HomeMy WebLinkAboutAgenda Report - November 2, 2005 E-07AGENDA ITEM Ew7
&Q% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Accept Improvements Under Contract for Construction of the Lodi Unified
School District Compressed Natural Gas Fueling Station and Authorize
Additional Change Order
MEETING DATE: November 2, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council accept the improvements under the "Construction
of the Lodi Unified School District Compressed Natural Gas Fueling
Station" contract and authorize an additional change order.
BACKGROUND INFORMATION: The project was awarded to Performance Mechanical, Inc., of
Sacramento, on October 15, 2003, in the amount of $256,647.00. The
contract has been completed in substantial conformance with the plans
and specifications approved by City Council.
This project was a collaborative effort between the Lodi Unified School District (LUSD) and the City to provide a
Compressed Natural Gas (CNG) fueling station at the District's transportation yard at 820 South Cluff Avenue.
The City and LUSD had previously partnered in obtaining funding for the District to obtain CNG -powered buses,
and Congestion Mitigation and Air Quality (CMAQ) and San Joaquin Valley Air Pollution Control District funding
was obtained to build a CNG fueling station as well. The City and the District serve as each other's "back-up"
location for both fueling and servicing of CNG -powered buses. Because working on CNG -powered vehicles
requires that modifications be made to the shop facilities, the necessary changes to the LUSD and City shops
were included in the project when additional funding was secured.
At the onset of the project, proposals were received for extra items needed, including separate quotes for
methane detection equipment and the installation of that equipment for the City's Fleet Services shop. All
items were prioritized, and the purchase of the Methane Detection System equipment was made, while the
installation of that equipment was held as the last priority. Now that the project is substantially complete, there
is funding left available for this Methane Detection System equipment to be installed, at a cost of $27,434.00.
The contract completion date was July 19, 2004, and the actual completion date will be December 16, 2005.
The delay in this project's completion is due to that fact that some of the Methane Detection System
equipment delivered to the contractor did not meet the specifications, was rejected and then resubmitted for
approval. The final contract price will be $390,815.50. The difference between the contract amount and the
final contract price is mainly due to five change orders that provided Methane Detection System equipment for
LUSD and City shops, added a slow-fiil fueling post and equipment, added a block separation wall between
CNG equipment and existing gasoline tanks, installed a chain link fence around the CNG compressors,
provided longer slow -fill hoses, added another emergency stop button, and added other electrical and
mechanical components.
Staff is also notifying Council of Change Order Nos. 1 through 5, at a total of $106,734.50, which were
approved by the City Manager, and additionally requesting authorization of Change Order No. 6, at
$27,434.00, to install the Methane Detection System at the City's MSC Fleet Services shop.
APPROVED:
Blair Ki6q,City Manager
J :1P ROJECTSITRANS ITICN GSTATIONILU SD—CLU FRCAccept_Perfarma nceMechanical.doc 10/24/2005
Accept Improvements Under Contract for Construction of the Lodi Unified School District Compressed Natural
Gas Fueling Station and Authorize Additional Change Order
November 2, 2005
Page 2
Following acceptance by the City Council and completion of the final change order, the City Engineer will file a
Notice of Completion with the County Recorder's office.
FISCAL IMPACT: There is no impact to the Transit fund, as funds utilized on this project were
grant -specific and therefore only available for CNG infrastructure
improvements. Failure to authorize the final contract change order could incur
costs to Transit funds, as installation of the Methane Detection System
equipment is required by Fire code.
FUNDING AVAILABLE: Budgeted Fund: Transit Fund
Contract Amount: $ 90,815.50 (including final change order)
a es R. Krueger, Financ6l"cto
Richard C. Prima, Jr.
Public Works Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
RCPIDJClpmf
cc: Joel Harris, Purchasing Officer
Tiffani Fink, Transportation Manager
Roger Rich, Fleet Services Supervisor
Performance Mechanical, Inc.
J:IPROJECTSITRANS ITICNGSTATI ONILUSD_CLUFF1CAccept_PcrformanceMechanical.doc 10/24/2005
CITY COUNCIL
JOHN BECKMAN, Mayor
SUSAN HITCHCOCK
Mayor Pro Tempore
LARRY D. HANSEN
BOBJOHNSON
JOANNE L. MOUNCE
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:k\www.lodi.gov
October 27, 2005
Performance Mechanical, Inc.
3232 51 st Avenue, Ste. 7
Sacramento, CA 95823
BLAIR KING
City Manager
SUSAN J. BLACKSTON
City Clerk
D. STEVEN SCHWABAUER
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Accept Improvements Under Contract for Construction of the
Lodi Unified School District Compressed Natural Gas Fueling Station and
Authorize Additional Change Order
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, November 2, 2005. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P.O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Dennis Callahan, Fleet and
Facilities Manager, at (209) 333-6800, extension 2690.
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Richard C. Prima, Jr.
r Public Works Director
RCP/pmf
Enclosure
cc: City Clerk
NCACCEP7 PERFORMANCEMECHANICAL.DOC