HomeMy WebLinkAboutAgenda Report - February 1, 2006 E-03E63
AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
?M
AGENDA TITLE: Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE:
PREPARED BY:
February 1,2006
City Manager
RECOMMENDED ACTION: Information only. This report is made to the City Council in
accordance with Lodi Municipal Code §2.12.060.
BACKGROUND INFORMATION: Quarterly reporting is being implemented for the first time,
starting as of October 1, 2005. During the 4`" calendar quarter
of 2005, the following purchaseswere awarded.
Background
information for each purchase is attached as Exhibits A
through L.
Date
Contractor Project
Award Amt.
10/07/05
Camellia Valley Supply Storm Drain Line Extension
$ 6,115.89
10/12/05
M.P.C. LLC Purchase of Replacement PCs
$ 5,633.62
10/17/05
Western States Electric Electric Inventory Replenishment
$ 5,950.51
10/25/05
G E Supply Company Electric Inventory Replenishment
$12,391.25
10/26/05
Southwest Power Inc Electric Inventory Replenishment
$ 6,572.11
10/27/05
Republic Sales & Mfg. Digester Gas Compressor Replacement
$ 9,026.20
11/01/05
InfoUSA Gov't Division Research Database License
$ 6,602.00
11/17/05
Stephens McCarthy Fiber Optic Cable Components
$12,225.96
11118/05
Econolite Control Prod. Traffic Control Cabinet Replacement
$12,367.34
11/18/05
Korean Prof. Bldg Maint. Interim Janitorial Services
$14,100.00
11/22/05
Odyssey Landscape Co. 2005 Annual Tree Planting
$ 5,750.00
12/07/05
WAN / LAN Solutions Network Infrastructure Upgrade
$15,489.09
FISCAL IMPACT: Varies by project. Except for the traffic control cabinet
replacement (to continue signal control following a traffic
accident) all purchases were budgeted in the 2005-2006
Financial Plan.
FUNDING:
Prepared by Joel Hams, Purchasing Officer
cc: Depuiy City Manager
PublicWorks Director
Electric Utility Director
Library Services Director
I S D Manager
Funding as indicated on Exhibits.
Blair King, City Mier
APPROVED:./
Blair Kiny, City Manager
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Storm Drain Line Replacement
DEPARTMENT: Public Works - Wastewater/Streets Divisions
CONTRACTOR Camellia Valley Supply, Sacramento
AWARD AMOUNT: $6,115.89
DATE OF RECOMMENDATION: October 7, 2005
BIDS OR PROPOSALS RECEIVED:
Camellia Valley Supply, Sacramento
Center State Pipe, Stockton
"NO BID" or NO RESPONSE RECEIVED:
Ferguson Enterprises, Stockton
Edward Walsh Company, Modesto
$6,115.89
$6,768.51
EXHIBIT A
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase of 240 feet of 12" PVC pipe is required for replacement of a collapsed storm
drain at Elm Street and Rose Avenue.
Award based on low bid.
FUNDING:
Purchase Order No. 14910
170405.7352 Storm Drain Maintenance
Prepared by: Joel Harris
Title: Purchasina Officer
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
M P C, LLC, Nampa, Idaho
(Ref: Resolution 2005-108)
Purchase of Replacement PCs
Police
M P C, LLC, Nampa, Idaho
$5,633.62
October 12, 2005
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
Purchase of five PCs to replace obsolete equipment.
$5,633.62
EXHIBIT B
Purchased through Western States Contracting Alliance (WSCA), under authority of Lodi
City Council Resolutions 2001-261 and 2005-108.
FUNDING: Federal Block Grant, Account 23411201
Prepared by: Joel Harris
Title: Purchasina Officer
Purchase Order No. 14933-000
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Utility Inventory Replenishment
Electric Utility
Western States Electric, Portland, OR
$5,950.51
October 17, 2005
BIDS OR PROPOSALS RECEIVED:
Western States Electric, Portland
WESCO Distribution, San Leandro
Southwest Power, Benicia, CA
"NO BID" or NO RESPONSE RECEIVED:
$5,950.51
$6,705.05
$8,384.03
EXHIBIT C
BACKGROUND INFORMATION & BASIS FOR AWARD:
The underground distribution system components on this order are needed for installation of
service to new residential and commercial customers, and are used for system repairs in the
event of failure of existing components. The list consists of Loadbreak Elbow Receptacles,
Protective Caps, 15kV Modules, and 15kV Bushing Well Inserts.
Recommend award to low bidder.
FUNDING:
Purchase Order No. 14947
160.1496 Electric Utility Inventory
Prepared by:
Joel Harris
Title: Purchasing Officer
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Utility Inventory Replenishment
Electric Utility
G E Supply Company, North Highlands
$12,391.25
October 25, 2006
BIDS OR PROPOSALS RECEIVED:
G E Supply Company, North Highlands
All Phase Electric Supply, Stockton
"NO BID" or NO RESPONSE RECEIVED:
Ace Supply Company, Emeryville
General Pacific, Portland
Kortick Manufacturing, San Leandro
WESCO Distribution, San Leandro
Intraline, Inc., Burlingame
$12,391.25
$13,339.45
EXHIBIT D
BACKGROUND INFORMATION & BASIS FOR AWARD:
Luminaires (roadway lights) are being ordered in preparation for winter months when
replacement instances are higher and chance for storm damage is greater. The pedestal
bases are used on Cherokee Lane for replacement of damaged bases.
Award is based on low bid.
FUNDING:
Purchase Order No. 14980
160.1496 Electric Utility Inventory
Prepared by:
Joel Harris
Title: Purchasina Officer
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Utility Inventory Replenishment
Electric Utility
Southwest Power, Inc., Benicia, CA.
$6,572.11
October 26, 2005
BIDS OR PROPOSALS RECEIVED:
Southwest Power (Cutouts only)
Kortick Manufacturing, San Leandro (Cutouts only)
Western States Electric, Portland (Cutouts only)
Southwest Power (Tap Assemblies and Lugs)
Western States Electric (Tap Assemblies and Lugs)
"NO BID" or NO RESPONSE RECEIVED:
All Phase Electric Supply, Stockton
Ace Supply Company, Emeryville
G E Supply Company, North Highlands
General Pacific Inc., Portland
WESCO Distribution, San Leandro
Intraline, Inc., Burlingame
►$2,213.62
$2,223.96
$2,379.12
o-.$4,358.49
$4,498.56
EXHIBIT E
BACKGROUND INFORMATION & BASIS FOR AWARD:
Stock replenishment orders are generated by reorder points. Cutouts are ordered in full
pallet quantities (48) for cost savings; this amount represents about a 5 -month supply. Tap
assemblies are used at the rate of three per residiential customer and three per streetlight
standard. Compression lugs are used in the distribution system for commercial customers.
Award is based on low bid.
FUNDING:
Purchase Order No. 14982
160.1496 Electric Utility Inventory
Prepared by:
Joel Harris
Title: Purchasina Officer
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Digester Gas Compressor Replacement
DEPARTMENT: Public Works
CONTRACTOR Republic Sales and Manufacturing, Dallas, TX
AWARD AMOUNT: $9,026.20
DATE OF RECOMMENDATION: October 27, 2005
BIDS OR PROPOSALS RECEIVED:
Republic Sales & Manufacturing, Dallas, TX
California Tank & Pneumatics, Lodi
Accurate Air Engineering, Lodi
"NO BID" or NO RESPONSE RECEIVED:
None
$ 9,026.20
$ 9,121.20
$ 9,448.26
EXHIBIT F
BACKGROUND INFORMATION & BASIS FOR AWARD:
The digester gas compressors at White Slough are essential to maintain proper operation of
the anaerobic solids handling process.
Award is based on low bid.
FUNDING:
Purchase Order No. 14986
170403.7331
Prepared by
Del Kerlin
Title: Assistant Wastewater Treatment Superintendent
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: License to Access Research and Reference Database
DEPARTMENT: Lodi Public Library
CONTRACTOR InfoUSA / Reference USA Government Division
AWARD AMOUNT: $6,602.00
DATE OF RECOMMENDATION: November 1, 2005
BIDS OR PROPOSALS RECEIVED:
INfoUSA / ReferenceUSA, Omaha, NE
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
InfoUSA is the sole source for this license which allows Library computers with certain IP
addresses to access a nationwide library reference and research database.
FUNDING:
Purchase Order No. 15011
210801.7308
Prepared by:
Title: Lib
Martinez
Services Director
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: FIBER OPTIC CABLE INSTALLATION
DEPARTMENT: ELECTRIC UTILITY
CONTRACTOR STEPHENS, McCARTHY, LANCASTER LLC
AWARD AMOUNT: $12,225.96
DATE OF RECOMMENDATION: NOVEMBER 17, 2005
BIDS OR PROPOSALS RECEIVED:
Stephens, McCarthy, Lancaster, LLC, Novato, CA
"NO BID" or NO RESPONSE RECEIVED:
Sole Source Supplier
$12,225.96
EXHIBIT H
BACKGROUND INFORMATION & BASIS FOR AWARD:
Six patch panels are required for the termination of fiber optic cables at each control builidng
at Industrial, McLane and Henning substations. These panels must be installed before fiber
can be utilized.
FUNDING:
Purchase Order No. 14960
161685.1831.1700 Fiber Optic Project
Prepared by: Gary Mai
Title: Electrical Estimator
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Emergency Replacement of Traffic Control Cabinet
DEPARTMENT: Public Works
CONTRACTOR Econolite Control Products, Inc., San Leandro
AWARD AMOUNT: $12,367.34
DATE OF RECOMMENDATION: November 18, 2005
BIDS OR PROPOSALS RECEIVED:
Econolite Control Products, Inc.
"NO BID" or NO RESPONSE RECEIVED:
None
(Econolite is the City's standard for
traffic controller cabinets)
$12,367.34
EXHIBIT I
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is an emergency replacement of a traffic control cabinet damaged by a traffic accident
at Lodi Avenue and Ham Lane (LPD Report 05-11872)
The City Council on April 15, 1998 approved Econolite as the standard traffic controller /
cabinet for use in the City.
FUNDING:
Purchase Order No. 15071
Account 100200.7706 Damage to Property
Prepared by:
Richard Prima
Title: Public Works Director
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Interim Janitorial Services
DEPARTMENT: Public Works
CONTRACTOR Korean Professional Buildng Maintenance
AWARD AMOUNT: $14,100.00
DATE OF RECOMMENDATION: November 18, 2005
BIDS OR PROPOSALS RECEIVED:
Korean Professional Building Maintenance
"NO BID" or NO RESPONSE RECEIVED:
None. Recommend award under emergency
conditions. Korean Professional is currently the
janitorial service provider for other City facilities.
$14,100.00
EXHIBIT J
BACKGROUND INFORMATION & BASIS FOR AWARD:
On November 14, 2005, it was learned that one of the City's current janitorial services
providers did not have valid workers compensation insurance coverage, and the contract
with that provider was terminated. To assure uninterrupted janitorial service for City
facilities an interim two-month contract with the City's other current provider, Korean
Professional Building Maintenance, is recommended until a longer-term contract can be
arranged.
FUNDING: Budgeted. Costs divided among the departments affected.
Purchase Order No. 04.05.041
Prepared by:
Dennis Callahan
Title: Fleet / Facilities Manager
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
2005 Annual Tree Planting
Public Works / Streets
Odyssey Landscape Company, Stockton
$5,750.00
November 22, 2005
BIDS OR PROPOSALS RECEIVED:
Odyssey Landscape Company, Stockton
Creative Outdoor Environments, Lathrop
Valley Crest, Sacramento
Arborwell, Castro Valley
West Coast Arborists, Anaheim
"NO BID" or NO RESPONSE RECEIVED:
None
$5,750.00
$5,760.00
$8,000.00
$8,400.00
$11,600.00
EXHIBIT K
BACKGROUND INFORMATION & BASIS FOR AWARD:
The annual tree planting program replaces trees that had been removed over the past year.
This award addresses the planting of these 80 trees plus the supply of 8 trees. Additionally,
the contractor supplies tree stakes, guard and fertilizer.
The purchase of the remaining trees provided by a different supplier. This planting will
complete the current tree grant awarded to the City last year.
FUNDING:
Purchase Order No. 15048
105036
Prepared by: George Bradley
Title: Street Superintendent
EXHIBIT L
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Network Infrastructure Upgrade
V
WAN / LAN Solutions Integrators
$15,489.09
December 7, 2005
WAN / LAN Solutions Integrators, Roseville, CA $15,489.09
Office Max Technology, Menlo Park, CA $16,671.59
GovConnection, Rockville, MD $18,064.29
Software House International, Somerset, NJ $18,360.60
CompuCom, Dallas, TX $18,699.72
"NO BID" or NO RESPONSE RECEIVED:
CDW-G, Vernon Hills, IL
GHA Associates, Scottsdale, AZ
BACKGROUND INFORMATION & BASIS FOR AWARD:
The City's core Cisco router and switch have been given an End -of -Life and End -of -Support
date by Cisco, at which time the City will no longer be able to obtain support for these items
under a maintenance contract. Without these devices the majority of the City's network
infrastructure will be off-line. Therefore, it is necessary to replace the out-of-date equipment
with newer equipment. Further, staff recommends purchase of HP equipment instead of
Cisco, in part because 1) HP equipment is less expensive than Cisco's; 2) HP provides a
lifetime replacement warranty, and 3) our current service provider, WAN/LAN Solutions, has
confidence in HP's quality.
Recommended award is based on low bid.
FUNDING: 123001.7715 IS Equipment Replacement Fund
Prepared by: Joel Harris
Title: Purchasing Officer
Purchase Order No. 15115