HomeMy WebLinkAboutAgenda Report - December 7, 2005 E-07AGENDA ITEM F677
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Accept Improvements Under Contract for Stockton Street Parkway
Landscape Project from Tokay Street to Alley North of Locust Street
MEETING DATE: December 7, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council accept the improvements under the
"Stockton Street Parkway Landscape Project from Tokay Street to
Alley North of Locust Street" contract.
BACKGROUND INFORMATION: The project was awarded to Odyssey Landscape, of Stockton, on
October 15, 2003, in the amount of $81,327.60. The contract has
been completed in substantial conformance with the plans and
specifications approved by City Council.
This project consisted of installing approximately 11,000 square feet of landscape, 120 various street
trees, and other miscellaneous and related work. There was a delay in starting the project due to a
prolonged review of the DBE submittals and a concern over planting trees during the hot summer
months. The contract completion date was December 31, 2005, and the actual completion date was
December 1, 2005. In Contract Change Order No.2, Odyssey Landscape agreed to water the trees
through December 2005. However, the contractor has been informed that its watering services could
cease as of December 1, 2005, because the trees are now dormant. The final contract price was
$96,882.60. The difference between the contract amount and the final contract price is mainly due to
Contract Change Order No. 2, which paid the contractor to water the trees until December 2005. The
original contract included a 90 -day maintenance period. At the end of the contract maintenance period,
City staffing was not available to continue the watering, and the City asked Odyssey Landscape for
assistance in watering the trees for an additional two years until they were more established.
At the completion of the contract, 19 trees had either died or deteriorated to the point where they would
not survive. This resulted from property owners not caring for the trees and other conditions not
controlled by the City or the contractor. It was decided that replacement of the dead trees was not a
prudent expenditure of funds and they have been removed.
Plans and specifications for this project were approved on December 8, 2002, at which time the
City Manager was authorized to award the contract. The City received the following eight bids for this
project:
Bidder
Location
Engineer's Estimate
Odyssey Landscape
Stockton
DB Landscape
Redding
AM Stephens Construction
Lodi
Planned Environmental
Lafayette
Gateway Landscape
Livermore
Olympic Land
Sacramento
Emert Construction
Stockton
Pacheco Brothers
Hayward
APPROVED: /<Z:"O-- ^-
Blair Kihif, City Manager
Bid
$ 89,771.00
$ 81, 327.60
$ 81,753.75
$ 94,841.05
$ 98,509.14
$ 99,940.00
$100,420.00
$105,134.00
$113,945.00
1: PROJECTSISTREETS1Stockton\StocktonStPkwyLandscapelcaccpt.doc 1112212005
Accept Improvements Under Contract for Stockton Street Parkway Landscape Project from Tokay Street
to Alley North of Locust Street
December 7, 2005
Page 2
Following acceptance by the City Council, the City Engineer will file a Notice of Completion with the
County Recorder's office.
FISCAL *APACT: There will be a slight increase in long-term maintenance costs.
FUNDING AVAILABLE: Budgeted Fund: Community Development Block Grant
Contract Amount: $96,882.60
mes R. Krueger, Finance Director 4op*Pd, BG
Richard C. Prima, Jr.
Public Works Director
Prepared by Wesley K. Fujitani, Senior Civil Engineer
RCPMKFIpmf
cc: Joel Harris, Purchasing Officer
Joseph Wood, Community Development Block Grant Coordinator
Coordinator
J:IPROJECTWTREETS1StocktonlStocktonStPkwyLandscapelcaccpt.doc 11122/2005