HomeMy WebLinkAboutAgenda Report - November 2, 2005 E-08AGENDA ITEM Lcftb%
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute a Professional Services
Agreement with T. Mitchell Engineers & Associates for Facility Upgrades for
Fleet Services Shop and Compressed Natural Gas Fueling Station Expansion at
the Municipal Service Center ($15,400)
MEETING DATE: November 2, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the City Manager
to execute a professional services agreement with T. Mitchell
Engineers & Associates for Facility Upgrades for the Fleet Services
Shop and Compressed Natural Gas (CNG) Fueling Station Expansion
at the Municipal Service Center for $15,400.
BACKGROUND INFORMATION: The City of Lodi currently operates numerous CNG vehicles and a fueling
station. During the construction of the fueling station, Tom Mitchell (then
with Blymyer Engineers) was utilized for engineering and construction
administration. The project was highly technical, and the installation
presented several challenges. Due to Mr. Mitchell's familiarity with the project, staff is recommending that
Council award a contract with T. Mitchell Engineers & Associates to complete the additional work at the fueling
station and the accompanying facility upgrades. The detailed knowledge of the fueling station layout and
technical problems will allow T. Mitchell Engineers & Associates to undertake the work with limited difficulty.
T. Mitchell Engineers & Associates will be providing professional engineering and construction surveillance
services for both projects. Due to the similar nature of the projects, it is anticipated that the projects will be
completed concurrently, and, therefore, staff is recommending one contract for engineering and construction
surveillance. The two projects will address necessary upgrades to allow the City to service and maintain their
existing compressed natural gas fleet within the existing maintenance shop in accordance with requirements
stipulated in the California Fire Code. The expansion project will allow for additional capacity and
maintenance of the existing system.
FISCAL IMPACT: The cost of two projects have been included in the budget for the Transit system.
Failure to award the agreement could result in the need to re -bid the service, which
could result in higher costs and would require significant staff time to prepare.
FUNDING AVAILABLE: Transit operations are paid for utilizing Transportation Development Act funds,
Federal Transit Administration Section 5307 funds, Measure K transit operations
funds, and fare revenue. Funding is allocated in the annual budget process. No
additional funding is required at this time.
a(mes R. Kruegee, Finan ctor
Richard C. Prima, Jr.
Public Works Director
Prepared by Tiffani M. Fink, Transportation Manager
cc: Finance Director Transportation Manager
Fleet and Facilities Manager Fleet Services Supervisor
APPROVED:
Blair King, My Manager
J:IPROJECTSITRANSMCTMitchell CNG.doc 10/21/2005
RESOLUTION NO. 2005-229
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE PROFESSIONAL SERVICES
AGREEMENT WITH T. MITCHELL ENGINEERS & ASSOCIATES FOR
FACILITY UPGRADES FOR FLEET SERVICES SHOP AND
COMPRESSED NATURAL GAS FUELING STATION EXPANSION
AT THE MUNICIPAL SERVICE CENTER
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a Professional Services Agreement with T.
Mitchell Engineers & Associates for facility upgrades for fleet services shop and
compressed natural gas fueling station expansion at the Municipal Service Center, in
an amount not to exceed $15,400.
Dated: November 2, 2005
I hereby certify that Resolution No. 2005-229 was passed and adopted by the
Lodi City Council in a regular meeting held November 2, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce,
and Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLA KSTON
City Clerk
2005-229