HomeMy WebLinkAboutAgenda Report - October 19, 2005 E-06AGENDA ITEM &6
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to File Claim for 2005106
Transportation Development Act (TDA) Funds in the Amount of $2,694,887
from Local Transportation Fund (LTF) and $11,614 from State Transit
Assistance (STA)
MEETING DATE: October 19, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the
City Manager to file the attached claim for the 2005106
Transportation Development Act (TDA) funds in the amount of
$2,694,887 from the Local Transportation Fund (LTF) and $11,614
from State Transit Assistance (STA).
BACKGROUND INFORMATION: Each year, the City of Lodi receives an apportionment of TDA funds
to support Lodi's transit operations and pedestrian/bicycle costs.
These are State transportation funds that are primarily for
non -vehicular transportation but can be used on roads if those other
needs are being met. They are channeled through the Council of Governments, our regional transportation
planning agency. The claim for fiscal year 2005106, including pedestrian/bike and 3% for San Joaquin
Council of Governments planning, is $2,694,887 from the LTF and $11,614 from STA. The STA funds will
be used for Transit Operations. The LTF funds will be utilized as follows: $68,465 for bicycle and
pedestrian projects (which includes $7,958 in carryover funds from 04105); $329,578 for road projects
(which includes $179,578 in carryover funds from 04105); $1,725,999 for Transit Operations and $515,878
for Transit Capital projects (signs, shelters, etc., and includes $242,727 in carryover funds from 04105).
The City Council should be aware that our transit operations, Dial -A -Ride and GrapeLine, are fully funded
with formula dollars from the Federal Transit Administration (FTA), TDA, and other competitive sources of
funds. Transit is not dependent on any General Fund money. We intend to continue to use TDA funds
for transit, pedestrian, and bicycle -related projects and maintenance as much as possible.
FISCAL IMPACT: This will allow the City to claim and receive TDA funding for FY 2005106.
These funds will pay for on-going operations and upcoming capital needs.
FUNDING AVAILABLE: None required.
ui L
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J
Richard C. Prima, Jr.
Public Works Director
Prepared by Tiffani M. Fink, Transportation Manager
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Attachment
cc: Finance Director
City Engineer
APPROVED:
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AND
THE COUNTY OF
SAN JOAQUIN
SAN JOAQUIN COUNCIL OF GOVERNMENTS
555 E. MeberAven« e • Stockton, California 95202
209.468.3913 • 209.468.1084 (frit)
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March 1, 2005
Ms. Tiffani Fink
City of Lodi
221 W. Pine Street
Lodi, CA 9S2 0
Dear Ms. din
RECEIVED
MAR 0 2 2005
CITY OF LODI
"LIC WORKS DEY^RTMM,
Enclosed please find a copy of the FY 2005-2006 Transportation Development Act
claim forms.
The LTF and STA apportionments for FY 2005-2006 were sent to you under
separate cover.
When your staff is ready to begin the claiming process, please have them contact
me. At that time I will provide the most recent previous years' unclaimed
apportionment figures and will assist them in arriving at a correct balance for
unexpended carryover (if applicable).
If I may be of assistance in this manner, or if you have any questions, please call
me. I can be reached at 468-3913.
Yours truly,
ROBERT SCHIFFLER, CPA
Chief Accountant
FISCAL YEAR 2005-2006
SAN JOAQUIN COG
TRANSPORTATION DEVELOPMENT ACT
CLAIM FORMS AND GUIDELINES
FOR
STATE TRANSIT ASSISTANCE FUND (STA)
AND
LOCAL TRANSPORTATION FUND (LTF)
INSTRUCTIONS
These are the San Joaquin Council of Governments' forms for all
Transportation Development Act claims, both Local Transportation
Fund (LTF) and State Transit Assistance Fund (STA). This claim
packet should include the following:
SECTION
PAGE
Instructions . . . . . . . . . . . . . . . . . . . . . . .
1
Claim Request Sheets
LTF . . . . . . . . . . . . . . . . . . . . . . . .
6
STA. . . . . . . . . . . . . . . . . . . . . . . .
7
Apportionments Page . . . . . . . . . . . . . . . . . . .
8
Allocation Page . . . . . . . . . . . . . . . . . . . . . .
9
Claim Allocation Forms
I. Public Transportation . . . . . . . . . . . . . . . .
10
I. Operating Revenue . . . . . . . . . . . . . .
10
II. Capital Revenue . . . . . . . . . . . . . . .
10
III. Operating Expenses . . . . . . . . . . . . . .
11
IV. Capital Expenses . . . . . . . . . . . . . .
11
Operational Information . . . . . . . . . . . . . . .
12
Three Year Fiscal Plan . . . . . . . . . . . . . . .
13
Fleet Inventory . . . . . . . . . . . . . . . . . . .
14
Article 4 Operator TDA Requirements . . . . . . . . .
15
1. Fare Ratio/Local Support Requirement . . . . .
15
2. Extension of or New Service . . . . . . . . .
15
3. Operator's STA Qualifying Criteria Explanation
16
Operator's STA Qualifying Criteria Worksheet
18
4. Fifteen Percent Expenditure Increase . . . . .
19
5. Narrative Description . . . . . . . . . . . .
19
Article 8 Contractor Requirements . . . . . . . . .
. 20
1. Match Requirement . . . . . . . . . . . . .
. 20
2. Operating Cost.Per Passenger Objective . . .
. 20
3. Fifteen Percent Expenditure Increase . . . .
. 22
4. Narrative Description . . . . . . . . . . .
. 22
Article 8 Contractor (Contributing Claimants) . .
. 23
II. Pedestrian and Bicycle Facilities . . . . . . . .
. 24
III. Roads and Streets . . . . . . . . . . . . . . . .
. 25
IV. Other Purposes . . . . . . . . . . . . . . . . . .
. 26
Please read through these instructions carefully. The instructions
are not meant to replace the Transportation Development Act_
Statutes and California Code of Regulations book. Each claimant is
responsible for complying with all applicable statutes and codes.
Statutes and codes are identified throughout the forms for easy
reference.
1
Claim Request Sheets (Pages 6 and 7)
Page 6 is for the LTF claim and Page 7 is for the STA claim. These
are to be completed and signed by the claimant's Chief Financial
Officer. These pages identify the claimant, the amount of money
being requested, and the fiscal year for which the request is being
made. If funds are being claimed for proposed expenditures in two
fiscal years, then a separate page should be completed for each
fiscal year. The pages comply with Section 6632 of the TDA
Statutes and California Code of Regulations.
Apportionments Page (Page 8)
Lines A, B, and C (both sections) should be completed based on
information supplied to you by COG staff. Lines I.D, II.D, and the
totals should be completed by the claimant. Line E. under both
Local Transportation Funds and State Transit Assistance reflects
funds authorized by the COG Board for transportation and transit
planning. The totals indicate the maximum amount that may be
claimed. The unexpended carryover should reflect unexpended funds
as of June 30 of the previous fiscal year. These should include
all interest earned on the funds while in the claimant's posses-
sion. Line I is for your information only and indicates the new
cash you will receive.
Allocation Page (Page 9)
Page 9 identifies how much of the available LTF and STA funds will
be expended on the various eligible purposes. Please identify the
appropriate dollar amount on the line provided for each fund. If
there are questions as to where to list an allocation request,
please refer to the referenced section, or call COG staff.
Please total each column. Subtract the total claimed in each
column from the TOTAL AVAILABLE FOR THIS CLAIM arrived at on
page 8. The difference between the Total Available and the Claim
Total is unclaimed apportionment, the amount of money that will
remain in the Trust Fund accruing interest to the claimant.
IMPORTANT: to help prevent accidental over -payment, please identify
on a line -by-line basis any unexpended carryover which is included
on page 9.
Claim Allocation Forms (rest of packet: pages 10-26)
The Claim Allocation Forms provide the COG with the required
financial and operational information for approving a TDA claim.
There are five parts that correspond to the parts identified on the
E
Allocation page. Complete only those parts for which an allocation
is being requested.
PART I
This part is to be completed by claimants who operate a transit
system, or contract for transit services. Please indicate at the
top of page 10 whether the claim is for an operator or a contrac-
tor. Generally, an "operator" is a service provider that owns the
vehicles it operates, while a "transit service claimant" contracts
for the provision of transit services. However, it is possible to
own vehicles and yet not be an operator; please contact COG staff
if you are not sure of your status. Note: if funds are being
claimed for more than one transit service, separate entries, or
separate pages must be provided.
On pages 10 and 11, the claimant must complete a budget for the
transit system. If there is more than one transit service, then a
separate budget must be submitted for each. These pages are in
accordance with the Uniform System of Accounts and Records.
Page 12 calls for the system's operational information. Please
complete all applicable lines. Again, if there is more than one
transit service for which funds are being claimed, a separate sheet
should be completed for each.
Page 13 is the Three Year Fiscal Plan. Please complete one sheet
for each transit service being claimed. Please provide the best
estimate of the funds each service will be. relying upon in each of
the indicated fiscal years. The Three Year Fiscal Plan is used as
a tool for determining the adequacy of projected apportionments to
meet the expected allocation needs.
The Fleet Inventory sheet on Page 14 is to be completed only by
claimants who own their own vehicles.
Pages 15-19 are for Article 4 transit operators. This information
is required for ensuring compliance with and enforcement of the
required Farebox Ratio, Local Support Ratio and the STA qualifying
criteria. Parts 1 and 4 are self-explanatory. You may wish to
complete 112. Extension of Service/New Service," if portions of the
transit service comply with the definition in 99268.8. Operators
seeking to claim exemptions under this section must also complete
and submit to the COG a special report: see 6633.8 (b). Complete
113. Operator's STA Qualifying Criteria" to comply with Section
99314.6 only if STA funds are being claimed or reclaimed for
operating purposes. Complete 115. Narrative Description" if there
has been any change in service characteristics, or if there is a
3
need to add explanations. Attach extra pages as necessary.
Pages 20-22 are to be completed by Article 8 transit service
contractors. In. the case of a "unified transit system", page 23
should be completed instead of pages 20-22, by the "contributing
claimant" only (see page 23 for definitions). Once again, these
pages are to be completed for each transit service being provided.
Any questions relating to the TDA requirements should be referred
to COG staff.
PART II
Please identify the Project, the Project Limits, and the LTF costs,
as well as the Total Cost, for each pedestrian, bicycle, or other
non -motorized expenditure. Note: by COG Board policy, the 2%
bicycle/pedestrian funds may be used for other eligible TDA
purposes, if the local governing body resolves that there are no
pressing bicycle or pedestrian needs. However, the 2% must be
spent on bicycle/pedestrian purposes for a jurisdiction to be
eligible for Measure K Bicycle Program funds.
PART III
This is to be completed in the same fashion as Part II. Please
list all road and street projects by the project description, the
limits of the project, and the LTF cost, as well as the total
project cost. Please see Section 99402 of the Transportation
Development Act Statutes and California Code of Regulations for
eligible expenses.
PART IV
Before completing this Part, it is strongly recommended to talk
with COG staff first. This section is provided for those claim-
ants wishing to identify TDA expenditures not covered in the four
previous parts. This section should be completed in narrative
fashion with each of the five items of information requested.
Additional Required Documentation
The following must be submitted along with the claim, or have
already been submitted to COG, or the appropriate agency.
1. A certified fiscal audit must be submitted within 180 days
after the end of the fiscal year, except where a 90 day
extension has been granted by COG. (Section 99245 and
4
Section 6664).
2. Transit operators and transit service claimants must submit
to the State Controller I s Of f ice and to the COG a report on
all expenditures of TDA funds for transit purposes, on or
before October 1 (Section 6637).
3. All non -transit claimants must submit to the State Con-
.troller's Office a report on all expenditures of TDA funds
for non -transit purposes, on or before October 1 (Section
6665).
4. Two original, signed copies of a City Council/Board of
Supervisor Resolution authorizing the claimed amount of
money must accompany two original, signed forms. Upon COG
Board approval, one copy will be returned to the claimant.
5. Transit operators seeking exemptions for extension of
services/new services must submit a special report as
required in 99268.8.
6. All TDA transit claims submitted by transit operators must
be accompanied by a California Highway Patrol Certification
pursuant to TDA Section 99251.
7. Two original, signed copies of a City Council/Board of
Supervisor Resolution stating that there are no pressing
bicycle or pedestrian needs must accompany claims that use
their 2% bike/ped apportionment for other purposes. This
can be part of the Resolution authorizing the TDA claim
itself.
8. For Article 8 claimants, copies of contracts with transit
contractors for the fiscal year for which TDA funds are
being claimed.
END INSTRUCTIONS. PLEASE DETACH PAGES 1-5 BEFORE
SUBMITTING CLAIM TO COG
5
LOCAL TRANSPORTATION FUND
TO: San Joaquin Council of Governments
555 E. Weber Avenue
Stockton, CA 95202
FROM: City of Lodi, California
(applicant)
ADDRESS: 221 West Pine Street Lodi, CA 95240
(city, zip)
CONTACT PERSON: Tiffani M. Fink, Trans Mgr PHONE: (209) 333-6800 x2678
The City of Lodi hereby requests, in accordance
with Chapter 1400, Statutes 1971 and applicable rules and regula-
tions, that its annual transportation claim be approved in the
amount of $ 2,694,887 for fiscal year 2005-06 , to be drawn
from the Local Transportation Fund.
When approved, please transmit this claim to the County Auditor for
payment. Approval of the claim and payment by the County Auditor
to this applicant is subject to such monies being on hand and
available for distribution, and to the provisions that such monies
will be used only in accordance with the terms of the approved
annual financial plan.
The claimant certifies that this Local Transportation Fund claim
and the financial information contained therein, is reasonable and
accurate to the best of my knowledge, and that the aforementioned
information indicates the eligibility of this claimant for funds
for the fiscal year of the application pursuant to CAC Section 6634
and 6734.
APPROVED:
San Joaquin Council
of Governments
By:
JULIA E. GREENE
Executive Director
Date: 20
Applicant:
Signed:
6
Name:
Blair King
Title: City Manager
Date:
20
STATE TRANSIT ASSISTANCE CLAIM
TO: San Joaquin Council of Governments
555 E. Weber Avenue
Stockton, CA 95202
FROM: City of Lodi, California
(applicant)
ADDRESS: 221 West Pine Street Lodi, CA 95240
(city, zip)
CONTACT PERSON: Tiffani M. Fink. Trans Mgr PHONE: (209) 333-6800 x2678
This claimant, qualified pursuant to Sections 99313.6, 99314.5
and 99314.6 of the Public Utilities Code, hereby requests, in
accordance with Chapter 1400, Statutes of 1971 as amended, and
applicable rules and regulations, that an allocation be made in
the amount of $ 119614 for fiscal year 2005-06 , to be
drawn from the State Transit Assistance trust fund of San Joaquin
County.
Allocation instruction and payment by the County Auditor to this
claimant are subject to such monies being on hand and available for
distribution, and to the provisions that such monies will be used
only in accordance with the terms of the approved claim.
The claimant certifies that this State Transit Assistance Fund
Claim and the financial information contained herein, is reasonable
and accurate to the best of my knowledge, and that the aforemen-
tioned information indicates the eligibility of this claimant for
funds for the fiscal year of the application pursuant to CAC
Section 6634 and 6734.
APPROVED:
San Joaquin Council
of Governments
By:
JULIA E. GREENE
Executive Director
Date:
Applicant:
Signed:
20
7
Name•
Blair King
Title: City Manager
Date:
20
TRANSPORTATION DEVELOPMENT ACT APPORTIONMENTS
I. Local Transportation Fund Available Apportionment
A.
Area Apportionment 2005-2006 $
2.149.150
B.
Pedestrian/Bicycle Apportionment
47,009
C.
Previous Years' Unclaimed Apportionment
D.
Unexpended Carryover
430,263
E.
3% for COG Transit Planning
68.465
F.
Total Available for 2005-2006 Claim(s)
2,694,887
G.
Less any LTF Already Claimed 2005-2006
( )
H.
TOTAL AVAILABLE FOR THIS CLAIM $
2,694,887
(Also enter on page 9, 1st column)
I.
Actual net funds available (H-D-E=I) $
2,264,624
II. State Transit Assistance Fund Available Apportionment
A.
Area Apportionment 2005-2006 $
11.614
B.
Special Operator Apportionment 2005-2006
C.
Previous Years' Unclaimed Apportionment
D.
Unexpended Carryover
E.
2% of A. Claimed on Behalf of
COG for Transit Planning
F.
Total Available for 2005-2006 Claim(s) (
11,614 )
G.
Less any STA Already Claimed 2005-2006
( )
H.
TOTAL AVAILABLE FOR THIS CLAIM $
11,614
(Also enter on page 9, 2nd column)
I.
Actual net funds available (H-D-E=I) $
8
TRANSPORTATION DEVELOPMENT ACT ALLOCATIONS
Claim Purpose I. LTF II. STA
I. PUBLIC TRANSPORTATION
Article 4 (99260) -Operator'
CCR Sec 6730(a) Public Transit
11,614
Article 8 (99400( c ))
Contractor operating
1,725,999
N/A
Article 8 (99400 (e) )
Contractor capital
515,878
N/A
Article 8 (99400 (b) )
Passenger Rail Service
Operations & Capital
N/A
TDA Administration
68,465
II. PEDESTRIAN AND BICYCLE
Article 3 (99234)
54.967
N/A
III. ROADS AND STREETS
Article 8 (99400 (a) )
329,578
N/A
IV. OTHER
Article 8 (99400(b,c,d,e))
TOTAL THIS CLAIM 2,694,887 11, 614
TOTAL AVAILABLE FOR THIS CLAIM
(from page 8, I. H. and II. H.) 2,264,624 11,614
UNCLAIMED APPORTIONMENT
(TOTAL AVAIL. less TOTAL THIS CLAIM)
IMPORTANT: To avoid accidental overpayment, please identify and itemize in the
space below any unexpended carryover included in the amounts being claimed
above. Identify the amount of carryover and the purpose for which it is being
reclaimed. Attach pages as necessary.
LTF in Transit Fund to be reclaimed for Transit Capital $ 242F727
LTF in Street & Road Fund reclaimed for Street/Road $ 179,578
LTF in Ped/Bike Fund reclaimed for
STA in Transit Fund reclaimed for
TOTAL UNEXPENDED CARRYOVER
Ped/ Bike $ 7-959
t '
$= ".-Au.
operators claiming STA funds must meet qualifying criteria (PUC Section
99314.6). Page 17 of this form must be completed.
9
PART I - PUBLIC TRANSPORTATION
PLEASE
CIRCLE EITHER: FINANCIAL INFORMATION
Article
4 Operator
Article
8 Contractor
2004-2005
PLEASE CI 2005-2006 ,
I.
OPERATING REVENUE ACTUAL or ESTIMATE BUDGET
401
Passenger Fares
273,03909 300,000 .
402
Special Transit Fares
405
Charter Service Revenues
406
Auxiliary Transportation
Revenues (includes advertising)
407
Non -Transportation Revenues
408
Tax Revenue (Specify:)
Property Tax
Sales Tax (not TDA)
409
Local Grants & Reimbursements
Purchase of Service
Local Transportation Fund (LTF)
1,54 T 7
410
Local Special Fare Assistance
411
State Cash Grants & Reimb.
State Transit Assistance (STA)
6,482 11,614
Other Rent/ Fuel Sales/ Mi sc
_ ,
412
State Special Fare Assistance
413
Federal Grants & Reimbursements
(Specify) FTA Grants
939,600 993,613
430
Contributed Services (Not Cash)
440
Subsidy from other Sector of
Operations
TOTAL
2,764,199.09 3,031,226.00
II.
CAPITAL REVENUE
464
Capital Grants & Subsidies
Specify Fed, State, Local:
Federal/ CMAQ/ Measure K
868,333
State Transit Assistance (STA)
Local Transportation Fund (LTF)
515,878
Non -Governmental Donations /Other
97.354.25
TOTAL
$ 97,354.25 $1,384,211_
10
FA
III.
OPERATING EXPENSES
2004-2005
PLEASE 2005-2006
Actual orEstimate
Budget
501
Labor
Operators Salaries/Wages
Other Salaries/Wages
69.626.86
76,377
502
Fringe Benefits
20,4n7 62
35,490
503
Services
177,975.78
200,000
504
Materials/Supplies
165,852.96
165,000
Fuels/Lubricants
Tires/Tubes
Other
2617614
505
Utilities
51,737.80
56,345
506
Casualty/Liability Costs
135,166.04
140,000
507
Taxes
508
Purchased Transportation Service
1,630,798.65
11800.000
509
Miscellaneous Expenses
260,888.74
296,400
510
Expense Transfers
511
Interest Expense
512
Leases and Rentals
513
Depreciation/Amortization
Operator Funds
Grant Funds
TOTAL
_ 2,7641199,.09
3,031,226...
IV.
CAPITAL EXPENSES
Debt Service
Land/Property Acquisition
Vehicles
Construction
Other
97,354.25
1,384,211
TOTAL
97,354.25
1,384,211
*Allowable capital expenses are limited for Article a claimants; see 99400 (e).
11
OPERATIONAL INFORMATION*
*Attach additional pages as necessary to alter or complete description
12
Actual
Actual/Est. Proposed
FY 2003-04
FY 2004-05 FY 2005-06
1.
Patronage
a.
Total Passengers
493.552
441-236 45n,nnn
b.
Revenue Passengers
352,102
325,160 330,000
c.
Youth Passengers
d.
Elderly Passengers
89,728
92,492 93.000
e.
Handicapped Passengers
Included
above under Elderly Patcenaers
2.
Vehicle Miles
a.
Total Vehicle Miles
613,500
599,708 605,000
b.
Revenue Vehicle Miles
599,882
588,092 600,000
3.
Revenue Vehicle Hours
52,224
53.066 53.000
4.
Revenue Vehicle Fuel
Consumption
a.
Di-egei- CNG
102,212.7
103,321 105,000
b.
Gasoline
27,529.6
26,990 27,000
5.
Fare Structure
a.
Base
FR $.50 prior
to 05; $1 .00 after
DAR $2.00 prior
to 01/05.; $5.00 after
b.
Zone
c.
Youth
d.
Senior
FR $.25 prior
to 01/05; $1.00 after
DAR $1.00 prior
to 01/05; $1.50 after
e.
Handicapped
f.
Monthly Pass
FR- $35.00T$17
50
g.
Other
h.
Average Fare
$.35/$1.25
$.66/$1.55 $.70/$1.55
*Attach additional pages as necessary to alter or complete description
12
THREE YEAR FISCAL PLAN
Operating Expenses
Operating Revenues:
Sources: LTF
STA
Federal
Fares
General Fund
Other
Total
Capital Expenses
Capital Revenue
Sources: LTF
STA
Federal
Other
Total
2005-06 2006-2007 2007-2008
$ 2,719,612 $ 2,700,000 $ 2,700,000
$ 1,725,999 $ 1,800,000 $ 1,800,000
11,614 5,000 5,000
993.613 395,000 395,000
300,000 450,000 450,000
50,000 50,000
$ 3,031,226 $ 2,700,000 $ 2,700,000
1,384,211
$ 1,375,000 $ 950,000
$ 515,878 1 $ 250,000 $ 250,000
743,333 1,000,000
125,000 125,000
700,000
$ 1,384,211 $ 1,375,000 $ 950,000
13
FLEET INVENTORY
(Transit Vehicle Owners Only)
Make & Model
Year
# of
Vehicles
Fuel
Type
Standard
Seat
Capacity
# Wheel-
chair
Positions
Ramp
(y/n)
Lift
(y/n)
CNG DAR Buses
2001
6
CNG
48
24
n
y
NABI Low Floor
2000
5
CNG
185
10
y
n
NG
33
2
n
Ford Senator
1996
2
UNL
44
10
n
y
Ford Senator
6
3
UNL
66
6
n
Ford E-350
1995
5
CNG
16
10
n
y
Ford E-350
1995
2
CNG
16
4
n
y
Dupont Trolley
2001
1
CNG
37
2
n
y
TOTAL
NA
25
NA
Vehicles to be Purchased in FY 2005-2006
�Ford Cutaway
�a
14
ARTICLE 4 OPERATOR TDA REQUIREMENTS
1. Fare Ratio/Local Support Requirements
All Article 4 claimants are required to maintain a specified ratio
of fare revenue to operating cost. In addition, SMART only is
required to maintain a ratio of fare revenue plus local support to
operating cost of 32%. See 99268.2 - 99268.19 for details and
exemptions pertaining to ratios.
A. What is this system's required farebox recovery ratio?
B. Does the attached budget demonstrate that this system will
meet its required farebox recovery and for SMART its farebox
plus local support ratios?
C. Has this system utilized its grace year?
D. Has this system been in non-compliance with its required
ratio?
If yes, identify the year or years
2. Extension of Service/New Service
An extension of service or new service is exempt from the
required farebox and local support ratios if:
A. The extension of service or new service has been in operation
for less than two full fiscal years. The two-year extension
of services exclusion applies until two years after the end
of the fiscal year in which the extension of services was put
into operation.
B. The claimant submits a report on the extension of services
to the COG within 90 days after the end of the fiscal year.
(For details of the report, see 6633.8(b)).
Is an extension of service/new service being claimed?
If so, has the required report been submitted for the most
recently completed full fiscal year? If not, that
report must accompany this claim.
15
3. Operator's STA Qualifying Criteria (99314.6) EXPLANATION
A transit operator must meet one of two efficiency standards before
STA funds may be allocated for operating purposes:
A) The operator's operating cost per revenue vehicle hour, in
the latest year for which audited data are available, must
not exceed the sum of the preceding year's operating cost
per revenue vehicle hour and an amount equal to the change
in the Consumer Price Index (CPI)t for the San Francisco
Region, multiplied by the preceding year's operating cost
per revenue vehicle hour. The formula below accomplishes
this exercise:
(opcost/RVH)FY04 s [(opcost/RVH)FY03] * [1.00313] OR
B) The operator's average operating cost per revenue vehicle
hour, in the latest three years for which audited data are
available, must not exceed the sum of the average of the
operating cost per revenue vehicle hour for the three
years preceding the latest year for which audited data are
available and an amount equal to the average change in the
CPI for the same period. The formula below accomplishes
this exercise:
AVG(opcost/RVH)FY02,03,04 5 {AVG(opcost/RVH)FY01,02,03}
{1.0701}
As used here, Operating Costs are defined by PUC Section 99247:
All costs in the operating expense object classes exclusive
of the costs in the depreciation and amortization expense
object class, and exclusive of all direct costs for providing
charter services, and exclusive of all vehicle lease costs.
STA allows for other exclusions, to be granted by the COG, if
deemed appropriate. These additional operating cost exclusions
include:
1) Exclusion of cost increases beyond the change in the CPI
for fuel, alternative fuel programs, insurance, or state
and federal mandates.
2) Exclusion of start-up costs for new services for a period
of not more than two years (refer to PUC Section 99268.8
for a definition of new service).
If you wish to claim these exclusions when calculating the
operation cost per revenue vehicle hour, you must state the
request and show calculations in support of the cost to be
excluded.
Percentage change across fiscal years using the California CPI.
16
Pursuant to PUC Section 99314.6( c ), funds withheld from alloca-
tion to an operator for failure to meet the STA efficiency
criteria will be retained by COG for reallocation to that
operator for two years following the year of ineligibility. Any
STA funds not allocated before the commencement of the third year
following the year of the eligibility shall be reallocated to
cost effective, high priority regional transit activities, as
determined by the COG.
The following documents pertain to the new STA efficiency standards
and are available at your request:
PUC Section 99314.6, also known as Chapter 35 Statutes of
1991 (SB 3 -Kopp).
The Uniform System of Accounts for Public Transit Operators.
Consumer Price Index Data for California, January, 1981
through December, 2004.
Transportation Development Act Audit Reports, FY 1992 through
FY 2004.
Please complete the attached worksheet to determine if you fully
qualify for your STA apportionment. TDA Audit reports will
address this efficiency criteria.
17
3. Operator's STA Qualifying Criteria (99314.6) - WORKSHEET
FISCAL YEAR: 2002-03 2003-04 2004-05 2005-06
(use audited data)
A. Operating Cost
B. Operating Cost
Exclusions:
1.
2.
3.
4.
C. Adjusted Operating
Cost (A -B)
D. Revenue Vehicle
Hours (RVH)
E. RVH Exclusions:
1.
2.
3.
(if more, show on separate sheet)
F. Adjusted RVH
(D -E)
G. Operating Cost
per RVH
(C --F)
W
Efficiency Standard l:
D DD
Z must be less than or equal to (Y)*(1.00313)
Show calculation:
Efficiency Standard 2:
[(X+Y+Z)=3] must be less than or equal to <(W+X+Y)=3)>*(1.0701)
Show calculation:
___=====For COG use
Operator qualifies under: Standard 1 Yes No
Standard 2 Yes No
18
4. Fifteen Percent Expenditure Increase (6632)
If any of the line items on the attached budget exceed by more than 15%
the expenditure for that same item in the previous year's budget, then
an explanation for that increase must be given below. Attach an extra
page if necessary. The 15% expenditure increases for the 2004/05 fiscal year
occured in three main areas: Fuel/Repair to Vehicles, Utilities, and Insurance. The
increase in insurance costs was primarily driven by the raising of the limits of the
insurance through our insurance pool. Fuel and repairs to vehicles were higher due
to increased fuel prices and damages from accidents. While all of the costs to repair
the vehicles have been paid, some of the settlement costs from the parties at fault
have yet to be received. In addition, that revenue is not accounted for in the costs.
Finally, due to increases in cost, the utilities continue to be above budget although
some modifications (primarily to the lighting in the garage) have been undertaken and
should help reduce costs in the upcoming years.a
5. Narrative Description (6632)
Please describe in the space below any changes in service characteris-
tics from the previous fiscal year. This should specifically include
any substantial increase or decrease in the geographic area served,
major changes to the scope of operations, or addition of major new fixed
facilities. Please attach an additional page if necessary.
6. Certification by the California Highway Patrol (6632)
Please attach a certification from the CHP verifying that the
operator is in compliance with Section 1808.1 of the California
Vehicle Code. This section concerns the "Driver's Pull Notice
participation"
Is a Certificate Attached? Yes No
SPECIAL NOTES FOR RATIO CALCULATIONS
SMART - Exclude certain costs and fares as specified in the most
recent Compliance Audit Report.
19
Article 8 Contractor TDA Requirements
For contracted transportation service providers, the San Joaquin
Council of Governments' Executive Board has waived the farebox and
local support ratios as it is empowered to do by 99405( c ). The
COG Board has established a two-step process.
NOTE: Contributing claimants should proceed to page 23.
1. Match Requirement
For any Article 8 transit claim, no more than 90% of the total
operating funds (minus depreciation) in the budget may be TDA (LTF
and STA) derived. The ten percent or more matching funds may come
from any other source available to the claimant besides TDA.
2. Operating Cost Per Passenger Objective
To receive an amount of TDA operating funds (LTF and STA combined)
in excess of what was claimed the previous fiscal year, the.
claimant must establish an operating cost per passenger objective
for the fiscal year of the claim. "Operating cost" is defined as
in the TDA statutes and regulations. The objective should be a
realistic one based on current and past system performance, but
should be low enough to represent an "improvement" when warranted.
The COG Board will adopt the system -wide operating cost per
passenger objective for the fiscal year of the claim. Operating
cost per passenger objectives must established by November of each
fiscal year.
If the system failed to meet its operating cost per passenger
objective in the fiscal year prior to the fiscal year of the claim,
then the claimant is only eligible to file a claim for the level of
TDA operating funding received in that prior fiscal year. In the
case of a unified transit system, each claimant would be limited to
the prior year's level of TDA operating funding. If a system
wishes to be eligible for increased TDA operating funding in a
future fiscal year, then the claimant should identify an operating
cost per passenger objective.
a. What was the level of TDA operating funding received in the
previous fiscal year for this system by this claimant (LTF
plus STA) ? $ 1,789,287
b. Does the attached budget information demonstrate at least a
10% match of non -TDA funds in FY 2004-05? yes
Does the FY 2005-2006 budget demonstrate a 10% match of non -
TDA funds? yes
W
c.
d.
e.
f.
Is this claim requesting more TDA operating funds than were
received for this system by this claimant in the previous
fiscal year? no
I£ yes, did the system meet its operating cost per passenger
objective in the previous fiscal year?
(An affirmative answer should be documented in Part "e".)
What was the last year's Operating Cost per Passenger Objec-
tive? $8.97
What was the actual operating cost per passenger?
I. FY 2004-2005 Operating Cost $ 2,764,199.09
ii. Total Passengers 441,236
iii. Operating Cost Per Passenger
(I /ii) . $ 6.26
What is the Operating Cost per Passenger Objective for this
claim?
iv. Budgeted Operating Cost $ 2,719,612
V. Estimated Total Passengers 450,000
Vi. Projected Operating Cost
per Passenger (iv/v) $ 6.04
vii. FY 2005-2006 OPERATING COST PER
PASSENGER OBJECTIVE $ 10.83
THE PROJECTED 05-06 OPERATING COST PER PASSENGER (vi) MUST BE
LESS THAN OR EQUAL TO THE 05-06 OPERATING COST PER PASSENGER
OBJECTIVE (vii)!
viii. If this claim is for a unified transit system', has
the contributing claimant been appraised of the
planned system -wide objective set in vii. above?
' If this claim is for a unified transit system (definition page 23), all
calculations and numbers for operating costs per passenger must include system
totals.
21
3. Fifteen Percent Expenditure Increase (6632)
If any of the line items on the attached budget exceed by more than
15% the expenditure for that same item in the previous year's
budget, then an explanation for that increase must be given below.
Attach an additional page if necessary.
4. Narrative Description (6632).
Please describe below any changes in service characteristics from
the previous fiscal year. This should specifically include any
substantial increase or decrease in the geographic area served,
major changes to the scope of operations, or addition of major new
fixed facilities.
MA
ARTICLE 8 CONTRACTOR TDA REQUIREMENTS (CONTRIBUTING CLAIMANTS)
In the case of a "unified transit system," this page is to be used
by the "contributing claimant" rather than pages 20 through 22. A
"unified transit system" is defined as one that has the same fare
structure throughout the service area, but whose TDA expenses are
claimed separately by two different TDA claimants. Additionally,
to qualify'as a unified transit system, all system TDA funding must
be claimed under Article 8 (both claimants). "Contributing
claimant" is defined as the claimant contributing a minority of the
unified transit system's TDA funds. The claimant furnishing the
majority of TDA funds is defined as the "primary claimant."
Currently, the following local transit services qualify as unified
transit systems:
FY 2004-2005 Unified Transit Systems This Page Used by:
Tracy Transit SMART
Tracy Taxi SMART
Escalon Public Transit System SMART
Manteca Dial a Ride SMART
Lathrop (Currently inactive) SMART
"Contributing claimants" need to answer the following questions:
1. Systemwide operating cost per passenger objective for FY
2005-2006 identified in primary claimant's adopted transit
claim
(from that claim, page 21, (2) f. vii.)
2. Date of primary claimant's adopted transit claim (or antici-
pated future date, if not yet adopted)
IMPORTANT•
The operating cost per passenger objective identified above (page
21, (2) f. vii) will be applied uniformly to the total of City
and SMART TDA funds used by the unified transit system, to
determine eligibility for increased TDA funding as explained on
page 20. Separate calculations will not be done for City and
SMART.
23
PART II - PEDESTRIAN AND BICYCLE PROJECTS
LOCAL TRANSPORTATION FUND
Project Title & Description
Sidewalk Repair Project
Signal Modifications
Mills/ Elm Pedestrian Improvements
Pedestrian Improvements
Project Limits
Various
Church/ Lockeford
Crescent/ Lodi
Lodi/ Stockton
Mills/ Elm
Tokay/ Virginia
LTF Cost
Total Cost
6,429/ 86,080
25,000/ 70,000
13,000/130,000
2,580/ 2,580
I LTF Cost (4
Total Cost 7,009/ 291,240
se additional pages if necessary)
24
PART III - ROAD AND STREET PROJECTS
Please provide the requested information for each project being
identified for Transportation Development Act funding.
LOCAL TRANSPORTATION FUND
LTF Cost
-oject Title & Description
Project Listing
Total Cost
Sidewalk Repairs
Various
27,749/
86,080
Pine Street Overlay
Ham to Church
48,000/
144,833
Downtown Improvements
Pine St North
(School to Sac)
19,940/
19,940
Sacramento St Reconstruction
Tokay/ Lodi
25,000/
50,000
Downtown Improvements
Pine St South
58,000/
58,000
Lodi/ Mills Signal & Interconnect
Lodi/ Mills
12,005/
73,317
Signal Modifications
Chruch/ Lockeford
Crescent/ Lodi
42,000/
70,000
Lodi/ Stockton
Lockeford/ Calaveras Flashing
Crosswalk
Lockeford/ Calaveras
4,575/
13,891
Signal Cabinet/ Traffic Controller
I
50,000/
50,000
Church St
Church St
42,309/
525,000
LTF Cost
Total Cost 329,578/ 525,000
(Use additional pages if necessary)
25
PART IV - OTHER PURPOSES
It is possible that a claimant may wish to expend TDA funds for
purposes allowed within the Act, but not covered by the three
previous parts. TDA funds may be claimed under Article 8 consis-
tent with section 99400 of the TDA. To complete this section, on
attached pages, identify:
T. Project title
ii. Applicable subdivision of section 99400
iii. Project description
iv. Estimated total cost
V. TDA contribution to that total
A separate page or pages should be submitted for each specific
project or purpose.
It is strongly recommended that the claimant consult with COG staff
before completing this section.
MATDA\TDA-06\tdac1M06.wpd
26
RESOLUTION NO. 2005-221
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO FILE THE 2005-06 CLAIM FOR
TRANSPORTATION DEVELOPMENT ACT FUNDS FROM
LOCAL TRANSPORTATION FUND AND FROM STATE
TRANSIT ASSISTANCE ON BEHALF OF THE CITY OF LODI
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve and authorize the City Manager to file claim for the City of Lodi's 2005-06
Transportation Development Act funds in the amount of $2,694,887 from the Local
Transportation Fund and $11,614 from State Transit Assistance; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute the claim on behalf of the City of Lodi.
Dated: October 19, 2005
I hereby certify that Resolution No. 2005-221 was passed and adopted by the
Lodi City Council in a regular meeting held October 19, 2005, by the following vote:
AYES: COUNCIL MEMBERS - Hansen, Hitchcock, Johnson, Mounce,
and Mayor Beckman
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. BLA KSTON
City Clerk
2005-221