HomeMy WebLinkAboutAgenda Report - January 4, 2006 E-08AGENDA ITEM E—og
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for Water Meter Purchase to Hersey
Water Meter Company of Elk Grove (Project Estimate $70,000)
MEETING DATE: January 4,2006
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for
Water Meter Purchaseto Hersey Water Meter Company of Elk
Grove.
BACKGROUND INFORMATION: This project is the purchase of approximately 400 new water meters
as detailed in the Request for Proposal (installation will be a
separate contract). The water meters will utilize electronic remote
reading capabilities which are compatible with the electric meter
remote reading system. This concept allows the City to read and gather all water and electric meter data
at the same time.
The Requestfor Proposals for this project was approved on October 5, 2005. The City received the
following four proposals for this project on November 4, 2005. A contingency of approximately 10% is
included in the project estimate to allow for uncertainties related to the meter size selections and
mounting accessoriesthat will be made as part of the Water Meter Installation Project.
Bidder
Engineer's Estimate
Amco Meters
(3/4 -Inch)
Hersey Meters
(3/4 -Inch)
Badger Meters
(3/4 -Inch)
Sensus Meters
(3/4 -Inch)
Location
Bid
$95,000
Carmichael, CA
$59,600
Elk Grove, CA
$62,500
Santa Rosa, CA
$77,700
Sacramento, CA
$87,480
The recommendation to purchasethe second lowest cost meter is being made based on an evaluation of
"best value" to the City. City engineering and water operations staff examined sample meters, contacted
other users, and evaluated warranty, performance, and other factors in addition to price for Lodi's
application.
FISCAL IMPACT: In addition to the initial capital costs, it is anticipated that operation and
maintenance costs will increase over time to repair and maintain the water
meters.
APPROVED: "-I
Blair King, Manager
J TROJECTSIWATERWeterslMeter PurchaselCAward doc 12/27/2005
Adopt Resolution Awarding Contract for Water Meter Purchase to Hersey Water Meter Company of Elk Grove
(Project Estimate $70.000)
January 4,2006
Page 2
FUNDING AVAILABLE: 2005/2006 Budget Appropriation (Acct. 181456) $180,000
Water Utility Capital Outlay fund
Project Estimate (Purchase Only): $70,000
by Paiste, InterimFinan Director
Richard C. Orima, Jr.
Public Works Director
Prepared by Kevin Gaither, Senior Engineering Technician
RCPIKGIprnf
cc: Steve Schwabauer, City Attorney
Joel Harris, Purchasing Officer
Frank Beeler, Assistant WaterANastewater Superintendent
J FROJECTSMATERWIetersWeter PUrchaselCAward.doc 1212712005
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING CONTRACT FOR WATER METER
PURCHASE
__-.----------------------------- __ m--- r =gym --r------
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, Request for Proposals were received and publicly opened on November 4,
2005, at 11:00 a.m., for Water Meter Purchase, described in the specifications therefore
approved by the City Council on October 5, 2005; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
B Location Bid
Engineer's Estimate 8 95.000.00
Amco Meters (314 -inch) Carmichael. CA $ 59,600.00
Hersey Meters (314 -inch) Elk Grove, CA $ 62,500.00
Badger Meters (314 -inch) Santa Rosa, CA $ 77,700.00
Sensus Meters (314 -inch) Sacramento, CA $ 87,480.00
WHEREAS, based on the evaluation of "best value" to the City of Lodi after staff
examined sample meters, contacted users, and evaluated warranty, performance, and other
factors in addition to price for the City of Lodi's application, staff recommends award of the
contract for Water Meter Purchase to the second low bidder, Hersey Meters, of Elk Grove,
California, in the amount of $62,500.00.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby awards the
contract for Water Meter Purchase to the second low bidder, Hersey Meters, of Elk Grove,
California, in the amount of $62,500.00; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the City
Manager to execute the contract on behalf of the City of Lodi.
Dated: January 4,2006
I hereby certify that Resolution No. 2006-05 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 4,2006, by the following vote:
AYES: COUNCIL MEMBERS —Beckman, Hansen, Johnson, Mounce, and
Mayor Hitchcock
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
SUSAN J. BLACKSTON
City Clerk
2006-05