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HomeMy WebLinkAboutAgenda Report - November 2, 2005 K-01AGENDA ITEM Vim' �Q CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt resolution approving the Americans with Disabilities Act Transition Plan and formulate a method to seek broad input for the purpose of obtaining community consenses regarding future use and improvements for the Grape Bowl. MEETING DATE: November 2, 2005 PREPARED BY: Community Development Director RECONWENDED ACTION: That the City Council adopt the resolution approving the attached ADA Transition Plan and formulate a method to seek broad input regarding future use and improvements for the Grape Bowl. BACKGROUND INFORMATION: The Americans with Disabilities Act (ADA) is a federal law that was adopted in 1990. The ADA requires public agencies, including cities, to perform a self evaluation of facilities to determine what is necessary to achieve program accessibility. Although many improvements and projects have been completed, the City Council has not approved an ADA Transition Plan. Because of the complexity and magnitude of bringing the Grape Bowl into compliance, it is recommended that the Council seek a broad range of community input via a special Ad Hoc Committee, the services of the Parks and Recreation Commission and/or other city advisory board, or any combination thereof. The Parks and Recreation Commission has requested that a special Ad Hoc Committee be formed under the Parks and Recreation Commission. All committee appointees will be subject to Council approval. FISCAL IMPACT: The transition plan reflects projects that are already approved under the 05106 budget or that will have to be determined in future budget years. FUNDING AVAILABLE: There are CDBG funds and State Grants available for some projects while others such as the Grape Bowl are yet to be determined. RH/jh Attachments J es R. Krueger, f=inance Director "Ftandy F10ch Community Development Director APPROVED: Blair King, City Manager RESOLUTION NO. 2005-233 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE AMERICANS WITH DISABILITIES ACT TRANSITION PLAN NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby approves the Americans with Disabilities Act Transition Plan, attached as Exhibit A, with the *exclusion of the section related to the Grape Bowl. (*Note: Refer to Resolution No. 2005-234, adopted by the Lodi City Council on November 2, 2005, regarding the formation of a Grape Bowl Ad Hoc Committee.) Dated: November 2, 2005 I hereby certify that Resolution No. 2005-233 was passed and adopted by the Lodi City Council in a regular meeting held November 2, 2005, by the foAowing vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and Mayor Beckman NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2005-233 EXHIBIT A Transition Plan Bad r� ound The Americans with Disabilities Act (ADA) is a federal law and was adopted in 1990. The ADA required Public Agencies including Cities to perform a self-evaluation of facilities and programs to determine what needed to be done to achieve program accessibility. Based on this evaluation, the public agency had to develop a transition plan for those barrier removal projects that would require more than a year to remove. ADA required as a minimum that the transition plan include the following: 1) List the physical barriers 2) Detail methods to remove the barriers 3) Provide a schedule 4) Name the official responsible for the plans' implementation. This plan had to be completed by July 26, 1992. Any structural modifications had to be completed by July 26, 1995. To comply with ADA and meet these deadlines, the City of Lodi, in 1992, established an ADA committee comprised of representatives from Public Works, Police, Fire, City Manager's office, Human Resources, Parks & Recreation, and Building Inspection with the Director of the Community Development Department as the chairperson. The City completed a very thorough self-evaluation of structural barriers; however, a Transitional Plan was not approved by the City Council. Notwithstanding, many of the barriers noted in the evaluation have been corrected and are listed in Appendix 1 of this plan. In August of 2004, it was brought to the attention of City staff by a member of the disabled community that some City facilities were not in compliance. Immediately after this disclosure, the City reinstated the ADA committee with the same Department representation as in 1992. The committee has since added a member of the disabled community and City Attorney's Office. The first task was to complete another self-evaluation to determine what barriers remained. This was completed by each of the various departments in January of 2005. The departments used a checklist using the ADA Accessibility Guidelines (ADAAG) and the California Building Code (CBC). The focus of the committee gave priority to correcting or improving the accessibility to facilities open to large numbers of the general public. Although ADA has no requirements for periodic assessment and gives Cities some latitude for program accessibility, the recommendation of the Committee was to be compliant with current disabled access regulations. Furthermore, the committee recommends a schedule and method of compliance by maintaining an updated transition plan that will satisfy current ADA guidelines and California Building Code requirements. ADA Transition Plan - 2005 1 11/02/2005 The committee has prepared this pian to reflect the City's desire to cohtinue to provide a realbtic approach to bringing its facilities into compliance. The plan lists the most significant and visible barriers to the disabled community, details the method of compliance with ADAAG and CBC, provides a schedule for completion, and the name(s) of the official(s) responsible for the plans implementation. The name of the official(s) responsible for the plan's implementation: Hath. m i DIvAppMent Directo J2M Herzick,u` in icial ADA Transition Plan - 2005 2 11/0212005 Transition Plan Barrier Identification and Removal Schedule The following is a list of significant physical barriers for the disabled community that were identified during the survey of all City Facilities completed in January, 2005 or that were brought to the staff's attention by the disabled community. The following are scheduled to be completed in 2005: 1. Elm Street parking lot accessible parking stalls Work has begun; estimated completion date is December, 2005. 2. Carnegie Forum accessible parking stalls Work has begun; estimated completion date is December, 2005. 3. City Website Redesigning of website is in process allowing utilization of adaptable reading devices; estimated completion date is December, 2005. The following will require one year or more to compie#e: 1. Accessible parking stalls located in the right of way in front of Lodi Stadium 12 Cinemas (north side of Elm St.). Plans will be prepared by Public Works to correct the curb ramps, install a van accessible stall and detail the proper signage. Request to be made in 06107 budget with an estimated completion 07108. 2. North entrance of Hutchins Street Square Plans are being prepared to change the grade elevation to correct the ramp slope and parking areas. Request to be made in 06107 budget with an estimated completion 07/08. 3. Library front entrance Provide a level compliant landing, parking and path of travel. These corrections will be completed by September, 2006. 4. City owned parking lots The attached appendix #2 lists each lot and the recommended corrections. ADA Transition Plan - 2005 3 11/02/2005 5. City sidewalks and curb ramps The City has an ongoing sidewalk repair program. The Public Works Dept. has annually obtained CDBG funds for ramps and installations. The City has been installing curb ramps for decades and sidewalks were surveyed in 1993 for lack of curb ramps. At that time, there were approximately 1,450 curb returns lacking ramps. This figure did not include older ramps that might not be compliant with current standards or other locations that may have an access barrier such as a narrow walkway due to an obstruction such as a pole, landscaping, sidewalk defects or curbs much like an alley approach, etc. The City has been installing new ramps under a number of circumstances, including, new roadway construction or reconstruction, some maintenance projects and under specific projects such as the Community Development Block Grant program (CDBG). The Public Works Department has routinely obtained CDBG funds for ramp installations and the current grant is $150,000. While the amount of funds needed for any particular location will vary depending on such factors as pole relocations and drainage inlets, this amount of funding would cover approximately 15 curb returns. The City inspects sidewalks on a 3 year cycle with the last completed in 2004. However, past surveys have not addressed all ADA compliance issues, such as, obstructions from poles, overhanging shrubbery, etc. These issues will be addressed in the next survey in 2007 or earlier if staff becomes available. 6. Assistive listening devices for Carnegie Forum and Hutchins Street Square Theater Provide assistive listening devices for individuals with hearing impairments. Request to be made in 06/07 budget with estimated completion of 07108. Interim measures include individual assistance upon request. 7. City parks Provide accessible parking stalls, path of travel and repairs. The attached appendix #3 lists each of the parks and the recommended corrections. 8. Fire Stations Fire Station #1: Not open to the public. No accessibility improvements planned at this time. Fire Station #2: Defer improvements regarding parking and path of travel until a decision on rehabilitation is made. ADA Transition Pian - 2005 4 11/02/2005 Fire Station #3: Provide one van accessible stall at the front entranoe on north side of driveway on Ham Ln. This will be requested in the 06107 budget and estimated completion is 07108. Interim measures to provide accessibility will include providing assistance for the persons with disabilities when any of the stations are used as a voter polling place. The front door of fire station #3 will be repaired and provided vMh lever action hardware, provided with a level landing and signage over the door alarm. These items will be corrected in 2005. ADA Transition Plan - 2005 5 11/02/2005 Grape Bowl The Grape Bowl and all of its facilities including the stadium, concession booths, restrooms, field house, press box, and parking lot is out of compliance. A report was prepared for The City by the consulting firm ELS Architecture and Urban Design in 2002. This report analyzed the areas of the Grape Bowl that were not ADA compliant and suggested two options. The cost estimate for Option 1 (entry plaza on southwest corner) was $3.255 million and Option 2 (tunneling new entries at the north and south berms) was $3.75 million. Based on the increase in The Engineering News Record Construction Cost Index from the date of the ELS estimate of January 2002 to August 2005 of 15.75%, Option 1 has increased to $3.8 million and Option 2 to $4.3 million. The report does not address many other areas that have deficiencies such as the field house, some bleacher sections, and playing field. No estimate has been obtained for these improvements. As an interim measure, the use of portable buildings for restrooms and a concession on the east end of stadium was reviewed. The cost of these improvements was determined to be too great and did not correct the more serious accessibility and exiting issues. Interim measures should be discussed as part of an overall plan as described in Phase I. Major Deficiencies A. The lack of an accessible path of travel and safe exit way. This includes the path of travel from the public right of way and parking lot to all areas of the stadium. There should be an inter -connected path to the bleachers, concession, restrooms, field house and field. B. Ramps are too steep and exceed the 1 unit vertical to 12 units horizontal or 8.33% and are not provided with landings and handrails or guardrails. C. Cross slopes exceed 2%. D. Grade elevations and unpaved or deteriorated asphalt creates tripping hazards and inaccessibility. E. Bleachers — stairs damaged. F. Restrooms — dilapidated and not accessible. G. Concessions — dilapidated and not accessible. H. Field House - dilapidated and not accessible. It is the recommendation of the ADA Committee, due to the complexity and magnitude, to divide the project into three phases. During the interim, uses shall not be expanded beyond the current schedule of events. Organizers of these events shall be advised of their responsibility to provide assistance for persons with disabilities as reasonably appropriate for the planned activity. ADA Transition Plan - 2005 6 11/02/2005 Phage i Explore the opportunities, constraints, and costs associated with upgrading the Grape Bowl. Encourage public input and community involvement in the decision process. The scope of the project should not be limited to only accessibility but improvement based on the desired use. Interim remediation measures should be discussed in this phase. The recommended forum for these discussions is the Parks & Recreation Commission. A Special Ad Hoc Committee shall be formed to obtain community input regarding future use and improvements under the direction of the Parks & Recreation Commission. The Commission shall invite representatives from the School District and other school affiliated organizations to be participating members of the Ad Hoc Committee. All Committee Appointees will be subject to Council approval. The Commission will make a recommendation to the Council. This phase should be completed by June of 2006. Phi Based on the decision from the Council in Phase 1, appropriate action shall be taken which may include hiring an architect to prepare plans that reflect the needs and desires of the City and the community pending acceptance of Council. This phase should be completed by the end of 2007108. Final construction drawings should be completed, construction contracts awarded, and construction beginning in 2008 - 2010. Advancing to the second and third phase will, of course, be subject to budget constraints, the availability of various funding sources and the involvement of the community. ADA Transition Plan - 2005 7 11/0212005 APPENDIX -1 Accessibility Improvements Completed Since 1992 N e of toj a i It n e"O" Date Beokman Park: Contractor - Installation of new walkway from Ham Ln to 2000 playground area & restroom facility. Contractor - Removed sand playground material & install Fibar 2000 (engineered wood fiber). Blakely Park: Contractor - Remodeled existing restroom facility to meet ADA 1992 requirements. Contractor - Relocated & Retro -Fit work of playground to meet 1996 ADA requirements. City Staff - Constructed accessible group picnic area adjacent 1996 to the playground area. Candy Cane: Contractor - Installed a new walkway from Holly drive to 1997 playground area, installed new Fibar ground cover & retro -fitted existing equipment with a handicap transfer point to meet ADA. Chapman FleNtArmory Park: Contractor - Installed new accessible bleachers with ramps & 2002 card railing. City Hall: - All accessible features including ramps, doors, 1996 elevator, and parkin2 lot. Emerson Park: Contractor - Installed a new accessible restroom facility. 1995 Contractor - Remodeled "north" playground area — new handicap 2003 accessible playground Equipment and installation of poured -in-place rubber surfacing to meet ADA requirements. English Oaks Parks: - Installed new accessible playground & Fibar ground 1997 Contractor cover material to meet ADA. Finance Bldg: - Installed complying van accessible stall, curb ramp, 2005 & signage. Grape Bowl: Consultant - ADA study of park site. 2002 ADA Transition Plan - 2005 R 11/02/2005 APPENDIX -1 Accessibility Improvements Completed Since 1992 Nsonw of Orojoa—Da )l r to Hal* Park: Contractor - Installed new accessible restroom & recreation 1993 structure. Contractor - Installed new accessible playground equipment & 2005 poured -in-place rubber surfacing to meet ADA re uirements. Hervy Glaves Park: Contractor - Installed new accessible playground equipment & 1994 Contractor Fibar ground cover. - Installed a new walkway from Oxford Dr. to 2000 playground area & restroom facility also installed new Fibar ground cover to meet ADA. Katzaklan Park: Contractor - Constructed new park site with interior walkways, 2000 accessible playground equipment with Fibar ground cover and an accessible restroom facility. Kofu Park: Contractor - Rehab of main walkway from Ham Lane to 1993 Contractor recreation building. - Installation of accessible ramp & handrails at 1997 concession stand location. Lawrence Park: Contractor - Installation of new accessible restroom facility. 1995 Contractor - Installed new handicap accessible playground 2003 equipment & poured -in-place surfacing. Legion Park: Contractor - Remodeled playground areas & picnic areas to 1996 Contractor meet ADA requirements. - Installed new poured -in-place rubber safety material 2003 & Fibar ground cover. LocH Lake Park: Kiwanis - Installed new accessible playground with Fibar in 1992 the Youth Area. Contractor - Installed new accessible Decomposed Granite trail 1995 in the Wilderness Area. Contractor - Installed new accessible playground areas on the 1998 south side of Lodi Lake. Kiwanis - Installed new accessible picnic area on south side of 1998 Lodi Lake. Contractor - Installed new accessible fishing dock with walkways 1999 & hand rails. Contractor - Installed a new walkway from south play area to 2000 Kiwanis picnic area. ADA Transition Plan - 2005 9 11/02/2005 APPENDIX -1 Accessibility Improvements Completed Since 1992 Name of Ioijt Liscr We Contractor - Phase I Bicycle/Accessible Pedestrian Corridor 2000 Project (Beach to Mills Ave.) Contractor - Phase II Bicycle/Accessible Pedestrian Corridor 2003 Project Mills Ave. to Woodbridge) MSC Parking Lot - Installed complying parking stalls & path of travel to 2005 office. Parks & Recreation Office: Contractor - Retro -fit work front counter & secretary work areas. 1996 Contractor - Retro -ft work of restrooms. 1999 Peterson Park: Contractor - Constructed new park site with interior walkways, 1997 accessible playground areas. Contractor - Installed a new handicap accessible restroom 2000 facility. Police Facility: - Added two 2 accessible stalls on Elm St. 2005 Salas Park: Contractor - Installed new accessible playground equipment. 2001 Contractor - Installed new poured -in-place safety surfacing & 2003 Fibar ground cover. Sidewalks City: - Approximately 400 curb ramps installed. Ongoing Program Softball Complex: Contractor - Installed new accessible bleachers with ramps & 1999 guard rails. VanBuskirk Park: Contractor - Remodeled entire park site. 1997 Contractor - Installed poured -in-place rubber safety surfacing. 2005 Veteran's Plaza: - Replace sidewalks for plaza accessibility. 1997 Vinewood Park: City Staff - Installed an accessible drinking fountain with 2003 walkway off of Virginia Ave. ADA Transition Plan - 2005 10 11/02/2005 APPENDIX - 2 City Parking Lots Rro� N�ih�b - �3es�i'l�tit 1. City Lot #11: - Accessible parking stalls. (north side of Walnut St.) Install two stalls — one van accessible at the southeast corner. Estimated completion 2005. 2. City Lot #2: - Accessible parking stalls. (south side of Oak St.) Install two stalls — one van accessible at Oak St. entrance or at Woolworth building rear entrance. Request to be made in 06107 budget, estimated completion 07/08. 3. City Lot #3: - In substantial compliance. (north side of Oak St.) 4. City Lot #4: - Accessible parking stalls. (south side of Pine St.) Install two stalls — one van accessible at northeast corner with a mid -block curb cut. Request to be made in 06107 budget, completion 07108. 5. Maple Square: - Accessible parking stalls and paved path of travel. Recommendation is to declare this as surplus property to be sold. 6. Lodi Station: - Signage & access aisle too small. Two accessible stalls provided — provide signage and enlarge access aisle. Request to be made in 06/07 budget, completion 07108. 7. Public Safety - Signage south side of Elm Install sic na e & paint symbol 2005 ADA Transition Plan - 2005 11 11/02/2005 APPENDIX -- 3 City Parks P��c# Mame De�rf�ti- 1. Beckman - Restrooms fixtures The restroom replacement is pending approval of State funding. The tentative schedule is 06107. 2 Hale Park - Accessible parking stalls Install a new stall in the southeast corner of the parking lot with a curb ramp. Request to be made in 06107 budget, completion 07/08. 3. Henry Glaves - Restroom fixtures The restroom replacement is pending approval of State funding. The tentative schedule is 06107. 4. Legion Park - Restroom accessibility on south side of park from the Vine St. entrance. The restroom replacement is pending approval of State funding. The tentative schedule is 06107. 5. Lodi Lake - Boat house and boat dock Install ramps and provide path of travel. 07/08 or provide alternative and equivalent access. - Discovery Center display area Provide adequate aisles ace for the disabled. 2005 6. Parks & Recreation Annex - Existing parking stall and path of travel to the Parking Lot office Provide a 4' path of travel in front of the stall and a new sidewalk through the landscaped area to the public sidewalk. Request to be made in 06/07 budget, completion 07108. 7. Salas Park - In substantial compliance. Except repairs to signs, stripping & paving. 05106 budget. 8. Softball Field — Stockton St. - Parking stalls and path of travel to the main entrance. Install a curb ramp and sidewalk to the main entrance. Request to be made in 06107 budget, completion 07/08. 9. Zupo Field - Ramps to bleacher area. Two (2) accessible spaces are currently located at field level. Provide a ramped entrance to all bleacher areas. Request to be made in 07108 budget, completion 09/10. ADA Transition Plan - 2005 12 11/02/2005 RESOLUTION NO. 2005-234 A RESOLUTION OF THE LODI CITY COUNCIL FORMULATING A GRAPE BOWL AD HOC COMMITTEE AND FURTHER IDENTIFYING INTERIM MEASURES UNTIL SUCH TIME THAT DETERMINATIONS REGARDING THE GRAPE BOWL CAN BE MADE NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby authorizes the Parks and Recreation Commission to formulate a Grape Bowl Ad Hoc Committee comprised of a broad cross section of the community and to further bring membership recommendations to the City Council for approval (*as outlined in Phase 9 of the Grape Bowl Section, page 7, of the Americans with Disabilities Act Transition Plan); and BE IT FURTHER RESOLVED that the Lodi City Council hereby directs that, during the interim, uses of the Grape Bowl shall not be expanded beyond the current schedule of events and organizers of these events shall be advised of their responsibility to provide assistance for persons with disabilities as reasonably appropriate for the planned activity. (*Note: Refer to Resolution No. 2005-233, adopted by the Lodi City Council on November 2, 2005.) Dated: November 2, 2005 I hereby certify that Resolution No. 2005-234 was passed and adopted by the Lodi City Council in a regular meeting held November 2, 2005, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, and Mayor Beckman NOES: COUNCIL MEMBERS — Mounce ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLA STON City Clerk 2005-234 K-1 ----_Original Message ----- From: Susan Blackston Sent: Monday, October 31, 2005 11:18 AM To: City Council CC: Blair King; Steve Schwabauer; Jerry Herzick; Randy Hatch Subject; RE: Item K-1 (ADA Transition Plan), 11-2-05 RE: Item K-1 on the November 2, 2005 City Council agenda. -----Original Message ----- From: anna hjalmer [mailto:ahjalmer@softcom.net] Sent: Monday, October 31, 2005 11:04 AM TO: Susan Blackston Subject: Re: From City Clerk To whom it may concern. My name is Anna M. Hjahner, I have been a disabled person all my life and as years go by at such a fast clip, I find my self needing help in so many different areas and ways. Well as you all know more than 617 years ago the transit program called CAT was let go. Now for those like my self and more serially disabled and elderly have had to cut out or find other ways or just forget getting anywhere out side there own town/city. We as a city of great families and friends have to be an example to all of the other towns/cites in our county and then in other places in the State and the Nation and the World, that we care about our Citizens and that we want whats best for them, even though most t don't see that way. We have to make a difference. Now hows about continuing to do so. We need better sidewalks, better exsesable homes and businesses, better utility rates, better ways to let the public know whats out there for them. Recreation places, to the stores, to the movies, to their own appointments, to friends/families homes. Know that they can go anywhere they need to or want to with out being scared or wondering if they can or not get there. Please listen, one day you will be in my situation, and then what will you do? I know all of this costs money and lots of it, you also know that to improve and change it has to feel a little painful. Well I guess that's it for now. I will be watching on 26 to see what happens. Thank you for your time. Miss, Anna M. Hjalmer EEL A%4 — —_ AD INSTRUCTIONS S1.113JECT: Accepting Applications - Vacancies On Boards/Commissions/Committees GRAPE BOWL AD HOC COMMITTEE —mm T: Three (3) DEE AD PUBLISH DATE(s): FRIDAY, DECEMBER 9, 2005 TEAR SHEETS WANTED: 0020 SEND AFFIDAVIT AND BILL TO: DATED: ORDERED BY: December 6, 2005 JENNIFER M. PERRIN, CMC DEPUTY CITY CLERK DANA R. CHAPMAN ADMINISTRATIVE CLERK SUSAN BLACKSTON, CITY CLERK City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 SUSAN J. BLACKSTON, CITY CLERK JACQUELINE L. TAYLOR, CMC DEPUTY CITY CLERK Please verify receipt of fax and provide a proof BEFORE pullification brds/posting/publishadvin.doc City of Lodi ANNOUNCEMENT Vacancies on the Grape Bowl Ad Hoc Committee The City of Lodi is currently accepting applications for the Grape cowl Ad Hoc Commilftee, charged with obtaining community input and exploring opportunities, constraints, and costs associated with future use and improvements of the Grape Bowl. The date, time, and location of the Grape Bowl Ad Hoc Committee meetings is yet to be determined. Appointments will be made by the City Council upon recommendation of the Recreation Commission. Applications may be obtained from the City Clerk's office at 221 W. Pine St., 2"d floor. For more Information call 333-6702, or access the City's Web site at www.lodi.gov. Note: You must be registered to vote In San Joaquin County at the time of application. If appointed, you will be required to complete a Statement of Economic Interest. This Is a volunteer, unpaid position. Filing Deadline: Monday, January 9, 2006 at 5:00 p.m. boards/posting/publishadhoc.doc