342 39,200 39,200 39,470 Expenditures 49,550 49,080 55,614 39,200 39,000 Net Difference (Revenues Less Expenditures)(15,486) (14,738) (16,414) - 470 Fund Balance Ending Fund Balance Unreserved 31,138 16,400 (136) 16,400 16,870 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 385 386 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments12411: LTF-Pedestrian/Bike Rev400: Investment/Property Revenues5332 Investment Earnings455(20)0070455(20)0070500: Revenue from Others5492 Trans Dev Act-Ped/Bike33,609 34,337 39,200 39,200 39,40033,60934,33739,20039,20039,40034,06434,31739,20039,20039,47034,06434,31739,20039,20039,470Transportation Dev. Act400: Investment/Property Revenues Total500: Revenue from Others Total12411: LTF-Pedestrian/Bike Rev TotalTrans. Dev. Act Revenue Total387 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments1820 Construction in Progress-CY (49,550) (49,055) 55,0000 39,000 Sidewalk repairs1825.1300 Contracts49,550 49,055614 39,20000055,61439,20039,0000055,61439,20039,000Transportation Dev. Act900: Capital ProjectsTransportation Dev. Act Total388 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 1241: LTF-Pedestrian/Bike B/S 900: Capital Projects 1820 Construction in Progress-CY (49,550) (49,055)0 0 0 (49,550)(49,055)0 0 0 (49,550)(49,055)0 0 0 1241014: Sidewalk Installation 900: Capital Projects 1820 Construction in Progress-CY 0 0 55,000 0 39,000 1825.1300 Contracts 49,550 49,055 614 39,200 0 49,550 49,055 55,614 39,200 39,000 49,550 49,055 55,614 39,200 39,000 0 0 55,614 39,200 39,000 0 0 55,614 39,200 39,000Transportation Dev. Act Total Transportation Dev. Act 900: Capital Projects Total 1241: LTF-Pedestrian/Bike B/S Total 900: Capital Projects Total 1241014: Sidewalk Installation Total Transportation Development Act Total 389 390 Community Development Block Grant Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Community Dev. Block Grant Fund Fund Balance Beginning Fund Balance - - 111,540 - - Revenues 475,441 885,487 1,373,502 1,473,030 723,850 Expenditures 475,441 885,487 1,604,734 1,473,030 723,850 Net Difference (Revenues Less Expenditures)- - (231,232) - - Fund Balance Ending Fund Balance - - (119,692) - - Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 391 392 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4441: HUD-Federal Sustainable Comm500: Revenue from Others5569 Other Federal Grants 0 25,735 200,000 200,0000025,735200,000200,0000025,735200,000200,00004471: FirstTime HomeBuyers Prog Rev500: Revenue from Others5563 Home Funds 29,699 53,8630 20,70005563.1 Home Funds-Admin Prog Inc019100029,69954,054020,700029,69954,054020,70004591: HUD 2003-05 Rev500: Revenue from Others5564 Comm Dev Block Grants 445,743 666,273 1,173,502 1,252,330 723,850 Program reduced due to sequestration5571 HUD Program Income0 139,425000445,743805,6981,173,5021,252,330723,850445,743805,6981,173,5021,252,330723,850475,442885,4871,373,5021,473,030723,8504591: HUD 2003-05 Rev TotalCDBG Revenue TotalCDBG500: Revenue from Others Total4441: HUD-Federal Sustainable Comm Total500: Revenue from Others Total4471: FirstTime HomeBuyers Prog Rev Total500: Revenue from Others Total393 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7201 Postage20 7800020780007300 Supplies,Materials & Serv00 93,000007301 Printing,binding,duplication295 1,1150007303 Advertising2,684 4,482063007307 Office supplies365380007315 Conference expense3,06400007321 Rent of Land, facilities02800007323 Professional services105,286 328,841 348,500 380,600 5,6907352 Special dept materials157 1,3070 28,00007359 Small tools and equip31300007399 Supplies, mat & services52385000112,216336,448441,500409,2305,6907700 Equipment, Land & Structures00 795,286 418,610 120,2907720 Other contracts167,954 332,499 367,948 582,280 597,870 See following sheets for projects167,954332,4991,163,2341,000,890718,1608099 Special payments195,251 216,4630 62,9100195,251216,463062,9100475,441885,4881,604,7341,473,030723,850CDBG TotalCDBG200: Utility Comm. & Transportation300: Supplies, Materials & Services500: Equipment, Land & Structures600: Special Payments394 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 444001: Development Code Update 300: Supplies, Materials & Services 7323 Professional services 0 16,591 52,000 52,000 0 0 16,591 52,000 52,000 0 0 16,591 52,000 52,000 0 444002: Climate Action Plan 300: Supplies, Materials & Services 7323 Professional services 0 8,210 0 120,000 0 0 8,210 0 120,000 0 0 8,210 0 120,000 0 444003: LMR Watershed Stewardship Plan 300: Supplies, Materials & Services 7352 Special dept materials 0 934 0 28,000 0 0 934 0 28,000 0 0 934 0 28,000 0 444999: New Projects 300: Supplies, Materials & Services 7323 Professional services 0 0 148,000 0 0 0 0 148,000 0 0 0 0 148,000 0 0 4472009: First Time Home Buyers 2009 300: Supplies, Materials & Services 7307 Office supplies 268 0 0 0 0 7352 Special dept materials 157 373 0 0 0 7359 Small tools and equip 313 0 0 0 0 7399 Supplies, mat & services 52 385 0 0 0 790 758 0 0 0 600: Special Payments 8099 Special payments 28,910 53,295 0 0 0 28,910 53,295 0 0 0 29,700 54,053 0 0 0 4590902: Alley Drainage Improvements 300: Supplies, Materials & Services 7301 Printing,binding,duplication 261 152 0 0 0 7303 Advertising 581 357 0 0 0 7323 Professional services 228 3,235 0 0 0 1,070 3,744 0 0 0 500: Equipment, Land & Structures 7720 Other contracts 39,959 198,749 0 0 0 39,959 198,749 0 0 0 600: Special Payments 8099 Special payments 789 0 0 0 0 789 0 0 0 0 41,818 202,493 0 0 0 4590903: Blakely Park-Swing Area Resurf 500: Equipment, Land & Structures 7720 Other contracts 413 0 0 0 0 413 0 0 0 0 413 0 0 0 0 4590907: Loel Foundation-Kitchen Renov 300: Supplies, Materials & Services 7323 Professional services 360 0 0 0 0 360 0 0 0 0 CDBG 300: Supplies, Materials & Services Total 444001: Development Code Update Total 300: Supplies, Materials & Services Total 444002: Climate Action Plan Total 300: Supplies, Materials & Services Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 4590902: Alley Drainage Improvements Total 500: Equipment, Land & Structures Total 4590903: Blakely Park-Swing Area Resurf Total 444003: LMR Watershed Stewardship Plan Total 300: Supplies, Materials & Services Total 444999: New Projects Total 300: Supplies, Materials & Services Total 600: Special Payments Total 4472009: First Time Home Buyers 2009 Total 300: Supplies, Materials & Services Total 395 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final CDBG 500: Equipment, Land & Structures 7720 Other contracts 70,196 0 0 0 0 70,196 0 0 0 0 600: Special Payments 8099 Special payments 2,414 0 0 0 0 2,414 0 0 0 0 72,970 0 0 0 0 4591001: Program Administration 300: Supplies, Materials & Services 7303 Advertising 771 0 0 0 0 7307 Office supplies 97 0 0 0 0 7315 Conference expense 3,064 0 0 0 0 7323 Professional services 43,166 0 0 0 0 47,098 0 0 0 0 600: Special Payments 8099 Special payments 115,024 0 0 0 0 115,024 0 0 0 0 162,122 0 0 0 0 4591003: Housing Authority-HVAC 300: Supplies, Materials & Services 7323 Professional services 305 0 0 0 0 305 0 0 0 0 500: Equipment, Land & Structures 7720 Other contracts 22,886 0 0 0 0 22,886 0 0 0 0 600: Special Payments 8099 Special payments 1,439 0 0 0 0 1,439 0 0 0 0 24,630 0 0 0 0 4591004: Van Buskirk Playground 300: Supplies, Materials & Services 7301 Printing,binding,duplication 34 215 0 0 0 7303 Advertising 989 0 0 0 0 7323 Professional services 305 1,194 0 0 0 1,328 1,409 0 0 0 500: Equipment, Land & Structures 7720 Other contracts 0 55,498 0 0 0 0 55,498 0 0 0 600: Special Payments 8099 Special payments 3,957 2,979 0 0 0 3,957 2,979 0 0 0 5,285 59,886 0 0 0 4591005: 180 Teen Center 200: Utility Comm. & Transportation 7201 Postage 20 0 0 0 0 20 0 0 0 0 300: Supplies, Materials & Services 7303 Advertising 140 0 0 0 0 7323 Professional services 3,044 0 0 0 0 3,184 0 0 0 0 500: Equipment, Land & Structures 7720 Other contracts 34,500 0 0 0 0 34,500 0 0 0 0 37,704 0 0 0 0 4591001: Program Administration Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 4591003: Housing Authority-HVAC Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 4590907: Loel Foundation-Kitchen Renov Total 300: Supplies, Materials & Services Total 600: Special Payments Total 4591005: 180 Teen Center Total 500: Equipment, Land & Structures Total 600: Special Payments Total 4591004: Van Buskirk Playground Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 396 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final CDBG 4591006: Graffiti Abatement 600: Special Payments 8099 Special payments 40,721 0 0 0 0 40,721 0 0 0 0 40,721 0 0 0 0 4591007: Second Harvest Food Bank 300: Supplies, Materials & Services 7323 Professional services 10,000 0 0 0 0 10,000 0 0 0 0 10,000 0 0 0 0 4591008: Fair Housing 300: Supplies, Materials & Services 7323 Professional services 17,854 1,625 0 0 0 17,854 1,625 0 0 0 17,854 1,625 0 0 0 4591009: Spay/Neuter Program 300: Supplies, Materials & Services 7303 Advertising 203 68 0 0 0 7323 Professional services 30,024 0 0 0 0 30,227 68 0 0 0 30,227 68 0 0 0 4591010: Economic Development RLF 600: Special Payments 8099 Special payments 1,997 0 0 0 0 1,997 0 0 0 0 1,997 0 0 0 0 4591011: Alley Drainage Impr II 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 67 0 0 0 7303 Advertising 0 973 0 0 0 7323 Professional services 0 3,324 0 1,085 0 0 4,364 0 1,085 0 500: Equipment, Land & Structures 7720 Other contracts 0 78,252 137,607 137,610 0 0 78,252 137,607 137,610 0 600: Special Payments 8099 Special payments 0 1,772 0 0 0 0 1,772 0 0 0 0 84,388 137,607 138,695 0 4591101: Program Administration 200: Utility Comm. & Transportation 7201 Postage 0 44 0 0 0 0 44 0 0 0 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 525 0 0 0 7303 Advertising 0 2,136 0 0 0 7307 Office supplies 0 38 0 0 0 7321 Rent of Land, facilities 0 280 0 0 0 7323 Professional services 0 44,025 0 0 0 0 47,004 0 0 0 600: Special Payments 8099 Special payments 0 115,439 0 0 0 0 115,439 0 0 0 0 162,487 0 0 0 600: Special Payments Total 4591006: Graffiti Abatement Total 300: Supplies, Materials & Services Total 4591007: Second Harvest Food Bank Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 4591011: Alley Drainage Impr II Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 600: Special Payments Total 4591008: Fair Housing Total 300: Supplies, Materials & Services Total 4591009: Spay/Neuter Program Total 600: Special Payments Total 4591010: Economic Development RLF Total 300: Supplies, Materials & Services Total 4591101: Program Administration Total 397 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final CDBG 4591102: ADA Curb Ramps 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 156 0 0 0 7303 Advertising 0 948 0 0 0 7323 Professional services 0 1,936 0 1,740 0 0 3,040 0 1,740 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 34,278 0 0 7720 Other contracts 0 0 93,625 141,625 0 0 0 127,903 141,625 0 600: Special Payments 8099 Special payments 0 814 0 195 0 0 814 0 195 0 0 3,854 127,903 143,560 0 4591103: Grape Bowl ADA Improv 200: Utility Comm. & Transportation 7201 Postage 0 34 0 0 0 0 34 0 0 0 300: Supplies, Materials & Services 7303 Advertising 0 0 0 130 0 7323 Professional services 0 10,344 0 7,800 0 0 10,344 0 7,930 0 500: Equipment, Land & Structures 7720 Other contracts 0 0 136,716 303,045 0 0 0 136,716 303,045 0 600: Special Payments 8099 Special payments 0 2,777 0 12,715 0 0 2,777 0 12,715 0 0 13,155 136,716 323,690 0 4591104: Salvation Army-Family Shelter 300: Supplies, Materials & Services 7323 Professional services 0 190,952 0 0 0 0 190,952 0 0 0 0 190,952 0 0 0 4591105: Graffiti Abatement 600: Special Payments 8099 Special payments 0 39,387 0 0 0 0 39,387 0 0 0 0 39,387 0 0 0 4591106: Second Harvest Food Bank 300: Supplies, Materials & Services 7323 Professional services 0 5,000 0 0 0 0 5,000 0 0 0 0 5,000 0 0 0 4591107: Fair Housing 300: Supplies, Materials & Services 7323 Professional services 0 16,424 0 0 0 0 16,424 0 0 0 0 16,424 0 0 0 4591108: Spay/Neuter Program 300: Supplies, Materials & Services 7323 Professional services 0 25,038 0 0 0 0 25,038 0 0 0 0 25,038 0 0 0 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 4591103: Grape Bowl ADA Improv Total 300: Supplies, Materials & Services Total 4591104: Salvation Army-Family Shelter Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 600: Special Payments Total 4591102: ADA Curb Ramps Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 4591108: Spay/Neuter Program Total 600: Special Payments Total 4591105: Graffiti Abatement Total 300: Supplies, Materials & Services Total 4591106: Second Harvest Food Bank Total 300: Supplies, Materials & Services Total 4591107: Fair Housing Total 398 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final CDBG 4591109: Residential Handicap Access 300: Supplies, Materials & Services 7323 Professional services 0 270 0 45 5,690 0 270 0 45 5,690 0 270 0 45 5,690 4591201: Program Administration 300: Supplies, Materials & Services 7303 Advertising 0 0 0 500 0 7323 Professional services 0 0 126,000 126,000 0 0 0 126,000 126,500 0 0 0 126,000 126,500 0 4591202: ADA Retrofit Improvements 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 190,040 190,040 0 0 0 190,040 190,040 0 0 0 190,040 190,040 0 4591203: Hale Park Sport Court Resurf. 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 75,000 75,000 0 0 0 75,000 75,000 0 0 0 75,000 75,000 0 4591204: Food Programs Salv.Army 300: Supplies, Materials & Services 7323 Professional services 0 673 15,000 15,000 0 0 673 15,000 15,000 0 0 673 15,000 15,000 0 4591205: Graffiti Abatement 300: Supplies, Materials & Services 7300 Supplies,Materials & Serv 0 0 50,000 0 0 0 0 50,000 0 0 600: Special Payments 8099 Special payments 0 0 0 50,000 0 0 0 0 50,000 0 0 0 50,000 50,000 0 4591206: Food Assistance Programs 300: Supplies, Materials & Services 7323 Professional services 0 0 7,500 7,500 0 0 0 7,500 7,500 0 0 0 7,500 7,500 0 4591207: Fair Housing 300: Supplies, Materials & Services 7300 Supplies,Materials & Serv 0 0 18,000 0 0 7323 Professional services 0 0 0 18,000 0 0 0 18,000 18,000 0 0 0 18,000 18,000 0 4591208: Spay/Neuter Program 300: Supplies, Materials & Services 7300 Supplies,Materials & Serv 0 0 25,000 0 0 7323 Professional services 0 0 0 25,000 0 0 0 25,000 25,000 0 0 0 25,000 25,000 0 300: Supplies, Materials & Services Total 4591109: Residential Handicap Access Total 300: Supplies, Materials & Services Total 4591201: Program Administration Total 300: Supplies, Materials & Services Total 600: Special Payments Total 4591205: Graffiti Abatement Total 300: Supplies, Materials & Services Total 4591206: Food Assistance Programs Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 4591202: ADA Retrofit Improvements Total 500: Equipment, Land & Structures Total 4591203: Hale Park Sport Court Resurf. Total 300: Supplies, Materials & Services Total 4591204: Food Programs Salv.Army Total 4591207: Fair Housing Total 300: Supplies, Materials & Services Total 4591208: Spay/Neuter Program Total 399 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final CDBG 4591209: Demolition of 125 S.Wash. 300: Supplies, Materials & Services 7323 Professional services 0 0 0 3,850 0 0 0 0 3,850 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 145,000 141,150 120,290 0 0 145,000 141,150 120,290 0 0 145,000 145,000 120,290 4591210: Window Replacement Project 300: Supplies, Materials & Services 7323 Professional services 0 0 0 2,580 0 0 0 0 2,580 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 15,000 12,420 0 0 0 15,000 12,420 0 0 0 15,000 15,000 0 4591211: Grape Bowl ADA Improv II 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 335,968 0 0 0 0 335,968 0 0 0 0 335,968 0 0 4591301: Program Administration 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 119,570 0 0 0 0 119,570 0 0 0 0 119,570 4591302: ADA Retrofit Improvements 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 100,000 0 0 0 0 100,000 0 0 0 0 100,000 4591303: HSS South Entrance ADA 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 75,000 0 0 0 0 75,000 0 0 0 0 75,000 4591304: Emer.Food Bank/Mobile Farmer's 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 1,500 0 0 0 0 1,500 0 0 0 0 1,500 4591305: Graffiti Abatement 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 42,000 0 0 0 0 42,000 0 0 0 0 42,000 4591306: Second Harvest Food Bank 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 8,180 0 0 0 0 8,180 0 0 0 0 8,180 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 4591210: Window Replacement Project Total 500: Equipment, Land & Structures Total 4591211: Grape Bowl ADA Improv II Total 500: Equipment, Land & Structures Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 4591209: Demolition of 125 S.Wash. Total 4591304: Emer.Food Bank/Mobile Farmer's Total 500: Equipment, Land & Structures Total 4591305: Graffiti Abatement Total 500: Equipment, Land & Structures Total 4591306: Second Harvest Food Bank Total 4591301: Program Administration Total 500: Equipment, Land & Structures Total 4591302: ADA Retrofit Improvements Total 500: Equipment, Land & Structures Total 4591303: HSS South Entrance ADA Total 500: Equipment, Land & Structures Total 400 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final CDBG 4591307: SJ Fair Housing 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 18,000 0 0 0 0 18,000 0 0 0 0 18,000 4591308: Spay/Neuter Program 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 20,000 0 0 0 0 20,000 0 0 0 0 20,000 4591309: LOEL Center, 125 S.Wash.Phase2 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 155,620 0 0 0 0 155,620 0 0 0 0 155,620 4591310: Housing Auth.Window Improv. 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 18,000 0 0 0 0 18,000 0 0 0 0 18,000 4591311: Kofu Park ADA Improvements 500: Equipment, Land & Structures 7720 Other contracts 0 0 0 0 40,000 0 0 0 0 40,000 0 0 0 0 40,000 475,441 885,488 1,604,734 1,473,030 723,850 475,441 885,488 1,604,734 1,473,030 723,850 500: Equipment, Land & Structures Total 4591310: Housing Auth.Window Improv. Total 500: Equipment, Land & Structures Total 4591311: Kofu Park ADA Improvements Total Community Dev. Block Grant Total CDBG Total 4591307: SJ Fair Housing Total 500: Equipment, Land & Structures Total 4591308: Spay/Neuter Program Total 500: Equipment, Land & Structures Total 4591309: LOEL Center, 125 S.Wash.Phase2 Total 500: Equipment, Land & Structures Total 401 402 Public Safety Special Revenue Funds Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Public Safety Special Revenue Funds Fund Balance Beginning Fund Balance Unreserved 223,572 203,034 127,348 217,573 228,298 Revenues 388,541 341,694 645,547 649,395 627,090 Expenditures 409,079 327,155 677,636 638,670 565,600 Net Difference (Revenues Less Expenditures)(20,538) 14,539 (32,089) 10,725 61,490 Fund Balance Ending Fund Balance Unreserved 203,034 217,573 95,259 228,298 289,788 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 403 404 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments2301: Asset Seizure Fund Rev400: Investment/Property Revenues5332 Investment Earnings402335350350300402335350350300500: Revenue from Others5698 Asset Forfeiture-County6,844 9,176 27,000 27,000 25,0006,8449,17627,00027,00025,0007,2469,51127,35027,35025,3002321: Federal Asset Seizure Rev400: Investment/Property Revenues5332 Investment Earnings6610100661010066101002341: Local Law Enforcement Blk Rev400: Investment/Property Revenues5332 Investment Earnings6061682102109060616821021090500: Revenue from Others5566 Local Law Enforce-Block 73,149 69,212 37,655 37,655 28,60073,14969,21237,65537,65528,60073,75569,38037,86537,86528,6902351: LPD-Public Safety Prgm AB 1913400: Investment/Property Revenues5332 Investment Earnings533556550550330533556550550330500: Revenue from Others5605 Police State Safety Grant 100,000 107,487 100,000 100,000 100,000100,000107,487100,000100,000100,000900: Other Revenue5394 Revenue-Other 0 263 1,00020060002631,000200600100,533108,306101,550100,750100,9302361: LPD-OTS Grants500: Revenue from Others5604 State Special Grants139,759 143,295 213,306 213,750 125,000 Not counting on a second grant for 13-14139,759143,295213,306213,750125,000139,759143,295213,306213,750125,000900: Other Revenue TotalPublic Safety Special Revenue400: Investment/Property Revenues Total500: Revenue from Others Total2301: Asset Seizure Fund Rev Total400: Investment/Property Revenues Total2321: Federal Asset Seizure Rev Total400: Investment/Property Revenues Total500: Revenue from Others Total2341: Local Law Enforcement Blk Rev Total400: Investment/Property Revenues Total500: Revenue from Others Total2351: LPD-Public Safety Prgm AB 1913 Total500: Revenue from Others Total2361: LPD-OTS Grants Total405 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsPublic Safety Special Revenue2371: LPD-Disabled Parking Viol Fd300: Fines & Forfeitures5203 Overparking2,600 1,9000 4,200 5,0702,6001,90004,2005,070400: Investment/Property Revenues5332 Investment Earnings1161411201201001161411201201002,7162,0411204,3205,1702391: CalGRIP400: Investment/Property Revenues5332 Investment Earnings0(3)0000(3)000500: Revenue from Others5607 CalGRIP0 9,159 265,346 265,350 342,00009,159265,346265,350342,00009,156265,346265,350342,0002501: LFD-Federal Grants500: Revenue from Others5569 Other Federal Grants 443,334 0 0 00443,3340000443,3340000767,349341,695645,547649,395627,090Public Safety SR Revenue Total300: Fines & Forfeitures Total400: Investment/Property Revenues Total2371: LPD-Disabled Parking Viol Fd Total400: Investment/Property Revenues Total500: Revenue from Others Total2391: CalGRIP Total500: Revenue from Others Total2501: LFD-Federal Grants Total406 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 11,19682200011,1968220007100 Personnel Services00 180,000 180,00007102 Overtime100,753 124,192 151,434 141,290 279,0007103 Part time salary49,419 37,838 36,936 36,935 70,4007109 Incentive pay5,208 7,8580007115 Medicare insurance1,922 2,0430007125 Unemployment insurance1391590007132 Cell Stipend980000157,539172,090368,370358,225349,4007202 Telephone2,909 2,9080 15,00007203 Cellular phone charges12,725 15,57300015,63418,481015,00007300 Supplies,Materials & Serv00 70,160 70,16007301 Printing,binding,duplication0170017007306 Safety Equipment000 1,47507306 Safety equipment8,868 1,4610 50,00007313 Information systems software1,84900007314 Business expense76900007315 Conference expense4,064 7,4750007323 Professional services0 2,999999 1,000 45,0007330 Repairs to comm equip0 2,3520007335 Sublet service contracts5,091 54,6080007346 K-9 supplies1,99200007352 Special dept materials7,5390 4,500 4,500 63,2007358 Training & education1,571610 3,192 2,395 8,0007359 Small tools and equip4,235 6,469 51,330 78,250 100,0007365 POST training09790007399 Supplies, mat & services0 3,00000035,97880,123130,181207,950216,2007700 Equipment, Land & Structures00 50,000007717 Communication equip64,34500007718 Grant equip119,972 55,637 129,085 57,49507719 Other equip4,4150000188,73255,637179,08557,4950409,079327,153677,636638,670565,600Public Safety Special Revenue TotalPublic Safety Special Revenue090: Operating Transfers Out100: Personnel Services200: Utility Comm. & Transportation300: Supplies, Materials & Services500: Equipment, Land & Structures407 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 238: LPD-Federal Grants 090: Operating Transfers Out 4220 Operating Transfers Out 0 822 0 0 0 0 822 0 0 0 0 822 0 0 0 250: LFD-Federal Grants 090: Operating Transfers Out 4220 Operating Transfers Out 11,196 0 0 0 0 11,196 0 0 0 0 11,196 0 0 0 0 236006: Avoid The 10 Grant 100: Personnel Services 7102 Overtime 20,215 27,801 0 5,140 5,000 7103 Part time salary 0 181 0 0 0 7109 Incentive pay 994 1,645 0 0 0 7132 Cell Stipend 9 0 0 0 0 21,218 29,627 0 5,140 5,000 21,218 29,627 0 5,140 5,000 236011: Click It or Ticket 2009-10 100: Personnel Services 7102 Overtime 1,695 0 0 0 0 7115 Medicare insurance 26 0 0 0 0 1,721 0 0 0 0 1,721 0 0 0 0 236012: Sobriety Checkpoint 2009-10 100: Personnel Services 7102 Overtime 12,236 0 0 0 0 7115 Medicare insurance 174 0 0 0 0 12,410 0 0 0 0 12,410 0 0 0 0 236013: Sobriety Checkpoint 2010-11 100: Personnel Services 7102 Overtime 10,252 9,553 0 0 0 7103 Part time salary 0 85 0 0 0 7109 Incentive pay 627 652 0 0 0 7115 Medicare insurance 159 141 0 0 0 11,038 10,431 0 0 0 11,038 10,431 0 0 0 236014: Click It or Ticket 2010-11 100: Personnel Services 7102 Overtime 2,356 0 0 0 0 7109 Incentive pay 142 0 0 0 0 7115 Medicare insurance 37 0 0 0 0 2,535 0 0 0 0 2,535 0 0 0 0 236015: OTS DUI Grant 2010-11 100: Personnel Services 7102 Overtime 53,999 16,814 0 0 0 7103 Part time salary 341 170 0 0 0 7109 Incentive pay 3,445 938 0 0 0 7115 Medicare insurance 813 271 0 0 0 7125 Unemployment insurance 1 1 0 0 0 7132 Cell Stipend 8 0 0 0 0 58,607 18,194 0 0 0 100: Personnel Services Total Public Safety Special Revenue 090: Operating Transfers Out Total 238: LPD-Federal Grants Total 090: Operating Transfers Out Total 250: LFD-Federal Grants Total 100: Personnel Services Total 236006: Avoid The 10 Grant Total 100: Personnel Services Total 236011: Click It or Ticket 2009-10 Total 100: Personnel Services Total 236012: Sobriety Checkpoint 2009-10 Total 236013: Sobriety Checkpoint 2010-11 Total 100: Personnel Services Total 236014: Click It or Ticket 2010-11 Total 100: Personnel Services Total 408 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Public Safety Special Revenue 300: Supplies, Materials & Services 7315 Conference expense 2,904 0 0 0 0 7352 Special dept materials 7,020 0 0 0 0 9,924 0 0 0 0 500: Equipment, Land & Structures 7718 Grant equip 22,307 0 0 0 0 22,307 0 0 0 0 90,838 18,194 0 0 0 236016: OTS DUI Grant 2011-12 100: Personnel Services 7102 Overtime 0 61,427 0 24,095 0 7109 Incentive pay 0 4,194 0 0 0 7115 Medicare insurance 0 956 0 0 0 0 66,577 0 24,095 0 300: Supplies, Materials & Services 7301 Printing,binding,duplication 0 170 0 170 0 7306 Safety Equipment 0 0 0 1,475 0 7330 Repairs to comm equip 0 2,352 0 0 0 7359 Small tools and equip 0 2,378 0 0 0 0 4,900 0 1,645 0 500: Equipment, Land & Structures 7718 Grant equip 0 13,565 0 0 0 0 13,565 0 0 0 0 85,042 0 25,740 0 236017: OTS DUI Grant 2012-13 100: Personnel Services 7102 Overtime 0 0 47,908 35,935 20,000 0 0 47,908 35,935 20,000 300: Supplies, Materials & Services 7358 Training & education 0 0 3,192 2,395 0 0 0 3,192 2,395 0 500: Equipment, Land & Structures 7718 Grant equip 0 0 38,900 29,175 0 0 0 38,900 29,175 0 0 0 90,000 67,505 20,000 236018: Sobriety Checkpoint 2012-13 100: Personnel Services 7102 Overtime 0 0 85,200 63,900 100,000 0 0 85,200 63,900 100,000 500: Equipment, Land & Structures 7718 Grant equip 0 0 7,550 5,665 0 0 0 7,550 5,665 0 0 0 92,750 69,565 100,000 236019: Distracted Driving High 100: Personnel Services 7102 Overtime 0 0 18,326 12,220 0 0 0 18,326 12,220 0 0 0 18,326 12,220 0 239001: 12-13 CalGRIP 100: Personnel Services 7100 Personnel Services 0 0 180,000 180,000 0 7102 Overtime 0 8,597 0 0 92,000 7103 Part time salary 0 0 0 0 18,700 7109 Incentive pay 0 429 0 0 0 7115 Medicare insurance 0 133 0 0 0 0 9,159 180,000 180,000 110,700 300: Supplies, Materials & Services 7323 Professional services 0 0 0 0 45,000 100: Personnel Services Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 236015: OTS DUI Grant 2010-11 Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 236016: OTS DUI Grant 2011-12 Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 236017: OTS DUI Grant 2012-13 Total 100: Personnel Services Total 500: Equipment, Land & Structures Total 236018: Sobriety Checkpoint 2012-13 Total 100: Personnel Services Total 236019: Distracted Driving High Total 100: Personnel Services Total 409 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Public Safety Special Revenue 7352 Special dept materials 0 0 0 0 2,000 0 0 0 0 47,000 0 9,159 180,000 180,000 157,700 239002: 13-14 CalGRIP 100: Personnel Services 7102 Overtime 0 0 0 0 62,000 7103 Part time salary 0 0 15,186 15,185 51,700 0 0 15,186 15,185 113,700 300: Supplies, Materials & Services 7300 Supplies,Materials & Serv 0 0 70,160 70,160 0 7352 Special dept materials 0 0 0 0 61,200 7358 Training & education 0 0 0 0 8,000 0 0 70,160 70,160 69,200 0 0 85,346 85,345 182,900 250003: Public Safety Radio Equipment 300: Supplies, Materials & Services 7359 Small tools and equip 182 0 0 0 0 182 0 0 0 0 500: Equipment, Land & Structures 7717 Communication equip 64,345 0 0 0 0 64,345 0 0 0 0 64,527 0 0 0 0 2301051: Special Investigations 300: Supplies, Materials & Services 7399 Supplies, mat & services 0 3,000 0 0 0 0 3,000 0 0 0 0 3,000 0 0 0 2301201: Asset Seizure 300: Supplies, Materials & Services 7306 Safety equipment 8,868 1,461 0 50,000 0 7315 Conference expense 1,160 0 0 0 0 7323 Professional services 0 2,999 999 1,000 0 7335 Sublet service contracts 0 50 0 0 0 7346 K-9 supplies 1,992 0 0 0 0 7352 Special dept materials 519 0 4,500 4,500 0 7358 Training & education 90 610 0 0 0 7359 Small tools and equip 1,878 417 0 0 0 7365 POST training 0 979 0 0 0 14,507 6,516 5,499 55,500 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 50,000 0 0 7719 Other equip 4,415 0 0 0 0 4,415 0 50,000 0 0 18,922 6,516 55,499 55,500 0 2321201: Capital Equipment 300: Supplies, Materials & Services 7359 Small tools and equip 0 0 1,330 0 0 0 0 1,330 0 0 0 0 1,330 0 0 2341201: 2010 Capital Equipment JAG 200: Utility Comm. & Transportation 7202 Telephone 2,178 2,176 0 15,000 0 2,178 2,176 0 15,000 0 300: Supplies, Materials & Services 7335 Sublet service contracts 0 7,950 0 0 0 0 7,950 0 0 0 2,178 10,126 0 15,000 0 100: Personnel Services Total 300: Supplies, Materials & Services Total 239001: 12-13 CalGRIP Total 2321201: Capital Equipment Total 300: Supplies, Materials & Services Total 239002: 13-14 CalGRIP Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 250003: Public Safety Radio Equipment Total 300: Supplies, Materials & Services Total 2301051: Special Investigations Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 2301201: Asset Seizure Total 300: Supplies, Materials & Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 2341201: 2010 Capital Equipment JAG Total 410 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Public Safety Special Revenue 2341203: 2009 JAG Grant-San Joaquin Co. 200: Utility Comm. & Transportation 7203 Cellular phone charges 12,725 15,573 0 0 0 12,725 15,573 0 0 0 300: Supplies, Materials & Services 7313 Information systems software 1,849 0 0 0 0 7335 Sublet service contracts 5,091 1,440 0 0 0 7359 Small tools and equip 2,175 0 0 0 0 9,115 1,440 0 0 0 500: Equipment, Land & Structures 7718 Grant equip 44,568 5,329 1,240 0 0 44,568 5,329 1,240 0 0 66,408 22,342 1,240 0 0 2341204: 2009 JAG Grant-Stockton 300: Supplies, Materials & Services 7358 Training & education 1,481 0 0 0 0 1,481 0 0 0 0 500: Equipment, Land & Structures 7718 Grant equip 3,082 36,743 1,395 0 0 3,082 36,743 1,395 0 0 4,563 36,743 1,395 0 0 2341205: 2011 JAG Technology/Equipment 500: Equipment, Land & Structures 7718 Grant equip 0 0 50,000 22,655 0 0 0 50,000 22,655 0 0 0 50,000 22,655 0 2351001: State COPS Grant AB1913 100: Personnel Services 7103 Part time salary 49,078 37,402 21,750 21,750 0 7115 Medicare insurance 713 542 0 0 0 7125 Unemployment insurance 138 158 0 0 0 7132 Cell Stipend 81 0 0 0 0 50,010 38,102 21,750 21,750 0 200: Utility Comm. & Transportation 7202 Telephone 731 732 0 0 0 731 732 0 0 0 300: Supplies, Materials & Services 7314 Business expense 769 0 0 0 0 7315 Conference expense 0 7,475 0 0 0 7335 Sublet service contracts 0 45,168 0 0 0 7359 Small tools and equip 0 3,674 50,000 78,250 100,000 769 56,317 50,000 78,250 100,000 500: Equipment, Land & Structures 7718 Grant equip 50,015 0 30,000 0 0 50,015 0 30,000 0 0 101,525 95,151 101,750 100,000 100,000 409,079 327,153 677,636 638,670 565,600 409,079 327,153 677,636 638,670 565,600 2341205: 2011 JAG Technology/Equipment Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 2341203: 2009 JAG Grant-San Joaquin Co. Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 2341204: 2009 JAG Grant-Stockton Total 500: Equipment, Land & Structures Total Public Safety Special Revenue Total 100: Personnel Services Total 200: Utility Comm. & Transportation Total 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 2351001: State COPS Grant AB1913 Total Public Safety Special Revenue Total 411 412 Capital Outlay Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Capital Outlay Fund Fund Balance Beginning Fund Balance Unreserved 1,434,350 559,849 2,228,317 2,434,530 2,735,230 Revenues 1,654,868 2,583,586 2,979,210 2,876,360 2,504,380 Expenditures 2,529,369 708,905 3,285,294 2,575,660 3,032,700 Net Difference (Revenues Less Expenditures)(874,501) 1,874,681 (306,084) 300,700 (528,320) Fund Balance Ending Fund Balance Unreserved 559,849 2,434,530 1,922,233 2,735,230 2,206,910 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Capital Outlay Fund Balance 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 413 414 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments1211: Capital Outlay/Gen Fnd B/S090: Operating Transfers In4210 Operating Transfers In595,9002,104,7591,796,6301,616,6302,011,200See supplemental section for details595,9002,104,7591,796,6301,616,6302,011,200595,9002,104,7591,796,6301,616,6302,011,2001212: Capital Outlay/General Fnd BS090: Operating Transfers In4210 Operating Transfers In1,102,6410675,000675,000110,7201,102,6410675,000675,000110,7201,102,6410675,000675,000110,7201218: IMF Gen Facil-Adm B/S090: Operating Transfers In4210 Operating Transfers In370,1280000370,1280000370,128000012111: Capital Outlay/Gen Fnd Rev400: Investment/Property Revenues5332 Investment Earnings13,31730,02811,9006,20012,7305391 Sale of City Property630,0000000643,31730,02811,9006,20012,730500: Revenue from Others5715 Federal stimulus-ARRA26,5348,19600026,5348,196000669,85138,22411,9006,20012,73012121: Parks & Rec Capital Rev400: Investment/Property Revenues5332 Investment Earnings3,3876,5517,1804,7205,5405391 Sale of City Property97,3590000100,7466,5517,1804,7205,540900: Other Revenue6153 Donations64,286128,571341,570341,570128,0006158 Facility Renov/Maint Fee6,45611,800012,00012,0006341 Revenues by Transfer016,50020,00020,00025,00070,742156,871361,570373,570165,000171,488163,422368,750378,290170,54012141: Art in Public Places Rev400: Investment/Property Revenues900: Other Revenue TotalCapital Outlay090: Operating Transfers In Total1211: Capital Outlay/Gen Fnd B/S Total090: Operating Transfers In Total1212: Capital Outlay/General Fnd BS Total090: Operating Transfers In Total1218: IMF Gen Facil-Adm B/S Total400: Investment/Property Revenues Total500: Revenue from Others Total12111: Capital Outlay/Gen Fnd Rev Total400: Investment/Property Revenues Total12121: Parks & Rec Capital Rev Total415 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsCapital Outlay5332 Investment Earnings1,1778259109107401,177825910910740800: Public Works Fees6127 Public art revenue5,13115,6784,3805,0604,9805,13115,6784,3805,0604,9806,30816,5035,2905,9705,72012151: IMF Police Facilities Rev400: Investment/Property Revenues5332 Investment Earnings2,4701,3782,400002,4701,3782,40000810: Development Impact Fees6122 Development Impact Fees18,508101,97324,96047,27046,98018,508101,97324,96047,27046,98020,978103,35127,36047,27046,98012161: IMF Fire Facilities Rev400: Investment/Property Revenues5332 Investment Earnings(549)(58)80800(549)(58)80800810: Development Impact Fees6122 Development Impact Fees19,88967,43825,56048,35048,08019,88967,43825,56048,35048,08019,34067,38025,64048,43048,08012171: IMF Parks & Rec Facil Rev400: Investment/Property Revenues5332 Investment Earnings6,0902,5172,8401,4802,1006,0902,5172,8401,4802,100810: Development Impact Fees6122 Development Impact Fees35,76428,89945,22058,23057,82035,76428,89945,22058,23057,82041,85431,41648,06059,71059,92012181: IMF Gen Facil-Adm Rev400: Investment/Property Revenues5332 Investment Earnings(5,325)3911601600(5,325)3911601600810: Development Impact Fees6122 Development Impact Fees29,11456,50020,42038,70038,49029,11456,50020,42038,70038,49023,78956,89120,58038,86038,4903,022,2772,581,9462,979,2102,876,3602,504,380810: Development Impact Fees Total400: Investment/Property Revenues Total800: Public Works Fees Total12141: Art in Public Places Rev Total400: Investment/Property Revenues Total810: Development Impact Fees Total12151: IMF Police Facilities Rev Total400: Investment/Property Revenues Total810: Development Impact Fees Total12161: IMF Fire Facilities Rev Total400: Investment/Property Revenues Total12171: IMF Parks & Rec Facil Rev Total400: Investment/Property Revenues Total810: Development Impact Fees Total12181: IMF Gen Facil-Adm Rev TotalCapital Outlay Revenue Total416 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 158,278 478,010 0 00158,278478,0100001820 Construction in Progress-CY(2,326,449) (835,686) 1,487,489 223,000 3,018,000 See summary sheet for details1825.2250 Contracts41,348 99,226 847,059 56,57501825.2300 Contracts69,721 175,270314 160,00001825.2400 Contracts1,444,092 216,803 495,232 1,677,62001827.2300 Force Account4,184 6,6140001827.2400 Force Account15,447 24,3540001829.2250 Equipment18,00000001829.2275 Machinery & equipment1,9542570001829.2300 Equipment0 98,3320001829.2400 Equipment0 67,7970001831.2250 Materials146 1,0860001831.2300 Materials65500001831.2400 Materials688,19800001833.2300 Labor20000001835.2225 Acquisition14,700 14,720 454,700 454,700 14,7001836.2200 Other2000001836.2250 Other1,329 26,5090001836.2300 Other3,997 76,48750050001836.2400 Other22,461 28,2340 3,2650333,285,2942,575,6603,032,700158,281478,0133,285,2942,575,6603,032,700Capital Outlay090: Operating Transfers Out900: Capital ProjectsCapital Outlay Total417 GENERAL GOVERNMENT ACTIVITY: Capital Improvement Projects(s) FUND: Capital Outlay Fund DEPARTMENT: Various Capital Improvement Project Descriptions: Miscellaneous Facilities Maintenance 1,798,000 Miscellaneous maintenance on City owned facilities; downtown parking lots ($150,000), City Hall Annex improvements ($400,000), Fire Station 2 design and construction ($1,073,000), Fire Station 3 generator, parking lot and exterior repairs ($130,000) and HSS carpet ($45,000). ERP/CIS Replacement 1,000,000 New Enterprise Resource Planning and Customer Information systems, with transfers from Electric Utility ($250,000), Water Utility ($250,000) and Wastewater Utility ($250,000). PRCS Strategic Plan 100,000 Develop strategic plan for Parks, Recreation and Cultural Services. Miscellaneous Parks Projects 70,000 Camera system for Grape Bowl, English Oaks playground renovation, ADA access ramps, Grape Bowl equipment, park interior sidewalk improvements, portable soccer goals at DeBenedetti Park and demolition of playground at Beckman Park. Kofu Park/MSC Parking Lot 50,000 ADA improvements and construction of the Kofu Park/MSC parking lot. This is a joint project funded by the Electric Utility Fund ($50,000), Water Fund ($75,000) and Wastewater Fund ($75,000). Project total is $250,000. Property Purchase 14,700 Annual note payment on acquisition of 307 West Elm Street. 418 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 1211: Capital Outlay/Gen Fnd B/S 090: Operating Transfers Out 4220 Operating Transfers Out 65,000 0 0 0 0 65,000 0 0 0 0 900: Capital Projects 1820 Construction in Progress-CY (91,716) (456,558)0 0 0 (91,716)(456,558)0 0 0 (26,716)(456,558)0 0 0 1212: Capital Outlay/General Fnd BS 900: Capital Projects 1820 Construction in Progress-CY (31,839) (125,839)0 0 0 (31,839)(125,839)0 0 0 (31,839)(125,839)0 0 0 1213: Cap. Outlay Res. PSB B/S 090: Operating Transfers Out 4220 Operating Transfers Out 0 10 0 0 0 0 10 0 0 0 0 10 0 0 0 1214: Arts in Public Places 900: Capital Projects 1820 Construction in Progress-CY (26,973) (1,365)0 0 0 (26,973)(1,365)0 0 0 (26,973)(1,365)0 0 0 1215: IMF Police Facilities B/S 090: Operating Transfers Out 4220 Operating Transfers Out 24,874 478,000 0 0 0 24,874 478,000 0 0 0 900: Capital Projects 1820 Construction in Progress-CY 0 (23,782)0 0 0 0 (23,782)0 0 0 24,874 454,218 0 0 0 1216: IMF Fire Facilities B/S 900: Capital Projects 1820 Construction in Progress-CY 0 (20,475)0 0 0 0 (20,475)0 0 0 0 (20,475)0 0 0 1217: IMF Parks & Rec Facili B/S 090: Operating Transfers Out 4220 Operating Transfers Out 68,404 0 0 0 0 68,404 0 0 0 0 900: Capital Projects 1820 Construction in Progress-CY (2,124,439) (134,561)0 0 0 (2,124,439)(134,561)0 0 0 (2,056,035)(134,561)0 0 0 1218: IMF Gen Facil-Adm B/S 900: Capital Projects 1820 Construction in Progress-CY (51,482) (73,106)0 0 0 (51,482)(73,106)0 0 0 (51,482)(73,106)0 0 0 1211000: Capital Projects - New 900: Capital Projects 1820 Construction in Progress-CY 0 0 133,423 140,000 0 090: Operating Transfers Out Total 1213: Cap. Outlay Res. PSB B/S Total 900: Capital Projects Total 1214: Arts in Public Places Total 090: Operating Transfers Out Total 900: Capital Projects Total Capital Outlay 090: Operating Transfers Out Total 900: Capital Projects Total 1211: Capital Outlay/Gen Fnd B/S Total 900: Capital Projects Total 1212: Capital Outlay/General Fnd BS Total 900: Capital Projects Total 1218: IMF Gen Facil-Adm B/S Total 1215: IMF Police Facilities B/S Total 900: Capital Projects Total 1216: IMF Fire Facilities B/S Total 090: Operating Transfers Out Total 900: Capital Projects Total 1217: IMF Parks & Rec Facili B/S Total 419 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Capital Outlay 0 0 133,423 140,000 0 0 0 133,423 140,000 0 1211001: Public Safety Bldg Phase 1 900: Capital Projects 1825.2300 Contracts 0 0 0 160,000 0 0 0 0 160,000 0 0 0 0 160,000 0 1211002: Prop Purch 307 W Elm 900: Capital Projects 1835.2225 Acquisition 14,700 14,720 14,700 14,700 14,700 14,700 14,720 14,700 14,700 14,700 14,700 14,720 14,700 14,700 14,700 1211016: Animal Shelter Improvements 900: Capital Projects 1825.2250 Contracts 458 0 0 0 0 1831.2250 Materials 146 1,086 0 0 0 1836.2250 Other 1,329 3,957 0 0 0 1,933 5,043 0 0 0 1,933 5,043 0 0 0 1211019: Fire Station#2-Hose Tower Demo 900: Capital Projects 1825.2250 Contracts 13,907 0 0 0 0 1836.2300 Other 2,609 0 0 0 0 16,516 0 0 0 0 16,516 0 0 0 0 1211025: Carnegie Forum Re-Roof 900: Capital Projects 1825.2250 Contracts 26,983 0 0 0 0 1836.2200 Other 20 0 0 0 0 27,003 0 0 0 0 27,003 0 0 0 0 1211026: Narrow Band Radios 900: Capital Projects 1829.2300 Equipment 0 98,332 0 0 0 0 98,332 0 0 0 0 98,332 0 0 0 1211027: City Hall HVAC 900: Capital Projects 1825.2250 Contracts 0 74,873 0 0 0 0 74,873 0 0 0 0 74,873 0 0 0 1211032: Community Ctr. Energy Mgt-ARRA 900: Capital Projects 1829.2250 Equipment 18,000 0 0 0 0 18,000 0 0 0 0 18,000 0 0 0 0 1211033: Computer Server Project-ARRA 900: Capital Projects 1829.2275 Machinery & equipment 1,954 257 0 0 0 1,954 257 0 0 0 1,954 257 0 0 0 900: Capital Projects Total 1211000: Capital Projects - New Total 900: Capital Projects Total 1211001: Public Safety Bldg Phase 1 Total 900: Capital Projects Total 1211025: Carnegie Forum Re-Roof Total 900: Capital Projects Total 1211026: Narrow Band Radios Total 900: Capital Projects Total 1211027: City Hall HVAC Total 900: Capital Projects Total 1211002: Prop Purch 307 W Elm Total 900: Capital Projects Total 1211016: Animal Shelter Improvements Total 900: Capital Projects Total 1211019: Fire Station#2-Hose Tower Demo Total 900: Capital Projects Total 1211032: Community Ctr. Energy Mgt-ARRA Total 900: Capital Projects Total 1211033: Computer Server Project-ARRA Total 420 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Capital Outlay 1211034: Voicemail Replacement-2012 900: Capital Projects 1820 Construction in Progress-CY 0 0 36,450 36,450 0 0 0 36,450 36,450 0 0 0 36,450 36,450 0 1211037: Fire Station #3 Improvements 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 130,000 1836.2250 Other 0 8,000 0 0 0 0 8,000 0 0 130,000 0 8,000 0 0 130,000 1211038: Library Alarm System 900: Capital Projects 1825.2250 Contracts 0 19,293 482 0 0 1836.2250 Other 0 931 0 0 0 0 20,224 482 0 0 0 20,224 482 0 0 1211039: City Hall Carpeting 900: Capital Projects 1825.2250 Contracts 0 0 86,577 6,575 0 0 0 86,577 6,575 0 0 0 86,577 6,575 0 1211041: County Reimbursement 900: Capital Projects 1836.2300 Other 0 75,000 0 0 0 0 75,000 0 0 0 0 75,000 0 0 0 1211042: Roget Park Improvements 900: Capital Projects 1825.2400 Contracts 0 119,634 429,217 441,015 0 1836.2400 Other 0 13,599 0 0 0 0 133,233 429,217 441,015 0 0 133,233 429,217 441,015 0 1211043: City Hall Annex 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 400,000 1825.2250 Contracts 0 0 500,000 0 0 0 0 500,000 0 400,000 0 0 500,000 0 400,000 1211044: Carnegie HVAC 900: Capital Projects 1825.2250 Contracts 0 0 130,000 0 0 0 0 130,000 0 0 0 0 130,000 0 0 1211045: Fire Station Two 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 1,073,000 1835.2225 Acquisition 0 0 440,000 440,000 0 0 0 440,000 440,000 1,073,000 0 0 440,000 440,000 1,073,000 900: Capital Projects Total 1211037: Fire Station #3 Improvements Total 900: Capital Projects Total 1211038: Library Alarm System Total 900: Capital Projects Total 1211039: City Hall Carpeting Total 900: Capital Projects Total 1211034: Voicemail Replacement-2012 Total 900: Capital Projects Total 1211044: Carnegie HVAC Total 900: Capital Projects Total 1211045: Fire Station Two Total 900: Capital Projects Total 1211041: County Reimbursement Total 900: Capital Projects Total 1211042: Roget Park Improvements Total 900: Capital Projects Total 1211043: City Hall Annex Total 421 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Capital Outlay 1211046: ERP/CIS Replacement 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 1,000,000 0 0 0 0 1,000,000 0 0 0 0 1,000,000 1211047: Downtown Parking Lots 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 150,000 0 0 0 0 150,000 0 0 0 0 150,000 1211048: HSS Carpet Repairs 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 45,000 0 0 0 0 45,000 0 0 0 0 45,000 1211051: Kofu Park/MSC Parking Lot 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 50,000 0 0 0 0 50,000 0 0 0 0 50,000 1211074: Solar-Power Trash Compact-ARRA 900: Capital Projects 1831.2400 Materials (111)0 0 0 0 (111)0 0 0 0 (111)0 0 0 0 1211381: Sungard System 900: Capital Projects 1836.2300 Other 188 0 0 0 0 188 0 0 0 0 188 0 0 0 0 1211722: Kofu Park Comm.Bldg-ARRA 900: Capital Projects 1825.2400 Contracts 11,534 8,196 0 0 0 11,534 8,196 0 0 0 11,534 8,196 0 0 0 1211783: Carnegie Chairs 900: Capital Projects 1836.2250 Other 0 13,621 0 0 0 0 13,621 0 0 0 0 13,621 0 0 0 1211784: Facility Painting 900: Capital Projects 1825.2250 Contracts 0 5,060 0 0 0 0 5,060 0 0 0 0 5,060 0 0 0 1211785: City Hall Parking Lot 900: Capital Projects 1825.2250 Contracts 0 0 50,000 50,000 0 0 0 50,000 50,000 0 0 0 50,000 50,000 0 900: Capital Projects Total 1211046: ERP/CIS Replacement Total 900: Capital Projects Total 1211074: Solar-Power Trash Compact-ARRA Total 900: Capital Projects Total 1211381: Sungard System Total 900: Capital Projects Total 1211722: Kofu Park Comm.Bldg-ARRA Total 900: Capital Projects Total 1211047: Downtown Parking Lots Total 900: Capital Projects Total 1211048: HSS Carpet Repairs Total 900: Capital Projects Total 1211051: Kofu Park/MSC Parking Lot Total 900: Capital Projects Total 1211783: Carnegie Chairs Total 900: Capital Projects Total 1211784: Facility Painting Total 900: Capital Projects Total 1211785: City Hall Parking Lot Total 422 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Capital Outlay 1211786: Kirst Hall HVAC 900: Capital Projects 1825.2250 Contracts 0 0 80,000 0 0 0 0 80,000 0 0 0 0 80,000 0 0 1212029: Small Capital Projects 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 50,000 0 0 0 0 50,000 0 0 0 0 50,000 1212043: DeBenedetti Park Enclosure 900: Capital Projects 1820 Construction in Progress-CY 0 0 42,000 0 0 0 0 42,000 0 0 0 0 42,000 0 0 1212809: Grape Bowl Improvements 900: Capital Projects 1825.2400 Contracts 25,388 0 0 0 0 1836.2400 Other 6,451 0 0 0 0 31,839 0 0 0 0 31,839 0 0 0 0 1212810: Lodi Lake Improvements 900: Capital Projects 1820 Construction in Progress-CY 0 0 35,000 35,000 0 1836.2400 Other 0 10,683 0 0 0 0 10,683 35,000 35,000 0 0 10,683 35,000 35,000 0 1212811: Grape Bowl 900: Capital Projects 1820 Construction in Progress-CY 0 0 1,227,316 0 0 1825.2400 Contracts 0 41,283 66,015 1,236,605 0 1827.2400 Force Account 0 3,619 0 0 0 1829.2400 Equipment 0 67,797 0 0 0 1836.2400 Other 0 2,458 0 1,730 0 0 115,157 1,293,331 1,238,335 0 0 115,157 1,293,331 1,238,335 0 1214001: Art in Public Places 900: Capital Projects 1831.2300 Materials 594 0 0 0 0 1833.2300 Labor 200 0 0 0 0 794 0 0 0 0 794 0 0 0 0 1214011: Johnson Sculpture Exhibit 900: Capital Projects 1825.2300 Contracts 22,500 0 0 0 0 1836.2300 Other 1,123 0 0 0 0 23,623 0 0 0 0 23,623 0 0 0 0 1214012: Project Lodi Art-Van Buskirk 900: Capital Projects 1831.2300 Materials 61 0 0 0 0 1831.2400 Materials 2,496 0 0 0 0 900: Capital Projects Total 1211786: Kirst Hall HVAC Total 900: Capital Projects Total 1212029: Small Capital Projects Total 900: Capital Projects Total 1212043: DeBenedetti Park Enclosure Total 900: Capital Projects Total 1214001: Art in Public Places Total 900: Capital Projects Total 1214011: Johnson Sculpture Exhibit Total 900: Capital Projects Total 1212809: Grape Bowl Improvements Total 900: Capital Projects Total 1212810: Lodi Lake Improvements Total 900: Capital Projects Total 1212811: Grape Bowl Total 423 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Capital Outlay 2,557 0 0 0 0 2,557 0 0 0 0 1214014: Project Plaques 900: Capital Projects 1836.2300 Other 0 1,365 0 0 0 0 1,365 0 0 0 0 1,365 0 0 0 1214015: Bicycle Rack Project 900: Capital Projects 1820 Construction in Progress-CY 0 0 11,550 11,550 0 0 0 11,550 11,550 0 0 0 11,550 11,550 0 1214016: Traffic Control Box Art Proj 900: Capital Projects 1836.2300 Other 0 0 500 500 0 0 0 500 500 0 0 0 500 500 0 1214017: Heritage Sch.Wtrshd Mosaic 900: Capital Projects 1820 Construction in Progress-CY 0 0 1,750 0 0 0 0 1,750 0 0 0 0 1,750 0 0 1215034: DIM Fee Update 900: Capital Projects 1825.2300 Contracts 0 20,475 0 0 0 1827.2300 Force Account 0 3,307 0 0 0 0 23,782 0 0 0 0 23,782 0 0 0 1216034: DIM Fee Update 900: Capital Projects 1825.2300 Contracts 0 20,475 0 0 0 0 20,475 0 0 0 0 20,475 0 0 0 1217005: Grape Bowl Surface 900: Capital Projects 1825.2400 Contracts 867,746 0 0 0 0 1831.2400 Materials 685,813 0 0 0 0 1836.2400 Other 5,352 0 0 0 0 1,558,911 0 0 0 0 1,558,911 0 0 0 0 1217010: Pixley Park 900: Capital Projects 1836.2400 Other 6,553 0 0 0 0 6,553 0 0 0 0 6,553 0 0 0 0 1217034: DIM Fee Update 900: Capital Projects 1825.2300 Contracts 0 61,335 0 0 0 1827.2300 Force Account 0 3,307 0 0 0 0 64,642 0 0 0 0 64,642 0 0 0 900: Capital Projects Total 1214012: Project Lodi Art-Van Buskirk Total 900: Capital Projects Total 1214017: Heritage Sch.Wtrshd Mosaic Total 900: Capital Projects Total 1215034: DIM Fee Update Total 900: Capital Projects Total 1216034: DIM Fee Update Total 900: Capital Projects Total 1214014: Project Plaques Total 900: Capital Projects Total 1214015: Bicycle Rack Project Total 900: Capital Projects Total 1214016: Traffic Control Box Art Proj Total 900: Capital Projects Total 1217005: Grape Bowl Surface Total 900: Capital Projects Total 1217010: Pixley Park Total 900: Capital Projects Total 1217034: DIM Fee Update Total 424 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Capital Outlay 1217040: Debenedetti Park Phase I 900: Capital Projects 1825.2400 Contracts 539,424 47,690 0 0 0 1827.2400 Force Account 15,447 832 0 0 0 1836.2400 Other 4,105 1,494 0 0 0 558,976 50,016 0 0 0 558,976 50,016 0 0 0 1217044: Strategic Plan 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 100,000 0 0 0 0 100,000 0 0 0 0 100,000 1217045: DeBenedetti Soccer Goals 900: Capital Projects 1820 Construction in Progress-CY 0 0 0 0 20,000 0 0 0 0 20,000 0 0 0 0 20,000 1217743: Roget Park Improvements 900: Capital Projects 1827.2400 Force Account 0 19,903 0 0 0 1836.2400 Other 0 0 0 1,535 0 0 19,903 0 1,535 0 0 19,903 0 1,535 0 1218033: IMF Update 900: Capital Projects 1825.2300 Contracts 46,186 0 314 0 0 1836.2300 Other 66 122 0 0 0 46,252 122 314 0 0 46,252 122 314 0 0 1218034: DIM Fee Update 900: Capital Projects 1825.2300 Contracts 0 61,335 0 0 0 1827.2300 Force Account 4,184 0 0 0 0 1836.2300 Other 11 0 0 0 0 4,195 61,335 0 0 0 4,195 61,335 0 0 0 1218050: General Plan 900: Capital Projects 1825.2300 Contracts 1,035 11,650 0 0 0 1,035 11,650 0 0 0 1,035 11,650 0 0 0 158,281 478,013 3,285,294 2,575,660 3,032,700 158,281 478,013 3,285,294 2,575,660 3,032,700 900: Capital Projects Total 1217040: Debenedetti Park Phase I Total 900: Capital Projects Total 1217044: Strategic Plan Total 900: Capital Projects Total 1217045: DeBenedetti Soccer Goals Total 900: Capital Projects Total 1218050: General Plan Total Capital Outlay Total Capital Outlay Total 900: Capital Projects Total 1217743: Roget Park Improvements Total 900: Capital Projects Total 1218033: IMF Update Total 900: Capital Projects Total 1218034: DIM Fee Update Total 425 426 Vehicle and Equipment Replacement Funds Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Vehicle and Equipment Replacement Funds Fund Balance Beginning Fund Balance Unreserved 2,143,899 2,326,360 2,382,077 2,494,893 2,364,138 Revenues 413,614 642,740 284,020 300,440 337,870 Expenditures 231,153 474,207 431,195 431,195 333,500 Net Difference (Revenues Less Expenditures)182,461 168,533 (147,175) (130,755) 4,370 Fund Balance Ending Fund Balance Unreserved 2,326,360 2,494,893 2,234,902 2,364,138 2,368,508 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Vehicle & Equipment Replacement Fund Balance 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 427 428 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments123: Info Systems Repl Fund B/S090: Operating Transfers In4210 Operating Transfers In65,000 65,000 65,000 65,000 65,000 General Fund support65,00065,00065,00065,00065,00065,00065,00065,00065,00065,0001201: Vehicle Replacement Fund Rev400: Investment/Property Revenues5391 Sale of City Property 15,804 6,2000 16,420015,8046,200016,4200900: Other Revenue6152 Damage to Property0 25,2700006341 Revenues by Transfer332,810 546,270 219,020 219,020 272,870 Department transfers332,810571,540219,020219,020272,870348,614577,740219,020235,440272,870413,614642,740284,020300,440337,870Vehicle and Equipment Revenue TotalVehicle and Equipment090: Operating Transfers In Total123: Info Systems Repl Fund B/S Total400: Investment/Property Revenues Total900: Other Revenue Total1201: Vehicle Replacement Fund Rev Total429 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7359 Small tools and equip 14,892 17,7170 6,065014,89217,71706,06507700 Equipment, Land & Structures00 65,0000 65,000 See summary sheet for replacements7715 Data Processing hrdware52,543 47,5610 58,935052,54347,56165,00058,93565,0007851 Vehicles & Equipment163,718 408,928 366,195 366,195 268,500 See summary sheets for replacements163,718408,928366,195366,195268,500231,153474,206431,195431,195333,500Vehicle and Equipment300: Supplies, Materials & Services500: Equipment, Land & Structures550: FleetVehicle and Equipment Total430 GENERAL GOVERNMENT ACTIVITY: Equipment Purchase FUND: Vehicle Replacement Fund DEPARTMENT: Various IS Replacement Fund Equipment - New or Replacement Description: Replacement Vehicles - Police Department 180,000 Replacement of patrol vehicles 05-003, 05-009, 05-019 and 05-033 ($45,000 each), which have reached their useful lives. Information Systems Equipment Replacement 65,000 Information system replacements including network equipment ($17,000); computers ($35,000) and servers ($13,000). Replacement Vehicles - Parks, Recreation and Cultural Services 48,500 Replacement of turf truckster M1 ($29,000) and vehicle 07-079, a 1994 Plymouth Voyager ($19,500), which have reached their useful lives. Replacement Vehicles - Fire Department 40,000 Replacement of administration vehicle 06-002, a 1995 Ford Crown Victoria, which has reached its useful life. 431 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 123001: Information System Replacement 300: Supplies, Materials & Services 7359 Small tools and equip 14,892 17,717 0 6,065 0 14,892 17,717 0 6,065 0 500: Equipment, Land & Structures 7700 Equipment, Land & Structures 0 0 65,000 0 65,000 7715 Data Processing hrdware 52,543 47,561 0 58,935 0 52,543 47,561 65,000 58,935 65,000 67,435 65,278 65,000 65,000 65,000 1201031: Police 550: Fleet 7851 Vehicles & Equipment 98,015 281,393 202,195 202,195 180,000 98,015 281,393 202,195 202,195 180,000 98,015 281,393 202,195 202,195 180,000 1202011: Fire 550: Fleet 7851 Vehicles & Equipment 0 0 120,000 120,000 40,000 0 0 120,000 120,000 40,000 0 0 120,000 120,000 40,000 1203011: Public Works 550: Fleet 7851 Vehicles & Equipment 18,216 40,776 0 0 0 18,216 40,776 0 0 0 18,216 40,776 0 0 0 1207011: Recreatn/HSS 550: Fleet 7851 Vehicles & Equipment 0 0 0 0 19,500 0 0 0 0 19,500 0 0 0 0 19,500 1207511: Parks 550: Fleet 7851 Vehicles & Equipment 47,487 86,759 44,000 44,000 29,000 47,487 86,759 44,000 44,000 29,000 47,487 86,759 44,000 44,000 29,000 231,153 474,206 431,195 431,195 333,500 231,153 474,206 431,195 431,195 333,500 1207011: Recreatn/HSS Total Vehicle and Equipment 300: Supplies, Materials & Services Total 500: Equipment, Land & Structures Total 123001: Information System Replacement Total 550: Fleet Total 1201031: Police Total 550: Fleet Total 1202011: Fire Total 550: Fleet Total 1203011: Public Works Total 550: Fleet Total 550: Fleet Total 1207511: Parks Total Vehicle and Equipment Total Vehicle and Equipment Total 432 Debt Service Funds Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Debt Service Funds Fund Balance Beginning Fund Balance Unreserved - - - - - Revenues 1,673,817 1,669,016 486,280 486,280 847,680 Expenditures 1,673,817 1,669,016 486,280 486,280 847,680 Net Difference (Revenues Less Expenditures)- - - - - Fund Balance Ending Fund Balance Unreserved - - - - - Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 433 434 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments410: Bond Interest & Redemption BS090: Operating Transfers In4210 Operating Transfers In1,673,820 1,669,016 486,280 486,280 847,680 General Fund and PRCS transfers1,673,8201,669,016486,280486,280847,6801,673,8201,669,016486,280486,280847,6801,673,8201,669,016486,280486,280847,680Debt Service090: Operating Transfers In Total410: Bond Interest & Redemption BS TotalDebt Service Revenue Total435 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 4 0 0 00400007924 Bond interest1,060,956 1,036,156 483,420 483,420 844,820 See Debt Service schedule in supplementals7925 Bond principal610,000 630,0000008099 Special payments2,860 2,860 2,860 2,860 2,8601,673,8161,669,016486,280486,280847,6801,673,8201,669,016486,280486,280847,680Debt Service090: Operating Transfers Out600: Special PaymentsDebt Service Total436 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 410: Bond Interest & Redemption BS 090: Operating Transfers Out 4220 Operating Transfers Out 4 0 0 0 0 4 0 0 0 0 4 0 0 0 0 410032: COP Debt Service 600: Special Payments 7924 Bond interest 1,060,956 1,036,156 483,420 483,420 844,820 7925 Bond principal 610,000 630,000 0 0 0 8099 Special payments 2,860 2,860 2,860 2,860 2,860 1,673,816 1,669,016 486,280 486,280 847,680 1,673,816 1,669,016 486,280 486,280 847,680 1,673,820 1,669,016 486,280 486,280 847,680 1,673,820 1,669,016 486,280 486,280 847,680Debt Service Total Debt Service 090: Operating Transfers Out Total 410: Bond Interest & Redemption BS Total 600: Special Payments Total 410032: COP Debt Service Total Debt Service Total 437 438 Employee Benefits Internal Services Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Employee Benefits Internal Services Fund Cash Balance Beginning Cash Balance 159,274 151,351 (50,535) 40,789 40,789 Revenues 6,831,534 6,778,494 7,565,160 7,550,000 8,017,450 Expenditures 6,839,457 6,889,056 7,565,160 7,550,000 8,017,450 Net Difference (Revenues Less Expenditures)(7,923) (110,562) - - - Cash Balance Ending Cash Balance 151,351 40,789 (50,535) 40,789 40,789 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 439 440 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments2701: Employee Benefits Rev400: Investment/Property Revenues5332 Investment Earnings940(623)0800160940(623)0800160840: Benefit & Insurance Fees6271 R/T Medical Care5,074,611 4,982,569 5,700,000 5,660,000 5,876,3406274 R/T Dental Insurance423,280 394,678 385,700 381,560 382,0006275 R/T Vision Care101,999 95,445 94,640 93,610 95,5006276 R/T Chiropractic21,123 19,586 21,900 21,070 22,9206277 R/T Life Insurance77,344 70,796 76,810 76,800 80,5206278 R/T Accidental Death Insuran11,776 10,953 10,500 11,270 11,2006279 R/T Unemployment Insurance82,317 112,347 200,360 212,230 148,7006282 R/T Long-term disability220,615 3,6230006285 Cobra-Dental Ins Premium2,768 6,1580 5,00006286 Cobra-Employee Assistance03305006287 Cobra-Vision Ins Premium0 1,6300 1,800 2,2006288 Cobra-Chiropractic Premium011601502006289 R/T Other Benefits784,748 1,048,850 1,075,250 1,075,250 1,396,710 Reflects increased retirees6,800,5816,746,7847,565,1607,538,7908,016,290900: Other Revenue5394 Revenue-Other 15,475 16,2290 10,41005398 Reimbursable Charges149 15,32200 1,00015,62431,551010,4101,0006,817,1456,777,7127,565,1607,550,0008,017,4506,817,1456,777,7127,565,1607,550,0008,017,450Benefits Revenue TotalBenefits400: Investment/Property Revenues Total840: Benefit & Insurance Fees Total900: Other Revenue Total2701: Employee Benefits Rev Total441 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7303 Advertising193 0 1,000 1,000 1,0007323 Professional services 5,804,529 5,683,284 6,423,240 6,358,500 6,627,5807363 Employees physical exams6005005005005,804,7825,683,2846,424,7406,360,0006,629,0808041 Retiree's Medical Reimb.659,801 867,904 830,750 920,000 1,090,000 Increase in number of retirees8050 Employee Assistance program1,936 7,084 7,000 7,000 7,1008051 Life Insurance62,868 59,284 76,810 70,000 80,5208052 Accidental Death Ins14,166 9,206 10,500 11,000 11,2008053 Unemployment Ins141,217 216,884 200,360 135,000 148,7008054 Long-term Disability176,071950 32,000 36,0008055 Employee Recognition11,046 10,499 10,000 10,000 11,0008056 Flexible Spending4,457 3,668 5,000 5,000 3,8501,071,5621,174,6241,140,4201,190,0001,388,3706,876,3446,857,9087,565,1607,550,0008,017,450Benefits300: Supplies, Materials & Services600: Special PaymentsBenefits Total442 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 270201: Benefits Administration Fees 300: Supplies, Materials & Services 7323 Professional services 10,909 10,880 11,000 13,000 13,600 10,909 10,880 11,000 13,000 13,600 10,909 10,880 11,000 13,000 13,600 270204: Medical Care 300: Supplies, Materials & Services 7323 Professional services 5,107,734 4,979,195 5,700,000 5,660,000 5,824,560 5,107,734 4,979,195 5,700,000 5,660,000 5,824,560 5,107,734 4,979,195 5,700,000 5,660,000 5,824,560 270205: Retiree's Medical Care 300: Supplies, Materials & Services 7323 Professional services 190,819 216,583 210,000 221,000 244,000 190,819 216,583 210,000 221,000 244,000 600: Special Payments 8041 Retiree's Medical Reimb.659,801 867,904 830,750 920,000 1,090,000 659,801 867,904 830,750 920,000 1,090,000 850,620 1,084,487 1,040,750 1,141,000 1,334,000 270206: Medical Co-Pay Reimbursement 300: Supplies, Materials & Services 7363 Employees physical exams 60 0 500 500 500 60 0 500 500 500 60 0 500 500 500 270207: Dental Insurance 300: Supplies, Materials & Services 7323 Professional services 402,151 385,608 385,700 370,000 382,000 402,151 385,608 385,700 370,000 382,000 402,151 385,608 385,700 370,000 382,000 270208: Vision Care 300: Supplies, Materials & Services 7323 Professional services 73,400 72,415 94,640 74,000 95,500 73,400 72,415 94,640 74,000 95,500 73,400 72,415 94,640 74,000 95,500 270209: Chiropractic Expense 300: Supplies, Materials & Services 7323 Professional services 19,516 18,603 21,900 20,500 22,920 19,516 18,603 21,900 20,500 22,920 19,516 18,603 21,900 20,500 22,920 270210: Employee Assistance Program 600: Special Payments 8050 Employee Assistance program 1,936 7,084 7,000 7,000 7,100 1,936 7,084 7,000 7,000 7,100 1,936 7,084 7,000 7,000 7,100 270211: Life Insurance 600: Special Payments 8051 Life Insurance 62,868 59,284 76,810 70,000 80,520 62,868 59,284 76,810 70,000 80,520 62,868 59,284 76,810 70,000 80,520 270207: Dental Insurance Total Benefits 300: Supplies, Materials & Services Total 270201: Benefits Administration Fees Total 300: Supplies, Materials & Services Total 270204: Medical Care Total 300: Supplies, Materials & Services Total 600: Special Payments Total 270205: Retiree's Medical Care Total 300: Supplies, Materials & Services Total 270206: Medical Co-Pay Reimbursement Total 300: Supplies, Materials & Services Total 300: Supplies, Materials & Services Total 270208: Vision Care Total 300: Supplies, Materials & Services Total 270209: Chiropractic Expense Total 600: Special Payments Total 270210: Employee Assistance Program Total 600: Special Payments Total 270211: Life Insurance Total 443 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Benefits 270212: Accidental Death Insurance 600: Special Payments 8052 Accidental Death Ins 14,166 9,206 10,500 11,000 11,200 14,166 9,206 10,500 11,000 11,200 14,166 9,206 10,500 11,000 11,200 270213: Unemployment Insurance 600: Special Payments 8053 Unemployment Ins 141,217 216,884 200,360 135,000 148,700 141,217 216,884 200,360 135,000 148,700 141,217 216,884 200,360 135,000 148,700 270214: Long Term Disability 600: Special Payments 8054 Long-term Disability 176,071 95 0 32,000 36,000 176,071 95 0 32,000 36,000 176,071 95 0 32,000 36,000 270215: Employee Recognition 300: Supplies, Materials & Services 7303 Advertising 193 0 1,000 1,000 1,000 193 0 1,000 1,000 1,000 600: Special Payments 8055 Employee Recognition 11,046 10,499 10,000 10,000 11,000 11,046 10,499 10,000 10,000 11,000 11,239 10,499 11,000 11,000 12,000 270216: Flexible Spending Account 600: Special Payments 8056 Flexible Spending 4,457 3,668 5,000 5,000 3,850 4,457 3,668 5,000 5,000 3,850 4,457 3,668 5,000 5,000 3,850 270217: Wellness Program 300: Supplies, Materials & Services 7323 Professional services 0 0 0 0 45,000 0 0 0 0 45,000 0 0 0 0 45,000 6,876,344 6,857,908 7,565,160 7,550,000 8,017,450 6,876,344 6,857,908 7,565,160 7,550,000 8,017,450 270213: Unemployment Insurance Total 600: Special Payments Total 270212: Accidental Death Insurance Total 600: Special Payments Total Benefits Total 600: Special Payments Total 270214: Long Term Disability Total 300: Supplies, Materials & Services Total 600: Special Payments Total 270215: Employee Recognition Total 600: Special Payments Total 270216: Flexible Spending Account Total 300: Supplies, Materials & Services Total 270217: Wellness Program Total Benefits Total 444 Self Insurance Internal Services Funds Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Self Insurance Internal Services Funds Cash Balance Beginning Cash Balance 7,976,207 8,530,181 9,050,835 9,984,980 11,298,770 Revenues 2,270,311 3,647,642 3,039,780 3,026,510 2,310,470 Expenditures 1,716,337 2,192,843 2,251,000 1,712,720 2,310,470 Net Difference (Revenues Less Expenditures)553,974 1,454,799 788,780 1,313,790 - Cash Balance Ending Cash Balance 8,530,181 9,984,980 9,839,615 11,298,770 11,298,770 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 Self Insurance Fund Balance 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 445 446 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments301: Other Insurance B/S090: Operating Transfers In4210 Operating Transfers In136,625 154,050000136,625154,050000136,625154,0500003001: PL and PD Insurance Fund Rev400: Investment/Property Revenues5332 Investment Earnings9,216 10,470 10,900 7,540 9,9009,21610,47010,9007,5409,900840: Benefit & Insurance Fees6290 R/T PL & PD insurance739,907 1,249,299 565,020 565,020 770,000739,9071,249,299565,020565,020770,000900: Other Revenue5398 Reimbursable Charges18,523 1,75800018,5231,758000767,6461,261,527575,920572,560779,9003101: Workers' Compensation Ins Rev400: Investment/Property Revenues5332 Investment Earnings32,596 33,550 35,630 25,240 30,57032,59633,55035,63025,24030,570840: Benefit & Insurance Fees6281 Workers Compensation 1,483,404 2,270,717 2,428,230 2,428,230 1,500,000 Reserve goal met1,483,4042,270,7172,428,2302,428,2301,500,000900: Other Revenue5394 Revenue-Other 0 0 0 48005398 Reimbursable Charges2,197 75,1030002,19775,103048001,518,1972,379,3702,463,8602,453,9501,530,5702,422,4683,794,9473,039,7803,026,5102,310,470Self-Insurance Revenue TotalSelf-Insurance090: Operating Transfers In Total301: Other Insurance B/S Total400: Investment/Property Revenues Total840: Benefit & Insurance Fees Total900: Other Revenue Total3001: PL and PD Insurance Fund Rev Total400: Investment/Property Revenues Total840: Benefit & Insurance Fees Total900: Other Revenue Total3101: Workers' Compensation Ins Rev Total447 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments4220 Operating Transfers Out 136,625 154,050 0 00136,625154,0500007189 Transfer Out0 0 00 119,4700000119,4707306 Safety equipment0000 1,0007307 Office supplies00007007308 Books & periodicals00004007309 Membership & dues00006007314 Business expense00006007323 Professional services174,528 137,835 162,000 145,000 165,0007333 Repairs to vehicles0 1,8800 1,12007343 PL & PD/other insurance46,671 31,8400007355 General supplies00007007356 Medical supplies0000 1,0007399 Supplies, mat & services239,394 615,191 500,000 300,000 500,0007719 Other equip19,1280000479,721786,746662,000446,120670,0008031 ISF Workers comp308,423 286,874 316,000 293,655 300,0008032 ISF Temp disability-WC234,566 329,171 250,000 150,000 203,0008033 ISF Perm disability WC138,631 84,945 200,000 170,000 160,0008057 Boiler Insurance14,342 11,966 15,000 12,875 16,2808058 Property Insurance122,283 119,265 159,000 133,045 171,7208059 Surety Bonds0 22,8190008065 WC-Medical Services451,390 476,151 500,000 400,000 500,0008066 WC-Vocational Rehab00 4,000 12,000 15,0008067 WC-Legal Counsel30,691 62,090 65,000 50,000 65,0008099 Special payments3,462 17,139 80,000 45,025 90,0001,303,7881,410,4201,589,0001,266,6001,521,0001,920,1342,351,2162,251,0001,712,7202,310,470Self-Insurance TotalSelf-Insurance090: Operating Transfers Out100: Personnel Services300: Supplies, Materials & Services600: Special Payments448 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 300: PL and PD Insurance Fund B/S 090: Operating Transfers Out 4220 Operating Transfers Out 136,625 154,050 0 0 0 136,625 154,050 0 0 0 136,625 154,050 0 0 0 300202: General Liabilities 100: Personnel Services 7189 Transfer Out 0 0 0 0 47,790 0 0 0 0 47,790 300: Supplies, Materials & Services 7308 Books & periodicals 0 0 0 0 400 7314 Business expense 0 0 0 0 600 7323 Professional services 16,666 15,806 22,000 22,000 22,000 7333 Repairs to vehicles 0 1,880 0 1,120 0 7343 PL & PD/other insurance 46,671 31,840 0 0 0 7399 Supplies, mat & services 239,394 615,191 500,000 300,000 500,000 7719 Other equip 19,128 0 0 0 0 321,859 664,717 522,000 323,120 523,000 600: Special Payments 8099 Special payments 0 1,322 50,000 1,625 60,000 0 1,322 50,000 1,625 60,000 321,859 666,039 572,000 324,745 630,790 301201: Other Insurance 600: Special Payments 8057 Boiler Insurance 14,342 11,966 15,000 12,875 16,280 8058 Property Insurance 122,283 119,265 159,000 133,045 171,720 8059 Surety Bonds 0 22,819 0 0 0 136,625 154,050 174,000 145,920 188,000 136,625 154,050 174,000 145,920 188,000 310202: Workers Compensation Charges 100: Personnel Services 7189 Transfer Out 0 0 0 0 71,680 0 0 0 0 71,680 300: Supplies, Materials & Services 7306 Safety equipment 0 0 0 0 1,000 7307 Office supplies 0 0 0 0 700 7309 Membership & dues 0 0 0 0 600 7323 Professional services 157,862 122,029 140,000 123,000 143,000 7355 General supplies 0 0 0 0 700 7356 Medical supplies 0 0 0 0 1,000 157,862 122,029 140,000 123,000 147,000 600: Special Payments 8031 ISF Workers comp 308,423 286,874 316,000 293,655 300,000 8032 ISF Temp disability-WC 234,566 329,171 250,000 150,000 203,000 8033 ISF Perm disability WC 138,631 84,945 200,000 170,000 160,000 8065 WC-Medical Services 451,390 476,151 500,000 400,000 500,000 8066 WC-Vocational Rehab 0 0 4,000 12,000 15,000 8067 WC-Legal Counsel 30,691 62,090 65,000 50,000 65,000 8099 Special payments 3,462 15,817 30,000 43,400 30,000 1,167,163 1,255,048 1,365,000 1,119,055 1,273,000 1,325,025 1,377,077 1,505,000 1,242,055 1,491,680 1,920,134 2,351,216 2,251,000 1,712,720 2,310,470 1,920,134 2,351,216 2,251,000 1,712,720 2,310,470 600: Special Payments Total Self-Insurance 090: Operating Transfers Out Total 300: PL and PD Insurance Fund B/S Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 310202: Workers Compensation Charges Total Self-Insurance Total Self-Insurance Total 300202: General Liabilities Total 600: Special Payments Total 301201: Other Insurance Total 100: Personnel Services Total 300: Supplies, Materials & Services Total 600: Special Payments Total 449 450 Trust and Agency Funds Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Trust and Agency Funds Cash Balance Beginning Cash Balance 823,906 767,889 648,041 625,389 642,734 Revenues 565,227 407,665 303,280 302,425 266,910 Expenditures 621,244 550,165 285,078 285,080 236,520 Net Difference (Revenues Less Expenditures)(56,017) (142,500) 18,202 17,345 30,390 Cash Balance Ending Cash Balance 767,889 625,389 666,243 642,734 673,124 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 451 452 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments2121: Private Sector Trust Fund Rev400: Investment/Property Revenues5332 Investment Earnings39,526 5,8080 2,000039,5265,80802,000039,5265,80802,00004601: Industrial Way & B'Man Dev Rv400: Investment/Property Revenues5332 Investment Earnings2649210010080264921001008026492100100804701: Industrial Way & B'Man #2 Rev400: Investment/Property Revenues5332 Investment Earnings1941601701701401941601701701401941601701701404821: Turner/Cluff Bnd Redempt'n Rv400: Investment/Property Revenues5332 Investment Earnings1(1)0001(1)0001(1)0005011: Lcr Assessment 95-1 Rev100: Tax Revenues5021 Special Assessments 22,500000022,5000000400: Investment/Property Revenues5332 Investment Earnings1,052(170)101001,052(170)1010023,552(170)101005021: L&L Dist Z1-Almond Estates400: Investment/Property Revenues5332 Investment Earnings(244) 128140140100(244)128140140100800: Public Works Fees6128 L & L-Almond Estates18,385 19,300 19,500 17,590 17,76018,38519,30019,50017,59017,76018,14119,42819,64017,73017,8605011: Lcr Assessment 95-1 Rev TotalTrust and Agency400: Investment/Property Revenues Total2121: Private Sector Trust Fund Rev Total400: Investment/Property Revenues Total4601: Industrial Way & B'Man Dev Rv Total400: Investment/Property Revenues Total4701: Industrial Way & B'Man #2 Rev Total400: Investment/Property Revenues Total4821: Turner/Cluff Bnd Redempt'n Rv Total100: Tax Revenues Total400: Investment/Property Revenues Total400: Investment/Property Revenues Total800: Public Works Fees Total5021: L&L Dist Z1-Almond Estates Total453 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsTrust and Agency5031: L&L Dist Z2-Century Meadows I400: Investment/Property Revenues5332 Investment Earnings305304330330250305304330330250800: Public Works Fees6128 L & L-Century Meadows30,253 28,960 29,240 27,060 27,33030,25328,96029,24027,06027,33030,55829,26429,57027,39027,5805041: L&L Dist Z3-Millsbridge II400: Investment/Property Revenues5332 Investment Earnings(52)58404040(52)58404040800: Public Works Fees6128 L & L-Millsbridge II 7,829 6,143 6,190 6,970 7,0407,8296,1436,1906,9707,0407,7776,2016,2307,0107,0805051: L&L Dist Z4-Almond North400: Investment/Property Revenues5332 Investment Earnings455404040455404040800: Public Works Fees6128 L & L-Almond North7,131 6,369 6,430 6,745 6,8107,1316,3696,4306,7456,8107,1356,4246,4706,7856,8505061: L&L Dist Z5-Legacy I,II,Kirst400: Investment/Property Revenues5332 Investment Earnings5123217017010051232170170100800: Public Works Fees6128 L & L-Legacy I,II Kirst45,280 42,657 43,060 46,340 46,80045,28042,65743,06046,34046,80045,33142,88943,23046,51046,9005071: L&L Dist Z6-The Villas400: Investment/Property Revenues5332 Investment Earnings5834975305304205834975305304205051: L&L Dist Z4-Almond North Total400: Investment/Property Revenues Total800: Public Works Fees Total5031: L&L Dist Z2-Century Meadows I Total400: Investment/Property Revenues Total800: Public Works Fees Total5041: L&L Dist Z3-Millsbridge II Total400: Investment/Property Revenues Total800: Public Works Fees Total400: Investment/Property Revenues Total800: Public Works Fees Total5061: L&L Dist Z5-Legacy I,II,Kirst Total400: Investment/Property Revenues Total454 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsTrust and Agency800: Public Works Fees6128 L & L-The Villas30,306 22,382 22,590 19,565 19,76030,30622,38222,59019,56519,76030,88922,87923,12020,09520,1805081: L&L Dist Z7-Woodlake Meadow400: Investment/Property Revenues5332 Investment Earnings(111)5000(111)5000800: Public Works Fees6128 L & L-Woodlake Meadows6755926006706806755926006706805645976006706805091: L&L Dist Z8-Vintage Oaks400: Investment/Property Revenues5332 Investment Earnings59647070605964707060800: Public Works Fees6128 L & L-Vintage Oaks 8,560 6,823 6,890 6,340 6,4008,5606,8236,8906,3406,4008,6196,8876,9606,4106,4605101: SJMSCP Development Fees Rev400: Investment/Property Revenues5332 Investment Earnings314238260260200314238260260200810: Development Impact Fees6122 Development Impact Fees131,380 71,681 139,400 139,400 125,000131,38071,681139,400139,400125,000131,69471,919139,660139,660125,2005111: L&L Dist Z9-Interlake Square400: Investment/Property Revenues5332 Investment Earnings(58)910100(58)910100800: Public Works Fees6128 L & L-Interlake Square 1,376 1,466 1,480 2,010 2,0301,3761,4661,4802,0102,0301,3181,4751,4902,0202,0305091: L&L Dist Z8-Vintage Oaks Total800: Public Works Fees Total5071: L&L Dist Z6-The Villas Total400: Investment/Property Revenues Total800: Public Works Fees Total5081: L&L Dist Z7-Woodlake Meadow Total400: Investment/Property Revenues Total800: Public Works Fees Total400: Investment/Property Revenues Total810: Development Impact Fees Total5101: SJMSCP Development Fees Rev Total400: Investment/Property Revenues Total800: Public Works Fees Total5111: L&L Dist Z9-Interlake Square Total455 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsTrust and Agency5121: L&L Dist Z10-Lakeshore Prop.400: Investment/Property Revenues5332 Investment Earnings(1)4000(1)4000800: Public Works Fees6128 L & L-Lakeshore Prop.7768278409059107768278409059107758318409059105131: L&L Dist Z11-Tate Property400: Investment/Property Revenues5332 Investment Earnings161520200161520200800: Public Works Fees6128 L & L-Tate Prop.1,344 1,414 1,430 1,445 1,4601,3441,4141,4301,4451,4601,3601,4291,4501,4651,4605141: L&L Dist Z12-Winchester Woods400: Investment/Property Revenues5332 Investment Earnings(3)6000(3)6000800: Public Works Fees6128 L & L-Winchester Woods887 1,149 1,160 1,570 1,5908871,1491,1601,5701,5908841,1551,1601,5701,5905151: L&L Dist Z13-Guild Industrial400: Investment/Property Revenues5332 Investment Earnings90697070609069707060800: Public Works Fees6128 L & L-Guild Industrial 6987677807207306987677807207307888368507907905161: L&L Dist Z16-Luca Place400: Investment/Property Revenues5332 Investment Earnings42120200421202005131: L&L Dist Z11-Tate Property Total400: Investment/Property Revenues Total800: Public Works Fees Total5121: L&L Dist Z10-Lakeshore Prop. Total400: Investment/Property Revenues Total800: Public Works Fees Total400: Investment/Property Revenues Total800: Public Works Fees Total5141: L&L Dist Z12-Winchester Woods Total400: Investment/Property Revenues Total800: Public Works Fees Total5151: L&L Dist Z13-Guild Industrial Total400: Investment/Property Revenues Total456 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsTrust and Agency800: Public Works Fees6128 L & L-Luca Place9679799904204209679799904204209711,0001,0104404205171: L&L Dist Z15-Guild Ave Indust400: Investment/Property Revenues5332 Investment Earnings(3)7000(3)7000800: Public Works Fees6128 L & L-Guild Ave. Industrial 579 5936005805905795936005805905766006005805905181: L&L Dist Z16-W.Kettleman Ln400: Investment/Property Revenues5332 Investment Earnings3300033000800: Public Works Fees6128 L & L-W. Kettleman Lane 1091121101051101091121101051101121151101051105501: SJC Facilities Fees-Future Dev810: Development Impact Fees6122 Development Impact Fees88,995 69,662 20,000 20,000088,99569,66220,00020,000088,99569,66220,00020,000012021: Hutchins StSq/holz Bequest Rv400: Investment/Property Revenues5332 Investment Earnings106101001061010010610100440,034289,486303,280302,425266,9105171: L&L Dist Z15-Guild Ave Indust Total800: Public Works Fees Total5161: L&L Dist Z16-Luca Place Total400: Investment/Property Revenues Total800: Public Works Fees Total12021: Hutchins StSq/holz Bequest Rv TotalTrust and Agency Revenue Total400: Investment/Property Revenues Total800: Public Works Fees Total5181: L&L Dist Z16-W.Kettleman Ln Total810: Development Impact Fees Total5501: SJC Facilities Fees-Future Dev Total400: Investment/Property Revenues Total457 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7323 Professional services 2,000 9,5340007335 Sublet service contracts29,658 22,871 31,178 31,180 24,1108099 Special payments32432750050031531,98232,73231,67831,68024,4257924 Bond interest15,763 5,3630007925 Bond principal155,000 165,0000008099 Special payments319,493 226,098 253,400 253,400 212,095490,256396,461253,400253,400212,095522,238429,193285,078285,080236,520Trust and Agency300: Supplies, Materials & Services600: Special PaymentsTrust and Agency Total458 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 212801: Private Sector Trust Fund Exp 300: Supplies, Materials & Services 7323 Professional services 2,000 9,534 0 0 0 2,000 9,534 0 0 0 600: Special Payments 8099 Special payments (25)0 0 0 0 (25)0 0 0 0 1,975 9,534 0 0 0 501031: Lcr Assessment 95-1 600: Special Payments 7924 Bond interest 15,763 5,363 0 0 0 7925 Bond principal 155,000 165,000 0 0 0 8099 Special payments 9,144 3,773 0 0 0 179,907 174,136 0 0 0 179,907 174,136 0 0 0 502501: Landscape & Lighting Dist Z-1 300: Supplies, Materials & Services 7335 Sublet service contracts 5,394 4,345 5,795 5,795 4,500 5,394 4,345 5,795 5,795 4,500 600: Special Payments 8099 Special payments 10,455 9,837 11,600 11,600 10,000 10,455 9,837 11,600 11,600 10,000 15,849 14,182 17,395 17,395 14,500 503501: Landscape & Lighting Dist Z-2 300: Supplies, Materials & Services 7335 Sublet service contracts 4,370 2,745 4,649 4,650 4,000 4,370 2,745 4,649 4,650 4,000 600: Special Payments 8099 Special payments 18,434 16,745 20,500 20,500 17,200 18,434 16,745 20,500 20,500 17,200 22,804 19,490 25,149 25,150 21,200 504501: Landscape & Lighting Dist Z-3 300: Supplies, Materials & Services 7335 Sublet service contracts 0 0 1,000 1,000 0 0 0 1,000 1,000 0 600: Special Payments 8099 Special payments 6,189 4,483 5,000 5,000 5,200 6,189 4,483 5,000 5,000 5,200 6,189 4,483 6,000 6,000 5,200 505501: Landscape & Lighting Dist Z-3 300: Supplies, Materials & Services 7335 Sublet service contracts 0 0 0 0 820 0 0 0 0 820 600: Special Payments 8099 Special payments 4,576 4,100 4,500 4,500 4,400 4,576 4,100 4,500 4,500 4,400 4,576 4,100 4,500 4,500 5,220 506501: Landscape & Lighting Dist Z-5 300: Supplies, Materials & Services 7335 Sublet service contracts 9,085 7,319 8,665 8,665 6,080 9,085 7,319 8,665 8,665 6,080 503501: Landscape & Lighting Dist Z-2 Total Trust and Agency 300: Supplies, Materials & Services Total 600: Special Payments Total 212801: Private Sector Trust Fund Exp Total 600: Special Payments Total 501031: Lcr Assessment 95-1 Total 300: Supplies, Materials & Services Total 600: Special Payments Total 502501: Landscape & Lighting Dist Z-1 Total 300: Supplies, Materials & Services Total 600: Special Payments Total 300: Supplies, Materials & Services Total 600: Special Payments Total 504501: Landscape & Lighting Dist Z-3 Total 300: Supplies, Materials & Services Total 600: Special Payments Total 505501: Landscape & Lighting Dist Z-3 Total 300: Supplies, Materials & Services Total 459 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Trust and Agency 600: Special Payments 8099 Special payments 30,560 27,532 32,000 32,000 30,620 30,560 27,532 32,000 32,000 30,620 39,645 34,851 40,665 40,665 36,700 507501: Landscape & Lighting Dist Z-6 300: Supplies, Materials & Services 7335 Sublet service contracts 7,970 6,175 7,561 7,560 5,250 7,970 6,175 7,561 7,560 5,250 600: Special Payments 8099 Special payments 12,620 10,766 12,000 12,000 11,000 12,620 10,766 12,000 12,000 11,000 20,590 16,941 19,561 19,560 16,250 508501: Landscape & Lighting Dist Z-7 600: Special Payments 8099 Special payments 636 549 750 750 625 636 549 750 750 625 636 549 750 750 625 509501: L&L Dist Z8-Vintage Oaks 300: Supplies, Materials & Services 7335 Sublet service contracts 2,839 2,287 3,008 3,010 2,420 2,839 2,287 3,008 3,010 2,420 600: Special Payments 8099 Special payments 2,404 2,721 3,200 3,200 2,780 2,404 2,721 3,200 3,200 2,780 5,243 5,008 6,208 6,210 5,200 510501: SJMSCP-remittance to County 600: Special Payments 8099 Special payments 131,380 71,681 139,400 139,400 125,000 131,380 71,681 139,400 139,400 125,000 131,380 71,681 139,400 139,400 125,000 511501: L&L Dist Z9-Interlake Square 600: Special Payments 8099 Special payments 1,180 1,240 1,300 1,300 1,760 1,180 1,240 1,300 1,300 1,760 1,180 1,240 1,300 1,300 1,760 512501: L&L Dist Z10-Lakeshore Prop. 600: Special Payments 8099 Special payments 732 768 800 800 840 732 768 800 800 840 732 768 800 800 840 513501: L&L Dist Z11-Tate Property . 600: Special Payments 8099 Special payments 842 886 1,000 1,000 910 842 886 1,000 1,000 910 842 886 1,000 1,000 910 514501: L&L Dist Z12-Winchester Woods 600: Special Payments 8099 Special payments 836 1,069 1,100 1,100 1,470 836 1,069 1,100 1,100 1,470 836 1,069 1,100 1,100 1,470 507501: Landscape & Lighting Dist Z-6 Total 600: Special Payments Total 506501: Landscape & Lighting Dist Z-5 Total 300: Supplies, Materials & Services Total 600: Special Payments Total 600: Special Payments Total 600: Special Payments Total 508501: Landscape & Lighting Dist Z-7 Total 300: Supplies, Materials & Services Total 600: Special Payments Total 509501: L&L Dist Z8-Vintage Oaks Total 600: Special Payments Total 510501: SJMSCP-remittance to County Total 600: Special Payments Total 511501: L&L Dist Z9-Interlake Square Total 600: Special Payments Total 512501: L&L Dist Z10-Lakeshore Prop. Total 513501: L&L Dist Z11-Tate Property . Total 600: Special Payments Total 514501: L&L Dist Z12-Winchester Woods Total 460 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final Trust and Agency 515501: L&L Dist Z13-Guild Industrial 300: Supplies, Materials & Services 7335 Sublet service contracts 0 0 500 500 370 0 0 500 500 370 600: Special Payments 8099 Special payments 237 286 250 250 290 237 286 250 250 290 237 286 750 750 660 516501: L&L Dist Z14-Luca Place 300: Supplies, Materials & Services 7335 Sublet service contracts 0 0 0 0 250 8099 Special payments 117 122 200 200 110 117 122 200 200 360 117 122 200 200 360 517501: L&L Dist Z15-Guild Ave Indust 300: Supplies, Materials & Services 7335 Sublet service contracts 0 0 0 0 360 8099 Special payments 174 171 200 200 170 174 171 200 200 530 174 171 200 200 530 518501: L&L Dist Z16-Kettleman Ln 300: Supplies, Materials & Services 7335 Sublet service contracts 0 0 0 0 60 8099 Special payments 33 34 100 100 35 33 34 100 100 95 33 34 100 100 95 550501: SJCFF remittance to County 600: Special Payments 8099 Special payments 89,293 69,662 20,000 20,000 0 89,293 69,662 20,000 20,000 0 89,293 69,662 20,000 20,000 0 522,238 429,193 285,078 285,080 236,520 522,238 429,193 285,078 285,080 236,520 518501: L&L Dist Z16-Kettleman Ln Total 300: Supplies, Materials & Services Total 600: Special Payments Total 515501: L&L Dist Z13-Guild Industrial Total 300: Supplies, Materials & Services Total 516501: L&L Dist Z14-Luca Place Total 300: Supplies, Materials & Services Total 517501: L&L Dist Z15-Guild Ave Indust Total 300: Supplies, Materials & Services Total 600: Special Payments Total 550501: SJCFF remittance to County Total Trust and Agency Total Trust and Agency Total 461 462 Fleet Services Fund Fund Balance Analysis Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget Fleet Services Internal Services Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved 54,651 62,415 62,652 45,566 45,566 Revenues 1,802,711 1,688,659 1,756,570 1,776,860 1,738,750 Expenditures 1,794,947 1,705,508 1,819,220 1,776,860 1,738,750 Net Difference (Revenues Less Expenditures)7,764 (16,849) (62,650) - - Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved 62,415 45,566 2 45,566 45,566 Statement of Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2014 With Audited Actuals for FY 2010-11 and FY 2011-12 and Comparative Budget FY 2012-13 463 464 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments2601: Internal Srvc-Equip Maint Rev400: Investment/Property Revenues5332 Investment Earnings(134) (446)000(134)(446)000900: Other Revenue5394 Revenue-Other 0 6,6490006341 Revenues by Transfer1,802,711 1,682,010 1,756,570 1,776,860 1,738,750 Transfers from departments for repairs1,802,7111,688,6591,756,5701,776,8601,738,7501,802,5771,688,2131,756,5701,776,8601,738,7501,802,5771,688,2131,756,5701,776,8601,738,750Fleet Services400: Investment/Property Revenues Total900: Other Revenue Total2601: Internal Srvc-Equip Maint Rev TotalFleet Services Revenue Total465 466 FleetServicesFleet ServicesSupervisor(1)SeniorAdministrativeClerk (1)LeadEquipmentMechanic (1)Parts Clerk(1)HeavyEquipmentMechanic(4)(1 unfunded)EquipmentServiceWorker (1)Public WorksFleet ServicesFY 2013-2014Number of PositionsAuthorized: 9Budgeted: 8467 2010-2011 Actuals 2011-2012 Actuals 2012-2013 Budget 2012-2013 Estimated Actuals 2013-2014 Final 100: Personnel Services 928,910 723,289 779,530 710,835 701,930 200: Utility Comm. & Transportation 2,215 1,575 1,640 23,255 26,040 300: Supplies, Materials & Services 857,041 953,486 1,038,050 1,037,770 1,005,780 500: Equipment, Land & Structures 20,660 20,650 0 0 0 600: Special Payments 4,230 7,247 0 5,000 5,000 1,813,056 1,706,247 1,819,220 1,776,860 1,738,750 STAFFING SUMMARY 2013-14 2013-14 2010-11 2011-12 2012-13 Authorized Budgeted Positions Positions Positions Positions Positions FLEET Equipment Service Worker 1 1 1 1 1 Fleet Services Supervisor 1 1 1 1 1 Heavy Equipment Mechanic 4 4 4 4 3 Lead Equipment Mechanic 2 2 1 1 1 Parts Clerk 1 1 1 1 1 Senior Administrative Clerk 1 1 1 1 1 Welder-Mechanic 1 1 1 0 0 Fleet Total 11 11 10 9 8 Fleet Services Fleet Services Total 468 GENERAL GOVERNMENT ACTIVITY: Fleet Services and Motor Pool DIVISION: Fleet Services DEPARTMENT: Public Works FUND: Internal Services Fund ACTIVITY DESCRIPTION The Fleet Services Section maintains a fleet of approximately 420 vehicles and equipment, serving the entire City fleet except Parks and Recreation’s mowing equipment and scooters. Included are repairs to vehicles and equipment of all types and sizes; managing the parts inventory; troubleshooting and repair of mechanical operation problems in electric, hydraulic, and mechanical systems; welding/fabricating projects; providing preventive maintenance for all vehicles and equipment; overseeing the fleet management system and software; preparing vehicle purchase specifications; working with City fleet coordinators from all departments and supervising contract labor and outside vendors. The total cost of this activity is distributed as an internal service fund in which costs for vehicles and maintenance are allocated to individual departmental activities. Activity goals: • Administration – Direct, supervise, and plan Fleet Services activities; provide clerical and administrative support; establish shop rules and procedures; train and develop staff; promote and foster a positive, safe and efficient work place; and maintain shop materials and supplies. • Repairs – Repair vehicle and equipment malfunctions and overhaul engines and transmissions. • Preventive Maintenance – Schedule, inspect and service vehicles, heavy equipment and other equipment. • Vehicle Support Operations – Purchase and provide parts, tires, gas and oil. Coordinate administration of purchasing and disposition of vehicles and equipment, and oversee Fleet Policies and Procedures. • Fabrication and Repair - Fabricate parts and equipment and perform welding and machine work. • Motor Pool Operations - Provide and maintain a pool of vehicles and equipment for use by staff in conducting City business as needed. MAJOR 2012-13 ACCOMPLISHMENTS • Added Shop Security System and Security Wall. • Initiated second phase of the Transit Shop Solar Project. • Placed 6 new transit buses into service. MAJOR 2013-14 OBJECTIVES • Upgrade fuel dispensing system. • Upgrade CNG Station. • Purchase 13 Paratransit buses. PERFORMANCE MEASURES 2010-11 2011-12 2012-13 Vehicle and Heavy Equipment Fleet Size 420 421 423 Work Order Tasks Completed 6,479 5,362 4,886 Smog Certifications 54 69 63 Services/ Safety Checks/ Tune Ups 1,018 946 779 RELATED COST CENTER(S) • 260561 469 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalComments7101 Regular emp salary 536,446 416,845 439,490 399,885 403,690 Reduction in furlough hours7102 Overtime5,255 1,992 6,310 6,310 25,2407106 Uniform allowance 00 1,600007109 Incentive pay3,993 3,833 7,950 4,050 4,0507111 Workers comp34,650 57,960 56,700 56,700 31,520 Reserve goal met7112 Medical insurance115,341 107,440 112,810 104,455 98,3807113 Dental insurance10,280 8,787 9,000 8,215 8,0007114 Vision care2,506 2,142 2,200 2,015 2,0007115 Medicare insurance7,908 6,129 6,760 5,860 5,8507121 Service contribution-PERS101,288 83,664 87,710 77,850 73,610 Increase in employees sharing costs7123 Deferred comp11,215167 13,200 9,520 9,5707124 LI & AD & D9648238507807607125 Unemployment insurance1,468 1,786 3,300 3,000 2,2207128 LTD6,67700007129 Chiropractic5344575004504807130 Insurance refund6,438 6,377 6,400 6,395 6,4007131 Other benefits20,680 24,878 24,750 24,750 29,5607132 Cell Stipend0906006007189 Transfer Out63,2670000928,910723,289779,530710,835701,9307201 Postage965 4764005005007202 Telephone5355365405405407203 Cellular phone charges715563700(10)07211 Electricity000 22,225 25,0002,2151,5751,64023,25526,0407301 Printing,binding,duplication24502002002007302 Photocopying01901001001007304 Laundry & dry cleaning3,828711001001007305 Uniforms4,520 9,014 9,000 9,000 9,0007306 Safety equipment4,037 2,765 5,800 5,800 5,0007307 Office supplies1,105500 1,000 1,000 1,0007308 Books & periodicals001001001007309 Membership & dues1001002001001007313 Information systems software1,200 1,500 2,700 2,700 2,5007314 Business expense88331001001007323 Professional services5,433 4,958 3,000 3,000 3,0007330 Repairs to comm equip1101201301301207331 Repairs to Mach & equip2,940 2,395 4,000 4,000 3,5007333 Repairs to vehicles380,513 455,803 349,000 349,000 375,0007335 Sublet service contracts6,545 17,263 26,000 26,000 30,0007336 Car wash7,722 7,473 7,000 7,000 7,5007343 PL & PD/other insurance19,640 31,000 13,140 13,140 16,160Fleet Services100: Personnel Services200: Utility Comm. & Transportation470 2010-2011Actuals2011-2012Actuals2012-2013Budget2012-2013 Estimated Actuals2013-2014 FinalCommentsFleet Services7351 Motor veh fuel, lube402,578 400,936 595,000 595,000 532,0007352 Special dept materials9,399 9,593 9,000 9,000 9,0007353 Janitorial supplies0654350600 1,3007355 General supplies2,638 1,810 4,200 4,200 3,0007358 Training & education905 1,206 1,000 1,000 1,0007359 Small tools and equip3,460 6,102 6,500 6,500 6,0007360 Overtime meals00100007363 Employees physical exams00330007399 Supplies, mat & services350000857,041953,4861,038,0501,037,7701,005,7807789 Transfer Out20,660 20,65000020,66020,6500008099 Special payments4,230 7,2470 5,000 5,0004,2307,24705,0005,0001,813,0561,706,2471,819,2201,776,8601,738,750Fleet Services Total300: Supplies, Materials & Services500: Equipment, Land & Structures600: Special Payments471 472 PERSONNEL SALARY SCHEDULE BY TITLE Occupation Title OCC Step AStep BStep CStep DStep E Accounting Clerk I 5 2576.81 2705.65 2840.93 2982.97 3132.12 Accounting Clerk II 3 2834.48 2976.20 3125.01 3281.26 3445.33 Administrative Clerk 372 2566.79 2695.13 2829.89 2971.38 3119.95 Administrative Clerk ‐ Conf. 373 2695.22 2829.99 2971.49 3120.06 3276.06 Administrative Secretary 376 3414.27 3584.99 3764.24 3952.45 4150.07 Animal Services Supervisor 25 3331.07 3497.63 3672.51 3856.13 4048.94 Assistant Animal Services Officer 39 2896.66 3041.49 3193.57 3353.25 3520.91 Assistant City Clerk 94 4193.70 4403.86 4623.56 4854.73 5097.47 Assistant Engineer 51 5284.75 5548.99 5826.44 6117.76 6423.64 Assistant Engineer/Plans Examiner 52 5284.75 5548.99 5826.44 6117.76 6423.64 Assistant Planner 56 4312.81 4528.45 4754.87 4992.61 5242.24 Associate Civil Engineer 66 5813.22 6103.88 6409.07 6729.53 7066.00 Associate Planner 68 4744.09 4981.30 5230.36 5491.88 5766.47 Building Inspector I 74 3942.37 4129.79 4336.28 4553.10 4780.75 Building Inspector II 75 4326.45 4542.77 4769.91 5008.41 5258.83 Building Official 87 6885.38 7229.59 7591.09 7970.59 8369.18 Building Services Coordinator 85 3674.67 3858.40 4051.32 4253.89 4466.59 Business Development Manager 172 6744.66 7081.88 7435.99 7807.79 8198.18 Chief Wastewater Plant Operator 358 5009.46 5259.93 5522.93 5799.07 6089.03 Chief Water Plant Operator 363 5009.46 5259.93 5522.93 5799.07 6089.03 City Attorney 96 11666.67 City Clerk 97 8448.67 City Engineer/Deputy PW Director 46 9065.32 9518.58 9994.49 10494.24 11012.40 City Manager 103 14918.75 Code Enforcement Officer 107 4120.43 4326.45 4542.77 4769.91 5008.41 Community Center Manager 11 4897.43 5142.30 5399.42 5669.39 5952.85 Community Development Director 111 10595.00 Community Service Officer‐P.D.109 3585.36 3764.63 3952.87 4150.51 4358.03 Compliance Engineer 65 5813.22 6103.88 6409.07 6729.53 7066.00 Construction Project Manager 442 5299.02 5563.97 5842.16 6134.28 6440.99 Construction/Maintenance Supervisor 119 7881.81 8274.24 8688.33 9123.75 9578.57 Customer Service Representative I 354 2576.81 2705.65 2840.93 2982.97 3132.12 Customer Service Representative II 353 2834.48 2976.20 3125.01 3281.26 3445.33 Deputy City Attorney II 100 7331.18 7697.74 8082.63 8486.76 8911.10 Deputy City Manager 49 12083.33 Deputy Public Works Director‐WWS 47 9065.32 9518.58 9994.49 10494.24 11012.40 Dispatch Supervisor 129 4926.65 5172.99 5431.64 5703.22 5988.38 Dispatcher/Jailer 126 4080.08 4284.08 4498.29 4723.20 4959.36 Distribution Planner 152 7163.35 7522.15 7898.28 8293.83 8707.57 Distribution Planning Supervisor 151 7881.81 8274.24 8688.33 9123.75 9578.57 Electric Foreman/Forewoman 240 7163.35 7522.15 7898.28 8293.83 8707.57 Electric Line Apprentice I 236 5126.34 5382.66 5651.79 5934.38 6231.10 Electric Line Apprentice II 238 5652.05 5932.33 6231.16 6543.33 6872.49 Electric Lineman/Linewoman 237 6227.87 6539.52 6868.16 7210.67 7572.76 Electric Materials Technician 168 5576.01 5854.81 6147.56 6454.93 6777.68 Electric Meter Technician 145 7013.59 7364.07 7730.67 8118.59 8523.15 473 PERSONNEL SALARY SCHEDULE BY TITLE Occupation Title OCC Step AStep BStep CStep DStep E Electric Superintendent 173 9461.08 9934.13 10430.84 10952.38 11500.00 Electric Troubleshooter 146 6374.51 6693.96 7027.80 7380.53 7749.73 Electric Utility Director 417 13562.33 Electric Utility Rate Analyst 418 6012.43 6313.13 6628.75 6960.15 7308.23 Electrical Drafting Technician 143 5248.19 5510.96 5785.69 6075.33 6379.19 Electrical Technician 138 6924.84 7270.99 7634.47 8016.15 8417.24 Electrician 153 6163.92 6470.84 6793.88 7133.46 7491.67 Engineering Technician I 157 3970.52 4169.04 4377.49 4596.37 4826.19 Engineering Technician II 159 4367.57 4585.94 4815.24 5056.00 5308.80 Environmental Compliance Inspector 425 4148.20 4355.61 4573.39 4802.06 5042.16 Environmental Compliance Inspector 425A 4181.11 4390.16 4609.67 4840.15 5082.16 Equipment Service Worker 166 3039.45 3191.42 3350.99 3518.54 3694.47 Equipment Service Worker 166A 3080.58 3234.61 3396.34 3566.16 3744.47 Facilities Supervisor 78 4226.16 4437.47 4659.34 4892.31 5136.92 Field Services Representative 36 3504.16 3679.37 3863.34 4056.51 4259.33 Field Services Supervisor 35 4033.72 4235.41 4447.18 4669.53 4903.01 Finance Technician 355 3429.72 3601.21 3781.27 3970.34 4168.85 Financial Services Manager 50 7460.53 7833.56 8225.24 8636.50 9068.33 Fire Battalion Chief 189 7574.28 7952.99 8350.64 8768.17 9206.58 Fire Battalion Chief ‐ 112 Hrs 190 7574.28 7952.99 8350.64 8768.17 9206.58 Fire Captain 177 6285.74 6600.02 6930.02 7276.51 7640.35 Fire Captain ‐ 80 Hours 178 6285.74 6600.02 6930.02 7276.51 7640.35 Fire Captain ‐ Acting 179 6102.66 6407.79 6728.17 7064.58 7417.81 Fire Chief 180 12687.50 Fire Division Chief 90 9089.13 9543.58 10020.76 10521.80 11047.89 Fire Division Chief ‐ Shift 91 5810.13 6100.72 6405.75 6726.01 7062.30 Fire Engineer 183 5429.86 5701.35 5986.42 6285.74 6600.02 Fire Engineer ‐ 80 Hours 182 5429.86 5701.35 5986.42 6285.74 6600.02 Fire Fighter I 185 4254.43 Fire Fighter I ‐ 112 Hours 184 4254.43 Fire Fighter II 186 4690.48 4925.00 5171.24 5429.81 5701.29 Fire Fighter II‐80 186A 4690.48 4925.00 5171.24 5429.81 5701.30 Fleet & Facilities Manager 164 5828.84 6120.21 6426.26 6747.58 7084.95 Fleet Services Supervisor 265 4614.03 4844.73 5086.97 5341.32 5608.38 Heavy Equipment Mechanic 264 3647.72 3830.11 4021.61 4222.69 4433.83 Heavy Equipment Mechanic 264A 3812.26 4002.88 4203.02 4413.17 4633.83 Human Resources Manager 295 7460.53 7833.56 8225.24 8636.50 9068.33 Human Resources Technician 293 3586.56 3765.89 3954.19 4151.89 4359.48 Information Systems Manager 15 6774.18 7112.89 7468.54 7841.96 8234.06 Information Systems Specialist 127 3895.39 4090.17 4294.94 4509.40 4734.87 Junior Engineer 207 4804.32 5044.54 5296.76 5561.60 5839.68 Junior Planner 210 3920.74 4116.77 4322.61 4538.74 4765.68 Laboratory Technician I 212 3304.12 3469.33 3642.80 3824.94 4016.18 Laboratory Technician II 213 3634.25 3815.96 4006.76 4207.10 4417.45 Lead Dispatcher/Jailer 128 4284.05 4498.25 4723.16 4959.32 5207.28 Lead Equipment Mechanic 266 4012.49 4213.12 4423.77 4644.96 4877.21 474 PERSONNEL SALARY SCHEDULE BY TITLE Occupation Title OCC Step AStep BStep CStep DStep E Lead Equipment Mechanic 266A 4177.03 4385.88 4605.18 4835.44 5077.21 Legal Secretary 377 4048.75 4251.19 4463.74 4686.93 4921.28 Librarian I 220 4107.43 4312.80 4528.44 4754.86 4992.61 Librarian II 222 4518.18 4744.09 4981.29 5230.36 5491.87 Library Assistant 228 2695.14 2829.89 2971.39 3119.96 3275.95 Library Services Director 219 9166.67 Library Services Manager 227 5409.25 5679.66 5963.69 6261.89 6574.95 Maintenance Worker I 252 2893.11 3037.84 3189.68 3349.15 3516.76 Maintenance Worker II 255 3181.89 3340.99 3508.04 3683.44 3867.61 Management Analyst II 438 4776.43 5015.25 5265.96 5529.36 5805.78 Manager, Engineering & Operations 63 9461.08 9934.13 10430.84 10952.38 11500.00 Meter Reader 267 3188.71 3348.14 3515.55 3691.33 3875.89 Metering Electrician 144 6374.51 6693.96 7027.80 7380.53 7749.73 Metering Technician 170 6693.79 7029.19 7380.53 7749.73 8136.79 Neighborhood Services Manager 158 6887.27 7231.54 7593.17 7972.82 8371.47 Network Administrator 122 5891.81 6186.37 6495.64 6820.41 7161.47 Network Technician 426 4671.51 4905.09 5150.34 5407.86 5678.26 Park Maintenance Worker I 273 2755.52 2893.30 3037.96 3189.86 3349.35 Park Maintenance Worker II 276 3030.79 3182.32 3341.44 3508.51 3683.94 Park Maintenance Worker III 279 3333.96 3502.47 3675.69 3859.48 4052.45 Park Superintendent 285 5911.63 6207.21 6517.57 6843.45 7185.62 Park Supervisor 270 4226.16 4437.47 4659.34 4892.31 5136.92 Parking Enforcement Assistant 288 2918.97 3064.92 3218.17 3379.08 3548.03 Parks Project Coordinator 271 4804.32 5044.54 5296.76 5561.60 5839.68 Parks,Rec & Cultural Serv Director 331 9852.00 Parts Clerk 135 2895.08 3039.83 3191.82 3351.42 3518.99 Permit Technician 69 3242.65 3404.82 3575.06 3753.82 3941.51 Plant & Equipment Mechanic 430 3771.02 3959.50 4157.37 4365.17 4583.44 Plant & Equipment Mechanic 430A 4094.41 4299.13 4514.09 4739.79 4976.78 Police Captain 297 9150.42 9607.93 10088.33 10592.74 11122.38 Police Chief 300 14437.50 Police Corporal 310 5613.09 5893.75 6188.44 6497.86 6822.75 Police Lieutenant 303 7625.35 8006.61 8406.94 8827.29 9268.65 Police Officer 306 5295.37 5560.14 5838.15 6130.06 6436.56 Police Officer Trainee 307 4572.86 4801.50 5041.58 5293.66 5558.34 Police Record Clerk I 313 2547.71 2675.09 2808.85 2949.29 3096.76 Police Records Clerk II 314 2802.49 2942.61 3089.74 3244.23 3406.44 Police Records Clerk Supervisor 316 3222.37 3383.49 3552.66 3730.29 3916.81 Police Sergeant 309 6354.46 6672.17 7005.78 7356.07 7723.88 Program Coordinator 286 2999.32 3149.28 3306.74 3472.08 3645.69 Public Works Director 317 12113.57 Public Works Inspector I 320 3933.14 4129.79 4336.28 4553.10 4780.75 Public Works Inspector II 321 4326.45 4542.77 4769.91 5008.41 5258.83 Purchasing Technician 324 3282.49 3446.62 3618.95 3799.89 3989.89 Rates and Resource Manager 167 9461.08 9934.13 10430.84 10952.38 11500.00 Recreation Manager 334 4452.16 4674.80 4908.59 5154.01 5411.68 475 PERSONNEL SALARY SCHEDULE BY TITLE Occupation Title OCC Step AStep BStep CStep DStep E Recreation Superintendent 338 4897.42 5142.30 5399.41 5669.38 5952.85 Secretary To The City Manager 106 4251.19 4463.74 4686.93 4921.28 5167.34 Senior Administrative Clerk 375 2823.47 2964.64 3112.88 3268.52 3431.95 Senior Civil Engineer 155 6558.36 6886.48 7230.74 7592.48 7971.70 Senior Electric Troubleshooter 147 7013.59 7364.07 7730.67 8118.59 8523.15 Senior Electrical Technician 160 7118.80 7475.17 7848.19 8241.31 8652.80 Senior Engineering Technician 161 4804.32 5044.54 5296.76 5561.60 5839.68 Senior Facilities Maintenance Worker 73 3674.67 3858.40 4051.32 4253.89 4466.59 Senior Library Assistant 231 2964.64 3112.88 3268.52 3431.95 3603.54 Senior Police Administrative Clerk 315 2988.78 3138.23 3295.13 3459.88 3632.88 Senior Power Engineer 149 8458.96 8881.91 9326.00 9792.30 10281.92 Senior Programmer/Analyst 134 5355.35 5623.09 5904.20 6199.40 6509.41 Senior Storekeeper 77 3426.06 3597.36 3777.23 3966.09 4164.40 Street Maintenance Worker I 256A 2967.29 3115.65 3271.44 3435.01 3606.76 Street Maintenance Worker II 257A 3255.94 3418.73 3589.67 3769.15 3957.61 Street Maintenance Worker III 258 3500.47 3675.49 3859.26 4052.23 4254.84 Street Maintenance Worker III 258A 3607.42 3787.79 3977.18 4176.04 4384.84 Street Supervisor 381 4436.94 4658.79 4891.73 5136.31 5393.13 Street Supervisor 381A 4576.80 4805.64 5045.92 5298.22 5563.13 Supervising Accountant 342 5647.31 5929.67 6226.16 6537.47 6864.34 Supervising Budget Analyst 341 5647.31 5929.68 6226.16 6537.47 6864.34 Supervising Customer Service Rep.346 3429.72 3601.21 3781.27 3970.34 4168.85 Traffic/Sign Making Worker 277 3030.79 3182.32 3341.44 3508.51 3683.94 Transportation Mgr/Sr Traff Engineer 43 6559.00 6887.15 7231.44 7593.20 7972.46 Utility Equipment Specialist 457 5416.15 5687.76 5972.89 6270.68 6584.93 Utility Service Operator ‐ Relief 137 7725.29 8111.31 8516.91 8942.44 9389.64 Utility Service Operator I 421 5851.56 6144.15 6451.81 6773.52 7113.08 Utility Service Operator II 420 7021.91 7371.00 7742.45 8128.29 8536.49 Utility Superintendent 384 6186.64 6495.97 6820.77 7161.81 7519.90 Wastewater Plant Operator I 361 3598.54 3778.47 3967.39 4165.76 4374.05 Wastewater Plant Operator II 360 3958.50 4156.43 4364.25 4582.46 4811.58 Wastewater Plant Operator III 362 4354.36 4572.07 4800.67 5040.71 5292.74 Wastewater Plant Superintendent 385 6120.87 6426.83 6748.22 7085.64 7439.90 Water Plant Operator II 364 3958.50 4156.43 4364.25 4582.46 4811.58 Water Plant Operator III 365 4354.36 4572.07 4800.67 5040.71 5292.74 Water Services Technician I 427 4664.39 4897.61 5142.49 5399.61 5669.59 Water Services Technician II 428 5130.82 5387.36 5656.73 5939.57 6236.55 Water/Wastewater Maint Wkr I 443A 2992.25 3141.86 3298.96 3463.90 3637.10 Water/Wastewater Maint Wkr II 444A 3319.57 3485.55 3659.83 3842.82 4034.96 Water/Wastewater Maint Wkr III 431 3500.47 3675.48 3859.27 4052.23 4254.84 Water/Wastewater Maint Wkr III 431A 3747.43 3934.81 4131.55 4338.12 4555.03 Water/Wastewater Supervisor 429 4770.83 5009.52 5259.78 5522.93 5799.13 Water/Wastewater Supervisor 429A 5167.48 5425.85 5697.14 5982.00 6281.10 Welder ‐ Mechanic 171 3647.63 3830.15 4021.68 4222.75 4433.87 476 PERSONNEL SALARY SCHEDULE BY SALARY Occupation Title OCC Step A Step B Step C Step D Step E City Manager 103 14918.75 Police Chief 300 14437.50 Electric Utility Director 417 13562.33 Fire Chief 180 12687.50 Public Works Director 317 12113.57 Deputy City Manager 49 12083.33 City Attorney 96 11666.67 Electric Superintendent 173 9461.08 9934.13 10430.84 10952.38 11500.00 Manager, Engineering & Operations 63 9461.08 9934.13 10430.84 10952.38 11500.00 Rates and Resource Manager 167 9461.08 9934.13 10430.84 10952.38 11500.00 Police Captain 297 9150.42 9607.93 10088.33 10592.74 11122.38 Fire Division Chief 90 9089.13 9543.58 10020.76 10521.80 11047.89 City Engineer/Deputy PW Director 46 9065.32 9518.58 9994.49 10494.24 11012.40 Deputy Public Works Director‐WWS 47 9065.32 9518.58 9994.49 10494.24 11012.40 Community Development Director 111 10595.00 Senior Power Engineer 149 8458.96 8881.91 9326.00 9792.30 10281.92 Parks,Rec & Cultural Serv Director 331 9852.00 Construction/Maintenance Supervisor 119 7881.81 8274.24 8688.33 9123.75 9578.57 Distribution Planning Supervisor 151 7881.81 8274.24 8688.33 9123.75 9578.57 Utility Service Operator ‐ Relief 137 7725.29 8111.31 8516.91 8942.44 9389.64 Police Lieutenant 303 7625.35 8006.61 8406.94 8827.29 9268.65 Fire Battalion Chief 189 7574.28 7952.99 8350.64 8768.17 9206.58 Fire Battalion Chief ‐ 112 Hrs 190 7574.28 7952.99 8350.64 8768.17 9206.58 Library Services Director 219 9166.67 Financial Services Manager 50 7460.53 7833.56 8225.24 8636.50 9068.33 Human Resources Manager 295 7460.53 7833.56 8225.24 8636.50 9068.33 Deputy City Attorney II 100 7331.18 7697.74 8082.63 8486.76 8911.10 Distribution Planner 152 7163.35 7522.15 7898.28 8293.83 8707.57 Electric Foreman/Forewoman 240 7163.35 7522.15 7898.28 8293.83 8707.57 Senior Electrical Technician 160 7118.80 7475.17 7848.19 8241.31 8652.80 Utility Service Operator II 420 7021.91 7371.00 7742.45 8128.29 8536.49 Electric Meter Technician 145 7013.59 7364.07 7730.67 8118.59 8523.15 Senior Electric Troubleshooter 147 7013.59 7364.07 7730.67 8118.59 8523.15 City Clerk 97 8448.67 Electrical Technician 138 6924.84 7270.99 7634.47 8016.15 8417.24 Neighborhood Services Manager 158 6887.27 7231.54 7593.17 7972.82 8371.47 Building Official 87 6885.38 7229.59 7591.09 7970.59 8369.18 Information Systems Manager 15 6774.18 7112.89 7468.54 7841.96 8234.06 Business Development Manager 172 6744.66 7081.88 7435.99 7807.79 8198.18 Metering Technician 170 6693.79 7029.19 7380.53 7749.73 8136.79 Transportation Mgr/Sr Traff Engineer 43 6559.00 6887.15 7231.44 7593.20 7972.46 Senior Civil Engineer 155 6558.36 6886.48 7230.74 7592.48 7971.70 Electric Troubleshooter 146 6374.51 6693.96 7027.80 7380.53 7749.73 Metering Electrician 144 6374.51 6693.96 7027.80 7380.53 7749.73 Police Sergeant 309 6354.46 6672.17 7005.78 7356.07 7723.88 Fire Captain 177 6285.74 6600.02 6930.02 7276.51 7640.35 477 PERSONNEL SALARY SCHEDULE BY SALARY Occupation Title OCC Step A Step B Step C Step D Step E Fire Captain ‐ 80 Hours 178 6285.74 6600.02 6930.02 7276.51 7640.35 Electric Lineman/Linewoman 237 6227.87 6539.52 6868.16 7210.67 7572.76 Utility Superintendent 384 6186.64 6495.97 6820.77 7161.81 7519.90 Electrician 153 6163.92 6470.84 6793.88 7133.46 7491.67 Wastewater Plant Superintendent 385 6120.87 6426.83 6748.22 7085.64 7439.90 Fire Captain ‐ Acting 179 6102.66 6407.79 6728.17 7064.58 7417.81 Electric Utility Rate Analyst 418 6012.43 6313.13 6628.75 6960.15 7308.23 Park Superintendent 285 5911.63 6207.21 6517.57 6843.45 7185.62 Network Administrator 122 5891.81 6186.37 6495.64 6820.41 7161.47 Utility Service Operator I 421 5851.56 6144.15 6451.81 6773.52 7113.08 Fleet & Facilities Manager 164 5828.84 6120.21 6426.26 6747.58 7084.95 Associate Civil Engineer 66 5813.22 6103.88 6409.07 6729.53 7066.00 Compliance Engineer 65 5813.22 6103.88 6409.07 6729.53 7066.00 Fire Division Chief ‐ Shift 91 5810.13 6100.72 6405.75 6726.01 7062.30 Electric Line Apprentice II 238 5652.05 5932.33 6231.16 6543.33 6872.49 Supervising Accountant 342 5647.31 5929.67 6226.16 6537.47 6864.34 Supervising Budget Analyst 341 5647.31 5929.68 6226.16 6537.47 6864.34 Police Corporal 310 5613.09 5893.75 6188.44 6497.86 6822.75 Electric Materials Technician 168 5576.01 5854.81 6147.56 6454.93 6777.68 Fire Engineer 183 5429.86 5701.35 5986.42 6285.74 6600.02 Fire Engineer ‐ 80 Hours 182 5429.86 5701.35 5986.42 6285.74 6600.02 Utility Equipment Specialist 457 5416.15 5687.76 5972.89 6270.68 6584.93 Library Services Manager 227 5409.25 5679.66 5963.69 6261.89 6574.95 Senior Programmer/Analyst 134 5355.35 5623.09 5904.20 6199.40 6509.41 Construction Project Manager 442 5299.02 5563.97 5842.16 6134.28 6440.99 Police Officer 306 5295.37 5560.14 5838.15 6130.06 6436.56 Assistant Engineer 51 5284.75 5548.99 5826.44 6117.76 6423.64 Assistant Engineer/Plans Examiner 52 5284.75 5548.99 5826.44 6117.76 6423.64 Electrical Drafting Technician 143 5248.19 5510.96 5785.69 6075.33 6379.19 Water/Wastewater Supervisor 429A 5167.48 5425.85 5697.14 5982.00 6281.10 Water Services Technician II 428 5130.82 5387.36 5656.73 5939.57 6236.55 Electric Line Apprentice I 236 5126.34 5382.66 5651.79 5934.38 6231.10 Chief Wastewater Plant Operator 358 5009.46 5259.93 5522.93 5799.07 6089.03 Chief Water Plant Operator 363 5009.46 5259.93 5522.93 5799.07 6089.03 Dispatch Supervisor 129 4926.65 5172.99 5431.64 5703.22 5988.38 Community Center Manager 11 4897.43 5142.30 5399.42 5669.39 5952.85 Recreation Superintendent 338 4897.42 5142.30 5399.41 5669.38 5952.85 Junior Engineer 207 4804.32 5044.54 5296.76 5561.60 5839.68 Parks Project Coordinator 271 4804.32 5044.54 5296.76 5561.60 5839.68 Senior Engineering Technician 161 4804.32 5044.54 5296.76 5561.60 5839.68 Management Analyst II 438 4776.43 5015.25 5265.96 5529.36 5805.78 Water/Wastewater Supervisor 429 4770.83 5009.52 5259.78 5522.93 5799.13 Associate Planner 68 4744.09 4981.30 5230.36 5491.88 5766.47 Fire Fighter II‐80 186A 4690.48 4925.00 5171.24 5429.81 5701.30 Fire Fighter II 186 4690.48 4925.00 5171.24 5429.81 5701.29 Network Technician 426 4671.51 4905.09 5150.34 5407.86 5678.26 478 PERSONNEL SALARY SCHEDULE BY SALARY Occupation Title OCC Step A Step B Step C Step D Step E Water Services Technician I 427 4664.39 4897.61 5142.49 5399.61 5669.59 Fleet Services Supervisor 265 4614.03 4844.73 5086.97 5341.32 5608.38 Street Supervisor 381A 4576.80 4805.64 5045.92 5298.22 5563.13 Police Officer Trainee 307 4572.86 4801.50 5041.58 5293.66 5558.34 Librarian II 222 4518.18 4744.09 4981.29 5230.36 5491.87 Recreation Manager 334 4452.16 4674.80 4908.59 5154.01 5411.68 Street Supervisor 381 4436.94 4658.79 4891.73 5136.31 5393.13 Engineering Technician II 159 4367.57 4585.94 4815.24 5056.00 5308.80 Wastewater Plant Operator III 362 4354.36 4572.07 4800.67 5040.71 5292.74 Water Plant Operator III 365 4354.36 4572.07 4800.67 5040.71 5292.74 Building Inspector II 75 4326.45 4542.77 4769.91 5008.41 5258.83 Public Works Inspector II 321 4326.45 4542.77 4769.91 5008.41 5258.83 Assistant Planner 56 4312.81 4528.45 4754.87 4992.61 5242.24 Lead Dispatcher/Jailer 128 4284.05 4498.25 4723.16 4959.32 5207.28 Secretary To The City Manager 106 4251.19 4463.74 4686.93 4921.28 5167.34 Facilities Supervisor 78 4226.16 4437.47 4659.34 4892.31 5136.92 Park Supervisor 270 4226.16 4437.47 4659.34 4892.31 5136.92 Assistant City Clerk 94 4193.70 4403.86 4623.56 4854.73 5097.47 Environmental Compliance Inspector 425A 4181.11 4390.16 4609.67 4840.15 5082.16 Lead Equipment Mechanic 266A 4177.03 4385.88 4605.18 4835.44 5077.21 Environmental Compliance Inspector 425 4148.20 4355.61 4573.39 4802.06 5042.16 Code Enforcement Officer 107 4120.43 4326.45 4542.77 4769.91 5008.41 Librarian I 220 4107.43 4312.80 4528.44 4754.86 4992.61 Plant & Equipment Mechanic 430A 4094.41 4299.13 4514.09 4739.79 4976.78 Dispatcher/Jailer 126 4080.08 4284.08 4498.29 4723.20 4959.36 Legal Secretary 377 4048.75 4251.19 4463.74 4686.93 4921.28 Field Services Supervisor 35 4033.72 4235.41 4447.18 4669.53 4903.01 Lead Equipment Mechanic 266 4012.49 4213.12 4423.77 4644.96 4877.21 Engineering Technician I 157 3970.52 4169.04 4377.49 4596.37 4826.19 Wastewater Plant Operator II 360 3958.50 4156.43 4364.25 4582.46 4811.58 Water Plant Operator II 364 3958.50 4156.43 4364.25 4582.46 4811.58 Building Inspector I 74 3942.37 4129.79 4336.28 4553.10 4780.75 Public Works Inspector I 320 3933.14 4129.79 4336.28 4553.10 4780.75 Junior Planner 210 3920.74 4116.77 4322.61 4538.74 4765.68 Information Systems Specialist 127 3895.39 4090.17 4294.94 4509.40 4734.87 Heavy Equipment Mechanic 264A 3812.26 4002.88 4203.02 4413.17 4633.83 Plant & Equipment Mechanic 430 3771.02 3959.50 4157.37 4365.17 4583.44 Water/Wastewater Maint Wkr III 431A 3747.43 3934.81 4131.55 4338.12 4555.03 Building Services Coordinator 85 3674.67 3858.40 4051.32 4253.89 4466.59 Senior Facilities Maintenance Worker 73 3674.67 3858.40 4051.32 4253.89 4466.59 Welder ‐ Mechanic 171 3647.63 3830.15 4021.68 4222.75 4433.87 Heavy Equipment Mechanic 264 3647.72 3830.11 4021.61 4222.69 4433.83 Laboratory Technician II 213 3634.25 3815.96 4006.76 4207.10 4417.45 Street Maintenance Worker III 258A 3607.42 3787.79 3977.18 4176.04 4384.84 Wastewater Plant Operator I 361 3598.54 3778.47 3967.39 4165.76 4374.05 Human Resources Technician 293 3586.56 3765.89 3954.19 4151.89 4359.48 479 PERSONNEL SALARY SCHEDULE BY SALARY Occupation Title OCC Step A Step B Step C Step D Step E Community Service Officer‐P.D.109 3585.36 3764.63 3952.87 4150.51 4358.03 Field Services Representative 36 3504.16 3679.37 3863.34 4056.51 4259.33 Street Maintenance Worker III 258 3500.47 3675.49 3859.26 4052.23 4254.84 Water/Wastewater Maint Wkr III 431 3500.47 3675.48 3859.27 4052.23 4254.84 Fire Fighter I 185 4254.43 Fire Fighter I ‐ 112 Hours 184 4254.43 Finance Technician 355 3429.72 3601.21 3781.27 3970.34 4168.85 Supervising Customer Service Rep.346 3429.72 3601.21 3781.27 3970.34 4168.85 Senior Storekeeper 77 3426.06 3597.36 3777.23 3966.09 4164.40 Administrative Secretary 376 3414.27 3584.99 3764.24 3952.45 4150.07 Park Maintenance Worker III 279 3333.96 3502.47 3675.69 3859.48 4052.45 Animal Services Supervisor 25 3331.07 3497.63 3672.51 3856.13 4048.94 Water/Wastewater Maint Wkr II 444A 3319.57 3485.55 3659.83 3842.82 4034.96 Laboratory Technician I 212 3304.12 3469.33 3642.80 3824.94 4016.18 Purchasing Technician 324 3282.49 3446.62 3618.95 3799.89 3989.89 Street Maintenance Worker II 257A 3255.94 3418.73 3589.67 3769.15 3957.61 Permit Technician 69 3242.65 3404.82 3575.06 3753.82 3941.51 Police Records Clerk Supervisor 316 3222.37 3383.49 3552.66 3730.29 3916.81 Meter Reader 267 3188.71 3348.14 3515.55 3691.33 3875.89 Maintenance Worker II 255 3181.89 3340.99 3508.04 3683.44 3867.61 Equipment Service Worker 166A 3080.58 3234.61 3396.34 3566.16 3744.47 Equipment Service Worker 166 3039.45 3191.42 3350.99 3518.54 3694.47 Park Maintenance Worker II 276 3030.79 3182.32 3341.44 3508.51 3683.94 Traffic/Sign Making Worker 277 3030.79 3182.32 3341.44 3508.51 3683.94 Program Coordinator 286 2999.32 3149.28 3306.74 3472.08 3645.69 Water/Wastewater Maint Wkr I 443A 2992.25 3141.86 3298.96 3463.90 3637.10 Senior Police Administrative Clerk 315 2988.78 3138.23 3295.13 3459.88 3632.88 Street Maintenance Worker I 256A 2967.29 3115.65 3271.44 3435.01 3606.76 Senior Library Assistant 231 2964.64 3112.88 3268.52 3431.95 3603.54 Parking Enforcement Assistant 288 2918.97 3064.92 3218.17 3379.08 3548.03 Assistant Animal Services Officer 39 2896.66 3041.49 3193.57 3353.25 3520.91 Parts Clerk 135 2895.08 3039.83 3191.82 3351.42 3518.99 Maintenance Worker I 252 2893.11 3037.84 3189.68 3349.15 3516.76 Accounting Clerk II 3 2834.48 2976.20 3125.01 3281.26 3445.33 Customer Service Representative II 353 2834.48 2976.20 3125.01 3281.26 3445.33 Senior Administrative Clerk 375 2823.47 2964.64 3112.88 3268.52 3431.95 Police Records Clerk II 314 2802.49 2942.61 3089.74 3244.23 3406.44 Park Maintenance Worker I 273 2755.52 2893.30 3037.96 3189.86 3349.35 Administrative Clerk ‐ Conf.373 2695.22 2829.99 2971.49 3120.06 3276.06 Library Assistant 228 2695.14 2829.89 2971.39 3119.96 3275.95 Accounting Clerk I 5 2576.81 2705.65 2840.93 2982.97 3132.12 Customer Service Representative I 354 2576.81 2705.65 2840.93 2982.97 3132.12 Administrative Clerk 372 2566.79 2695.13 2829.89 2971.38 3119.95 Police Record Clerk I 313 2547.71 2675.09 2808.85 2949.29 3096.76 480 Memoranda of Understanding Term Dates BARGAINING GROUP MOU TERM DATES American Federation of State, County and Municipal Employees – General Services Unit 1/1/2012 – 12/31/2013 American Federation of State, County and Municipal Employees – Maintenance and Operators Unit 1/1/2012 – 12/31/2013 International Brotherhood of Electrical Workers 1/1/2008 – 12/31/2013 Lodi City Mid-Management Association 1/1/2012 – 12/31/2013 Lodi Police Dispatchers Association 5/1/2012 – 12/31/2013 Lodi Police Mid-Management Association 7/1/2012 – 12/31/2013 Lodi Professional Firefighters 1/1/2012 – 11/30/2013 Police Officers Association of Lodi 1/1/2012 – 12/31/2013 Confidential There is no MOU Fire Mid-Management 1/1/2012 – 12/31/2013 Executive Management There is no MOU 481 482 2013-14 FINANCIAL PLAN AND BUDGET ANNUAL BONDED DEBT SERVICE PAYMENTS BY SOURCE 2010-11 2011-12 2012-13 2013-14 Source of Funding Budget Budget Budget Budget DEBT SERVICE FUND 2002 Certificates of Participation General Fund Transfer Principal 610,000 630,000 - - Interest 1,060,960 1,036,160 - - Fiscal Charges 2,860 2,860 - - Subtotal 1,673,820 1,669,020 - - 2012 Lease Revenue Bonds General Fund Transfer Principal - - - - Interest - - 483,420 844,810 Fiscal Charges - - 2,860 2,860 Subtotal - - 486,280 847,670 Total General Fund 1,673,820 1,669,020 486,280 847,670 ELECTRIC FUND 2002 Certificates of Participation Series C Principal 2,545,000 2,645,000 1,350,000 - Interest 173,300 67,500 - - Subtotal 2,718,300 2,712,500 1,350,000 - 2002 Certificates of Participation Series D Principal 535,000 625,000 3,225,000 4,750,000 Interest 958,190 927,690 768,050 528,180 Subtotal 1,493,190 1,552,690 3,993,050 5,278,180 2008 Certificates of Participation Series A Principal - - - - Interest 2,957,780 2,957,780 2,957,780 2,957,780 Fiscal Charges 5,500 5,500 5,500 5,500 Subtotal 2,963,280 2,963,280 2,963,280 2,963,280 Total Electric Fund 7,174,770 7,228,470 8,306,330 8,241,460 WASTEWATER FUND 2003 Certificates of Participation Series B Principal 26% IMF 210,000 215,000 225,000 3,190,000 Interest 74% User fees 171,390 164,170 156,120 147,310 Fiscal Charges 2,250 2,250 2,250 2,250 Subtotal 383,640 381,420 383,370 3,339,560 2004 Certificates of Participation Series A Principal 24.2% IMF 1,050,000 1,090,000 1,145,000 - Interest 75.8% User fees 1,097,600 1,049,350 993,480 98,330 Fiscal Charges 5,000 5,000 5,000 5,000 Subtotal 2,152,600 2,144,350 2,143,480 103,330 2007 Certificates of Participation Principal 58.42% IMF 110,000 125,000 130,000 140,000 Interest 41.58% User Fees 1,478,750 1,474,050 1,468,950 1,463,550 Fiscal Charges 2,850 2,850 2,850 2,850 Subtotal 1,591,600 1,601,900 1,601,800 1,606,400 2012 Refunding Revenue Bonds Principal - - - 1,280,000 Interest - - - 641,700 Fiscal Charges - - - 5,000 Subtotal - - - 1,926,700 Total Wastewater Fund 4,127,840 4,127,670 4,128,650 6,975,990 483 2013-14 FINANCIAL PLAN AND BUDGET ANNUAL BONDED DEBT SERVICE PAYMENTS BY SOURCE 2010-11 2011-12 2012-13 2013-14 Source of Funding Budget Budget Budget Budget WATER FUND 1992 Construction Loan-DBCP Principal 181,500 - - - Interest 46,530 - - - 228,030 - - - 2010 Water Revenue Bonds Series A Principal - 775,000 800,000 825,000 Interest - 300,300 227,050 253,050 - 1,075,300 1,027,050 1,078,050 2010 Water Revenue Bonds Series B Principal - - - - Interest - 1,891,560 1,891,560 1,891,560 - 1,891,560 1,891,560 1,891,560 Total Water Fund 228,030 2,966,860 2,918,610 2,969,610 484 Department Classification Revenue Offset Police Department Police Officer (7.5)$826,410 Community Development Neighborhood Services Manager $144,000 GRANT/CONTRACT FUNDED POSITIONS 485 486 From Fund To Fund Amount 100 General Fund 123 IS Replacement Fund 65,000 210 Library Fund 1,349,180 321 Streets Fund 581,380 340 Community Development Fund 100,000 347 Parks, Recreation and Cultural Services Fund 3,554,300 410 Debt Service Fund 512,440 1211 Capital Outlay Fund 1,261,200 Total from General Fund 7,423,500 160 Electric Utility Fund 100 General Fund 2,104,000 170 Wastewater Fund 100 General Fund 1,068,000 180 Water Fund 100 General Fund 780,000 210 Library Fund 100 General Fund 48,000 Total to General Fund 4,000,000 347 Parks, Recreation and Cultural Services Fund 1212 Parks & Rec Capital 110,720 347 Parks, Recreation and Cultural Services Fund 410 Debt Service Fund 335,410 847,850 161 Electric Utility Outlay Reserve Fund 1211 Capital Outlay Fund 250,000 171 Wastewater Utility Capital Outlay Fund 1211 Capital Outlay Fund 250,000 181 Water Utility Capital Outlay Fund 1211 Capital Outlay Fund 250,000 2,011,200 GRAND TOTAL 12,619,630 Transfers In and Out Total to Debt Service Fund including $512,440 from General Fund 2013-14 Total to Capital Outlay included $1,261,200 from General Fund 487 488 VEHICLE/EQUIP NUMBER DEPT/DIV YEAR MANUFACTURER MODEL 03-079 COMM DEV 2002 DODGE DAKOTA 03-086 COMM DEV 2002 DODGE DAKOTA 03-089 COMM DEV 2002 DODGE DAKOTA COMM DEV Count 3 04-013 ENG 2000 DODGE RAM 250 04-043 ENG 2000 FORD F150 04-060 ENG 2002 CHEVROLET C1500 04-090 ENG 2000 HONDA CIVIC GX ENG Count 4 05-D057 EUD 1974 CHEVROLET C30 09-001 EUD 2000 FREIGHTLINER FL80 09-002 EUD 2009 FREIGHTLINER M2-106 09-004 EUD 2002 DODGE DAKOTA SPORT 09-008 EUD 1997 DODGE INTREPID 09-010 EUD 2005 INTERNATIONAL 7400 09-011 EUD 2005 INTERNATIONAL 7400 09-012 EUD 2000 FREIGHTLINER FL80 09-013 EUD 1998 FORD WINDSTAR 09-014 EUD 1999 FORD F-150 09-016 EUD 1999 CHEVROLET BLAZER 09-017 EUD 2008 FORD ESCAPE 09-018 EUD 2010 TOYOTA PRIUS 09-021 EUD 2000 CHEVROLET C-35 09-023 EUD 2011 FORD F550 XL SUPER D 09-024 EUD 1999 CHEVROLET ASTRO 09-027 EUD 1989 FORD E-350 09-037 EUD 2008 CHEVROLET COLORADO 09-040 EUD 2009 TOYOTA PRIUS 09-041 EUD 2009 TOYOTA PRIUS 09-042 EUD 1979 FORD F800 09-045 EUD 2008 CHEVROLET COLORADO 09-046 EUD 2010 FORD F550 09-049 EUD 2000 CHEVROLET ASTRO 09-050 EUD 2011 FORD F350 09-056 EUD 1999 FORD F150 09-072 EUD 1997 DODGE RAM 3500 09-075 EUD 1997 DODGE RAM 3500 09-077 EUD 2012 FORD F550 XL SUPER D 09-083 EUD 1961 X TRAILER 09-086 EUD 2000 CHEVROLET 2500 EXPRESS 09-087 EUD 2000 CHEVROLET C-35 09-088 EUD 2002 DODGE STRATUS 09-092 EUD 2010 AIRMAN 185CFM 09-093 EUD 2011 FORD F350 09-098 EUD 1965 X TCP4 09-100 EUD 1991 SAUBER 1539-5 09-101 EUD 1993 SHERMAN-REILLY UDH-70-T 09-102 EUD 2001 SAUBER 1570B 09-103 EUD 2003 WALTON 15 KFP 09-104 EUD 2008 DITCH WITCH FX60 09-106 EUD 2008 EZ HAULER 2500 MINI 09-107 EUD 2008 FABRIQUE PAR S.D.P. 09-108 EUD 2003 MITSUBISHI FGC15K 09-109 EUD 1990 BUTLER 8031 09-110 EUD 1990 HYSTER H100XL VEHICLE/EQUIPMENT SCHEDULE 489 VEHICLE/EQUIP NUMBER DEPT/DIV YEAR MANUFACTURER MODEL VEHICLE/EQUIPMENT SCHEDULE 09-111 EUD 2009 TSE UP7O-BD 09-119 EUD 1970 AB CHANCE Y0010 09-122 EUD 1998 PLYMOUTH VOYAGER 09-123 EUD 1969 X TCP10 09-126 EUD 1982 TMS X 09-128 EUD 1985 TUFF BOY X 09-136 EUD 1990 CASE 580K 09-267 EUD 2009 CATERPILLAR D80-6 09-320 EUD 2002 EDCO SS20 09-321 EUD 1993 CLIPPER X 09-334 EUD 1996 YAMAHA EF1000 09-335 EUD 1996 YAMAHA EF2600 09-336 EUD 1996 YAMAHA EF2600 09-338 EUD 2003 YAMAHA EF2800I 09-339 EUD 1996 YAMAHA EF2600 09-347 EUD 1974 ENER PACK P-84006 09-357 EUD 2009 HONDA E-3000 09-363 EUD 1988 HONDA EM650 09-372 EUD 1992 MILLER BIG 40G 09-E003 EUD 2001 TOYOTA RAV4 09-E005 EUD 2001 TOYOTA RAV4 EUD Count 67 04-048 FACILITIES 1986 DODGE B250 04-049 FACILITIES 2012 FORD F450 SUPER DUTY 04-052 FACILITIES 2010 GENIE Z-34/22 04-080 FACILITIES 2001 GMC SONOMA 04-101 FACILITIES 2010 MARKSMAN REBET80X15-14SD 04-203 FACILITIES 1988 CAT 580E 04-261 FACILITIES 1981 ONAN 6 KW 04-262 FACILITIES 1975 KOHLER 7.5 KW 04-270 FACILITIES 1986 HONDA ES6500 - 6 KW 04-273 FACILITIES 2003 CUMMINS COSM11 04-358 FACILITIES 1986 HONDA EX1000 FACILITIES Count 11 06-001 FIRE 2012 DODGE CHARGER SE 06-002 FIRE 1995 FORD CROWN VICTORIA 06-003 FIRE 2003 FORD EXPEDITION 06-005 FIRE 2013 CHEVROLET SUBURBAN 06-007 FIRE 2002 FORD EXPEDITION XLT 06-008 FIRE 2000 FORD F450 06-008A FIRE 2013 KUBOTA E501C 06-009 FIRE 1995 GMC VANDURA 3500 06-011 FIRE 1994 HIGH TECH FIRE ENGINE 06-012 FIRE 1989 EMERG-1 FIRE TRUCK 06-013 FIRE 2005 SURREY LTB 06-014 FIRE 2005 WELL CARGO X 06-015 FIRE 2006 METRO UTILITY LIBERTY II 06-021 FIRE 2002 LA FRANCE QS-100 06-022 FIRE 1967 GMC FIRE TRUCK 06-023 FIRE 1997 HITECH FT 06-024 FIRE 2004 PIERCE QUANTAM 06-030 FIRE 2004 PIERCE QUANTAM 06-031 FIRE 1997 HITECH FT 06-032 FIRE 1972 VANPELT FIRE ENGINE 06-033 FIRE 1998 FREIGHTLINER FL70 490 VEHICLE/EQUIP NUMBER DEPT/DIV YEAR MANUFACTURER MODEL VEHICLE/EQUIPMENT SCHEDULE 06-338 FIRE 2006 HME/WEST STATES TYPE 1 FIRE FIRE Count 22 04-022 FLEET 1989 DODGE RAM 350 04-062 FLEET 1996 DAEWOO G30S-2 04-122 FLEET 2011 FORD F-150 XL 04-300 FLEET 2009 QUINCY QT15 04-328 FLEET 1991 AALADIN 5523 04-333 FLEET 1985 KOHLER K241S 04-335 FLEET 2009 NOBLES ECH20 FLEET Count 7 04-068 GANG PREV 1997 CHRYSLER CONCORDE 09-060 GANG PREV 1995 DODGE INTREPID GANG PREV Count 2 07-101 HSS 1987 DODGE RAM 150 HSS Count 1 04-263 LIBRARY 1997 CAT OLYMPIAN CD020 LIBRARY Count 1 04-047 MOTOR POOL 2000 HONDA CIVIC GX 04-104 MOTOR POOL 1997 PLYMOUTH BREEZE 04-106 MOTOR POOL 2001 DODGE INTREPID 04-145 MOTOR POOL 1992 CHEVROLET S10 04-147 MOTOR POOL 2000 DODGE STRATUS 04-181 MOTOR POOL 1999 DODGE INTREPID 04-184 MOTOR POOL 1996 FORD CRWN VIC-ADMIN 04-E079 MOTOR POOL 2001 TOYOTA RAV4 44-049 MOTOR POOL 1981 CHEVROLET C30 MOTOR POOL Count 9 07-002 PARKS/REC 1999 CHEVROLET SILVERADO 1500 07-004 PARKS/REC 2002 SATURN L200 07-005 PARKS/REC 2000 DODGE CARAVAN 07-006 PARKS/REC 2001 DODGE RAM 2500HD SLT 07-008 PARKS/REC 2008 CHEVROLET SILVERADO 07-009 PARKS/REC 1999 FORD F-150 07-014 PARKS/REC 2001 DODGE DAKOTA 07-018 PARKS/REC 2003 FREIGHTLINER FL60 07-022 PARKS/REC 2001 CHEVROLET G30 EXPRESS 07-029 PARKS/REC 1997 CHEVROLET MONTE CARLO 07-030 PARKS/REC 2011 FORD F-150 07-035 PARKS/REC 2010 CHEVROLET EXPRESS 07-037 PARKS/REC 2008 GMC SIERRA 07-038 PARKS/REC 1996 DODGE RAM 1500 07-048 PARKS/REC 2003 JOHN DEERE 110 07-069 PARKS/REC 2001 GMC SIERRA 07-072 PARKS/REC 2013 CHEVROLET SILVERADO 07-073 PARKS/REC 2003 FORD F150 07-079 PARKS/REC 1994 PLYMOUTH VOYAGER 07-086 PARKS/REC 2012 CHEVROLET C3500 07-126 PARKS/REC 1998 DODGE RAM 3500 PARKS/REC Count 21 05-001 POLICE 2002 EAGLE CCH 05-001A POLICE 2002 ONAN 12.5KW 05-003 POLICE 2007 FORD CRWN VIC-PATROL 05-005 POLICE 2010 FORD CRWN VIC-PATROL 05-008 POLICE 2008 FORD CRWN VIC-PATROL 05-009 POLICE 2007 FORD CRWN VIC-PATROL 491 VEHICLE/EQUIP NUMBER DEPT/DIV YEAR MANUFACTURER MODEL VEHICLE/EQUIPMENT SCHEDULE 05-012 POLICE 2008 FORD CRWN VIC-PATROL 05-014 POLICE 2007 FORD CRWN VIC-PATROL 05-015 POLICE 2011 FORD CRWN VIC-PATROL 05-016 POLICE 2011 FORD CRWN VIC-PATROL 05-017 POLICE 2011 FORD CRWN VIC-PATROL 05-018 POLICE 2011 FORD CRWN VIC-PATROL 05-019 POLICE 2008 FORD CRWN VIC-PATROL 05-020 POLICE 2011 FORD CRWN VIC-PATROL 05-021 POLICE 2009 FORD CRWN VIC-PATROL 05-022 POLICE 2007 FORD CRWN VIC-PATROL 05-024 POLICE 2008 FORD CRWN VIC-PATROL 05-028 POLICE 2010 FORD CRWN VIC-PATROL 05-029 POLICE 2009 FORD CRWN VIC-PATROL 05-030 POLICE 2011 FORD CRWN VIC-PATROL 05-032 POLICE 2009 FORD CRWN VIC-PATROL 05-033 POLICE 2008 FORD CRWN VIC-PATROL 05-034 POLICE 2005 FORD CRWN VIC-PATROL 05-038 POLICE 2011 FORD CRWN VIC-PATROL 05-039 POLICE 2011 FORD CRWN VIC-PATROL 05-043 POLICE 2011 HARLEY DAVIDSON ROADKING 05-044 POLICE 2006 HARLEY DAVIDS FHLP- I 05-047 POLICE 2011 HARLEY DAVIDSON ROADKING 05-048 POLICE 2010 HARLEY DAVIDSON RS 05-050 POLICE 2002 DODGE RAM 2500 05-052 POLICE 2012 FORD F250 05-055 POLICE 1998 KUSTOM SIGNAL X 05-057 POLICE 2013 STALKER 360 05-058 POLICE 2001 KUSTOM I 05-059 POLICE 2005 FORD E-450 05-063 POLICE 2000 DODGE RAM 250 05-066 POLICE 2002 MIGHTY MOVER 31095-22 05-071 POLICE 1996 FORD CRWN VIC-ADMIN 05-072 POLICE 2004 CHEVROLET IMPALA 05-073 POLICE 2012 FORD F150 05-074 POLICE 2012 FORD FUSION SE 05-075 POLICE 1999 PONTIAC GRAND PRIX GT 05-076 POLICE 1999 CHEVROLET ASTRO 05-077 POLICE 2004 JEEP GRAND CHEROKEE 05-078 POLICE 2008 FORD CRWN VIC-ADMIN 05-079 POLICE 2005 FORD CRWN VIC-PATROL 05-083 POLICE 1997 CHEVROLET S-10 05-085 POLICE 2004 FORD EXPLORER 05-086 POLICE 1998 CHEVROLET LUMINA 05-087 POLICE 1998 CHEVROLET LUMINA 05-090 POLICE 2013 FORD TAURUS SEL 05-091 POLICE 2000 FORD CRWN VIC-ADMIN 05-092 POLICE 2002 FORD CRWN VIC-ADMIN 05-093 POLICE 2002 FORD CRWN VIC-ADMIN 05-094 POLICE 2005 CADILLAC ESCALADE AWD 05-095 POLICE 2008 FORD CROWN VIC-ADMIN 05-096 POLICE 2008 FORD CROWN VIC 05-101 POLICE 2000 FORD CRWN VIC-CADET 05-104 POLICE 1998 CHEVROLET LUMINA 05-109 POLICE 2007 FORD FREESTAR 05-120 POLICE 2004 DODGE CARAVAN 492 VEHICLE/EQUIP NUMBER DEPT/DIV YEAR MANUFACTURER MODEL VEHICLE/EQUIPMENT SCHEDULE 05-121 POLICE 2001 FORD WINDSTAR 05-122 POLICE 2002 DODGE CARAVAN 05-124 POLICE 2002 INTERCEPTOR II GO-4 05-D052 POLICE 1984 CHEVROLET D3500 05-D056 POLICE 2001 FORD E150 05-D065 POLICE 1990 FORD F700 05-D067 POLICE 2002 CHEVROLET ASTRO 05-D100 POLICE 2005 CHEVROLET COLORADO 05-D102 POLICE 2005 FORD CRWN VIC 05-D110 POLICE 2003 CHEVROLET MALIBU POLICE Count 71 04-002 STREET 2009 FORD F350XL 04-005 STREET 1995 GMC 3500 SL 04-006 STREET 1998 GMC 3500HD 04-006A STREET 2010 HONDA EB3000 04-010 STREET 1997 DODGE DAKOTA 04-015 STREET 1990 INTERNATIONAL 4900 04-016 STREET 1991 INTERNATIONAL 4900 04-019 STREET 1992 INTERNATIONAL 4900 04-023 STREET 2002 CASE 570MXT 04-026 STREET 1974 HYSTER C340 AD 04-034 STREET 1991 TANDEN 04-039 STREET 1990 INTERNATIONAL 2654 04-039A STREET 2010 JOHN DEERE 4045HF285 04-040 STREET 2009 JOHN DEERE 244J 04-050 STREET 1997 ZIEMAN 1150E 04-051 STREET 1968 FORD C600 04-059 STREET 1991 INTERNATIONAL 4900 04-061 STREET 1999 FORD F-450 04-064 STREET 2013 CHEVROLET SILVERADO 1500 04-065 STREET 2011 CYCOR 04-066 STREET 1978 HOMEMADE X 04-067 STREET 2001 FORD F350 SUPER DUTY 04-071 STREET 1974 TUFFBOY FB TILT 04-077 STREET 2002 JACOBSON H683 04-078 STREET 1997 FORD F350 04-081 STREET 2013 CHEVROLET SILVERADO 1500 04-084 STREET 2003 FREIGHTLINER FL80 04-091 STREET 1978 FORD C7000 04-093 STREET 2003 INGERSOLL RAND P185WJD 04-102 STREET 1978 CHEVROLET C20 04-105 STREET 2005 ELGIN CROSSWIND J+ 04-105A STREET 2005 ESG 642 POWER TECH 04-107 STREET 2001 HYSTER HYPAC 530AH 04-108 STREET 2000 GREEN MACHINE 414RS 04-110 STREET 2007 INGERSOLL RAND DD-31HF 04-111 STREET 1992 ZIEMAN 1140E 04-114 STREET 2009 CRAFCO 3CD1-DZP01 04-117 STREET 2009 CATERPILLAR 257B2 04-118 STREET 1986 ROADLINE X 04-119 STREET 1994 SWEEPSTER CP86 04-121 STREET 1998 FORD RANGER 04-123 STREET 2001 TYMCO FL70 04-128 STREET 2009 JOHN DEERE 310SJ 04-130 STREET 1986 HOMEMADE DEMPSEY 493 VEHICLE/EQUIP NUMBER DEPT/DIV YEAR MANUFACTURER MODEL VEHICLE/EQUIPMENT SCHEDULE 04-131 STREET 2007 TYMCO 600/BAH 04-134 STREET 2006 MIRAGE MKL610SA 04-135 STREET 1997 INGERSOLL RAND DD-22 04-148 STREET 2000 DODGE RAM 250 04-179 STREET 2001 FORD F350 04-185 STREET 1996 DODGE DAKOTA SPORT 04-301 STREET 1972 GROUND HOG C17 04-302 STREET 1990 TAMPER VPG160K 04-305 STREET 2011 WACKER 2470#-CF 04-307 STREET 1982 CHAMPION 1WCV20C 04-308 STREET 2010 LITTLE WONDER 04-311 STREET 1999 EDCO TLR7-11H 04-315 STREET 1971 FONTANA EF45 04-316 STREET 1989 HONDA EB3500-X 04-317 STREET 1988 WACKER UPG160K 04-318 STREET 1999 WACKER BS600 04-319 STREET 2001 WACKER BS600 04-321 STREET 2006 ATLAS COPCO COBRA COMBI 04-322 STREET 1972 BURCH CO-65 04-324 STREET 1976 SARLO 8261/C 04-325 STREET 1964 TOWNER DISC 04-326 STREET 1987 WACKER BS60Y 04-327 STREET 1976 SARACCO 44000 04-330 STREET 1981 BILLY GOAT BG60A 04-336 STREET 1998 HONDA GNEM-3500 04-343 STREET 1981 THOR 51T 04-344 STREET 1982 PB X 04-345 STREET 1978 PB X 04-346 STREET 1995 PB LOADER PB 04-353 STREET 2007 WACKER VP1135AW 04-355 STREET 1986 HOMELITE 121TP21A 04-356 STREET 1992 GRACO LINELAZER 3500 04-360 STREET 2006 MK 1613H 04-362 STREET 1983 HONDA 3000 04-364 STREET 1988 HOME MADE X 04-365 STREET 1988 REARS AR703 04-366 STREET 1989 KEW 4503KB 04-367 STREET 1990 LAYTON HSF 525 04-368 STREET 1991 X 1991 04-369 STREET 1978 PB LOADER 1978 04-370 STREET 2006 SMITH SPS8 STREET Count 85 10-016 TRAN-DAR 2007 FORD E450 10-017 TRAN-DAR 2007 FORD E450 10-018 TRAN-DAR 2007 FORD E450 10-019 TRAN-DAR 2007 FORD E450 10-020 TRAN-DAR 2007 FORD E450 10-021 TRAN-DAR 2007 FORD E450 10-022 TRAN-DAR 2007 FORD E450 10-026 TRAN-DAR 2002 ELDORADO AEROTECH 10-028 TRAN-DAR 2002 ELDORADO AEROTECH TRAN-DAR Count 9 10-006 TRAN-GRAPELINE 2009 FORD E450 10-007 TRAN-GRAPELINE 2009 FORD E450 10-008 TRAN-GRAPELINE 2009 FORD E450 494 VEHICLE/EQUIP NUMBER DEPT/DIV YEAR MANUFACTURER MODEL VEHICLE/EQUIPMENT SCHEDULE 10-009 TRAN-GRAPELINE 2009 FORD E450 10-010 TRAN-GRAPELINE 2007 FORD E450 10-011 TRAN-GRAPELINE 2007 FORD E450 10-012 TRAN-GRAPELINE 2007 FORD E450 10-013 TRAN-GRAPELINE 2007 FORD E450 10-014 TRAN-GRAPELINE 2007 FORD E450 10-015 TRAN-GRAPELINE 2007 FORD E450 10-030 TRAN-GRAPELINE 2012 EL DORADO EZ RIDER II 10-031 TRAN-GRAPELINE 2012 EL DORADO EZ RIDER II 10-032 TRAN-GRAPELINE 2012 EL DORADO EZ RIDER II 10-033 TRAN-GRAPELINE 2012 EL DORADO EZ RIDER II 10-034 TRAN-GRAPELINE 2012 EL DORADO EZ RIDER II 10-035 TRAN-GRAPELINE 2012 EL DORADO EZ RIDER II 10-050 TRAN-GRAPELINE 2001 CHAMPLAIN 1608, CT277 TRAN-GRAPELINE Count 17 04-085 TURNER RD WTR PLANT 1999 FORD F-150 04-143 TURNER RD WTR PLANT 2013 KUBOTA RTV114OCPX-H 04-144 TURNER RD WTR PLANT 2013 MITSUBISHI FGC25N3 TURNER RD WTR PLANT Count 3 04-003 WASTE 2010 FORD F150 04-004 WASTE 1994 DODGE INTREPID 04-024 WASTE 1990 CASE 580 K 04-032 WASTE 1992 FORD E350 04-037 WASTE 2011 INTERNATIONAL 7500 04-037A WASTE 2011 INTERNATIONAL TCD2012L042V 04-038 WASTE 1998 INTERNATIONAL 1300 04-038A WASTE 1998 JOHN DEERE 4045TF150 04-100 WASTE 1980 NORWEST TE 1212 04-112 WASTE 2002 BUSH HOG GT48 04-113 WASTE 2002 MITSUBISHI FG25K 04-127 WASTE 2000 CHEVROLET ASTRO 04-129 WASTE 2012 JOHN DEERE 210K 04-137 WASTE 2010 DODGE GRAND CARAVAN 04-138 WASTE 1990 JOHN DEERE 4039T 04-139 WASTE 2003 GMC 2500 SIERRA 04-140 WASTE 2007 KUBOTA RTV900G6-K 04-141 WASTE 2010 KUBOTA RTV900G9-H 04-142 WASTE 2008 VOLVO TAD721VE 04-146 WASTE 2010 DODGE GRAND CARAVAN 04-182 WASTE 1983 FORD E350 04-264 WASTE 1983 KOHLER 30RHZ02 - 10 KW 04-266 WASTE 2003 OLYMPIAN G20F3 04-268 WASTE 1986 KOHLER 20RZ - 20 KW 04-269 WASTE 1986 ONAN 20OES15R/24164B 04-271 WASTE 1998 OLYMPIAN 98A00423S 04-272 WASTE 2003 OLYMPIAN G80431 04-306 WASTE 1999 HONDA 2500 04-309 WASTE 1989 WACKER PT2A 04-314 WASTE 1989 WACKER PT3A 04-323 WASTE 1958 GORMAN-RUPP 14C2VH4D 04-337 WASTE 2012 HONDA EU2000i 04-338 WASTE 2012 HONDA WT30X 04-348 WASTE 1989 HONDA 2200 04-351 WASTE 1997 WACKER BS62Y 04-354 WASTE 1984 GORMAN-RUPP 16D2VH4D 495 VEHICLE/EQUIP NUMBER DEPT/DIV YEAR MANUFACTURER MODEL VEHICLE/EQUIPMENT SCHEDULE 04-371 WASTE 1992 LINCOLN G8000 04-373 WASTE 1992 WACKER PT2A 44-040 WASTE 1994 JOHN DEERE 244E WASTE Count 39 04-069 WATER 2003 CHEVROLET S-10 04-200 WATER 1995 CAT SR4B 04-222 WATER 2005 OLYMPIAN D150P6 04-255 WATER 1995 CAT S4RB 04-256 WATER 1969 GM 100 KW 04-257 WATER 1996 CAT SR4B 04-258 WATER 2001 CAT SR4B 04-259 WATER 1995 CAT SR4B 04-260 WATER 1996 CAT SN4 04-274 WATER 2005 CAT SR414V 04-275 WATER 2005 CAT 3516B TA 04-304 WATER 1996 HONDA SS18 04-312 WATER 2001 TARGET ES-14 04-320 WATER 1970 HOMELITE X WATER Count 14 04-001 WWW 1991 DODGE RAM 350 04-017 WWW 2013 CHEVROLET SILVERADO 04-025 WWW 1997 DODGE INTREPID 04-027 WWW 1996 JOHN DEERE 310D 04-028 WWW 2010 AIRMAN 185CFM 04-030 WWW 1997 DODGE INTREPID 04-033 WWW 2007 JOHN DEERE 310J 04-041 WWW 2012 FORD F550 04-045 WWW 2006 CHEVROLET SILVERADO 3500 04-053 WWW 2001 DODGE RAM 2500HD 04-063 WWW 2000 GMC C2500 04-070 WWW 2009 FORD F550 04-073 WWW 1995 FORD F350 04-074 WWW 1997 FORD F-350 04-076 WWW 2001 DODGE BR2500 04-082 WWW 2000 GMC SIERRA 2500 04-083 WWW 2012 FORD F250 04-103 WWW 1991 X TRAILER 04-116 WWW 2010 FORD F750 04-124 WWW 2004 UNGRD VARIED 04-125 WWW 2003 FREIGHTLINER FL60 04-132 WWW 2010 AIRMAN 185CFM 04-136 WWW 1991 INTERNATIONAL 4900 04-265 WWW 2003 S & L XXX 04-303 WWW 2007 EDCO SK14-13H 04-310 WWW 2010 WACKER BS6021 04-313 WWW 1970 MCCOLLUTH X 04-329 WWW 1962 X RODDER 04-331 WWW 2009 HONDA 2000 04-332 WWW 2009 HONDA 2000 04-334 WWW 2012 MULTIEQUP MTX60 04-341 WWW 1984 KUBOTA A2200 04-352 WWW 2010 WACKER BS6021 04-359 WWW 1983 HONDA E1500 WWW Count 34 Grand Count 420 496