HomeMy WebLinkAboutAgenda Report - October 5, 2005 E-17AGENDA ITEM E,9, rl
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AGENDA TITLE: Adopt Resolution Authorizing Destruction of Certain Records Retained by the
City Clerk's Office
MEETING DATE: October 5, 2005
PREPARED BY:
City Clerk
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the destruction
of certain files retained by the City Clerk's Office as shown on
Exhibit B attached hereto.
BACKGROUND INFORMATION: Section 34090 of the California Government Code and
Section 17200 of the Elections Code provide for the destruction of
certain City records with the approval of the legislative body by
resolution and the written consent of the City Attorney.
The City Attorney has provided written consent for the destruction of certain files retained in the City
Clerk's Office as shown on Exhibit A attached hereto.
FISCAL IMPACT:
FUNDING AVAILABLE:
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Attachments
None
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Susan J. Blacksto ,
City Clerk
APPROVED: �:�
Blair , City Manager
RESOLUTION NO. 2005-214
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE LODI CITY CLERK'S OFFICE
WHEREAS, in accordance with Government Code Section 34090 and Election
Code Section 17200, the City Attorney has filed written consent to the destruction of
certain records retained by the Lodi City Clerk's Office marked as Exhibit A, an inventory
of which is attached hereto marked Exhibit B, and thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given written
consent to the destruction of the records inventoried on Exhibit B
attached hereto and the destruction of those records is hereby authorized
on Exhibit A.
Dated: October 5, 2005
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I hereby certify that Resolution No. 2005-214 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 5, 2005, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2005-214
EXHIBIT A
Destruction Of Records
Inventory of Certain Records Retained by the Lodi City Clerk's Office
Requested to be Destroyed Pursuant to Government Code Section 34090
and Elections Code 17200 as Shown in the Attached List
Dated: cl - -7 - 4
4Sn.l. Black
City Clerk
APPROVED FOR DESTRUCTION:
Dated:
D. en Schwabauer
City Attomey
SA LT
EXHIBTf B
LIST OF RECORDS FOR DESTRUCTION
LODI CITY CLERK'S OFFICE
Letters of protest regarding 1996 formation of Assessment District 1 Downtown
Revitalization 96-1
2. 2002 and prior Precinct Lists and Maps from the County Registrar of Voters
(NOTE: Originals are maintained by San Joaquin County Registrar of Voters Office)
3. 1997 through 2002 City Council Calendars and City Council/City Clerk Travel
4. 1999 through 2002 City Council and City Clerk's Office general correspondence
5. Informal petitions (in support and opposition) regarding Wal-Mart submitted at
March 17, 2004 City Council meeting and recorded in minutes
6. 1999 through 2002 City Council meeting packets
(NOTE: These records have been scanned, indexed, and are accessible in the City's
electronic records management system.)
7. 1999 through 2002 Shirtsleeve Session meeting packets
(NOTE. These records have been scanned, indexed, and are accessible in the City's
electronic records management system.)
Proposition 218 written protests to increases to water, sewer, and refuse rates and
charges
(NOTE: 734 protests received by the City Clerk, certified and recorded in minutes of
April 27, 2004)
Petitions for:
a) Referendum against Ordinance 1713—Lodi Redevelopment Project Area No. 1
(NOTE. Certificate of Sufficiency approved September 4, 2002)
b) Large Scale Retail Initiative
(NOTE: Certificate of Sufficiency approved July 21, 2004)