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Home My WebLink AboutAgenda Report - January 4, 2006 I-02 PHAGENDA ITEM TAI CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Public Hearing to consider adoption of resolution levying annual (2006) assessment for Downtown Lodi Business ImprovementArea No. 1 and confirming the Downtown Lodi Business Partnership 2005-06 Annual Report (as approved by Council on December21, 2005) MEETING DATE: January 4,2006 PREPARED BY: Management Analyst, City Manager's Office RECOMMENDED ACTION: Conduct Public Hearing to consider adoption of resolution levying Annual (2006) assessment for Downtown Lodi Business Improvement Area No. 1 and confirming the Downtown Lodi Business Partnership 2005-06 Annual Report (as approved by Council on December 21,2005). BACKGROUND INFORMATION: The Downtown Lodi Business Improvement Area No. 12005/06 Annual Report was presented and approved by the City Council on December 21, 2005. The Council established January 4, 2006 as the Public Hearing date during which time the public would have an opportunity to present written or oral protests to the assessment being proposed. The Public Hearing is established pursuant to Section 36535 of the California Streets and Highways Code. Pursuant to Lodi Municipal Code chapter/section 12.06.110: The purpose of this process is to comply with the Act provisions regarding public notice and hearing prior to establishing the benefit fees for the following billing period. City shall not adopt, modify or otherwise amend any billing period budget of the area that is inconsistent in any way with such billing period's budget as agreed to and presented by the board except in the case of a written majority protest (regarding elimination or modification of any specific budget item) from business owners which will pay fifty percent or more of the fees proposed to be levied as to any specific budget item pursuant to Streets and Highways Code Section 36525(b). In such case the written protest regarding any specific budget item shall be grounds to eliminate or modify such expenditure from the area's proposed budgetpursuantto the written protest. Streets and Highway Code 36535 (c) states: At the conclusion of the public hearing, the City Council may adopt a resolution confirming the reportas originallyfiled or as changed by it. The adoption of the resolution shal I constitute the levy of an assessment for the fiscal year referred to in the report, FISCAL IMPACT: The Downtown Lodi Business Partnership was established in order to create the mechanisms necessary to give Downtown Lodi the ability to compete regionally as a shopping center and entertainment destination. The purpose of the assessment is to pool contributions of APPROVED: Blair MR6, City Manager individual business owners in order to provide the DLBP with the resources it needs to act on behalf of the district, providing services such as marketing and events coordination. FUNDING AVAILABLE: As collected by the City on behalf of the DLBP. A 5% administrative fee is retained for collection services. /4"'L My Paiste, interim Finance Director Attachments cc: Chuck Easterling. Chair, DLBP October 2 , 2005 Blair King, City Manage- City of Lodi . 221 W. Pirie Street Lodi, Ca.. 95241-1910 Huai Report 005/2006 Dear lair: Section l l .0 of the City Ordinance Number 1654, establishing the Downtown Lodi Busims Improvement Area, requires that we submit to ou in September of year our an.nual reptant and budget. I.n addition, the State of California Streets and Highways code, which is the enabling legislation, also specifies that cel additional information be provided. You will find all of the required information contained in our report. We have provided you with seven copies, five for the City Council, one for the City Clerk and one for yourself. Sincerely, lae, 4�1 j MarytL� Wallace, President Beard df lirctors Downtown Lodi Business partnership Downtown Lodi Business Partnership 4 West Pine Street P 0 BOx 1565 Lodi, Ca 95240 (20) 369-8052ph (209) 369-8053 fax Penn listed below refer to Section36533(b) of the California Streets and Highway Code. No changes in boundaries of benefit zones within the area are proposed a No physical improvernen-Ls me planned Budget for the budget year July 1,2005 through June 30, 2006 is enclosed (Exhibit 8) A Benefit Fee Schedule and a Map of the Business Improvement Area are enclosed as Exhibits C & D respectively, There are no changes in. the Benefit Fee Schedule. 4 The Budget details all sources of income and projected expenses Downtown Lodi Business Partnership 4 Wast Pine Streat P.0 Box 1565 Lodi, Ca 95240 (209) 369-8062 ph (209)369-8053fax Exhibit The Downtown business community i s important to the City's overall health and vitality. The myth: Downtown revitalization only benefits downtown, Is nothing more than an attempt to save a few declining businesses Only benefits those businesses which are located downtown This myth must be dispelled by getting the word out. Downtown revitalization is < an investment in the, future health of the entire community. Economically. depressed downtowns drag the rest of the city down as well. The condition of downtown has come to be viewed as a barometer with two factors that are critical to investors. a co unity's overall economic health, and the capacity of its private and public sector leaders. Investors, prospects and potential residents; tend to look at a community's downtown as an indication of the quality of life offered by that community. Downtown is the heart of the community, While this year has been challenging, the .. has continued to involve, develop, l d promote downtown. Our by laws state our purpose merchants,business interest of r fessionals. Our very active and diverse board of directors is the main leadership element, providing varying broadexpertise in a range of subjects. During the past year, the have; Set exp an Economic Development Committee to coordinate and interface with the City's overall economic development program. * Developed and implemented the DLBP evens policy, contract and fee schedule � see a ched ) � Parking Command staff continued « work with city staff on parking .. , management, . a::l: :.., . while consider : parking should ...::... a»::t 4: problem, we «!©:<»©:it a biggerla;3z: if there were no vehicles downtown. Collaborated and developed relationships with the Lodi Conference and VisitorsBureau, Chamber �© ©: W . Grape C....: Hutchins Square, and he City of Lodi to :—; a group called "'DestinationLodi".We meet monthly to discuss ptopromote Lodi.ywith °a&:©«£o:ssagmarketing o odi ±' the end of the day, t was >?wdd that «:»»2 two major wza. :,market; our wine appellation w»Downtown. Supported, with enthusiasm, »e City,««:program 4bring tasting rooms downtown. ncooperation ad our Faith community, partnered with the Family d§Faith Festival and.k! #.>s v;community «o«ea<§yz:©<v»:pt<«:» manager 4 promote » 4 y transportation The «Downtown 2#».;:z »:> sits on our Parade of Lights committee » »w«:«!4 . a . establish «,. «: buses for »« Parade, :�w« Continued »,aw. Signature events: ea.. Farmers �Market .z4>2 Parade oLights. Our continued «—»d4y o-<¥aw«#«J > w .the top in the State. The f»d:w:L.t«s was fantastic».©. with one hundred entries. � Adopted . . . under �. . + . w.z, � .. . . ».»,:_» t::. a.n«z»:» colla fit z v»,insurez»»:c: event for our centennial celebration. but work © not complete; wcstill have much :,:,:: reach our ultimate goals for Downtown. » acritical that «<:»:continue to «»¥ the «:i: Partnership forus to \be successful. :««::,w2 surcessftdDowntown will benewhole community's overall. : health. » «want :.Sw d the :«: Council an staffCity w<»»2 continued support. We lookforward >working with «<.>< in .2§- ?.-successesfor Lodi. }\��\�\DOWNTO":: . v a� � , � .v l #� 13;31% 6:} T � } } ANN})A\ FUNDING MARKETING .REVITAUZATION DOWNTOWN LOM BUSNESS PARTNERSHIP PROPOSED BU ET JULY 1, 2M THROUGH JUNE 30 INCOME E1:00 Assessment Feea 345W.00 City of Lodi 525W.00 Banner Program 2500,00 Orem & Blues 5000.00 Candy Sales 18000.00 Easter Promotion 1500.00 Farmers Market 5500x.00 Adie Parade 1000.00 toiberfest 2000.00 Parade of -tights 15000.00 Wine & Sausag festival 5D00,00 intertest Miscellaneous Events & Sales 40W.00 TOTAL INCOME 203M.00 EVENT EXPENSE Banner Program 1000.00 Brows & Blues 1500.00 candy Sass 13M.00 Centennial Coloration 1000.00 Easter Promotl�n 500.00 Farmers Market 00 l iddia Parade 300,00 QctoberFest t 000.00 Parade of Ughts .00 Walldogs 1000.00 Wine & Sausap Festival 15101.00 winterf t 40W.00 Mkwellancous IMM00 9E100 ", REVITALIZATION E1:00 MARKETING EXPENSES 2500.00 Marketing Campaigns 11000.00 Weege & Meetings 1500.E Web Page update 400.00 Advertising & Promotion 5000.011 9E100 ", REVITALIZATION Brochure (Historical Walking Tour) 2500.00 Kiosk Update 2000.00 Placmes ,& Trophies 1500.00 Quarterly Meetings .00 Sunshine Committee 80Q.00 Training & InformaW Seminars 1000.00 'free laght Maintenance 3M.00 W&j1 .tom. ADMINISTRATIVE EXPENSES Bank Pees 560.00 insurance 1.2(10Q.00 Office Supplies 3M.00 Office Equipment 4000.00 postage 2500.00 Payroll Expense 78M.00 Professional Pees 11100.00 Rent SM.00 Telephone 2DOM00 100100°00 TOTAL EXPENSES .00 NET INCOME 13.00 EXHIBIT 11 ZONE A ZONE 0 Retailers and $200. (1 .3. rnp.) $100. ern g$200. Service 1 . 75. Businesses Professional $100. 50. Business Financial $5W. $5W. institutions Note: Retail and restaurant businesses will be charged on size which wdl determined the number of employees, either full-time or the equivalent' rade up of multiples of part-time employees. 11 ]f 0 T1 i ]FR ]1 j16 - to 334 Jf$ dEY I N die f!e / dRkJ `[Se d t _t Y9e pg�1 S s p 7 ® t� Locust St. '� Un 45e Elf iia Cn - t � 119 Eft IIa Ik lot „� t _ t � tG�& _C saELMtee} t la l6 € ] € y sa a E 4.� it xl PINE z AT 7 r E 8 Ey pP to ly E4 YS ^4Q k 4 wa ^gyp �l 6d 4 Cj 4® rrf FAyF {' SEf 4N. t/R Il 40 e U fe iE® ainut O Ir Ta 210 al® C yytia x4 .� .ka ra ale �d Ix+ a [1 AV. ( TIS —AV - r3- [?(JWI'rm-rjf i LOt)I BUSINESS 1'Folt"i,ilERSHIP ac MISSION STATEMENT Ander agmment with the City of Lodi, the Downtown Lodi Business Partnership ( LBP) manages the Dovmtown Business Improvement .Asea (BIA), and works in partnership with businesses, propel oRmers, cultural institutions and local city officials to enhance the revitalization efforts of downtown Lodi. Since it's inception, the Dovm1own Edi Business Partnership has been instrmental in the tremendous growth and vibrancy of the downtown community. The mission statement of the DLBP is to: Encourage the development ent of new businesses, while retaining and revitalizing existing businesses Promote retail activity by creating and maintaining a quality environment through` operative advertising and special events the downtown area e Serve as an advocate ` - downtown businesm in dealing with localgovernment,maintenance 1mediad general public Downtown Lodi Business Partnership 4 West Pine Street P 0 Box 1565 Lodi, Ca 95240 (209)69-0052 ph. (2D9) 369-6053 fax A copy of the agenda for those meetings is also sent to The Lodi News Sentinel and ff 274 W rM IV, 601111 AR M I � I I I I i I I � I � � I � I I I I � I I ' 1 11 111 1 1 1 � I! � � I IIIIIIIIIIIIIIIIII I I IIIIIIIIIIIIIIIIII "I'll MR= � For specific terms of the Brown Act, please refer to the Brown Act file located in the DLBP office. • E evelop Events dig art not exclusive to Marketing the Downtown, but the city of Lodi • Develop Events that hold a recognized theme • Modify the Fanners Market Event to include participants tc fall into the category of "Homemade" and "Homegrown". • Develop Partnerships with various groups/clubs to incorporate their heritage into our events that contain a theme, • Implement the Downtown Lodi Business Partnership Event Poliev 11 SPRING SIDEWALK EGGS-TRAVAGANZA PHOTOS WITH THE EASTER BUNNY WALL DOGS CENTINNIAL CELEBRATION CINCO DE MAYO CELEBRATION HISTORIC WALKING TOUR MOTHER'S DAY PROMOTION FARMERS MARKET 8. FESTIVAL WINE & SAUSAGE FESTIVAL FATHER'S DAY PROMOTION BREWS & BLUES FESTIVAL BACK -TO -SCHOOL SIDEWALK SALE 691h ANNUAL KIDDIE PARADE OKTOBERFEST SAFE -HALLOWEEN WINTERFEST PHOTOS WITH SANTA & VICTORIAN -ERA CARRIAGE RIDES MERCHANT WINDOW DISPLAY CONTEST 11Th ANNUAL PARADE C' LIGHTS Saturday, A.pnl 15 Sato -day, AprR ?S Sunday, April 16 April 28- May 31 Friday, May 5 Weekends be.onning in May Saturday, May13 Thursdays June 1 -Sept. 28 Sunday, June 11 Saturday, June 17 Sunday, July 23 Saturday, Aug. 5 Saturday.Sept 16 Sunday. Oci 15 Saturday, Oct 28 Saturday, Nov. 25 Saturdays Nov. 25 - Dec. 16 Nov. 25— Dec. 31 Thursday. Dec. 7 15 36 1718 19 20 21 1213 14 1516 17 4 12 13 14 15 16M 18 22 23 24 25 24 27 28 19 20 21 22 23 24 25 19 20 2 3 22 23 24 25 29 3031 '26 27 28 26 27 28 29 30 31 S M T W T F S 2 3 4 5 6 7 8, 9 10 11 12 13 in 17 18 19 20 21 22'° 23 24 25 26 27 28 29 S M T W T F S 1 2 3 4% 8 9 10 11 14 15 16 17 18 19 20', 21 22 23 24 25 26 27: 20 29 30 31 W# folmom IS M T W T F S` S M T W T F S 1 2. 3 4 5 68 9 loll 12 131$. 1718 19 2022 23 24 25 2.6.21712-9..30: ; i :7 rid CLASS ORGANIZATIONSCOMMERCIAL FEE EEE IT) 50,000 $100.00 ANTICIPATED APPLICATION PERMIT CLASS ATTENDANCE FEE FEE A 50,000 $ 150:00 $15,000.00 '. B 20,000 - 49,000 $ 150.00 $8,000.00 C 10,000 -19,000 $ 100.00 5,QOO.Ofl..: D 2,000-9,999 $10000 $ 2,500.00 E 250-1,999 $ 100.00 $ 500 OR CLASS ORGANIZATIONS FEE EEE ANDI:.. PLOP MEMBERS 50,000 $100.00 ANTICIPATED APPLICATION PERMIT CLASS ATTENDANCE FEE FEE A 50,000 $ 100.01? $ 9,AQO.OA 0 20,000 -49,000 $ 100-00 $ 3,000.00 C 10,000- 19,000 $50.00 $1,500-00 D 2,000-9,999 $ 50-00 $ 750.00 E 250- 1,999 $ 50.00 $ 250.00 CHARITABLE EVENTS CLASS ATTENDANCE FEE EEE A 50,000 $100.00 $ 3,000.00 0 20,000.49,000 $100.00 $ 1,500.00 C 10,000 - 19,000 $ 50.00 $750.00 D 2,000 - 9.999 $ 50.00 $250.00 E 250-1.999 $50.00 $ 0 2 This document outlines the guidelines for Wim lementation of a special event in the Lodi Downtown Area, as set forth by the Downtown Lodi Business Partnership (DLBP), It defines, categorizes, and sets a fee structure for Special Everts held within the Business Improvement Area (BIA). It is the purpose of this policy to reQ ulate and standardize the process of holding a 5Peciai event in Downtown Lodi so that such events can be held with the safety and health of the participants in mind, the protection of public Property considered, and the impact of the event on non -participating citizen minimized. A corollary purpose to this Policy is to ensure that these who benefit from an event tear the cost of the event. This include s any special requirements or demands from the Downtown Lodi Business Partnership andfor City of Lodi. Community festivalk and special events serve to promote tourism, showcase local talent, expose artists and performers to new audiences, invigorate community spirit, revitalize the downtown area and conbibute substantial economic and social benefits to the local community. In recogflition of these benefits, & is the policy of the Downtown Lodi Business Partnership to encourage community activities which promote tourism, foster the economic revitalization and g th of the downtown area while increasingthe cultural activities available to the residents of he Lodi a The Downtown Lodi Business Partnership recognizes the complexity of impiementinga special event and encourages the applicant to utilize the resources and knowledge provided by the Special Events staff. The success of a special event in the downtown area benefits both the applicant as well the Downtown Lodi Business Partnership. The DLBP is committed to working hand-in-hand with the surrounding community in an effort to achieve highly successful and mutually beneficia special events in the downtown area. Downtown Lodi is host to many public outdoor events on an annual basis. As you begin the planning process for your event, it is important to recognize that your activity plays a unique pari in the relationship 3 After you have carefully developed your outdoor event plan, submit your propos ed event description and plan to the OLSP on the forms enclosed. Please be aware that failure to submit your application in a timely manner, or submitting an incomplete application, may result in a delay of the approval process. Applications which are not completed in their entirety will be returned and will not be reviewed by the SC until all inform ation has been completed in full ()nra vr- u have submitted your Special Event Permit Application to the DLBR you will be contacted to schedule a meeting with the Special Events Committee, a group comprised of DLBP Event'staff, Board Members and local merchants. We hope that you Rnd these instructions helpful. Should you have any questions or require further aistance, please do not hesitate to contact the Downtown Lodi E U51nesS Padnership SpeciSl Events Department at (209) 369-8W Thank you for your interest in Historic Downto wo Lodi as the venue -of -choice for your e ventfif El FA I � Extra Personnel Hours. 'The total of the number of all hours worked by DLBP and city employees in the particular departments or areas under consideration for classification purposes in connection with the production cf the special event in question, to the extent that such hours exceed the total number of hours which would have been worked by those same city employees in the same location had the special event not taken place. Excluded from this definition are the personnel hours worked by the SEC or DL B P staff designated to fulfill the function of the Special Events Committee an any particular occasion. � Party: Shall refer to the applicant who makes a request to hold a Special Event > Political Demonstration: A public gathering, procession or parade, the primary purpose of which is the exerase of the rights of assembly and free speech as guaranteed by the First Amendment to the LI Constitution of the United States The fact that such an event may be advertised as a "special 41 event" does not in and of itself bring such a demonstration within the scope of this polr-y- Special Event. Refers to outdoor events that include, but are not limited to, the following fait carnival, circus, parade, concert, walk or run, graduation, block party or other festivai, ceremony, rally, procession, or mass gathering. A Special Event may also Involve selling, advertising, and/or promoting The policy includes events held on private property if the event affects or impacts any part of the downtown business improvement area or otherwise extends beyond the boundaries of )P- Special Events Committee (SEC): An appointed committee of representatives from the Down . town Lodi Business Partnership who may be affected by a special event. The committee purpose shall be to review and evaluate a party's application for approval/denial by the DLBP Board of Directors. ➢Downtown Events Coordinator (DEC): The person(s)/department(s) designated by the DLBP...: Special Events Committee to carry out the functions of this policy. In additionto the functions listed hereafter, the Downtown Events Coordinator will act as the communicator and liaison to the party requesting a special event and will be responsible for monitoring the submittal of charges, fees, deposits and appropriate insurance requirements. The DEC will also review all applicationsfar completeness prior to submittal to the SEC for review. w Permit Fee: The fee required to be paid by an organization or entity for the issuance of an agreement to hold a public festival or event in the downtown area. � Applicaflon Fee: The non-refundabie fee required upon submission cf your application packet in order to cover the costs of processing and verifying the information provided- f7777777T7T777777T777777..:,. FOS ,tT1 V AI F - The DLBP encourages the production of special events which will attract people downtown and help stimulate a positive downtown environment. The DLBP Special Events Committee shall be charged with the responsibility of determining whether or not a particular applicant shall be entitled to hold a special event within the boundaries of the SIA, and in determining whether to grant or deny a particular application, shall take into account the effect the proposed special event will have upon the environment, the business climate, and the public health and safety of downtown merchants, residents and guests. The SEC shall also take into account the frequency with which such events are held and the convenience of the public and merchants in relation thereto. The DLBP Special Events Committee will also wnsider. How well the applicant, insofar as it can be determined, appears capable or incapable of executinn the planned special event; Whether any inconvenience which may be suffered by the general public or member businesses is outweighed by the potential benefit to the downtown community as a whole; Whether budgetary considerations at the time of the application create such a heavy burden.upon DLBP or financial resources that it would not be practical to hold the proposed special event at. the time requested; Whether the holding of the special event as planned would create an undue burden upon the manpower resources of the DLBP or C41- and 9 Whether the health and safety of the public, or downtown economy, would be compromised substantially r r: Milli � The extent to which the event contributes to the promotion of tourism. 0 The extent to which the event contributes to economic revitalization is The extent to which the event increases cultural programming available to residents of the Lodi � V The impact of the event on the environment, * The frequency of the Same or similar event(s). r777M N �parties who wish to make a request for a Special Event should contact the DL BP's Administrative Office . during standard office hours for a complete Special Event Application Packet, The completed request form shall be submitted to the DLBP no less than 120 days prior to the requested date. Applications will .be accepted on a first-come, fire -served basis. However, returning ever -its have ninety (90) days from the last day of that event to submit their application for the following year's adjusted dates. After the .ninety (90) days, all events may be scheduled on a first-come, first-served basis, regardless of previous use. The party will be notified of the other departments and organizations that should be contacted. It is recognized that circumstances surrounding requests for Special Events may require varying amounts of attention, time, and effort devoted to the process and procedure of approving or denying the request, Therefore, it is understood that every effort will be made to respond and make a decision on a u . as . t within a reasonable period of time. It is also expected that the party making the request will anticipate a reasonable tenth of lead time required to make a final decision. 1 1111111 111 1 111 11111111 11111111 1 agreement between the parties will be attempted. In the case where a conflict cannot be resolved, the final . determination for granting a special event request remains with the Special Events Coordinator, The Applicaflon must include the following information: 1, The name of the special event and its purpose in general terms. 2. The name(s). of the person(s) or organization(s) sponsoring said special event, together with the addres . se s and telephone numbers of all such persons or organizations. 3. The date or dates of the proposed special event. 4. The specific location(s) within the Downtown Lodi area where the proposed event would take Mace. 5. The number of persons estimated to be in attendance at such event, 6. Whether any street closures are requested, and, if so, the number of streets and when. 7. Whether any. beer, wine, or other spiritous beverages are expected to be present and/or sold for public consumption, together with a detailed proposal for any such sale, indicating among other things, who is expected to be the vendor or vendors, whether such vendor or vendors presently hold any type of license for ort -premises consumptionof alcoholic beverages, and stating the exact locations and times For such sales. 8. Whether any temporary outdoor structures (Le staging, awnings, tents, scaffolding, etc.) are Proposed to be built, describing therm in detail. ge Whether any sighs or banners are proposed to be erected, giving details. 10. Any 'parades, road races, etc. planned in connection with such event, stating details; including the time location and anticipated crowd - 4 -1 rowd_4; �AIII,-,Ikcr entertainment wiH be involved, giving details as to nature, time and plane. 9 }.. Yffi1'94s&9E 1. Whether there will be street vendors or peddlers involved, giving details, including specifically contracted or regularly licensed vendors and peddlers. 13. Whether the applicant proposes either in whole or in part to be responsible for cleaning up the gree used, specifying details. 14. Whether the applicant proposes to hire security guards or oft -duty officers to assist in security and traffic control, giving details. 15, Whether utility services such as electrical power or water will be required specifying amount and type. 16. Whether electrical wiring shall be installed, specifying installation details 19, A plan for emergency health services to be forwarded to the Health [department. 20s A plan which addresses the needs of Persons with disabilities. C 21 The applicant should specify any service, material, or property which is expected to be provided by the DLBP car the city Special Events will be Itmrtedto city property that can accommordate.,:........ the event 22. Event holders who wish to use other city property must file a detailed event plan includinga map of the event. permission_ Thefollowing DL P, City & County Departments will be involved in reviewing specificlporfions of the Special Event Application: 1 DLBP Administrative Office: Will review all applications and disseminate information to the appropriate departments involved, establish special needs or requirements, review and determine A necessary licenses and permits, and review all operating, logistical and cleanup plans- Will determine whether requested property is available at the requested dato/s and if the event conforms to the DLBP's Special Event Policy. Z City of Lodi -Public Works Department. Will review all plans forternporary structures, ShV0 closures and proposed activities which will occur in the public -right-of-way and, if the request is approved, provide the appropriate permits, This Department shall also review all plans pertaining to sanitation, pre and post -event street cleaning, and determine any additional barricade and street closure requirements and/or equipment needs 3. San Joaquin County Health Department Will review ail plans including medical and environmental hazards, on-site food vending, and other health and safety requirements. Approval by this Department will require a Temporary Event Permit and in the case of on-site food sales, a Temporary Event Health Permit. 4. City of Lodi - Fire Department Will review all plans to determine life safety hazards, fire 0 personnel and accessibility issues. 6. City of Lodi -Police Department- Wiff review all plans forsecurity, parking, and traffic, nOlso and gocrowd control . City of Lodi Risk Manager Will review all plans to determine appropriate 7. insurance ievots and li bdity requirements. 6, City of Lodi - Transportation Division: Will review all plans pertaining to mass transportation .and the use of public raarkirap structures and lots, C W77M 2006Markefing Plan Objective. - Through advertising, events, and special merchant promotions that high4ht our businesses and historic buildings and streets, the Downtown Lodi Business Partnership's marketing goal is to bring visitors and residents to Downtown. Goals: The main goal of the DL BP is to bring more customers and businesses to the downtown, therefore, increasing the tax base. The DLBP will work together with organizations such as the Conference and Visitors Bureau, Chamber of Commerce, Hutchim Street, Wine Grape Commission, and the City of Lodi to develop collaborative events and promotions that will help market and promote not only Downtown Lodi, but the City of Lodi as well. The DLBP' is looking forward to partnering with the viticulture community in an effort to bring the wine industry to Downtown Lodi, The DLBP will confinuc to work on strengthening its relationship with the downtown merchants by offering a full program of services to our members: * Quarterly newsletters * Quarterly Member Meetings * New Business Information Packets * Parking Management Conunittee * Marketing .. Committee * DLBP office staff to serve the membership and public * Serve as an advisory advocate for the membership with the City of Lodi * Sunshine Committee Newspaper. The Lodi Nees -Sentinel has been our primary source of advertising. Through the News -Sentinel, we promote Downtown with .our own special pull-out Tabloid section eight times a year. This toot has been very beneficial for our membership and our organization. It has served to advertise our special events, inform the public with educational articles written by our membership, and give membership a discounted advertising rate. 77daT1fj—Una7fy-, we use Me UM-T-RUYWI, Pennysaver/l,ocal Living on a limited basis for promoting events and media alerts. Websi Vw&_L,RP xw&sr4_**pt* down for construction. Our goal is to make the Website a user friendly tool for the public to find information on Downtown.. It will. provide links to various organizations and the City of Lodi. We, will also encourage our membership to ftuther devc1op thoir own Websites. Banners.. The DLBP launched it's "sponsor a banner" program in June 2004. The campaign coincides with the Farmers Market and the Holiday Season. The campaign is a beneficial tool for the merebants to advertise and for the DL8P to promote events through. the year, Member Promotion and Public Relations: The D LB P will continue, to feature businesses profiles in our Tabloid and encourage the Lodi -Sentinel to profile downtown businesses on a regular basis. Press releases will continue to be Issued for new and expanding businesses downtown. will continue to enlist the cooperation of the City of Lodi, the Chamber, and the Lodi Visitors & Convention Bureau to promote the Shop Lodi First program. Transparency at Wine & Visitors Center: The DLBP would like to partner with the Wine & Visitors Center to have an appropriate advertisement for Downtown Lodi at the center to encourage visitors to come Downtown. Billboards: We would like to consider partnering with other groups to have a billboard along either Rte.99 or Rte. 5, 11 Each Board meeting to include report (merchant visits, involvement, questions, etc.) Establish guidelines for Merchant Recognition (New, Anniversary, Awards, Special Events, etc.) 2. PROMOTE DOWNTOWN LODI a Sbop Downtown Campaign (Finish Brochure, Map, Kiosks, Frequent Shoppers, Mystery Shopper) 0 Get customer base from merchants during survey and advertise to this base. a Study of best form of advertising (Web page -need to complete, also review newspaper, TV., radio, etc.) 0 Signs. Need to develop unique signing for every major entrance to Lodi * Maintain: Large Venues (Farmers Market, Parade of Lights) * Grow: or discontinue others (Kiddie Parade, Safe Halloween) * Create: New Venues (Jazz, October Fest, First Night Out, Arts Fair, Christmas Festival) DownWwn LDdi Business Partnership 4 est. inn Street P'0' aox 1565 Lodi, Ca 95240 (209) 16.9-8052 ph (209) 369-8053 fax Downtown LodiBusinese, Partnership 4 West'Pine Stra et P,O. Box 15,65 Lodi, Ca X5244 .(209) 369-8062 ph. (209) 36,9-8053 fax P77771 LLJ BENEFIT FEE SCHEDULE ftNote. Retail and restaurant businesses are assessed based on the number of employees - either full-time, or the equivalent made up of multiple amPloYees Retail and Restaurant — Businesses that buy and resell goods. Examples would be clothing stores, shoe stores, office supplies, as well as businessesthat sell prepared food and drinks QF service Business" — Businesses that selfServices. Examples are beauty and barber shops, repair shops. lodging. most automotive -oriented businesses. entertainment businesses such as theaters, etc. Professional Businesses — Includes architects, engineers, attorneys, dentists, doctors, accountants, optometrists, realtors, insurance offices, mortgage brokers and most other businesses which require advanced or specialized licenses, and/or advanced academic degrees Financial Institutions — Includes banking and savings and loan institutions, as well as credit unions. etc. I 1012012045 When will I be billed 7 The DLBP levies annual assessments for businesses residing within the BIA on January VO of each year. Your assessment fee will be included an your annual business license renewal from the City of Lodi. Payment should be mailed directly to the City of Lodi, viho on tum, reimburses 100% of the assessment fee back to the C LSP. What if my business doesn't directly benefit from the SIA? But it does! You are a member of a community that derives its strength from cooperative action. You have selscted the location of your business because of desirability, status and environment; and as the appearance and suss of your business neighhorbood improves, these three tactors will Improve as WeIlL Do I have to pay 7 Yes. This is a legally mandated assessment the same as your business license or property fax. If you do not pay, tha City of Lodi will seek relief in the form of coilectio n action. credit report notification, or Cather legal Who can i contact about billing? Annual assessment billings are a collaborative affort on behalf of the DLBP and the City of Lodi`s Finance Department. Should you have questions about your assessment fee, requirefee adjustments, or are no longer within the BIA, please contact the OLB P directly at (209)36"052 Downtown Lodi Business Partnership * 4 W. Pine Street * Lodi, CA 95240 * (209) 369-8052 PA' When Recorded, Return to: City of Lodi City Clerk's Office P.O. Box 3006 Lodi, CA 95241.1910 RESOLUTION NO. 2006-08 A RESOLUTIONOF THE CITY COUNCILOF THE CITY OF LODI CONFIRMINGTHE 2006 ANNUAL REPORT FOR THE DOWNTOWN LODI BUSINESS IMPROVEMENTAREA NO. 1 AND LEVY OF ASSESSMENT WHEREAS, Downtown Lodi Business Improvement Area No. 1 was established December 17, 1997, by Council adoption of Ordinance No. 1654; and WHEREAS, the Annual Report, as required by Streets and Highways Code 536533, has been submittedto the City Council bythe Board of Directorsof said Improvement Area; and WHEREAS, a public hearing was held as required by Streets and Highways Code §36524 on January 4,2006, in the City Council Chambers at Carnegie Forum, 305 West Pine Street, Lodi, California, at 7:00 p.m., or as soon thereafter as possible, to consider protests to the assessment levy. NOW, THEREFORE, the City Council of the City of Lodi does hereby resolve, determine, and find as follows: 1The required public hearing was duly held, at which time the public was allowed to present written or oral protests to the levy of assessment for Downtown Lodi Business Improvement Area No. 1. 2) A majority protest as defined in the Streets and Highways Code §36525 was not made. 3) The 2006 Annual Report as submitted on December 21, 2005, by the Board of Directors of the Improvement Area to the City Council is hereby confirmed as originally filed and attached hereto. 4) The confirmation of the report and adoption of this resolution constitutes the levy of the assessment as contained in the Annual Reportfor the calendar year 2006. Dated: January 4,2006 I hereby certify that Resolution No. 2006-08 was passed and adopted by the City Council of the City of Lodi in a regular meeting held January 4, 2006, bythe following vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, and Mounce NOES: COUNCIL MEMBERS — Mayor Hitchcock ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLA TON City Clerk 2006-08 114 M-14""Op 200512006 Annual Report Items listed below refer to SeWon36533(b) of the California Streets and Highway Code: No changes in boundaries of benefit zones within the area are proposed • No physical improvements are planned Budget for the budget year July 1, 2005 through June 30,2006 is enclosed (Exhibit B) A Benefit Fee Schedule and a Map of the Business Improvement Area are enclosed as Exhibits C & D respectively. There are no changes in the Benefit Fee Schedule. The Budget details all sources of income and projected expenses Downtown Lodi Business Partnership 4 West Pine Street P.O. Box 1565 Lodi, Ca 95240 0 Exhibit A The Downtown business community is important to the City's overall health ate: vitality. The myth • Downtown revitalization only benefits downtown, Is nothing more than an attempt to save a few declining businesses • Only benefits those businesses which are located downtown This myth must be dispelled by getting the word out. Downtown revitaliza km is an investment in the future health of the entire community. Economically depressed downtowns drag the rest of the city down as well. The condition of downtown has come to be viewed as a barometer with two factors that are aib& to investors: a community's overall economic health, and the capacity of its private and public sector leaders. Investors, prospects and potential residents, tend to look at a community's downtown as an indication of the quality of life offered by that community. Downtown is the heart of the community. Over the past seven plus years, our Downtown has become a source of great civic pride and accomplishment, becoming the model for redevelopment throughoutthe Central Valley and State. Visitors to our city often comment on how pristine aw Downtown is. The Downtown Lodi Business Partnership (DLBP) in partnership with businesses, professionals, merchants, and the City, manages Downtown. W e maintain an office staffedwith an Executive Director and administrative staff, to Serve as an advocate for the downtown, to develop and conduct ongoingpublic awareness and educational programs designed to enhance appreciationof the downtown's physical assets, commercial environment and cultural charm, provides day -today oversight of projects in progress, acts as a point person for all downtown -related inquiries and issues, fosters and mainmins a cooperative working relationship with existing business owners, prospective developers, and governmental agencies. The staff maintains and disseminates data and information pertaining to specifics projects and events. We establish and administer procedures for the use of streets for various activities and events, conduct events, develop and implement marketing for Downtown. While this year has been challenging, the DLBP has continued to involve, develop, and promote downtown. Our by laws state our purpose with a common business interest of merchants, services, and professionals. Our very active and diverse board of directors is the main leadership element, providing varying expertise in abroad range of subjects. During the past year, we have: Set up an Economic Development Committee to coordinate and interface with the City's overall economic development program. Developed and implemented the DLBP event policy, contract and fee schedule ( see attached ) • Parking Committee and staff continued to work with city staff on parking management. It should be noted that while many consider parking a problem, we would consider it a bigger problem if there were no vehicles downtown. • Collaborated and developed relationshipswith the Lodi Conference and Visitors Bureau, Chamber of Commerce, Wine Grape Commission, Hutchins Street Square, and the City of Lodi to form a group called "Destination Lodi'. We meet monthly to discuss partnering to promote Lodi. We spent one full day with a facilitator discussing marketing of Lodi. At the end of the day, it was decided that we have two major areas to market; our wine appellation and Downtown. • Supported, with enthusiasm, the City, in a program to bring tasting rooms downtown. • In cooperation with our Faith community, partnered with the Family Faith Festival and 40 Days of community • Worked with the City transportation manager to promote public transportation in Downtown Lodi. The manager sits on as Parade of Lights committee and is working to establish shuttle buses for the Parade. • Continued to hold our Signature events: the FWmvxs Market and the Parade of Lights. Our Farmer's Market continued to grow and is rated one of the top in the State. The Parade of Lights was fantastic with one hundred entries. O Adopted the Walldogs under oirDLBP umbrella and are working in collaboration to insure a success event for our centennial celebration. Our work is not complete; we still have much to do to reach our ultimate goals for Downtown. It is critical that the City continue to fund the Downtown Lodi Business Partnership for us to be successful. A thriving and successful Downtown will benefit the whole community's overall economic health. We want to thank the City Council and City staff for their continued support. We look forward to working with the City in achieving successes for Downtown Lodi. J 0 w DOWNTOWN LODI BUSINESS PARTNERSHIP OVERVIEW DOWNTOWN MEMBER ASSESSMENTS ADMINISTRATION CITY OF LODI ANNUAL FUNWIG DOWNTOWN LODI BUSINESS PARTNERSHIP BUDGET REVENUE GENERATING ACTIVITIES DOWNTOWN LODI BUSINESSPARTTiERSHIP PROWSED BUDGET JULY 1, 2005 THROUGH JUNE 90 20M INCOME Assessment Fees 34500.00 City Of Lodi 52500.00 Banner Program 2500.00 Brews 6 Blues 5m.W Candy Sales 18000.00 Easter Promotion 1500.00 Fanners Market 5` •00 Kiddie Parade I m . w Octoberfest 3GWW Parade of Lights 15000.00 Wine a Sausag Festival 6400.00 Wintertest 6000.00 MWWWneous Events & Sales 4000.00 TOTAL INCOME 203000.00 EVENT EXPENSES BannerProgram 1000.00 Brews & Blues 1500.00 candy sales 1300D.00 CentennialCsbbratim 1000.00 Easier Promotion 50.00 Fanners Market 30000.00 Kiddie Parade 300.00 Octo,erfest Im.W Parade of Lights 6000.00 W- 1000.00 Wine 6 Sausage Festival 1500.00 W intertest 4000.00 hancelareOus 1000.00 61800.00 MARKETING EXPENSES Marketing Campaigns 11OOD.00 Mileage 8 Meetings 19W.W Web Page Update 4WO.W Advertising a Promotion 5m.W 215w.w REVITALIZATION Brochure (Historical W@Mdng Tour) 2500.00 Kwsk Update 2wo.W Plaoques & Trophies 15w.w Quarterly Meetings 600.00 Sunshine Committee 600.00 Training 8Information Seminars 1000.00 Tree Light Maintenance 3000.00 11600.00 ADMINISTRATIVE EXPENSES Bank Fees 50.00 Insurance 12000.00 Office Supplies 3000.00 Office Equipment 4000.00 Postage 25WW Payroll Expense 7 m . w Professional Fees 1000.00 Rent 5040.00 Telephone 2000.04 108100.00 TOTAL EXPENSES 2030DI).00 NET INCOME .0:00; . EXHIBIT B Professional $100. $ 50. Business Financial $500. $500. Institutions Note: Retail and restaurant businesses will be charged on size w h i i A determined by the number of employees, either full-time or the equiv2 made up of multiples of part-time employees. 13usiness type doflnitions: Retail and Restaurant: Businessesthat buy and resell goods. examp{es m clothing stores, shoe stores. office supplies as well as businesses that me prepared foods and drinks. service Businesses: Businessesthat sell services. Examples am beauty" barber shops, repair shops, lodging, most automotive -oriented busWesm, entertainment businessessuch as theaters, etc. Professional Businesses: Includes Architects, Engineers, Attorneys, Dentists, Doctors, Accountants, Optometrists, Realtors, Insurance Offices, Mortgage Brokers and most other businesses that require advanced andlor specialized licenses andlor advanced academic degrees. Financial Institutions: Includes banking and savings and ban institutionses well as credit unions, etc. 0 ZONE A ZONE B Retailers and $200. (1.3 emp.) $100. Restaurants 9300. (4-6 emp.) $150. $400. (7 + emp.) $200. Service $150. $ 75. Businesses Professional $100. $ 50. Business Financial $500. $500. Institutions Note: Retail and restaurant businesses will be charged on size w h i i A determined by the number of employees, either full-time or the equiv2 made up of multiples of part-time employees. 13usiness type doflnitions: Retail and Restaurant: Businessesthat buy and resell goods. examp{es m clothing stores, shoe stores. office supplies as well as businesses that me prepared foods and drinks. service Businesses: Businessesthat sell services. Examples am beauty" barber shops, repair shops, lodging, most automotive -oriented busWesm, entertainment businessessuch as theaters, etc. Professional Businesses: Includes Architects, Engineers, Attorneys, Dentists, Doctors, Accountants, Optometrists, Realtors, Insurance Offices, Mortgage Brokers and most other businesses that require advanced andlor specialized licenses andlor advanced academic degrees. Financial Institutions: Includes banking and savings and ban institutionses well as credit unions, etc. 0 stnu rye LL 'a .� 411 PROOF OF PUBLICATION (2015.5 C.C.C,P,) STATE OF CALIFORNIA County of San Joaquin I am a citizen of the United States and a resident of the County aforesaid: I am over the age of eighteen years and not a party to or interested in the above entitled matter. I am the principal clerk of the printer of the Lodi News -Sentinel, a newspaper of general circulation, printed and published daily except Sundays and holidays, in the City of Lodi, California, County of San Joaquin and which newspaper had been adjudicated a newspaper of general circulation by the Superior Court, Department 3, of the County of San Joaquin, State of California, under the date of May 26th, 1953, Case Number 65990; that the notice of which the annexed is a printed copy (set in type not smaller than non-pareil) has been published in each regular and entire issue of said newspaper and not in any supplement thereto on the following dates to -wit: December 24th all in the year 2005. I certify (or declare) under the penalty of perjury that the foregoing is true and correct. Dated at Lodi, Californj this 24th day of Dee er 200 L - C_� 0 Signature This space is forthe County Clerk's Filing Stamp Proof of Publication of lotice of Public Hearing Resolution No. 2005-262 L Resolution ofIntetnion to LevyAnnual Assessment For )owntown Lodi Business Improvement Area No. 1, ,stablishing Public Hearing Date, and Approving Annual :ep ort WHEREAS, Downtown Lodi 9i Improvement Area no. 1 was established December 17, 1197, by Council adoption of Ordinance No 1654; and �s NOW THEREFORE, the City Council of the City of Lodi does herl resolve. determine, and find ii follows 1 Approved the Annual Report s submitted Said Report being on = with the City Clerk 2. Establishes January 4. 21 in the City Council Chambers. at Carnegie Fonrm, 305 Wes'. Pine Street Lad,, California at 700 p.m., or soon thereafter = poi bie, as the dale place. and Um to hold the public hearin required by Streets and v;. Gode 36534. 3. it is the intention of Council to levy and � within the and business improvem for oalandar year21 i fiscal year). 5. ICI" types of improvements and proposed to be funded by the levy of assess- iiiiiiiiiiiiim In the Area m in 'Exhibit B hereto and m� pora led by reference. 'NOTE: Information regarding M IliliIIII111111M and referenced exhibits may be Obtained in the Office of the City Clerk. City Hail, 221 1111111111111■ Pine Street, Lodi. CA. 95240 All interested pgWs ma invited to present their views and 5i = this matter. If you challenge the subject matter in court, you may be limited to rais- ing only those Issues you are else raised at the public hearing described inttiis notice or m written correspondence deliv- ered m the City Clerk prior to the closeef the public hearing. Date: December 21,2005 I hereby certify that Resolution No. 2005-262 was passed and adopted bythe City Council ofthe Cl'y of Lodi m a regular meeting held December 21, 2005, by the fallowing its COUNCIL Please immediately confirm receipt df this fax by calling 333-6702 CITY OF LODI P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 ADVERTISING INSTRUCTIONS SUBJECT NOTICE OF PUBLIC HEARING FOR JANUARY 4,2006, TO CONSIDER LEVY OF ANNUAL (2006) ASSESSMENT FOR DOWNTOWN LODI BUSINESS IMPROVEMENT AREA NO. 1 1 PUBLISH DATE: DECEMBER24,2005 TEAR SHEETS WANTED: Three (3)please SEND AFFIDAVIT AND BILL TO: SUSAN BLACKSTON, CITY CLERK City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 DATED: Thursday December22,2005 ORDERED BY: JENNIFER M. PERRIN, CMC DEPUTY CITY CLERK DANA R. CHAPMAN J ADMINISTRATIVE CLERK SUSAN J. BLACKSTON CITY CLERK JACQUELINE L. TAYLOR, CMC DEPUTY CITY CLERK Faxed to the Sentinel at 3691084 at! - (time) Gn `4 1?- (d ate)' (pages) l INS Phoned to confirm receipt of all pages at 14_3_v(1M6) XT �DRCJMP (initi formsladvins.doc NOTICE OF PUBLIC HEARING RESOLUTION NO. 2005-262 A RESOLUTION OF INTENTION TO LEVYANNUAL ASSESSMENT FOR DOWNTOWN LODI BUSINESS IMPROVEMENTAREA NO. 1, ESTABLISHING PUBLIC HEARING DATE, AND APPROVING ANNUAL REPORT WHEREAS, Downtown Lodi Business Improvement Area No. 1 was established December 17, 1997, by Council adoption of Ordinance No. 1654; and WHEREAS, the Annual Report, as required by Streets and Highways Code 536533, has been submitted to the Council by the Board of Directors of said improvement area. NOW, THEREFORE, the City Council of the City of Lodi does hereby resolve, determine, and find as follows: 1. Approved the Annual Report as submitted, said Report being on file with the City Clerk. 2. Establishes January 4, 2006, in the City Council Chambers, at Carnegie Forum, 305 West Pine Street, Lodi, California, at 7:00 p.m., or soon thereafter as possible, as the date, place, and time to hold the public hearing required by Streets and Highway Code §36534. 3. It is the intention of the City Council to levy and collect assessments within the parking and business improvement area for calendar year 2006 (the Area's fiscal year). 4. The boundaries of the entire area to be included in the Area and the boundaries of each separate benefit zone within the area are set forth in the Map, "Exhibit A, incorporated herein by reference. A true and correct copy of the map is on file with the City Clerk of the City of Lodi. 5. The types of improvements and activities proposed to be funded by the levy of assessments on business in the Area are in "Exhibit B hereto and incorporated by reference. 6. At the time of the public hearing, written and oral protests may be made. The form and manner of protests shall comply with Streets and Highways Code §§36524 and 36525. *NOTE: Information regarding this matter and referenced exhibits may be obtained in the Office of the City Clerk, City Hall, 221 West Pine Street, Lodi, CA, 95240. All interested persons are invited to present their views and comments on this matter. If you challenge the subject matter in court, you may be limited to raising only those issues you are someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk prior to the close of the public hearing. Dated: December 21,2005 I hereby certify that Resolution No. 2005-262 was passed and adopted by the City Council of the City of Lodi in a regular meeting held December 21, 2005, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, and Mounce NOES: COUNCIL MEMBERS — Beckman and Mayor Hitchcock ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS— None Nz�� SIJN J. BILA► STON City Clerk DECLARATION OF POSTING PUBLIC HEARING FOR JANUARY 4,2006, to consider levy of annual (2006) assessment for the Downtown Lodi Business Improvement Area No. 1. On Thursday December 22, 2005, in the City of Lodi, San Joaquin County, California, a notice of public hearing to approve the Downtown Lodi Business Partnership (DLBP) 2005/2006 Annual Report as submitted by the DLBP Board of Directors, to adopt a Resolution of intention to levy an annual assessment for that fiscal year was posted at: Lodi Public Library Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum I declare under penalty of perjury that the foregoing is true and correct. Executed on December 22, 2005, at Lodi, California. JENNIFER M. PERRIN, CMC DEPUTY CITY CLERK n t ATIA R. 01APMAN ADMINISTRATIVE CLERK N:\Administiration\CLERK\FotmsOECPOST-DOC ORDERED BY: SUSAN J. BLACKSTON CITY CLERK JACQUELINE L. TAYLOR, CMC DEPUTY CITY CLERK CITY COUNCIL SUSAN HITCHCOCK, Mayor BOB JOHNSON, Mayor Pro Tempore JOHNBECKMAN LARRY D.HANSEN JOANNE MOUNCE December 22.2005 CITY OF LODI CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 Mary L. Wallace, President Board of Directors Downtown Lodi Business Partnership 4 West Pine Street P.O. Box 1565 Lodi, CA 95240 BLAIR KING, City Managed SUSAN J. BLACKSTON City Clerk D. STEPHEN SCHWABAUER City Attorney RE: RESOLUTION OF INTENTION TO LEVY ANNUAL ASSESSMENT FOR DOWNTOWN LODI BUSINESS IMPROVEMENTAREA NO. 1 (for calendar year 2006) The Lodi City Council at its meeting on December 21, 2005 adopted the enclosed Resolution of Intention to Levy Annual Assessment for Downtown Lodi Business Improvement Area No. 1. A public hearing regarding this matter has been set before the Lodi City Council on Wednesday, January 4,2006 in the City Council Chamber at the Carnegie Forum, 305 West Pine Street, Lodi, at 7:00 p.m. or as soon thereafter as the matter may be heard. All interested persons are invited to present their views and comments on this matter. Written statements may be filed with the City Clerk at anytime prior to the hearing scheduled herein, and oral statements maybe made at said hearing. If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, Lodi, at or prior to the public hearing. Should you have any questions, please feel free to contact my office. Sincerely, ----------- Susan �Susan J. Blackston City Clerk Page 1 of 1 Susan Blackston From: HAYNLodi@aol.com Sent: Wednesday, January 04, 2006 5:40 To: Susan Blackston Subject: Fwd: DLBP In a message dated 1/3/200611:16:11 P.M. Pacific Standard Time, HAYNLodi writes: City Council: Regarding :DLBP funding and rate increase discussion As a business owner and property owner in Downtown Lodi, I have to disagree with raising rates on those business owners on the edges of the BID district. Below is a list of my reasons: 1. My business and many service related entities are not open during the events held by the DLBP. Most events are held only on School St. Some businesses are hurt by the events, due to street closures and parking problems. 2. 1 do not feel that a "tax and spend" mentality is a move in the right direction. What would stop future increases for which we have no choice to pay in order to renew our business licenses? There is no over sight of this organization and there has not been an audit of their books. I am concerned when all the employees of this organization work for either the president or treasurer in some other capacity. 3. What are the qualifications of the new Director ? This person is in charge of spending our funds. Why is there such a high turn over and conflict with board members? The negative press is not good for any business downtown. feel if any rates are increased, it should be on vendor fees. This organization should have the ability, with qualified leaders and employees, to generate a substantial amount of funding on their own through sponsorships, banner programs, event fees , etc etc There needs to be a common goal and that is to promote Downtown Lodi and the related businesses and not just a chosen few. Thanks for listening to my concerns. Sincerely, Brian Hayn Owner of The Tune Up Shop 1 W. Lodi Avenue /9/2006 Susan Blackston From: Susan Blackston Sent: Wednesday, January 04, 2006 2:21 PM To: 'Pamela Hayn' cc: City Council; Blair King; Steve Schwabauer Subject: RE: DLBP Concerns Dear Ms. Hayn: This reply is to confirm that your message was received by the City Clerk's Office and each member of the City Council. In addition, by copy of this e-mail, we have forwarded your message to the following departments for information, referral, or handling: 1) City Manager, and 2) City Attorney. /s/ Susan J. Blackston, City Clerk _____Original Message ----- From: Pamela Hayn [mailto:plhayn@yaho Sent: Wednesday, January 04, 2006 2:17 To: Susan Blackston; Susan Hitchcock; Hansen Subject: DLBP Concerns Dear City Council Members, o.com] PM Bob Johnson; JoAnne Mounce; John Beckman; Larry I was absolutely appalled on Dec. 21st. upon hearing the response of DLBP President, Mary Wallace, to Mayor's question regarding an outside audit of the organization's financials. along with the DLBP's Treasurer, Nancy Byer-Hauan, stated that outside audit had in fact been performed earlier in 2005. As the Executive Director for the at the time, and as someone who requested such an audit repeatedly and to no the last 10 months, I would like you to know that this is incorrect! First and foremost, the City Council should be aware that the "audit" in question is just one of many questionable activities on behalf of the DLBP's Board of Directors in 2005. Ms. Wallace's presentation was little more than yet another facetious and futile attempt to divert the council's attention away from the Board's hideous mismanagement of the organization over the last 12 months via a lengthy Special Events Policy and impressive statements regarding 1000 compliance of assessment fee's - something the board played no role in whatsoever. Although the council does not possess any governing authority over the internal activities of the DLBP, it does have authority over where and on what it will spend the city's funds. Dismissing such activity as "typical" for such a controversial organization is a grave injustice to the citizens and taxpayers of this community and the City Council has a responsibility to hold this group accountable for its actions. Taking the board's word on certain actions is simply not enough. The controversy you have witnessed does not exist for no reason at all. Furthermore, several lawsuits are currently pending against the organization and as such, I urge you to take a proactive stance and review the board's 2005 meeting minutes and financial activity in depth prior to the exposure such litigation is sure to place on the organization in the coming months. Ms. Wallace, for the DLEP organization avail over Below are a few other items/issues of concern I'd like to bring to your attention: AUDIT With regards to an audit, aside from one of the DLBP's physical assets performed by Ms. Wallace and Ms. Byer-Hauan in February, the only other audit performed was that which Ms. Byer-Hauan (the Treasurer & owner of Jackson -Hewitt Tax Service) took the liberty of performing herself and subsequently invoicing her services back to the organization for without board approval in late 2004. In fact, it is Ms. Wallace's own statement in an August Lodi News -Sentinel article in which she states the board would be meeting later that month to discuss the need for an audit of the organization's financials, which clearly indicates one had not been performed to -date. However, given my experience with this questionable group of individuals over the last 10 months, it would not surprise me in the slightest if an audit backdated to January 2005 were to miraculously show up on your desks prior to January 4th. FINANCIALS During my last ten months at the DLBP, I witnessed some very disturbing behavior by certain board members pertaining to the management of its financials. Despite my repeated concerns and requests, the Board repeatedly failed to review and approve monthly financials. In fact, at the time of my termination the board had only reviewed 4 months of financial activity out of a total of 10 months. The reasons for this are two -fold. 1. Nearly ;-� of the DLBP's monthly board meetings in 2005 were either postponed or canceled indefinitely due to a lack of quorum. The city's own attorney even remarked publicly on several occasions about the board's failure to follow or adhere to The Brown Act and Open Meeting Laws. 2. Despite the many hours spent in the office reviewing and revising the organization's financials, the President & Treasurer repeatedly withheld reports from the board numerous months in a row for unknown reasons and purposefully locked DLBP office staff out of QuickBooks. Ms. Byer-Hauan, the board's Treasurer, also billed the DLBP monthly and collected a fee for her payroll and auditing services up until June, at which point another woman from her office was contracted to do so. This woman also later ended up on the DLBP Board of Director's (now 2 people from 1 business, Jackson -Hewitt, sit on the board and control the efforts of 300 other business owners). Aside from this being a very clear conflict of financial interest, it is also against the organization's bylaws. Upon questioning their constant after hour review and revisions to the financials, but subsequent lack of reporting to the board, I became the target of severe harassment, which ultimately led to my termination. 3. In regards to the 2005 Wine & Beer Garden, my job was made nearly unbearable after informing the board that I would not falsify documents and partake in "creative accounting" measures in an effort to conceal its improper financial management and the fact that it was not primarily ran by and benefiting a specific merchant and board member, Mr. Rehmke of Lodi Beer Co. This is a fact I can assure you I am able to prove and one that has already been brought to the attention of the Department of Alcohol & Beverage Control in light of the upcoming 2006 market. STRATEGIC PLAN/DIRECTION It is indeed curious that only one day after being redeemed as President, Ms. Wallace called an Emergency Board Meeting to discuss the roles & responsibilities of the ED and the need for an audit - cleverly intertwining the two in a half-hearted attempt to shift the spotlight off of herself and the board's obvious inadequacies and onto its own ED, only a few weeks prior to terminating her employment. The same ED I might add who had received an outstanding performance only months earlier for her many accomplishments in 2004 and a unanimous vote by board members (many of which currently still on the hoard today) approving an increase in her salary and subsequent merit bonus. The reason given for my termination was that I was not in line with the Board's direction. To this I must ask, what direction? During the entire 10 months I served under Ms. Wallace's direction, it should be noted that the President did not meet with me once to provide any sort of direction other than to bark orders for me to work on a brochure for her own business, Frames & Fine Things. Many conflicting orders were given to via multiple board members and without full board approval. The President and majority of the board was not interested in the slightest about events, the quality of the Farmers Market or safety of downtown guests. In fact, the President found it necessary to publicly criticize my efforts to successfully partner with city employees to establish a new street closure and safety plan for downtown events in early 2005. It should be noted that this lack of interest resulted in little to no volunteer support which ultimately resulted in me personally loading, unloading and setting up street barricades 19 -consecutive weeks in a row for the Farmers Market, handling traffic control at multiple busy intersections (something I am not trained to do), and the use of my family's own truck to haul event equipment for 2 years in a row with no reimbursement from the organization. This matter is now pending in a court of law. The DLBP's inability to effectively or safely manage events is of great concern Lo me - even more so with their selection of a new ED with no prior experience in this area and the very public mistakes recently made with the Parade of Lights. Its inability to comprehend or manage even the smallest component of an event is evident by the premature closure of the Wine & Beer Garden just one week after the board took over "control of the operation" and removed me of my management responsibilities for this area. Needless to say, the Farmers Market continued to run for four weeks without this very popular attraction. STAFFING Regardless of its own bylaw's, the newly formed Executive Committee removed all of my supervisory authority at the beginning of 2005, intentionally ki creating a division among office staff and the "hostile work environment" clearly stated by numerous board members on many different occasions, all of which can be found in the organization's meeting minutes. Those board members who voiced their concerns were ultimately forced to resign from the board, citing the "Legal ramifications" they had been put in as a result of the President and Executive Committee's behavior. One might question why so many individuals, many of which had years of experience sitting on other board's (one who even served as the President of the Locekford Chamber of Commerce for 13 years) would resign, had there not been more serious internal issues taking place. I went through 4 employees in 9 months. Two of which were immediately employed by the President & Treasuer at their own business locations and then curiously re-employed back at the DLBP immediately following my termination. ?he two who were working at the time of my termination, resigned immediately upon hearing about it - one of whom volunteers for the Lodi Chamber of Commerce and has an impeccable reputation for her efforts in organizing the Street Faire. Ms. Wallace successfully skirted the questions of city council members on Dec. 21st by vehemently launching into a defensive explanation regarding the hiring process of the DLBP's new Executive Director. What was not stated however, is the fact that this person (Jaime Watts) was a previous employee of the DLBP who was terminated shortly after it was discovered that she was simultaneously employed by another board member. What is most disturbing however is the fact that every employee now currently working at the DLBP office is or has been employed at one time by either the President and/or Treasurer. Conflict of interest? You decide. Questionable? Definitely! ELECTIONS I question how and why the board's 2006 officers were announced prior to its annual election of new board members. This is backwards from normal operating procedure. In addition to the very selective election process I witnessed in 2005 by the Executive Committee in order to fill its numerous board vacancies, I'd also like to know why not every DLBP member was provided an opportunity to run for an open seat in 2006 and/or how the nominations of only a select group of certain candidates came about. BOUNDARY ASSESSMENT & REVIEW The DLBP had six committees who met monthly, five of which the President never attended. What is interesting however is the fact that Ms. Wallace was the Chairperson for the Boundary Assessment & Review Committee along with Ms. Byer-Hauan, and yet neither was able to provide an update on this project to the city council on Dec. 21st. Perhaps that is because this is not where their interests lie? As a marketer of many fortune 500 companies, I repeatedly stated the need for a strategic 1, 3 & 5 -year plan from the board to no avail. It is evident that a direction did not even exist at the time of my termination since the DLBP was not able to present one to the city until December. As a final note on this subject, if you look closely you'll see that the DLBP's 2006 plan is little more than a carbon copy of 4 2005 with a date change at the top. Without a strategic plan, this organization has no roadmap for the future and is on guaranteed course for disaster. In 2004, the DLBP was headed towards the direction of becoming self-sufficient. However, I found no hint of any self -funding mechanisms in the DLBP's 2006 plan, indicating their continued intent to rely on the city for funding in the future. In fact, on Dec, 21st. Ms. Byer-Hauan stated that the goal of the organization was not to show a profit and that it intended on balancing out to $0 each year. From a non-profit perspective, I understand this philosophy. However, in order to position itself so that it can survive without nearly $50k in annual city funds, would it not be necessary for the organization to establish some type of financial reserve to accomodate for the difference? At one point in time, the formation of a parking district had been discussed by the city council. Ms. Wallace indicated that the Parking Committee continued to meet and discuss the topic. However, it is my understanding that this committee actually stopped meeting entirely in early 2005 due to non-attendance by DLBP committee and board members. Perhaps this lack of interest is the primary factor in the Parade of Lights mishap and the subsequent negative press received. Furthermore, I think it would be prudent for the City Council to run a side-by-side comparison of the DLBP's events and sponsorship programs in 2004/2005 in order to determine if the organization is actually headed in a backwards motion. Having inherited a substantial deficit in 2004 as a result of the Dickens Faire and successfully made up the difference through creative event and banner sponsorship programs, I am confident that you will discover that the board's own actions (or lack thereof), had a significant impact on the amount of revenue it successfully was able to generate in the later part of 2005. Lastly, the DLBP's 2006 budget and event calendar are contradictory. The budget does not accommodate for the numerous events added to the 2006 calendar. It should be questioned as to where the organization intends on generating the funds to host such promotions. In addition, $3,000 was added for tree lights. However, this is something that was negotiated at no cost between the DLBP and Electric Utility in 2004 and thus, should not be shown as an actual expense on the budget unless the DLBP has now managed to successfully ruin this partnership as well. Or. a final note, the board has repeatedly expressed its intent to co -market the wine industry in conjunction with downtown. Although I agree that there is some level of promotional opportunity here, it is my understanding that the Business Improvement Law and Street & Highways Code both have very precise wording with regards to how and on what assessment dollars collected from local businesses within a BIA are to be spent. I would strongly recommend revisiting these laws prior to approving any further expenditures by this organization. Yours Truly, Pamela Hayn E a o�J l u ao ir-z-a DOWNTOWN LOOI BUSINESS PARTNERSHIP 4 WEST PINE STREET P.O. BOIL 1565 L001, CALIFORNIA 95241-1565 PHONE: (20) 369.8052 FAX: (!091369.8053 EMAIL: dlbp@mindspriog.[om January 4,2006 Enclosed: 1. Revised cover page for the Special Events Policy 2. Balance sheet — fiscal year 3. Balance sheet —calendar year 4. Letter from independent financial auditor 5. Letter from asset audit 6. Explaination of large credit posted to Payroll -Other MOW r)0AATKTTaAAIN 4W L ODI BUSINESS PARTNERSHIP SPECIAL EVENTS POLICY z�s We Welcome Your Special Event Application This special events policy i s meant to show the general policies and procedures required to hold an event in downtown Lodi. It may be customized or modified to fit the applicant's event bythe DLBP Board of Directorsand Special Events Committee. The special event appl ication-permit fees may bewaived, lowered or modified bythe DLBP Board of Directors and Special Events Committee depending on the applicant's purposed type of event, the potential benefitto the community as a whole and the contribution of the planned event to our purpose; which is to promote and improve common business interests of business owners and merchants in Downtown Lodi. 4:13 PM Downtown Lodi Business Partnership 01/02/06 Balance Sheet Cash Basis As of June 30,2005 Page 1 Jun 30.05 ASSETS Current Assets Checking/Savings Bank Accounts Checking - F & M 30,597.09 Savings • F & M 21,682.12 Total Bank Accounts 52,279.21 Total CheckingtSavings 52,279.21 Accounts Receivable Accounts Receivable Fanners Market •2,310.00 Total Accounts Receivable -2.310.00 Total Accounts Receivable -2,310.00 Other Current Assets Undeposited Funds 720.00 Total Other Current Assets 720.00 Total Current Assets 50.689.21 Fixed Assets Office Equipment 5.237.55 Beer& Wine Equip. 1,326.17 Equipment 1,771.19 Accumulated Oepr -3,831.00 Total Fixed Assets 4,503.91 TOTALASSETS ' 55,193-12 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards Farmers& Merchants Mastercard 2,620.96 Total Credit Cards 2,620,96 Other Current Liabilities Payroll Liabilities 1,724.36 Total Other Current Liabilities 1,724.36 Total Current Liabilities 4,345.32 Total Liabilities 4,345,32 Equity Retained Earnings 27,901.10 Net Income 22,946.70 Total Equity 50,847.80 TOTAL LIABILFrES a EQUITY 55,193.12 Page 1 413 PM Downtown Lodi Business Partnership 01/02/06 Profit & Loss Cash Basis July 2004 through June 2005 Ordinary Income/Expense Income Assessment Fees Collected City of Lodi Funds Returned check Banner Programs Farmers Market Holiday Banner Programs -Other Total Banner Programs Family Faith Festival 04 Family Faith Festival 2005 2004 Farmers Market Star Search entry Adopt -A -Banner Coupon Book Sales -Beer& Wine 2004 Farmers Market -Other Total 2004 Fanners Market 2005 Fanner Market CraftVendor Fees Food Vendor Fees Grower/Produce Vendor Fees Member Vendor Fees Sales Beer Q Wine Sponsorship -Other Refunds Total 2005 Farmer Market '04 Kiddie Parade Coupon Food Vendor Sales of Water Sponsorship Total'04 Kiddie Parade Parade of Lights 2004 Float Entry Sponsorship Vendor Fee Total Parade of Lights 2004 Parade of Lights 2005 Vendor Fee Sponsorship Total Parade of Lights 2005 Photos With Easter Bunny See's Candy Fundraiser U ncategorized income Wine & Sausage Festival Winterfest- Income Photosw/ Santa Sponsorship Photosw! Santa -Other Total Photosw/ Santa Sponsorship Total WinterFest - Income Total Income Jul '04 - Jun 05 39,092,50 43.234.01 0.00 2,300.00 1,925.00 0.00 4,225.00 18,037.00 4.000.00 140.00 825.00 20.00 17,481.35 18.339.59 36,805.94 7,822,45 3.342.55 2,970.50 1,500.00 2,423.00 6,66e,00 -245.00 24,479.50 20.00 40.00 6.25 500.00 566.25 8,400,00 2,500.00 1,415.00 12,315.00 300.00 50.00 350.00 775.00 18,316.68 0.00 4,955.25 450.00 2,337.00 2,787.00 1,571.00 4,358.00 211,510.13 Page 1 A13 PM Downtown Lodi Business Partnership 01/02106 Profit & Loss Cash Basis July 2004 through June 2005 Kiddie's Parade Jul `04 • Jun 05 Expense 543.12 Event Expense -Miscellaneous 100.00 Rentals 207.09 Supplies Misc. 238.05 Event Expense -Miscellaneous, Other 30.60 Total Event Expense -Miscellaneous 475.74 Banner Program 5350 Labor 150.00 Total Banner Program 150.00 Family Faith Festival - Advertising 716.34 Donation 225.00 Entertainment 18,527.62 Labor 288.00 Permits 404.00 Postage & Delivery 96.20 Posters/BannerslSigns 1,215.50 Reimbursement 300.49 Sanitation 314.33 Supplies 787.54 Family Faith Festival-. Other 0.00 Total Family Faith Festival- 22,875,02 Farmers Market Expenses Advertising 1,712.05 Banners 3,968.58 Beer& Wine 9,192.15 Coupon Book 39.48 Entertainment 2,190.00 LabortRepalrs 2,$31.84 License/Permits/Inspections 2.251.22 Plaques 53.00 Postage & Deliveiy 153.15 Posters/Signs 283.57 Promotions 490.80 Rental 795.00 Sanitation 1,178.50 Supplies 249.45 Farmers Market Expenses- Other 49.19 Total Farmers Market Expenses 25,437.98 Halloween Event Advertising 711.76 Labor 66.00 Permits 32.00 Supplies 289.13 Total Halloween Event 1,098,89 Kiddie's Parade Advertising 543.12 Grand Prize Winner 100.00 Ice Cream 28.25 Labor/Emcee 265.00 Merchants Notification 47.41 Permit/Inspections/License 32,00 Plaque -Sponsorship 5350 Supplies 539.93 Total Kiddie's Parade 1,609.21 Page 2 413 PM Downtown Lodi Business Partnership 01102106 Profit & Loss Cash Basis July 2004 through June 2005 Advertising Jul '04 - Jun 05 Parade of Lights 200.00 Advertising 3,873.48 Entertainment/Decor 1,146.31 Labor 192.00 Penn itsllnsDectionslLicense 752.75 Sanitation 351.09 Supplies 122.60 Total Parade of Lights 6,438.23 Spring Event 950.58 Advertising 23.17 Permits 32.00 Supplies 732.50 Total Spring Event 787.67 Star Search 2,872.60 Grand Prize Winners 1.000.00 Total Star Search 1,000.00 Valentine's Day 762.78 Materials 8 Supplies 11.31 Total Valentine's Day 11.31 Wine and Sausage Festival 2,191.66 WlnterFest 5,472.34 Advertising 1,264.80 Banners 4.423.95 Entertainment 3,111.70 Labor 810.90 Permits 64.00 Supplies 1,568.12 Total WinterFest 11,243.47 Advertising Newspaper 200.00 PosterslBannerslSigns 144.00 Advertising - Other 220.65 Total Advertising 564.65 Bank Service Charges 389.22 Board Appreciation 199.34 Candy Sales 13,128, 72 Credit Card Fees 412.54 Dues& Subscriptions 950.58 Helium Tank Rental 145.44 Insurance Liability Insurance 8,717.22 Medical 1,170.00 Work Comp 2,872.60 Insurance -Other 583.03 Total Insurance 13,342.85 Meetings 762.78 Mileage 241.15 Miscellaneous 809.96 Newsletter 265.78 Office Supplies 5,472.34 Outside Services 295.85 Postage and Delivery Postage by Phone 655.97 Postage and Delivery- Other 1,032.43 Total Postage and Delivery 1,688.40 Page 3 4:13 PM Downtown Lodi Business Partnership 01/02/06 Profit & Loss Cash Basis July 2004 through June 2005 Page 4 Jul '04 -Jun 05 Payroll Expense Administrator Salaries 58,015.59 Office Salaries 35,568.99 Payroll Tax Expense 3.113.34 Payroll Expense -Other -25,732.70 Total Payroll Expense 70,966.22 Professional Fees Accounting 675.00 Bookkeeping 150.00 Professional Fees- Other 790.00 Total Professional Fees 1,615.00 Promotions 213.01 Reimbursements 400.00 Rent 5,040.00 Repairs Computer Repairstservice 300.00 Repairs -Other 303.51 Total Repairs 603.51 Returned Check Fee -15.41 Sunshine Committee 204.54 Supplies 294.78 Taxes State 1,117.84 Total Taxes 1,117.84 Telephone Cell Phone 943.27 Internet 476.46 Telephone -Other 1,006.46 Total Telephone 2,426.19 Tree Lights 80.41 Total Expense 194.934.87 NetOrdlnary Income 16,575.26 Other Income/Expense Other Income Interest Income 133.60 Total Other Income 133.60 Net Other Income 133.60 Net Income 16.708.86 Page 4 5;42 PM Downtown Lodi Business Partnership 01/02/06 Balance Sheet Cash Basis As of December 31,2005 Page 1 Dec 31, 05 ASSETS Current Assets Checking/Savings Bank Accou nts Checking. F& M 1,615.89 Savings - F & M 6,682.12 Total Bank Accounts 8,298.01 Total Checking/Savings 8,298.01 Accounts Receivable Accounts Receivable Farmers Market -20.00 Total Accounts Receivable -20.00 Total Accounts Receivable -20.00 Total Current Assets 8,278.01 Fixed Assets Office Equipment 5,237.55 Beer& Wine Equip. 1,326.17 Equipment 2,006,88 Accumulated Depr -3,831.00 Total Fixed Assets 4,739.60 TOTAL ASSETS 13,017.61 LIABLII-ES a murfY Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities 2,489.35 Total Other Current Liabilities 2,489.35 Total Current Liabilities 2,489.35 Total Liabilities 2,489.35 Equity Retained Earnings 27,901.10 Net Income -17,372.84 Total Equity 10,528.26 TOTAL LIABILITIES a EQuFY 13,017.61 Page 1 5;13 PM Downtown Lodi Business Partnership 01/02/06 Profit & Loss Cash Basis January through December 2005 Page 1 Jan - Dea 05 % of Income Ordinary Income/Expense Income Assessment Fees Collected 36,217.50 23.9% City of Lodi Funds 22,325.00 14.8% Banner Programs Farmers Market 2,375.00 1.6% Holiday 1,275.00 0.8% Total Banner Programs 3,650.00 2.4% Family Faith Festival 2005 4,000.00 2.6% 2004 Farmers Market 375.00 0.2% 2005 Farmer Market Craft Vendor Fees 13,917.12 S. 2/Q Food Vendor Fees 7,257.88 4.8% Grower/Produce Vendor Fees 13,312.50 8.8% Member Vendor Fees 3,249,98 2.1% Sales Beer & Wine 14,338.00 9.5% Sponsorship -Other 5,375.00 3.6% Refunds -280.00 -0.2% Total 2005 Farmer Market 57,170.48 37.8% Parade of Lights 2004 Vendor Fee 960.00 0.6% Total Parade of Lights 2004 960.00 0.6% Parade of Lights 2005 Vendor Fee 300.00 0.2% Sponsorship 1,800.00 1.2% Float Entry 7,050.00 4.7% Total Parade of Lights 2005 9,150.00 6.0% Photos With Easter Bunny 775.00 0.5% See's Candy Fundraiser 10,637.85 7.0% Uncategorized Income 498.65 0.3% Wine & Sausage Festival 4,955.25 3.3% Winterfest - Income Photos w/ Santa Sponsorship 120.00 0.1% Total Photosw/ Santa 120.00 0.1% Sponsorship 500.01 0.3% Total Winterfest - Income 620.01 0.4% Total Income 151,338,74 100.0% Expense Printing 176.05 0.1% Event Expense•M Isaell aneous Supplies Mlsc, 46.12 0.0% Total EventExpense-Miscellaneous 46.12 0.0% Banner Program Labor 450.00 0.3% Total Banner Program 450.00 0.3% Family Faith Festival - Entertainment 4,435.00 2.9% Reimbursement 64.74 0.0% Sanitation 50.00 0.0% Family Faith Festival- Other 0.00 0.0% Total Family Faith Festival- 4,549.74 3.0% Page 1 513 PM Downtown Lodi Business Partnership 01/02/06 Profit & Loss Cash Basis January through December 2005 Farmers Market Expenses Meals Advertising Banners Beer 8 Wine Entertainment Labor/Repairs License/Permits/Inspections Plaques Postage& Delivery Posters/Signs Promotions Sanitation Supplies Farmers Market Expenses -Other Total Fanners Market Expenses Halloween Event Permits Supplies Total Halloween Event Kiddie's Parade Goodie Bags Advertising Labor Labor/Emcee Permittinspections/License Plaque -Sponsorship Supplies Kiddie's Parade- Other Total Kiddie's Parade Parade of Lights Towing Reimbursement Signs Advertising Labor PerrnitslinspectionstLicense Supplies Total Parade of Lights Spring Event Advertising Permits Supplies Total Spring Event Valentine's Day Materials 8 Supplies Total Valentine's Day Wine and Sausage Festival WinterFest Advertising Entertainment Supplies Total WinterFest Advertising Maps Newspaper Posters/Banners[Slgns Advertising. Other Total Advertising Jan - Dec 05 % of Income 45.61 17.78 3,116.80 15,840.26 2,100.00 3,568.00 2.214.18 53.00 153.15 839.25 486.49 1,306.01 188.89 965.85 30,895.27 0.0% 0.0% 2.1% 10.5% 1.4% 2.4% 1.5% 0.0% 0.1% 0.696 0.3% 0.9% 0.1% 0.6% 32.00 0.0% 171.80 0.1$ 20.4% 203.80 0.196 75.90 0.1% 28.61 0.096 200.00 0.1% 250.00 0.2% 32.00 0.0% 140.51 0.1% 21.15 0.0% 23.98 0.0% 772.15 193.00 480.15 50.00 250.00 784.75 0.00 1,757.90 23.17 32.00 732.50 787.67 2,191.66 148.80 100.00 399.71 648.51 1.450.00 2,983.70 0.00 '.572.35 4,956.05 0.1% 0.3% 0.096 0.2$ 0.596 0.0% 0.0% 0.01to 0.5% 0.1% 0.1% 0.3% 1.096 2.096 0.11 0.396 0.5% 1.2% 0.5% 1.4% 0.4% 3.3% Page 2 5:13 PM Downtown Lodi Business Partnership 01102106 Profit & Loss Cash Basis January through December 2005 Jan - Dec 05 %oflncome Bank Service Charges 347.48 Board Appreciation 199.34 Candv Sales 2,784.00 Credii Card Fees 314.44 Dues 6 Subscriptions 3,127.08 Helium Tank Rental 604.41 Holiday Decorations/Events 34.05 Insurance 51.8% Liability Insurance 8,361.80 Medical 1,975,16 Work Comp 990.02 Insurance- Other 583.03 Total Insurance 11,910.01 Janitorial 5.00 Meals 6 Entertainment 26.12 Meetings 543.54 Mileage 12.00 Miscellaneous 326.15 Newsletter 245.78 Office Supplies 6,267.92 Outside Services 295.65 Postage and Delivery 0.6% Postage by Phone 275.99 Postage and Delivery -Other 1,242.14 Total Postage and Delivery 1,518.13 Payroll Expense Administrator Salaries 38,843.33 Office Salaries 30,190.00 Payroll Tax Expense 9.338.M Payroll Expense- Other 0.00 Total Payroll Expense 78,371.97 Professional Fees Accounting 200.00 Bookkeeping 150.00 Legal Fees 528.75 Professional Fees. Other 1,350.00 Total Professional Fees 2,228.75 Promotions 39410 Rent 4,620.00 Repairs Computer Repairs/service 1.005.95 Repairs- Other 233.20 Total Repairs 1,239.15 Sunshine Committee 284.19 Supplies 893.32 Taxes Federal 716.26 State Total Taxes 726.26 Telephone Cell Phone 873.00 Internet 276.66 Telephone -Other 1,159.49 Total Telephone 2,309.15 5.5% 1.3% 0.7% 0.4% 0.2% 0.1% 1.8% 0.2% 2.1% 0.4% 0.0% 7.9% 0.0% 0.0% 0.4% 0.0% 0.2% 0.2% 4.1% 0.2% 0.2% 0.8% 25.7% 19.9% 6.2% 0.0% 51.8% 0.1% 0.1% 0.3% 0.9% 1.5% 0.3% 3.1% 0.7% 0.2% 0.8% 0.2% 0.6% 0.5% 0.6% 0.2% 0.6% 1.5% Page 3 513 PM Downtown Lodi Business Partnership 01102106 Profit & Loss Cash Basis January through December 2005 Jan - Dec 05 % of Income Tree Lights 80.41 0.1% Utilities 332.95 0.2% Pending 1,299.79 0.9% Total Expense 168,787.57 111.50/6 Net Ordinary Income -17,452.83 -11.5% Other Income/Expense Other Income Interest Income 79.99 0.1% Total Other Income 79.99 0.1% Net Other Income 79.99 0.1% Net Income -17,372.84 -11.5% Page 4 HA UAN & COCHRAN Enrolled Agents 218 South School St Lodi CA 95240 (209) 3 66-0 746 phone (209) 366-0759far Date: March 9,2005 To: Downtown Lodi Business Partnership Dear Downtown Lodi Associates, I have completed the audit on the QuickBooks data file for DLBP as requested. I examined the complete calendar years 2001, 2002, 2003 and 2004. I used Cash Basis Profit and Loss and Balance Sheet statements as the basis of my examination. I have attached my detailed comments and findings regarding the audit. I did not find any suspicious entries or any evidence of violation of Generally Accepted Accounting Principles. For a more thorough audit, I would need to see all bank statements and tax returns for the periods in question. My general impression is that the Downtown Lodi Business Partnership is in good financial health and that the officers and board members are doing an excellent j ob of managing the funds, I can see that the current treasurer has made great improvements in the accounting system since she began in early 2004. She is an invaluable asset to downtown Lodi. I would also like to commend Stephennie Link for a great bookkeepingjob. She attended our QuickBooks classes in July of 2004 and I noticed how sharp she was. Just keeping the myriad records in order would be a monumental task. I have no recommendations for major changes in procedure. Keep up the good work. Sincerely, Aletha Gail Cochran, Enrolled Agent 02/21/05 To; Downtown Lodi Business Partnership Board of Directors Submitted By: Nancy Byer-Hauan, Treasurer An audit of the equipment and furniture owned by the Downtown Lodi Business Partnership was conducted on 01/17/05. In attendance were Phil Biddle, Mary Wallace, Nancy Byer-Hauan and Stephennie Link. Below is a detailed list of the property. Located at 4 West Pine, Lodi 4 Computer Chairs 3 Desks 1 Metal Cabinet 1 Computer Stand 1 Printer Stand 1 Fax Stand 2 Book Shelves (3 shelf) 2 Books Shelves (4 shelf) 2 Reception Chairs 2 Desk Chairs 1 Coat Rack 1 Round Table 9 Chairs (red) 1 Media Storage Shelf 1 Filing Cabinet (2 drawer) - 1 Bunny Suit 1 Santa Suit I ladder (2 step) 1 Bar Stool 3 Wire Carts 6 Christmas Barnexs (large) - 21 Farmers Market Barmers - 6 Small Banners - 96 dozen 1997 Bea Glasses - 8 dozen Wine Glasses - 1 Dell Optiplex GX260 Computer 1 Dell Optiplex GX240 Computer - 1 HP 2600 Printer - 1 Hp 1700 Printer - 1 Maxtor 80gb External Hardrive - 1 Fax Machine - 3 Telephones 110 Key Calculator - 1 P/A System - 1 Cell Phone 1 Radio 1 Microphone Stand - 2 Speaker Stands - 1 Microwave 1 Tool Box 1 Fuji A210 Digital Camera Miscellaneous Cables 1 IKON Aticio 180 Copy Machine (Owned by Sheri's Sonshine Nutrition Center, on loan to the DLBP) 1 Refrigerator (Owned by John Grafgna, on loan to the DLBP) Located at Elm Street, Lodi 1 Hooded Cart 6 Carts 2 Bench Carts I Banquet Table (8 ft) " 1 Banquet Table (6 ft) 1 Banquet Table (4ft) 98 Red Bows 33 Holiday Banners 3 Farniers Market Banners 4 Back Drop Panels (Christmas) 15 Panels (Wine & Beer Garden Fencing) 2 Side Panels (Wine & Beer Garden Fencing) 1 Arch (Wine & Beer Garden Fending) 2 Gates (Wine & Beer Garden Fencing) 30 White Plastic Chairs 37 Green Plastic Chairs 16 Green Tables 1 White Table 7 Carts 3 Canopies (2 broken) 31 Barriers - 4 Plastic Garbage Cans - 12 Stanchions (4broken) - Metal Poles & Tarps for Canopies - I Lodi Arch 3 Rolls of Netting - Staging (3 Panels & 1 Step) Owne l by Tillie Easterling, on loan to the DLBP) DOWNTOWN LODI BUSINESS FAII111ER581P 4 WEST PINE STREET M BOX 1565 LODI, CALIFORNIA 95241-1565 PNOK (299)369.8052 FAX: (2091369.0053 ERM. d dSP.*.com January 4,2006 Explanation of Lame credit posted to Payroll -Other: When the DLBP office was handling payroll internally, it was setup incorrectly in QuickBooks. The net amount of Administrator Salaries, Office Salaries and Payroll -Other is correct. The setup error was corrected in later months and the DLBP year end Profit & Loss reflects the correction. CITY COUNCIL SUSAN HITCHCOCK, Mayor BOB JOHNSON, Mayor Pro Tempore JOHNBECKMAN LARRY D. HANSEN JOANNE MOUNCE CITY OF LODI ai Centg�� a 'L• goes �. as CITY HALL, 221 WEST PI\E STREET/ P.O. BOX 3006 LODI, CALIFORMA 95241-1910 (209) 333-6702 / FAX (209) 333-6807 1 vAvw.dtydrk.gov January 6,2006 Downtown Lodi Business Partnership 4 W. Pine Street Lodi, CA 95240 BLAR NNG, City Manager SUSAN J. BLACKSTON, City Clerk D. STEPHEN SCHWABAUER, 0lby Attorney RE: Resolution Confirming the 2006 Annual Report for the Downtown Lodi Business ImprovementArea No. 1 and Levy of Assessment The Lodi City Council, at its meeting of January 4, 2006, adopted the enclosed resolution confirming the 2006 Annual Report for the Downtown Lodi Business Improvement Area No. 1 and levyaf assessment. Should you have any questions, please feel free to contact my office. Sincerely, v Susan J. Blackston City Clerk SJBNMP Enclosure followup/ITransmittaildoc