HomeMy WebLinkAboutAgenda Report - October 5, 2005 E-03AGENDA ITEM
005
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Specifications; Authorizing Advertisement for Bids
for Maintenance of the Lodi Consolidated Landscape Maintenance Assessment
District 2003-1, Beginning January 1, 2006 and Ending June 30, 2007; and
Authorizing City Manager to Award or Reject the Contract up to $168,500
MEETING DATE: October 5, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving specifications;
authorizing advertisement for bids for maintenance of the Lodi
Consolidated Landscape Maintenance Assessment District 2003-1
for an eighteen -month period, beginning January 1, 2006 and
ending June 30, 2007; and authorizing the City Manager to award or reject the contract up to $168,500.
BACKGROUND INFORMATION: This project provides for the contract landscape maintenance of the
Lodi Consolidated Landscape Maintenance Assessment District
2003-1. This contract will cover the existing Zones 1, 2, 5, and 6 at
an estimated cost of $165,000 for eighteen months. The addition of
Zones S and 11, currently under construction, will be added during the last six months of this contract,
increasing the contract by an estimated $3,500. The maintenance work covered under this contract is
limited to the landscape and irrigation improvements along the reverse frontage areas of the subdivisions
in these zones. The variation in cost has to do with the relative size of the zones (see attached map).
The maintenance effort for each zone is based on weekly maintenance that will continue during the full
period of the contract, as compared to monthly maintenance on non -District (i.e., City General Fund)
landscaped areas.
FISCAL IMPACT: The money for this maintenance contract is provided by the various
assessment revenue accounts of Lodi Consolidated Landscape Maintenance
Assessment District 2003-1 and does not come out of the General Fund.
FUNDING AVAILABLE: Funding comes from various Lodi Consolidated Landscape Maintenance
Assessment District 2003-1 assessment revenue accounts.
mes R. Krueger, Finance Cirector
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Richard C. Prima, Jr.
Public Works Director
Prepared by Curt Juran, Assistant Street Superintendent
RCP/CJ/pmf
Attachment
cc: James Krueger, Finance Director Wally 5andelin, City Engineer
APPROVED:
Blair , City Manager
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RESOLUTION NO. 2005-204
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING SPECIFICATIONS,
AUTHORIZING ADVERTISEMENT FOR BIDS FOR MAINTENANCE ASSESSMENT
DISTRICT 2003-1, AND FURTHER AUTHORIZING THE CITY MANAGER TO AWARD
THE CONTRACT OR REJECT THE BIDS UP TO $168,500
WHEREAS, this project provides for the contract landscape maintenance of the Lodi
Consolidated Landscape Maintenance Assessment District 2003-1; and
WHEREAS, this contract will cover the existing Zones 1, 2, 5, and 6 at an estimated cost of
$165,000 for eighteen months, with the addition of Zones 8 and 11 during the last six months of this
contract with an additional cost of $3,500; and
WHEREAS, the weekly maintenance work covered under this contract is limited to the
landscape and irrigation improvements along the reverse frontage areas of the subdivisions in the
zones referenced above; and
WHEREAS, staff recommends that the City Council approve the specifications and
authorize advertisement for bids for Maintenance of the Lodi Consolidated Landscape Maintenance
Assessment District 2003-1, beginning January 1, 2006 and ending June 30, 2007; and
WHEREAS, staff further recommends that the City Council authorize the City Manager to
award or reject the contract up to $165,000 for Zones 1, 2, 5, and 6, with the additional cost of
$3,500 for inclusion of Zones 8 and 11 during the last six months of the contract, for the
Maintenance of the Lodi Consolidated Landscape Maintenance Assessment District 2003-1.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the
specifications and authorizes advertisement for bids for Maintenance of the Lodi Consolidated
Landscape Maintenance Assessment District 2003-1, beginning January 1, 2006 and ending June
30, 2007; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the City Manager
to award or reject the contract up to $165,000 for Zones 1, 2, 5, and 6, with the additional cost of
$3,500 for inclusion of Zones 8 and 11 during the last six months of the contract, for the
Maintenance of the Lodi Consolidated Landscape Maintenance Assessment District 2003-1.
Dated: October 5, 2005
I hereby certify that Resolution No. 2005-204 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held October 5, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, and Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLAC TON
City Clerk
2005-204