HomeMy WebLinkAboutAgenda Report - February 1, 2006 E-08AGENDA ITEM Ew 9
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Authorize the City Manager to enter into a contract with Moore lacofano
Goltsman, Inc. (M.I.G.) in the amount of $80,450 for contract services related
to the preparation of the Eastside Mobility and Accessibility Plan (E -MAP)
MEETING DATE: February 1,2006
PREPARED BY: Community Development Director, Randy Hatch
RECOMMENDED ACTION: Authorize the City Manager to enter into a contract with Moore lacofano
Goltsman, Inc. (M.I.G.) in the amount of $80.450 for contract services
related to the preparation of the Eastside Mobility and Accessibility Plan
(E -MAP)
BACKGROUND INFORMATION: In May of 2004 the City was approved by the Dept of Transportation for a
grant in the amount of $80,000 plus a Local Matchlln-Kind of $14,000 for a
total project budget of $94,000 to be used for a project known as the Eastside Mobility and Accessibility Plan (E-
MAP)
The intent of the E -MAP Project is to first identify a section of street(s) in the Eastside District that represent a
heavily accessed destination point for the local residents of that community. The next step, with the assistance of
Public Works and the Police Departments, is to identify specific pedestrian, bicyclist, and motorist safety issues
related to accessibility on the street. Then with staff acting as the chair and the proposed consulting firm acting as
the mediatorlfacilitator, members of the community will be invited to participate in a brain storming session (design
charet). The charet is anticipated to highlight design elements and street treatments that could be incorporated in
the future as public works updates and rehabilitees street treatments.
The anticipated result is a document that would present design guidelines that would provide for a safer pedestrian,
bicyclist, and motorist friendly street-scape that reflects the culture and history of the neighborhood through the use
of street treatments such as paving materials, street furniture, public art, murals and other improvements. The
ultimate intent is to improve mobility and accessibility for all the residents in the community while celebrating the
distinct cultural and historical identity of the neighborhood. In the future if funding and support exists, these
guidelines can be used as a template to improve other streets in the City in need of rehabilitation.
FISCAL IMPACT: The City was approved by the Dept of Transportation for a grant in the
amount of $80,000 plus a Local Matchlln-Kind of $14,000 for a total project
budget of $94,000. It is staffs intent that the In-kind match be staff time and overhead with minimal cash
contributions toward this project. The minimal cash contributions toward this project will include the $450 to the
consultant over the $80,000 grant, office supplies, and possibly food for working lunches. Any anticipated
improvements suggested by this document will be subject to consideration and funding at that time.
APPROVED:
BlairKirKf, City Manager
FUNDING AVAILABLE: As part of the grant approval the City will be awarded a maximum of
$80,000 on a reimbursement bases for consulting services provided by our
consultant. Since the anticipated cash contributions toward this project are not expect to exceed $1,000, the
Department budget would be able to absorb said expenditures.
Ruby P este, Interim Finance Director
eter Pimeiad Randy HWh
Planning Manager Community Development Director
Attachment: Proposal from MIG dated January 17.2006
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M O O R E I A C O F A N O G D L T 5 M A N, I N C.
17 January 2006
Peter Pirnejad, Planner
City of Lodi
221 West Pine Street
Lodi, CA
VIA EMAIL: ppirnejad@lodi.gov
Dear Peter:
It was nice to meet with you and the rest of the Steering Committee members in Lodi a couple of weeks
ago. Based on our discussions that day, we have put together a proposed scope and budget for your
review. Please let us know if there are any modifications to the work program you'd like to see.
The total estimated cost for the tasks described in the attached work program is $80,450. This means that
of the $84,000 budget, there is still $3,550 unallocated. We should discuss how you'd like to apply those
funds. If you should have any questions, please feel free to contact me at (510) 845-7549.
We look forward to working with you on this exciting project!
Sincerely,
MOORE IACOFANO GOLTSMAN, Inc.
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Louis J. Hexter, Project Manager
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PLANNING • DESIGN • COMMUNICATIONS • MANAGEMENT
800 Hearst Avenue Berkeley, CA 94710 • 510.845.7549 phone • 510.845.8750 fax
Offices in: Davis, CA Pasadena, CA • Eugene, OR • Portland, OR • Raleigh, NC • Green Bay, WI
Eastside Mobility and Access Plan
MIG Scope of Services and Cost Estimate
TASK 1.0: PROJECT INITIATION, WORK PROGRAM DEVELOPMENT AND PROJECT MANAGEMENT
MIG will meet with the City of Lodi staff and members of the project's Steering Committee to initiate
the project, to define project objectives, to identify key stakeholders and to brainstorm work program
elements. Upon approval of the project work program, MIG will regularly consult with City staff and
members of the Steering Committee in ordeer to manage work flow and budget expenditures to meet
project objectives.
TASK 2.0: DATA COLLECTION
MIG will review all planning and policy documents provided by the City relevant to the project area in
order to understand the project context. The City also will provide MIG with any available electronic
mapping/GIS files of the project area.
TASK 3.0: STEERING COMMITTEE AND SUBCOMMITTEE MEETINGS (5)
In addition to the Project Initiation meeting (Task 1), MIG will attend a series of meetings with the
Steering Committee in order to timely review of project deliverables and planning for project activities.
On January 31, MIG will conduct a walking tour of the project area with the Steering Committee in order
to observe and document current conditions, such as land uses, building types, circulation, streetscape,
etc. MIG will then meet with the Project Subcommittee, comprised of representatives from law
enforcement, local businesses and community organizations, to solicit further input on issues of interest
in the project area. MIG will prepare an Issues and Opportunities report as a summary of the day's
activities.
TASK 4.0: COMMUNITY FORUM
MIG will work with the Steering Committee to plan, conduct and document a Community Forum to
solicit feedback on priority issues and opportunities as well as preliminary planning and design strategies.
Task 4.1: Presentation Materials
MIG will prepare a PowerPoint presentation and a series of maps and displays to illustrate
current conditions, key issues and opportunities, and preliminary planning and design strategies
as materials for the Community Forum. All materials will be developed in both English and
Spanish languages.
Task 4.2: Outreach/Publicity
MIG will assist the Steering Committee in preparing invitations to the Community Forum.
Materials will be developed in English and Spanish.
Task 4.3: Forum Facilitation and Graphic Recording
MIG will provide staff to facilitate and graphically record the Community Forum.
Task 4.4: Forum Summary
MIG will prepare a report on the Community Forum, including a summary of oral comments,
written comments and photoreductions of the wallgraphics. One (1) draft copy of the report
Lodi Eastside Mobility and Access Plan MIG, Inc.
Work Program Page 2
will be submitted to the Steering Committee for review, and one (1) final copy of the report will
be delivered to the City for photocopying and distribution.
TASK 5.0: DRAFT PLAN AND DESIGN GUIDELINES
Based on all of the input from the Steering Committee, Subcommittee and Community Forum activities,
MIG will compile a draft plan document describing mobility, access and streetscape improvements for
the project area. MIG also will develop Design Guidelines that will respect the historic character of the
area, while at the same time improving the streetscape environment within the study area. The guidelines
will address issues of overall image and identity (including historic character), the pedestrian environment,
appropriate infrastructure improvements, accessibility and security, and circulation. Streetscape standards
involving street furniture (such as street lights, garbage receptacles, benches, bollards, etc.), sidewalk
conditions, landscaping (like planting, water features, etc) will also be identified. One (1) electronic copy
of the diagrams and text for the aforementioned products will be provided to the Client.
This document will be used to communicate to area residents and businesses at a variety of community
events, with opportunities for feedback on the contents.
TASK 6.0: REVISED DRAFT PLAN AND DESIGN GUIDELINES
MIG will revise the Draft Plan document in consultation with the Steering Committee to reflect input
received at the various community events.
TASK 7.0: PRESENTATIONS TO PLANNING COMMISSION AND CITY COUNCIL
MIG will prepare a summary presentation of the Revised Draft Eastside Mobility and Access Plan and
will deliver the presentation as requested to the City's Planning Commission and City Council.
TASK 8.0: FINAL PLAN AND DESIGN GUIDELINES
MIG will prepare a final version of the Eastside Mobility and Access Plan, and will deliver one (1) bound,
one (1) master reproducible copy and one (1) electronic version of the final Plan to the City.
Lodi Eastside Mobility and Access Plan MIG, Inc.
Work Program Page 3
City of Lodi -- Eastside Mobility and Access Project
MIG Estimated Project Budget -- January 17, 2006
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22 d
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$160
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2
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$125
Z
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00
$125
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dQ
$90
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$130
$95
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$65
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Tasks
Task 1.0: PROJECT INITIATION & COORDINATION
10
30
24
0
0
0
0
$8,350
1.1 Project Initiation Meeting
6
6
6
$2,460
1.2 Work Program Development
8
2
$1,250
1.3 Ongoing Project Management and Coordination
4
16
16
$4,640
Task 2.0: DATA COLLECTION
2
4
16
8
0
0
0
$3,540
Task 3.0: STEERING COMMITTEE AND SUBCOMMITTEE MEETINGS (5)
24
32
32
24
0
0
0
$14,000
3.1 Walking Tour/Steerin Committee
3
8
8
8
$3,200
3.2 Subcommittee Meeting
3
6
6
4
1
1
$2,340
3.3 Steering Committee Meetings (3)
18
18
18
12
$8,460
Task 4.0: COMMUNITY FORUM
12
34
34
34
4
24
0
$16,280
4.1 Presentation Materials
4
16
24
8
2
16
$8,140
4.2 Outreach/Publicity
1
4
0
4
2
8
$2,040
4.3 Forum Facilitation/Graphic Recording
6
6
6
6
$3,000
4.4 Forum Summary
1
8
4
16
$3,100
Task 5.0: DRAFT PLAN AND DESIGN GUIDELINES
4
24
60
32
4
12
0
$155680
Task 6.0: REVISED DRAFT PLAN AND DESIGN GUIDELINES
21
12
24
161
0
81
0
$7,020
Task 7.0: PRESENTATIONS TO PLANNING COMMISSION/CITY COUNCIL
6
12
12
0
2
8
0
$4,980
Task 8.0: FINAL DRAFT PLAN AND DESIGN GUIDELINES
4
12
24
16
2
8
0
$7,600
TOTAL LABOR HOURS
64
160
226
130
12
60
0
652
TOTAL ESTIMATED COST
$775450