HomeMy WebLinkAboutAgenda Report - December 7, 2005 E-11AGENDA ITEM Eup I I
CITY OF LODI
COUNCIL COMMUNICATION
1M
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Negotiate Janitorial Services
Contract(*) as Needed for Remainder of Current Fiscal Year (Not to Exceed $37,000)
MEETING DATE: December 7, 2005
PREPARBID BY: Public Worcs Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the City Manager to
negotiate janitorial services contract(s) as needed for the remainder of the
current fiscal year.
BACKGROUND INFORMATION: Cleaning Concepts, one of the janitorial service contractors for City
facilities, failed to meet several contractual obligations to the City and
resigned on November 14, 2005. An emergency purchase order for two
months of interim janitorial services at the facilities affected was issued to
Korean Professional Building Maintenance, the City's remaining janitorial services provider, on November 18, 2005.
When the janitorial services contracts were approved by the City Council on April 7, 2004, staff recommended to
the Council that janitorial services at various City facilities be reduced in frequency to save money and that
contracts be awarded to more than one contractor. Staff also recommended that the City Manager (within the
budget) be given authority to adjust cleaning frequencies with any, or all, of the janitorial contractors should the
reduced schedule of cleaning prove inadequate, or to terminate a contract and award to other contractors should
a firm, or firms, fail to perform.
This is the second time a firm has had to be replaced. Facilities affected by this recent loss of cleaning services are
Parks & Recreation offices, Fire Administration offices, Municipal Service Center, Hutchins Street Square, and
White Slough Water Pollution Control Facility.
Staff recommends that the Council grant the City Manager, and/or his designees, the authority and responsibility
to negotiate and award the contract(s) and that the City Manager be authorized to extend janitorial contracts for
one additional year, if costs are not increased by more than 5%. Staff will evaluate if it is in the City's best interest
to re -bid a portion, or all, of the janitorial contracts and return to the Council if the recommendation is to re -bid.
FISCAL IMPACT: Contract janitorial services costs will increase by an estimated $15,000 for the
current fiscal year. The $37,000 is the total cost for janitorial services for the balance
of the fiscal year, including this increase. Staff will work with contracted vendors to
minimize further disruptions to service.
FUNDING AVAILABLE: Operating Budgets
R. Krueger, Fina
Richard C. Prima, Jr. \j
Public Works Director
Prepared by Dennis J. Callahan, Pleat and Facilities Manager
RCPIDJCIpmf
cc: Marts Zollo, Facilities Supervisor Tea Silvestre, Community Center Director Mike Pretz, Fire Chief
Richard Prima, Public Works Director Steve Schwabauer, City Attorney Tony Goehring, Parks and Recreation Director
Del Kerlin, Wastewater Superintendent George Bradley, Street Superintendent
APPROVED: _
BlairYQ6, City Manager
J:\PROJECTSkMISC\JANITORL\CAwarfJ—RemainderFY-doc 12/1/2005
RESOLUTION NO. 2005-252
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO
NEGOTIATE JANITORIAL SERVICES
CONTRACT(S) AS NEEDED FOR THE
REMAINDER OF CURRENT FISCAL YEAR
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
hereby authorizes the City Manager to negotiate janitorial services contract(s) as
needed for the remainder of this fiscal year in an amount not to exceed $37,000; and
BE IT FURTHER RESOLVED that the City Council further authorizes the City
Manager to execute the contract(s) on behalf of the City of Lodi.
Dated: December 7, 2005
I hereby certify that Resolution No. 2005-252 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held December 7, 2005, by the
following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLA STON
City Clerk
2005-252