HomeMy WebLinkAboutAgenda Report - November 2, 2005 E-03AGENDA ITEMI3
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Two -Year Contract for Elevator Services for City
Facilities to Elevator Technologies, Inc., of EI Dorado Hills ($19,980) and
Authorize Extension of Contract up to Two Years
MEETING DATE: November 2, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for the above project
to Elevator Technologies, Inc., of EI Dorado Hills, in the amount of $19,975 and
authorize extension of the contract up to two years.
BACKGROUND INFORMATION: This service contract is to provide for ongoing elevator services to elevators at
City Hail, Carnegie Forum, Police Facility, Lodi Station Parking Structure,
Public Safety Building, and Hutchins Street Square for a period of two years.
Staff also requests that Council authorize the City Manager to extend the
contract up to two years, if an extension is in the best interest of the City.
Plans and specifications for this project were approved on October 5, 2005. Staff estimated the cost to be $15,000
annually. The City received the following five bids for this project on October 19, 2005:
Bidder
Estimate
Elevator Technology, Inc.
KONE, Inc.
Elevator Services Company
ThyssenKrupp Elevator Corp.
Otis Elevator, Inc.
Location
EI Dorado Hills
West Sacramento
North Highlands
West Sacramento
North Highlands
Base Bid for Two Years
(Regular Services & Call -Outs)
$30,000
$19,975
$21,640
$21,903
$24,655
$40,415
ThyssenKrupp holds the current elevator services contracts for two elevators at HSS, at $282 per elevator per month.
The specifications included provisions for adding the HSS elevators either now or when the contracts expire, in
September 2006 and August 2008, and a bid evaluation mechanism to consider the cost of those HSS elevators
regardless of bidder. The specifications included an optional item for bidders to offer items for consideration/cost
savings (i.e., bidding the cost of mandated 5 -year load tests, offering new pricing on existing, unexpired service
contracts, reduced parts mark-ups, etc.). These additional services were used to calculate the bidder who provided the
most advantageous contract for the City, as shown in the attached bid summary.
FISCAL IMPACT: City-wide, there is a slight cost savings, compared to what is budgeted. Maintenance and
call -out service will be consolidated from four current elevator services contractors
City-wide to one, which should reduce administrative costs.
FUNDING AVAILABLE: Budgeted in Facilities Services Operating and Hutchins Street Square Maintenance accounts
R. Krueger, Finance
V L.il
Richard C. ' a, r. 1
Public Works Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
Attachment
cc City Attorney Purchasing Officer Facilities Supervisor
Community Center Director HSS Senior Facilities Maintenance worker
APPROVED: »
Blair King, W Manager
J )PROJ ECTSW ISCOevator ServiceslElevatorServicesOct05\CAward. doc 10/2612005
Scheduled Service
Items 1-6
Billable Call -outs
Items 7-9
subtotal
Additional Contractor
Provided Services
Item 10:
Load Tests
H.S.S.
Senior Center
Fine Arts
Bid Summary
Elevator Maintenance
For City Facilities
Elevator Technology
KONE
ThyssenKrupp
Elevator Services Co.
Otis Elevator Co.
$19,340.00
$20,760.00
$24,655.00
$21,470.00
$35,825.00
$635.00
$880.00
$0.00
$433.00
$4,590.00
$19,975.00
$21,640.00
$24,655.00
$21,903.00
$40,415.00
$875.00
$875.00
$3,500.00
$3,500.00
$3,500.00
$2,538.00
$2,538.00
$1,125.00
$2,538.00
$2,538.00
$6,768.00
$6,768.00
$3,000.00
$6,768.00
$6,768.00
Grand Total $30,156.00 $31,821.00 $32,280.00 $34,709.00 $53,221.00
Additional Contractor Services
Elevator Technology
Load -tests no additional charge
25% parts mark-up instead of 30% requirement in specification.
Th ssenKrupp
Price reduction on existing H.S.S. elevator contracts during agreement period
Elevator Services Co.
None offered
KONE
Load -tests no additional charge
25% parts mark-up instead of 30% requirement in specification.
Otis Elevator Co.
None offered
Notes:
Subtotal represents requested bid items.
4 load tests due during contract term. Lowest market price paid by City = $875.00 per test.
Load tests line item represents test cost not offered in item 10 or precluded by existing contracts.
H.S.S. line item represents maintenance cost to City for elevators currently under contract to expiration date.
BidTab.xls Summary 10/26/2005
RESOLUTION NO. 2005-226
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR ELEVATOR
SERVICES FOR CITY FACILITIES
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on October 19, 2005, at 11:00
a.m., for Elevator Services for City Facilities, as described in the specifications therefore
approved by the City Council on October 5, 2005; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Base Bid for Two Years
R ular &2WCqj & gill-ouls
Engineer's Estimate $ 30,000
Elevator Technology, Inc. El Dorado Hills $ 19,975
KONE, Inc. West Sacramento $ 21,640
Elevator Services Company North Highlands $ 21,903
ThyssenKrupp Elevator Corp. West Sacramento $ 24,655
Otis Elevator, Inc. North Highlands $ 40,415
WHEREAS, the City Manager recommends award of the two-year contract for Elevator
Services for City Facilities be made to the low bidder, Elevator Technologies, Inc., of EI Dorado
Hills, California, in the amount of $19,975.00.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
contract for Elevator Services for City Facilities be made to the low bidder, Elevator
Technologies, Inc., of EI Dorado Hills, California, in the amount of $19,975.00.
Dated: November 2, 2005
I hereby certify that Resolution No. 2005-226 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 2, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLAC TON
City Clerk
2005-226