HomeMy WebLinkAboutAgenda Report - December 21, 2005 E-03AGENDA ITEM Eop3
Aft CITY OF LODI
IN COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Specifications for Total Station Surveying
Equipment with Global Positioning Satellite (GPS) Capability and Authorizing
the City Manager to Approve the Purchase from Haselbach Surveying
Instruments as the Sole Supplier (Not to Exceed $64,000)
MEETING DATE: December 21, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving specifications for
total station surveying equipment with global positioning satellite
(GPS) capability and authorizing the City Manager to approve the
purchase from Haselbach Surveying Instruments as the sole
supplier for an amount not to exceed $64,000. Haselbach Surveying Instruments is the sole distributor of
Leica Geosystems Surveying Grade Products in the Northern California region and has provided the City
with excellent customer service and support for over 20 years.
BACKGROUND INFORMATION: This request is to fund the replacement of the City's 20 -year old
survey instrument (total station) with a Leica 1200 Series Total
Station instrument with GPS capabilities. The new equipment is
needed due to the suddenly diminished availability of replacement
parts and the limited availability of maintenance services for the existing equipment.
City staff conducted a thorough research of available total station survey instruments, all with
sub -centimeter GPS capabilities. In addition, field trials were conducted for three of the systems. The
Leica 1200 Series equipment was selected for the following reasons: 1) performance reliability in a
variety of field conditions; 2) user-friendly data transfer to/from the office; and 3) proven superior post-
purchase technical support, since the equipment currently in use by City surveyors is also made by
Leica. Other systems tested included Topcon and Trimble.
The primary objective of the purchase is to replace the department's obsolete survey equipment and take
steps to establish a City-wide horizontal and vertical survey control network using the GPS system.
Using GPS, this objective can be performed and updated in a fraction of the time it would take using
conventional survey methods and equipment. A secondary objective is to improve efficiency in the
collection and distribution of infrastructure mapping data to all departments within the City.
FISCAL IMPACT: Annual costs of $3,475 are required to cover software upgrades, technical
training/support services, data modem and base station subscription and.
will be included in future operating budgets.
APPROVED:
Blair King -City Manager
JACOUNCIL1051NaseibachPurchase.doc
12115!2005
Adopt Resolution Approving Specifications for Total Station Surveying Equipment with Global Positioning
Satellite (GPS) Capability and Authorizing the City Manager to Approve the Purchase from
Haselbach Surveying Instruments as the Sole Supplier (Not to Exceed $64,000)
December 21, 2005
Page 2
FUNDING AVAILABLE: IMF - General City Facilities (Public Works Equipment) $22,000
Infrastructure Replacement Program (Water) $21,000
Infrastructure Replacement Program (Wastewater) $21,000
Ruby P te, Interim Finance Director
Richard C. Prima, Jr.
Public Works Director -�
Prepared by Wally Sandelin, City Engineer
RCPlFWS/pmf
J.1COUNC;IL\051HaselbachPurchase.doc 1 211 5/20 0 5
RESOLUTION NO. 2005-256
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
SPECIFICATIONS FOR TOTAL STATION SURVEYING EQUIPMENT WITH
GLOBAL POSITIONING SATELLITE CAPABILITY AND AUTHORIZING THE
CITY MANAGER TO APPROVE THE PURCHASE FROM HASELBACH
SURVEYING INSTRUMENTS AS THE SOLE SUPPLIER
WHEREAS, due to the diminished availability of replacement parts and the limited
availability of maintenance service for the City's 20 -year old survey instrument (total station),
staff recommends replacement of the existing equipment with a Leica 1200 Series Total Station
instrument with global positioning satellite (GPS) capabilities; and
WHEREAS, Lodi Municipal Code Section 3.20.070 authorizes dispensing with. bids for
purchases of supplies, services, or equipment when it is in the best interests of the City to do
so; and
WHEREAS, staff further recommends that the City Council approve the specifications
for total station surveying equipment with GPS and authorize the City Manager to approve the
purchase from Haselbach Surveying Instruments as the sole -supplier in an amount not to
exceed $64,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the specifications for total station surveying equipment with GPS capability; and
BE IT FURTHER RESOLVED that the City Council further authorizes the City Manager
to approve the purchase of a Leica 1200 Series Total Station instrument with GPS capabilfties
from Haselbach Surveying Instruments as the sole -supplier in an amount not to exceed
$64,000.
Dated: December 21, 2005
I hereby certify that Resoiution No. 2005-256 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 21, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. BLA $T ON
City Cle',-"K
2005-256