HomeMy WebLinkAboutAgenda Report - February 15, 2006 E-07AGENDA ITEM FV7
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing Three Year Radio Service Contractwith Delta
Wireless ($23,436.00 per year)
MEETING DATE: February 15,2006
PREPARED BY: Information Systems Manager
RECOMMENDEDACTION: Adopt resolution authorizing the City Manager to enter into service
contract with Delta Wireless of Stockton, under the terms of the City
of Stockton contract, for three (3) years for radio system support
service ending in August 2009.
BACKGROUND INFORMATION: The City historically buys a service contract that provides routine
and emergency support for its core radio equipment in the Police,
EUD and Fire departments. There is no in-house expertise of the
kind necessaryto support this equipment.
The current contract ended when the service provider, Lagorio Communication of Manteca, un-
expectedly went out of business. At that time the City was spending approximately $20,898.00 per year
for the contractthat covered radio transmitters and certain mobile radio equipment.
The City is able to "piggyback on the City of Stockton's contract with Delta Wireless of Stockton. Delta
has provided a variety of radiorelated services to the City over the years and they are highly regarded by
Police and Fire personnel. Staff is satisfied that Delta Wireless is financially stable and will be able to
honor the provisions of the contract for its duration.
The Stockton agreement provides for termination of the contract for non -appropriation of funding (Section
6.1) and a 60 -day unconditional termination for convenience (Section 6.2).
Lodi City Code allows the use of other competitively bid service contracts.
Section 3.20.045 STATEAND LOCALAGENCY CONTRACTS
The bidding process described in this code may be waived when advantageous for the city, and authorized
by the city manager for purchase of supplies, equipment or contractual services awarded in accordance
with formally adopted bidding or negotiation procedures approved by the governing boards of other
California public agencies. Purchases or contracts in excess of twenty thousand dollars shall require the
approval of the city council. (Ord. 1763§ 2 (part), 2005)
The City of Stockton contract states:
Section 1.27 OTHER GOVERNMENT AGENCIES
If mutually agreeable to all parties, the use of any resultant contractlpurchase order may be extended to
other political subdivisions, municipalities, or tax supported agencies.
APPROVED: /t;2y �1.
BI ' ing, City Manager
Such participating governmental bodies shall make purchases in their own name, make payment directly to
successful proponent and be liable directly to the successful proponent, holding the City of Stockton
harmless.
Staff requests the City Council to authorize a three (3) year maintenance and support contract with Delta
Wireless of Stockton, covering the City's core radio equipment, in the amount of $23,436.00 per year,
under the terms of the competitively bid City of Stockton radio Support contract. The contract will expire
August 13, 2009.
FISCAL IMPACT: There will be an overall increase of about $2,538.00 per year reflecting changes in
covered components and current costs.
FUNDING: Police Budget (101031.7335) $16,740.00 per year
Fire Budget (102012.7335) $5,040.00 per year
Electric Utility (160653,7335) $1,656.00 per year
'e . 4.4. -.
Ruby Pa' te, Interim Finance Director
:7e
Ily Sub tted,
S
Information Systems Manager
Prepared by Mark While, Information Systems Coordinator
CMW
cc: Janice Magdich, Deputy City Attorney
Joel Hams Purchasing Officer
RESOLUTION NO. 2006-27
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE
THREE-YEAR RADIO SERVICE CONTRACT WITH DELTA
WIRELESS FOR RADIO SYSTEM SUPPORT SERVICE
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WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the City of Lodi historically buys a service contract that provides routine and
emergency support for its core radio equipment in the Police, Electric Utility, and Fire
Departments, as there is no in-house expertise necessary to support this equipment; and
WHEREAS, the current contract service provider unexpectedly went out of business,
and at that time, the City was spending approximately $20,898.00 per year for the contract that
covered radio transmitters and certain mobile radio equipment; and
WHEREAS, the City is able to "piggyback" on the city of Stockton's contract with Delta
Wireless, of Stockton, who has provided a variety of radio -related services to the City over the
years and it is highly regarded by Police and Fire personnel. Staff is satisfied that Delta
Wireless is financially stable and will be able to honor the provisions of the contract for its
duration; and
WHEREAS, staff recommends that the City Council authorize a three-year maintenance
and support contract with Delta Wireless, of Stockton, covering the City's core radio equipment
in the amount of $23,436.00 per year, under the terms of the competitively bid city of Stockton
radio support contract, which expires August 13, 2009.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby authorizes
the City Manager to enter into service contract with Delta Wireless, of Stockton, under the
terms of the city of Stockton contract for three years for radio system support service ending in
August 2009.
Dated: February 15,2006
I hereby certify that Resolution No. 2006-27 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 15, 2006, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS —Beckman, Hansen, Johnson, Mounce, and
Mayor Hitchcock
COUNCIL MEMBERS— None
COUNCIL MEMBERS— None
COUNCIL MEMBERS — None
2006-27
SUSAN J. BLACKSTON
City Clerk