HomeMy WebLinkAboutAgenda Report - September 21, 2005 E-13AGENDA ITEM E♦ 103
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt a resolution accepting funds in the amount of $46,046, from the
Bureau of Justice Assistance to support technology program activities
within the Lodi Police Department.
MEETING DATE: September 21, 2005
PREPARED BY: Jerry J. Adams, Chief of Police
RECOMMENDED ACTION: That the City Council adopts a resolution authorizing the City Manager to
sign agreement forms with the Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance, accepting grant funding in the
amount of $46,045.
BACKGROUND INFORMATION: On April 20, 2005, the Lodi Police Department submitted forms and
a proposal for funding to the Bureau of Justice Assistance. The
proposal was to use funds from the Justice Assistance Program to
support technology program activities initially started with funding
received from the Local Law Enforcement Block Grants (which have concluded). Technology support
includes the replacement of computer hardware such as: Mobile Data Computers and associated
software for patrol vehicles; replacement of in-house computer towers, servers and external tape drives;
Linksys wireless adapters; and radar unit replacement. Software purchases include yearly license fees
for Microsoft Office Systems and Suspect Image Database. Information about our grant proposal was
communicated to the Lodi City Council, and Mayor, via e-mail. Information was also disbursed to
citizens, for review and comment, on the Lodi Police Department website and the City of Lodi website; as
required by grant parameters. No comments were received from the public.
The Lodi Police Department was awarded the grant by the Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance on August 19, 2005, in the amount of $46,045. We now need to
accept the grant funding.
FISCAL NPACT: None
FUNDING: Total Grant is $46,045. There are no matching funds required.
Cc: City Attomey
12
es R. Krueger
inance Director
Jerry J Adam
Chieftof Police
APPROVED:
Blair Kin , City Manager
Deparmirw of Justice
officcorjosuce Prc)uyra�ns
PAGE I OF -E -
Bureau of justice Assistance
Grant
l_ id C'IPIENE' NAME .AND ADDRESS (E»c]uding Zip Cude)
,.41 AWARD NllMi3€_'R: 2005-DJ-E3X-1492
Cily of Lodi
2?1 Wol [line,Svicel
5. PRCJIBC'C 11I'_R100: FROM 10/01/2(X)4 TO 0913012038
Lail- CA 951 40-W(g)
BUDGET PERIOD: FROM 1010112(3(14 TO ()913 BOOS
6. AWAKE) DATE' 08118/2005 ' 7. ACTION '.
IA, GRANT} I_ lRS1VFNDOR NO.
S. SUN I_E:NIE NT NUMBER Initial
946 000361 1
00
3. PREVIOUS AWARD AMOUNT $ 0
3. PRC}11J7i'I-iLf�,
IO. AibIC1UN'I OP'I-FiiS AWARD $-i6.(7E5
- I-�Iw' i'.liif�l[1--n1LE3E I l'l'iill Et_ai A,ti,i,lawc
11_ VOTAI.AWARD S46,04S
12, SPE(`IAt. C OND['I EONS
'TETE--. A6C1VL C)iiAN'I' PRCJ.i[-.C;T' IS AI'PROi�P;E3 SUI3IGCf TO SUCH C'OND)
l'IDNS OR LIMI'CA'I'3ONS AS ARE SFJ FORTH
ON T1117. ATTACHED PA01',(S)_
= 13. STA711TORY AUTHORITY I'Ok GRANT
-
This Prk�Ee¢r is Stlypor;ad Wldor Public Law 10$-447; 118 Slat. 2961- (Consolidated
Approp ations Acl, FY 20(35)
15. METHOD 01 PAYMl:N"£
PAPRS
A(A:,NCY APPROVAI,
GRANTEE ACCEPTANCE
16 i l F KI)
i4, fYPE D i`AME. AND TITI. I Cif= AU'TIIOPVEi) GRANTEE, OFFICIAL,
Domingo S. Herraic
_ Diair Kin,
C'.II}' I�'EiiltlFCd
Dil'ei'1431'- Bweau of ju,,0(7V AwMancu'
-
17. SEGNAT( RGOF AP4'R0VING OFFICIAL, ICIAL-
- I i. MGINATURIi OF AUTHORIZED REC.IE'3ENT OFFICIAL 19A_ DATE
AGENf Y USE: ONt.Y
... .. _
20ACCOUNTING CI.ASSII ICA'f3ON CYMDE.S
....:. .._...
2i i}0,51J00861
FISCAL F(JND BU1.), DIV.
YI?AR CODE ACI'. C)E'E:', RI -"G_ Stili_ PONIS ANIOL'i*!
X 13 D1 8U 00 (3(1 4(A)45
'..
OP FORM d(XHV'_ 34,7) PREVIOUS L: ATIONS ARG OBSOLETE.
t}cparuncnt of Jr}slicer
r °t
00Cc M Justices Prog,l pan,
Bureau of justice
Assistance
- PPOJECr N1.10BER 200-1.)J BX 1,192
AWARD CONTINUATION
SHEEIF VAGt; 2 OF 3
Grant
AWARD DATE 0sMi/2fXZ I
SPI--( ]AL CONDITIONS
t. The recipient agrees to comply with the Iinancial and administrative reyuiremenls sci forth in the current edition of the
Office of Justice Programs (031,1) Financial Guide.
2. The recipient acknowledlocs that failterc to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302). that is approved by the Office for Civil flights, is a
violation of its Certified Assurances and may result in suspension or termination of fumding, until such lime as the
rccipicni is in compliance.
3. The recipient ayrccs to comply with ilrz: organizational audit requirements of OM14 Circular R--133, Audits of States.
Local Gocrnrncnrs. and Noa-Profit Organizsitons, as further desCJ-RkcJ in the clrrraml edition of the 0.1P Financia)
Guide, Chapter Ira.
a. Recipicm understands and agrees that it cannot use any fetleral finds, either directly or indirectly, in support of the
enacimem, repeal, modification or adoption of ally law, regulation or policy, at any level of government, without the
cxpresti prior Wallen approval of OJP.
7. CJrainte.e a, rtes to Comply with the requiremeWs of 28 C.F.R. Part 45 and all Office of Justice Programs policies and
procedures regarding the protection of hmnatr rosearch sul,�ject,s, including obtaimment of Institutional Review Board
appr(val. if appropriate, and subject informed consent -
6. Recipient agrees that funds provided under this award may not be used to operate a "pay -to -stay" program in any iota[
{ail. Recipient further aytrc�Ls not to subaward funds to total jails which operate "pay -to -stay" programs,
7- To support I)LINic safety acct justice information sharing, OR requires the grantee to use. the Global Justice Daus Model
spcciticakon.s and guideiincs Ibr this particular gram. Grantee shall publish and make available without restriction alt
schemas (exicn ions, constraint, proxy) generaied as a result of this grant to the component rebistry as specified in the
a uitielines. This information is available at tiwrx,.it.ojp.,,crvlgjxdnt,
OJI' FOIMM -IM02 tRLV_ a -W
Department of Justice
Office of Justice Prot"ram.'s ,'SWARD CONTINUATION
Bureau of Justice
SHEET PAGE 3 or t
Assistance
Grant
PROJE,CENY-MBEft AWARD DATE 0811W -W5
.y? CIAL CONDITIONS
S. `)'fie graritcc ageus to assist BJA in Complying with the National Eviviron€iientA Policy Act (NEPA) and other related
federal environmental impact analyses reelui-Omen ts in the use ofihese grant funds, either directly by the grwt.ee or by
a subgr€antec. Accordingly, prior to obligating gram funds, the g, antcc agrees to first dctermine if any of -the following
activiaics will he rcl.€ted to the use 01'01C brant funds.
The a ranter undcrsinnds that this special condition applies to its lollowin.- new at;tivitics whether or not they are being
specifically tended with thou ; grant funds. That is, as lora, as the activity is being conduc Wd by the granice, :a
subgrantee, or any third party and the activity needs €o be undertaken in order to use ihese grant funds. this special
condition must first be met, The acfivities covered by this .special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either (a) listed on or eligible for listin4 on Clic National ]legis€c r of,
Historic Places or (b) lociwd within a 100 -year flood plain;
c:. A renovation. ieaase, or any prolxmcd use of a building or faciii#y 01,31 will ci€her (a) result tai a change in its basic
prior use or (h) significantly change its wc; and,
d. implementation of a new program involving the use of chemicals other than chemicals that arc (a) purchased as an
incidental component of a funded activity and (b) traditianally used, for example, in office, household, recreational. or
education. c€ivironments.
Application of This Specia€ Condition to Grantee's Existing Programs or Activities: For any of the. grantee's or its
se€bgrantecs' existing programs or activities that will be funded by thcse grant funds, the grantee, upon specific request
from BJA, agrees tri cooperate; with 13JA in ally preparation by WA of a national or program enviromncntai assess€hent
of that funded pro. -rani or activity.
9. This special condition facilitaws Compliance with the Provisions of the National Environmorrul Policy Act (NEPA)
relating to clandestine methamplietaniine laboratory operations, including the: identification, scizurti, or closure of
clandestine meihamiificiamine laboratories thercinafter, "meth tab operations"]. No monies from this award may be
ohlic.ated lo.kupport meth lab uperutions unless the grantee snililetaicnts this special condition.
'Che OfficO of Justice Pro,ranis (OJP), in consuhation with the Bureau of luslicc Assistance, the Drug > aiforcement
Administration, and tine Office for Community oriented Policing Services, prepared a €'rograrn-levri Environaientai
Assess:stent (Assessment) governing meth laic opertrtiotis. The Assessment de tribes the adverse caivironmcntal,
hualih, and safety impacts likely to be encountered by law eni'mcement agencies as they implement specific actions -.
under their nivth:unphc€aniinc laboratory operitbonti. Consistent with €Iic Assessment, the following terms and
conchfions.tihatl apply to the runwe lot- any 0.11' funded ntethlab operations:
A_ The grantoe Shall ensure compliance by 0J1' funder) sub -grantees with federal, state. and local environmental,
health, acid safety Taws and rcgutations applicable to meth lab operations, to include the disposal of the chemicals,
equipment, and wastes resulting, from those. opciatims..
E. The grame:c shall have a Mitigation Plan in place that idcri dies and documents the processes and points of
accountability within its state. This plan will ba used to ensure that the adverse environmental, health, and safety
impacts delineated in the Asscssmunt are mitigated in a manner consiment with the requirements of this condition.
C. The grant€:e shall monitor C)JP funded meth lab operations to ensure that they comply with the following nine
mitiwation mcasures idenullecl in the Assessment and whose implemenmation is addressed in the gr'antee's Mitigation
Pi,an. These miligalion meas€€-cs rut€tit he inclndul as ,special conditions in all subgrants: (See Part 11 of dais special
condition)
0-1P FORM AWY2 (KGV. 4-88)
DepattmeM of Justice
gfficC of Justice Pro, -anis AWARD CONTINUATION
Iltireau of ,lustice
SHEET PAr, ; a a a
Assistance Cratat
PROJEC NUMBER 2(X)5A?J-13X-ia93 AWARD DATE Ck1t811-005
Si'f.'C f- 41, COA'0177ONS
M. 1. Provide nac:dicsl screening of pursonncl assigned or to he assigned by the ,,rantee to the seizure or closure of
clandestine nrcl(naanplhetarnnine laboratories;
2, Provide Occupational Safely and Health Admin€stration (OSI IA) required initial and refrc;sher training for law
cnforco hent officials and all other personnel assigned to either the seizure or closure of clandestine methaniplietamine
laboratories;
3. As delcrnninod by their specified dtrties, equip the: personnel with OSHA required protective: wear and other required
safety cquipmvftt;
4. Assign property trained person no] to prepare a conaprehcnsive con tannination report on each seizedfclosed
laboratory;
5. Utilize qualified disposal personnel to remove all c willicals and associated glassware, equipment. and contvunimacd
materials and wastes from the site(s) of each seized laboratory;
0, Dispou. of the Chemicals, equipment, and contaminated nrnerials and wastes at properly licensed disposal facilities
or, when allowable, at properly license recycling €aodifies;
7. Monitor 1110 transport, disposal. and recyclingcomptiilenis c>f sal para raph,s numbered S, and 6. irnnoediatcly above
in order to ensure proper cornftiance;
8. l lave in place and linplement a written agreement with the responsible state environmental agency, This agreement
must provide [hat the responsible grate cnvirarunental agency agrees to (i) tiralely evaluate the environmental condition
at and around the site of a closed clandestine laboratory and (ii) coordinate with the responsible party, property owner,
or others to cwtarc that any residual conianhin:alion is remediated, if deternuned necessary by the state: cnviromnwrital
w,ency and in accordance with existing state and federal requirements; and
9. Have in placeand implement a written agreement with the responsible state or local service agencies to properly
respond to any minor, acs defined by state law, at the site:. This a;reemcnt mus[ ensure i€ht€ttediate response by qualified
personnel who cavi (i) respond to die Potential health needs of any minor at the site-, (ii) take that mincer imo protective
custody unless the minor is crinninidly involved in the rued) lab activities or is subject to arrest for other criminal
violations; (iii) ensure innmediale medical testing for methampinctannine toxicity; and (iv) a€TangC for any follow-up
nnedical tests, examinations, or health care made necessary as it result of nhethannphetarnine toxicity-
11,
oxicity.1I, The recipient shall submit to BJA one copy of all reports and proposed publications resulting from this agreement
twenty (20) clays pricht' to public reicasc. Any written. visual. or audio publications, with the exception of press
rdeasc s, whetlior published at the grarnfeC:s or govccni nest's Cxpensc, shall corrtaia thc fc)llowill" st€elciacals:
"'this project was supported by Grant No. 2005-DJ-BX=1492 awarded by the Bureau of Justices Assistance.. The
Bureau of .ltnstiCc Assistance is a component of the Office of Justice Programs, wlhiclh :also includes the Bureau A
JnShC Stat SVCS, the National lnstialte of,luslice, the Office of Juvenile Justice and Delinquency Prevention, and the I
Office for Vic tints of Crime. Points of view or opinions in this docurttent are those of the author and do not represent
the official position or policies of the United State Department of Justice."
t'he currelit edition of the Off' Finarn6al Guide provides gtudaalice on allowable printing activities
12_ The rccipicnt is required 10 establish a crust fund account. (The trust fund may or may not he an intcto..4-bearing
acc(;ualt.) The triad mayvrcrt be used to paydebts incurred by athc:r aciivitics beyond the scope of the Edward Byrne
Memorial Justice Assistance Grant Progra€tt (JAG). The recipient also agrees to obligate and expend the grant funds in
The trust fund (includin�� any imerest carried) during, the period of the grant. Grant funds (including any interest earned)
not expended by the end of the grmt period must be returned to the Bureau oflustice Assistance no later than 120 days
after the Clnd of the grant period, along wi€h t)c Final subnnission of the Financial Status Report (SP' -269).
i.4. The grandee aMrccs to comply Willi ;M reporting, data coiicchdan and evaluation rcquirc€ucnls. Els prescrihcd by the f3JA
in the program guidance) for the Justice Assistance Grant (JAG). Compliance with these requirements will he
ruonitored by MA.
RESOLUTION NO. 2005-202
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING GRANT
FUNDS FROM THE DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE
PROGRAMS, BUREAU OF JUSTICE ASSISTANCE, AND FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT
AGREEMENT DOCUMENTS ON BEHALF OF THE CITY OF LODI
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
accepts the grant funds from the Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance in the amount of $46,045 to be used to support technology
program activities within the Lodi Police Department; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the
City Manager to execute the Grant Agreement documents on behalf of the City of Lodi.
Dated: September 21, 2005
I hereby certify that Resolution No. 2005-202 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 21, 2005 by the
foNowing vote:
AYES: COUNCIL MEMBERS -- Hansen, Hitchcock, Johnson, Mounce,
and Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS -- None
7:�
SUSAN J. CKSTON
City Clerk
2005-202