HomeMy WebLinkAboutAgenda Report - January 18, 2006 E-10AGENDA ITEM [, rl D
Ah CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Ado t Resolution Authorizing Cit Manager to Negotiate and Purchase Three
Type 2 Medium Bus (Dial -A -Ride) ransitVehiclesgOff of the State Contract,
Authorizing Conversion of the Three Vehicles to Compressed Natural Gas
(CNG), and Appropriating Funds ($295,000)
MEETING DATE: January 18,2006
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the City Manager
to negotiate and purchasethree type 2 medium bus transit vehicles off
of the State contract, authorizing conversion of the three vehicles to
compressed natural gas (CNG), and appropriating funds.
BACKGROUND INFORMATION: The City of Lodi currently operates numerous CNG vehicles and a
fueling station. The City of Lodi's Transit Division currently operates a
fleet of 25 transit vehicles. Of those 25 vehicles, 20 operate on CNG.
The Council recently authorized the City Manager to purchase five new
vehicles allowing the City to reach its commitment to the Air Resources Board of a 100% CNG fleet. The City of
Lodi received grant funding to replace five (5) gasoline transit vehicles in 200512006. The five new vehicles
replaced five older gasoline vehicles in our fleet which will be sold out of state to meet the requirements of the
grant funding. The three additional vehicles proposed are standard Dial -A -Ride style transit vehicles. Staff is
requesting the purchase of these three additional vehicles due to the excessive age of our current fleet and the
ongoing maintenance requirements associated with an older fleet.
Staff is recommending that the three new gasoline vehicles be procured off of the State contract due to the limited
availability of CNG vehicles and the ease of procurement it provides. Those three vehicles will then be converted
to CNG prior to the City taking possession. The Transportation and Fleet and Facilities Managers are meeting
with staff from the maintenance shop and transit operations to select the options available on the vehicle. The
three vehicles will be paid for utilizing $180,000 in Transportation DevelopmentAct (TDA) Local Transportation
Fund Transit Capital funds with the remainder coming from outstanding fare revenue from previous years. It is
anticipated the cost of each vehicle will be $90,000. In addition to the appropriation for the three vehicles, staff is
requesting that the City Council appropriate an additional $25,000 for the five vehicles previously authorized by
Council to cover the taxes and fees for the vehicles, including the State of California's procurement fee.
FISCAL IMPACT: Failure to award the vehicles would result in higher maintenance costs. The
addition of these three vehicles to the fleet will allow Transit to better
accommodate routine maintenance and peaks in the service.
FUNDING AVAILABLE: The bus purchases will be utilizing:
Transportation DevelopmentAct/Fares $180,000
Fares $115,000
Vac.a,.C.0
Ruby ste, Interim ante Difre or
Richard C. Prima, JK
Public Works Director
Prepared by Tiffani M. Fink, Transportation Manager
cc: Fleet and Facilities Manager Transportation Manager
APPROVED:
Blair King, City Manager
J ITRANSITtCAdditionalSMBuses.doc 111212006
RESOLUTION NO. 2006-15
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER
TO NEGOTIATEAND PURCHASETHREE TYPE 2 MEDIUM BUS (DIAL -A -RIDE)
TRANSIT VEHICLES THROUGH THE STATE CONTRACT, AUTHORIZING
CONVERSION OF THE VEHICLES TO COMPRESSED NATURAL GAS, AND
FURTHER APPROPRIATING FUNDS
WHEREAS, Lodi Municipal Code Section 3.20.070 authorizes dispensing with bids for purchases
of supplies, services, or equipment when it is in the best interest of the City to do so; and
WHEREAS, the City of Lodi currently operates numerous compressed natural gas (CNG) vehicles
and a fueling station, and the City Transit Division currently operates a fleet of 25 transit vehicles, of which
20 operate on CNG; and
WHEREAS, the City Council recently authorized the City Manager to purchase five new vehicles
allowing the City to reach its commitmentto the Air Resources Board of a 100% CNG fleet; and
WHEREAS, staff recommends purchasing three additional standard Dial -A -Ride style transit
vehicles to be procured through the State of California contract due to the limited availability of CNG
vehicles and the ease of procurement provided by the State contract; and
WHEREAS, staff further recommends that the City Council authorize the City Manager to
negotiate a change order with Creative Bus Sales to convert the vehicles to CNG, and appropriate funds
in the amount of $295,000 for the three vehicles and an additional $25,000 for the five vehicles previously
approved to cover the taxes and fees for the vehicles, includingthe State of California's procurementfee.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City
Manager to negotiate and purchase three Type 2 Medium Bus (Dial -A -Ride) Transit Vehicles through the
State of California contract; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to
negotiate a change order with Creative Bus Sales to convert the vehicles to CNG prior to the City taking
possession to comply with the grant funding requirements; and
BE IT FURTHER RESOLVED that funds be appropriated as follows:
Transportation Development Act/ Fares $180,000
Fares $1 15,000
Dated: January 18,2006
I hereby certify that Resolution No. 2006-15 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held January 18, 2006, by the following vote:
AYES: COUNCIL MEMBERS— Beckman, Hansen, Johnson, Mounce, and
Mayor Hitchcock
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
ON
SUSAN J. SLAC ON
City Clerk
2006-15