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Home My WebLink AboutAgenda Report - January 4, 2006 E-04AGENDA ITEM E_ 0 CITY OF LODI COUNCIL COMMUNICATION M AGENDA TITLE: Adopt Resolution Approving an Extension of the Existing Contract for Maintenance of Landscape Areas for 2006 for Groups A and C, and Adding Irrigation Maintenance for Group C to Odyssey Landscape Companies for a Total of $89,866.12 MEETING DATE: January 4, 2006 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution approving an extension of the existing contract for Maintenance of Landscape Areas for 2006 for Groups A and C, and adding Irrigation Maintenance for Group C to Odyssey Landscape Companies for a total of $89,866.12. BACKGROUND INFORMATION: This action provides for the extension of the existing contract with Odyssey Landscape Companies for the maintenance of 76 landscaped sites (totaling almost 20 acres) within the City of Lodi and at the White Slough Water Pollution Control Facility. City wide landscaping has been divided into three separate groups two of which are included in this contract: Group A — Maintenance of Turf and Miscellaneous Landscape Areas 2006, and Group C — Maintenance of Cherokee Lane and Adjacent Landscape Areas 2006. This extension will include the optional bid item for irrigation maintenance for Group C at an additional cost of $10,000 to the existing contract amount of $77,539.92. Odyssey has requested a three percent increase over last year's contract for a total contract amount of $89,866.12. Odyssey Landscape Companies has had the City of Lodi Maintenance contract for a number of years and has proven to be a dependable and conscientious contractor. This contract will start March 1, 2006 and end December 31, 2006. FISCAL IMPACT: This contract totals $89,866.12 which maintains the existing landscape sites at the current reduced -frequency levels. Note that this work is separate from the landscape maintenance locations included in the various Landscape Maintenance Assessment Districts that have been established in new developments. Maintenance work at those locations is done more frequently. FUNDING AVAILABLE: The money for the first four months of this maintenance contract is budgeted in the 2005/06 budget and is distributed among nine departments/divisions throughout the City of Lodi. Funding for the remainder of the contract will be proposed for in the upcoming 2006/07 Budget has been done as in the past. The contract will include 4uage allowing for chan s based on the actual adopted budget. uby Paiste, Interim finance Direct%r Richard C. Prima, Jr. Public Works Director Prepared by Curt Juran, Assistant Street Superintendent RCP/GMB/CJ/dsg cc: Joel Harris, Purchasing Agent Curt Juran, Assistant Street Superintendent George M. Bradley, Street Superintendent APPROVED: Blair�Kipijf City Manager J \COUNCIL\05\ccLandscapeSpecsAdv2006.doc 12/22/2005 GROUP A M = MEDIAN WW=WALKWAY RF=REVERSE FRONTAGE PL—PARKING LOT F=FACILITY ST—STREET SITE TOTAL AREA W=WELL SITE SL=SEWER LIFT SITE SB=SUBSTATION (*SATURDAY WORK IS INCLUDED IN BID COST) IN SQ. FT. 518,024 1 of 1 MAINTENANCE OF TURF & MISC. LANDSCAPE AREAS (GROUP A) SITE DESCRIPTION & LOCATION TYPE MAP Sq. Ft. 1 H1395 McLane Turner Rd. SB 23 5,000 2 H1960 Rivergate & Royal Oaks SL 16 600 3 11240 #15 - Lower Sacto - Tejon W 23 300 4 11250 Lower Sacramento Road (east Frontage N/O Tejon) M 23 8,000 5 J1230 Lower Sacramento Road (east Frontage S/O Tejon) M 23 23,775 6 J1291 Fire Station #4 Lwr. Sac N/O Elm F 33 11,940 7 1 J1349 #5 - Mills & Collette W 23 1,200 8 K1818 Library (*Saturday only before opening) F 36 22,375 9 K1846 Public Safety Building - Whole Site (`Saturday Work) F 36 28,750 10 K1867 City Hall Complex (*Saturday work) F 36 226,475 11 K1884 Finance - 300 W. Pine Whole Site (*Saturday Work) F 36 13,400 12 K2040 Lower Sacramento Road (east Frontage S/O Elm) M 33 14,325 13 K2059 Central Avenue M 37 1,320 14 K2079 Central Avenue M 37 1,320 15 K2148 Killelea East Elm St. SB 37 1,500 16 L1220 Lower Sacramento Road (East Side S/0 Oxford) M 33 11,625 17 L1 3 14 - Allen- apell W 33 1,625 T8---9-13-2-9—Shady Acres M 33 125 19 4Thurman Ave W 4 2,000 20Vine & Evert W 43 2,998 21Mission & Stockton W 57 900 22Municipal Service Center (*Saturday work) F 120 23 Ire Station #2 LastLodi F 48 7,256 T2T24 --PT575— Municipal t5ervice Center aur ay work) F 54600 5Municipal Service Center (*Saturday work) F b4 11,400 26 P1595 Henning Kettleman Lh. (Saturday work) SB b4 12,875 Henning Kettleman Ln. aur ay work) B 54 4,725 Ham Lane, b/0 Kettleman M 6b 10,5 29 U1680 Ham Lane, s o Brandywine M 14 Stockton & Kettleman Ham Lane, s o burgundy ec man Qrm ram Pumping btation 77 blbfb rune ou Ham Lane, s o Century bb 9,96U 35 tilb(JU Fire Station IF3 Soutilam am ane, ee le Dorchester vvay Port e sea VI am ane, s o Port Chelsea Ham Lane, s o Im eon Bradford Ir Harney no irnga ion maintenance attnis site) M = MEDIAN WW=WALKWAY RF=REVERSE FRONTAGE PL—PARKING LOT F=FACILITY ST—STREET SITE TOTAL AREA W=WELL SITE SL=SEWER LIFT SITE SB=SUBSTATION (*SATURDAY WORK IS INCLUDED IN BID COST) IN SQ. FT. 518,024 1 of 1 GROUP C 1 of 1 MAINTENANCE OF CHEROKEE LN. & ADJACENT NON -TURF LANDSCAPE AREAS (EXHIBIT GROUP C) SITE DESCRIPTION & LOCATION TYPE MAP Sq. Ft. 1 H2O95 Turner Road Stockton to Yokuts M 27 3,250 2 H2O99 Turner Road Stockton to Yokuts M 27 3,000 3 H2192 Turner Road Stockton to Yokuts M 27 2,000 4 12219 #11 -Turner Road W 28 3,900 5 J2094 Lawrence Parking Lot PL 27 23,400 6 J2119 Cherokee Lane N/O Murray M 27 5,070 7 J2270 Cherokee Lane S/O Murray M 27 5,850 8 J2339 515 North Cluff Avenue SL 28 960 9 K2210 Cherokee Lane S/O Lockeford M 28 1,170 10 K2250 Cherokee Lane S/O Victor M 37 7,280 11 L2200 Cherokee Lane S/O Elm M 37 2,210 12 L2250 Cherokee Lane N/O Lodi M 37 9,100 13 M2220 Cherokee Lane S/O Lodi M 48 3,705 14 M2280 Cherokee Lane S/0 Lodi to K -Mart M 48 6,825 15 3 3 #22 - South Cherokee W 78 68,750 16 2Cherokee LaneHale M 48 2,145 17 Cherokee Lane Hale M 4 7,982 18 Cherokee Lane Delores M 8,515 19 Cherokee Lane Delores M 6,300 20 P222U Unerokee Lane Hoplar M 14,000 21 Cherokee Lane N/0 Kettleman M 58 25,200 22 Cherokee Lane S/0 Kettleman M 67 29,000 23 Cherokee Lane mon M 32,000 24 _777077-- Almond Ur RF 1,050 25 Stockton St. &Almond Ur. RF 10,650 26 H221U ero ee Lane en ury 7, Stockton Arcadia 45 Stockton Arcadia RF, S. Stockton Mullen 30 1 2U95 Harney & Melby RF 1,350 arney & Melby , 32 12 1 2b (-;heroKee & bChaTter 331 12146 ero ee & bcna"er M = MEDIAN WW=WALKWAY RF=REVERSE FRONTAGE PL=PARKING LOT F=FACILITY ST -STREET SITE TOTAL AREA W=WELL SITE SL=SEWER LIFT SITE SB=SUBSTATION (-SATURDAY WORK IS INCLUDED IN BID COST) IN SQ. FT. 338,350 1 of 1 18 19 I i , I -+-------------- --- -----------------+-- � i I � I I i I I I I , I I , I I I I P, c J L pointe Or. _ J jl a�Llo ,Im River Pinte dt.I D_ d R17Oaks Dr. IL — — — — ( _ _ _ I(RNergata ai. I I RiY.Qr Pointe �A{ay It-_-yl� r I �J ------36 --------I-- _ TURNER RD Palm Av. i t- — V - 400' r— 10 Hazehvood Wy. 11 Bozant Ali -V Wine Wine & $�� a ` y. 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I I F L Locustol St. I c'5 K2059 G \tRec� Hale goa E 14 Park y II I Co 7 -ELM ST -- �-- - if PINE ST Fl I' I E- 'Z O c N-___-_ -- I O m I -- - Walnut St.U� -El LODI AV. -� F _ Hifbom St. 250 w __.� II R. ---� I Oak S I' J 37 10 11 - Z LU I U U K I �o a 8 I ii m W I A- :—mN — — j1119 � M I ' I I I 1159 I I I I 1179 I I 1189 -------- I I I I �►1 O z Z LL U LU O V AAh r It a J Memoi Wes Cologne C m 'a m J Diablo 1213 ��}� � i Jackson St e \J Memorial 1 West I ----------- I IFCLologn]ecc_� o I Y U > A m 3 z O m U 3 d IL F. J J_ V = aoo' 43 14_ 1S 22 z J {LU Y W x U Ana Fire m 2 I I ml I I I I I gl cl �I l AV. in 23 I I I I I I Industrial Wy. I I I I I I 4� M � I �I �I AV. in 23 I I I I I I Industrial Wy. I I I I I I 4� M 12 (� Memorial West r vlf E ST x LU 0 J onnany @ ---- 13 jtE r----------------- Grenoble L ii a G'a I I I `s I Roget d I Park a I t a I � I Tyler Wy. p 3 5 � o m d Bern Wy. — KETTLEMMLN� E= L 14 53 0 dco > — KETTLEMMLN� E= L 14 53 d )w I 0 Cu c c d z 14 I 1458 + Vinewoo Park 1 I�Avalon v. 0 of _ o F--tn oyal Crest Dr. 15 1489 I Vista Dr. I �� II I I• T --- VINES - ------U 1 t II II II Lodi Middle I ; School I I I I I I I I I Park St. I� I Cardinal St. I �arkley Ln. p I Oonroe Ln. 5 = U C I a (I Cowens Ln P 15 —I---- — Kofu Park 546 P 1559 P15 69 k 57II IlII Ii 6 67 �I 566 unicipal j Service Center P1596 I 11 MEMO] 54 16 17 I I � i s I m I Tamarack Dr. III !I li J Q1640 Windsor Dr. Cardinal St. Alicante Dr. I' Tamarack Dr. I �I Rimbv Av. � — I I � Q1704 I KETTLEMAN LN 1+i---- Q1729 I i� M z F V = 400' 55 20 1 21 =Charles =I I I WatsonSt. I' Asslon St. I U I I I :�oncord St. I I I I I I I I i I ------------------ I KETTLEMAN L I � � Q2010 ------------RIX)! --� > I -�-18 - d I x o I d >1 I rI-I- Av 7 i 22 W I�Il3 Woodrow U z Ana S 23 ;I { uI I I Vine St. -- �-- I I Pixley Park I l I I I I I I I I I Mada'Ln - — --------- I P2220 { I I I LU I I I x I al = I Q a m I I I m I I 17 ---1318 KETTLEMAN LN _ } I I I 16 17 I 'I I -}---------------- I L--_ Q1704 I I n�an KETTLEMAN LN 14 1 —1 �I (- C O U! LL Chianti d `J I I I I I numne Dr. R1719 I= I I o Noir E Dr. Tawny Dr. Carign e �t. Marsala ct. I I I F N N z_ x 1" 18 14 +13- G a Layland Dr. � I III C ml c ` g LVIIaj St. J 3 9 n N I � — I t r 0 oco E R1800 Ill 19 1 LII 1 L- �= KETTLEMAN LN f I II I EI ii I s-- d z I a I ect O I Maxwell lSSt.�U I ed( �i II ----t-----rilct� e d I Bl o I Y I Wre cn Neuharth Dr. I t' I — — — — — — — — — — — — — ! � Lambert Ct. R lz o -- = 0 Hemlock Dr. I{ zE, II2 Ill 19 1 LII 1 L- �= KETTLEMAN LN f I II I EI ii I s-- d z I a I ect O I Maxwell lSSt.�U I ed( �i II ----t-----rilct� e d I Bl o I Y I Wre cn Neuharth Dr. I t' I — — — — — — — — — — — — — Swaln Dr. CENTURY BLVD I -- Century Par I /� i I Hemlock Dr. I{ zE, I rn._ V = 400' 66 20 I l i I L I I j I------------------I I KETTLEMAN LN ILN I I I I 10 I Elgin Av. I v m I eec t. I. y t Barrington W 0 I ed o Ct. o. T � r � rn a dal :B- i Ct.— lm I I LLI b kwo Rai 0C I I FBI �• R203 a 0 D 21 II...I71\ 13 Y Eloln Av. Q2230' LL, Y Valley Av. 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I w I L x R c U '1683 2 I — — _ HAIKNEY LN ------------------------ ---- 11 �4— i T1797 I I I I I V = 400' r� i 18 J f - - - - - - - - - - - - - Swain Dr. C PJa�bo�p< a c @ ` m d m Fir Dr. 19 g ' � Century Par�C I I Ridge Dr. I I I Arbor Cj Ct. Salas Park Cir. WI 'if_ I HARNEY LN I — — — — — — — — — — — — — — T =� I I I I I I I I i i I 20 I= U �Meadcwiark Wy. �) 2060 -------Q � C I -_-- Dunsmuir Dr. Hartford Dr. I -os I I O I Arcadia PI. T2040 I �I I I --I----------- �I T2097 I I I I I Lois E. Borchardk Elementary School I I Dr. RY BLVDD 21 a � 'I c s ---i -- LSwallow Ln. 3 m I I � I Mockingbird Dr. Z j W I U Y I I 5° w I x I ie jDr v U F (� ) v I �= I i U� Hui LI + — — — — — — — — — — — — —.— — E�rlegos Wy: I � I y, E T2128 T CI I I i m� --7L3 I �J oI IY LN 18— — ------------- � 24 1 19 I R.6. i R. I I 77 22 23 s I 2333 y i I I Z I I I 4 I LU I I ow I I I r x I I I I I I I I I I I CHEROKEE— — — MEMORIAL PARK 9 I -------------- I T2128 w I I � I I I I I I I I I I I I I i I I I I i I I I I I I 13 18 _ HARNEY LN I I -----24+1s _-_------- _J - I ----------—J R.6. i R.7.E. - - - I I I" 20 21 WS RESOLUTION NO. 2006-01 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE EXTENSION OF EXISTING CONTRACT FOR MAINTENANCE OF LANDSCAPE AREAS FOR 2006 FOR GROUPS A AND C AND ADDING IRRIGATION MAINTENANCE FOR GROUP C WHEREAS, the City currently has an existing contract with Odyssey Landscape Companies for the maintenance of 76 landscaped sites within the City of Lodi and at the White Slough Water Pollution Control Facility; and WHEREAS, City-wide landscaping has been divided into three separate groups, two of which are included in this contract, as shown as follows: Group A - Maintenance of Turf and Miscellaneous Landscape Areas 2006 Group C - Maintenance of Cherokee Lane and Adjacent Landscape Areas 2006 WHEREAS, staff recommends extending the existing contract with Odyssey Landscaping, with the inclusion of an optional bid item for irrigation maintenance for Group C, at an additional cost of $10,000 to the existing contract amount of $77,539.92; and WHEREAS, Odyssey Landscape has requested a three percent increase over the previous contract in an amount not to exceed $89,866.12 to begin March 1, 2006 and end December 31, 2006. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the extension of the existing landscape maintenance contract for Group A and Group C for the period March 1, 2006 through December 31, 2006, with Odyssey Landscape Company, Inc., in the total amount of $89,866.12, which includes an optional bid item for irrigation maintenance for Group C and a three percent increase over the previous contract. Dated: January 4, 2006 I hereby certify that Resolution No. 2006-01 was passed and adopted by the City Council of the City of Lodi in a regular meeting held January 4, 2006, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce, and Mayor Hitchcock NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLAC�ON City Clerk 2006-01