HomeMy WebLinkAboutAgenda Report - September 7, 2005 E-14AGENDA ITEM &14
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute a Professional Engineering Services
Contract with Mark Thomas & Company, Inc., Appropriating $60,000 for Conceptual Design
Work for State Route 12 and 99 Interchange Reconstruction Project, and Authorizing
City Manager to Execute San Joaquin Council of Governments Cooperative Agreement
MEETING DATE: September 7, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the City Manager to
execute a professional engineering services contract with Mark Thomas &
Company, Inc., appropriating $60,000 for conceptual design work for State
Route 12 and 99 Interchange Reconstruction Project, and authorizing the
City Manager to execute the San Joaquin Council of Governments Cooperative Agreement for the project funding.
BACKGROUND INFORMATION: In 1998, the City of Lodi and San Joaquin Council of Governments constructed
interchange improvements that were the first phase of a two-phase improvement
project. The first phase consisted of widening the off -ramps, installing traffic
signals and relocating Beckman Road easterly of the interchange. The service
lite of these improvements was forecast to be 20 years or through 2017.
Current level of service at the interchange is 'B" based upon the results of recently -completed work related to the
traffic impact study for the Westside Annexations. Based upon interpolation, traffic counts at the street and ramp
intersections are below those forecast in the 1997 Project Study Report for the interchange improvements.
However, it is expected that substantial development may occur on vacant lands east of the interchange.
The second phase of improvements will potentially require full reconstruction of the bridge structure, addition of
cloverleaf ramp(s), and widening of both SR 12 and SR 99. Advance planning to establish the ultimate right of way
requirements and estimated construction costs are important to the General Plan Update, the Impact Mitigation Fee
Program and positioning the project to receive State and Federal grant funds.
Mark Thomas & Company has provided quality design services to the City of Lodi on a number of large projects,
including Lower Sacramento Road and Kettleman Lane. Additionally, they were the designer of three major
interchanges on 1-5 and SR 99 in Stockton (March Lane, Benjamin Holt Drive and Hammer Lane). Staff feels
Mark Thomas & Company is superbly qualified to perform the services described in Exhibit A. Funding for the project
will be provided by surplus Measure K Flexible Congestion Relief Funds from the Kettleman Lane Gap Closure project.
The requested appropriation includes a contingency of $10,000 to cover potential needs for supplemental traffic
engineering studies. In the current budget, the project was included but an estimated cost of $50,000 was unfunded.
The availability of Measure K Flexible Congestion Relief funding is a new development.
FISCAL IMPACT: Measure K Flexible Congestion Relief ($60,000)
FUNDING AVAILABLE: -i? ,G
James R. rueger, Finance Director
Richard C. Prima, Jr.
Public Works Director
Prepared by F. Wally Sandelin, City Engineer
RCP/FWSlpmf
Attachment
APPROVED:
Blair Ki ity Manager
J.%PROJECTSISTREET$\hwyl2&99interchange\CMarkThomasContract.doc 8/25/2005
0 MARX THOMAS & COMPANY. INC.
)4 Prodding Agineerit Suleying and Planning Se/ires
August 11, 2005
Mr. Wally Sandelin
City of Lodi
221 West Pine Street
Lodi, CA 95240
7300 Folsom Boulevard, Suite 203
Sacramento, CA 95826-2662
PHONE (916) 381-9100
FAX (916) 381-9180
55-0800
RE: KETTLEMAN LANE/ROUTE 99 INTERCHANGE PRE -PSR
Dear Mr. Sandelin:
Per your request, we are sending you this proposal for preliminary design of up to two
interchange improvement alternatives.
Goal of the Project:
The goal is to develop two alternatives for the improvements at the Route 99/Kettleman
lane interchange, accurate enough for the City of Lodi can determine the magnitude of
right of way impacts and to help make decisions on future development near the
interchange area. In addition to the proposed roadway configurations, the alternatives
will show the proposed right of way required, based on current Caltrans standards and
assumptions. The level of design effort and presentation will be consistent with the
recent work MTCo performed for the City at the Harney Lane/Route 99 interchange (to
determine right of way required from KB Homes).
Alternatives to be studied include:
1. Tight Diamond
2. Tight Diamond with EB Kettleman Lane to NB Route 99 Loop On-ramp
Assumptions:
The assumptions that need to be made for the project include the following:
- Number of lanes on Route 99
Interchange configurations will be based on 6 -lane mainline with standard
shoulders, but the proposed right of way will offset on exhibits to show an 8 -lane
mainline right of way.
- Number of lanes on Kettleman Lane
Six through lanes will be shown with each alternative. This is consistent with the
SJCOG's Route 12 Corridor Study.
CUPERTINO PLEASANTON RE9W000 CITY SACRAMENTO SAllNAS SAN JOSE WALNUT CREEK
www- markthomas. cam
Mr. Sandelin Page 2 August 11, 2005
- Ramp Configurations
For the off -ramps - auxiliary lanes, 2 -lane off -ramps and 4 -lanes at the ramp
termini (2 left turn and 2 right turns) will be assumed.
Structure type
The proposed structure will be cast -in-place, built above grade and lowered into
place. Although we don't feel raising Route 99 can be avoided, this method of
construction will minimize the limits of reconstruction. A rough evaluation
between closed and open abutments will be made, but the same type of structure
will be assumed for all alternatives.
- Stage Construction
Based on a cursory review of the project, there appears to be two staging options.
o The first option would be to build a portion of the new structure (enough
to accommodate 2 -lanes of traffic) to the east or west of the existing
structures. This option would require an additional stage, an alignment
shift in the mainline, but could accommodate an 8 -lane mainline.
o The second option would be to construct temporary (throw -away)
widenings to one of the structures (to accommodate 4 lanes of traffic on
one structure). This would reduce right of way impacts, reduce the
number of stages, but would require extra costs to construct the temporary
widenings.
For this study, we will assume that the mainline alignment will remain as -is
(option 2 staging), but will show an approximate right of way line for staging
option 1 on each of the alternatives.
Traffic Volumes (Lane configurations)
No traffic studies will be prepared for this study. The lane configurations
described above will be assumed.
Embankment Slopes and Right of Way offsets
Caltrans standard embankment slopes are now 4:1. For embankment slopes that
impact right of way, we will assume a design exception can be obtained for 2:1
slopes. A drainage study will not be performed with this study so additional right
of way may be required for roadside ditches. We will assume the Caltrans
standard 15 feet offset from the embankment toe to the right of way.
City provided information:
To expedite the design and to reduce the cost to the City, we are proposing that the City
provide the following information:
- Digital black and white aerial photography from the City of Lodi's files.
Mr. Sandelin Page 3 August 11, 2005
Scope of Work:
Task 1.0 Management
MTCo will attend two meetings to present the proposed alternatives (one with the City
and one with Caltrans/City). While developing the alternatives, there will be on-going
coordination with the City and MTCo regarding assumptions and other critical items.
Task 2.0 Data Gathering
MTCo will request from Caltrans and provide as -built information for the interchange
and the existing structure. The City will provide MTCo any previous studies prepared
for this interchange.
MTCo will review and organize the materials provided by the City and Caltrans.
Task 3.0 Base Mapping
MTCo will enter the control line and right of way information into AutoCAD 2000i.
Other lines such as face of curbs, existing lane lines or building outlines, if needed for
clarification, will be traced from the aerial photograph.
The exhibits will be shown on 22" x 34" sheets at a 1:500 scale (metric) with the City
provided aerial photograph in the background. The proposed improvements will be
superimposed on the aerial photograph. No utilities will be mapped with this study.
MTCo will provide two days of topographic surveys within the project site. The survey
information will be to establish the locations of the existing chainlink fence (assumed
right of way), the existing freeway profile, conform ground elevations, and existing UC
vertical clearance. The survey information will not be on a particular coordinate system
or datum.
Task 4.0 Develop Alternatives
MTCo will develop the alternatives described at the beginning of this document. The
alternatives will be developed to current Caltrans standards using the assumptions
outlined above.
MTCo will provide preliminary line work to the City for review. The City will make
comments and MTCo will revise the line work and added notes as necessary. Right of
way impacts will be identified and labeled. MTCo will provide 10 copies of the final
exhibits to the City for distribution.
Task 5.0 Profiles
MTCo will provide preliminary profiles for the following items:
Mr. Sandelin
- Existing Mainline
- Proposed Mainline
- Proposed Ramps
Page 4 August 11, 2005
These profiles will be used to develop cross sections to determine the amount of right of
way necessary to construct the alternatives. The profiles will be placed on a plan sheet,
but will be "working level" profiles and will not have construction precision.
Task 6.0 Typical Cross sections
Typical cross sections will be hand drawn and placed on a plan sheet for information.
The cross sections will be "working level" cross sections and will not have construction
precision.
Task 7.0 General Cross sections
Simple templates will be used to attach to the AutoCAD alignments and profiles to
determine the catch point of the embankment. This catch point will be used to determine
the proposed right of way. The cross sections will have superelevation in the curves;
however, no superelevation diagrams will be prepared.
Task 8.0 Technical Memorandum
MTCo will prepare a 2-3 page technical memorandum stating assumptions used to
develop the alternatives and the proposed right of way.
Task 9.0 Cost Estimates
MTCo will prepare preliminary construction cost estimates for the alternatives. General
volumes will be assumed. No detail quantity estimates will be performed. The costs will
be shown on the standard 6 -page Caltrans cost estimate form.
Next Steps (not included in this scope)
The next steps for the City, would be as follows:
- Project Study Report (Caltrans initiation document) — 1 year
- Environmental Document — 2 1/2 years
- Project Report (Caltrans approval document) — 3 months after the ED approval
- Plans, Specifications and Estimates — 1 %2 years after PR approval
- Start Construction
Based on this schedule, construction would not start for 5 to 6 years.
Please see the attached fee proposal. If you have any questions, please contact me.
Mr. Sandelin Page 5 August 11, 2005
Sincerely,
MARK THOMAS & COMPANY, INC.
Robert A. Himes
Principal/Regional Division Manager, Sacramento
Enclosure: Fee Proposal
KETTLEMAN LANE / ROUTE 99 PRE -PSR
FEE PROPOSAL
MARK THOMAS & COMPANY, INC.
Task
1.0
Management
16
16
32
$4,800
2.0
Data Gathering
4
40
44
$4,260
3.0
Basemapping
24 8
16 20
68
$7,536
4.0
Develop Alternatives
8
60
40
108
$10,020
5.0
Profiles
4
32
16
52
$4,860
6.0
Typical Cross Sections
4
24
8
36
$3,540
7.0
General Cross Sections
2
40
42
$3,830
8.0
Technical Memorandum
8
16
24
$3,080
9.0
Cost Estimates
4
60
64
$5,960
Reimbursables
$2,000
TOTAL HOURS/FEE 1
501
3121 81
161 841
4701
49,886
EXHIBIT "A-1"
MARK THOMAS & CO. INC.
CHARGE RATE SCHEDULE
EFFECTIVE FEBRUARY 1, 2005
HOURLY CHARGE RATES
PROFESSIONAL AND OFFICE
Principal/Project Manager
$ 215.00 per hour
Engineering Manager
188.00 per hour
Senior Project Manager
158.00 per hour
Project Manager
138.00 per hour
Senior Project Engineer
128.00 per hour
Project Engineer
118.00 per hour
Senior Design Engineer
98.00 per hour
Design Engineer
85.00 per hour
Survey Manager
150.00 per hour
Land Surveyor
125.00 per hour
Project Surveyor
105.00 per hour
Engineering/Survey/CADD Technician
80.00 per hour
Inspector
80.00 per hour
Technical Writer
75.00 per hour
Administrative
65.00 per hour
ENVIRONMENTAL/PUBLIC RELATIONS SERVICES
Environmental Manager $ 150.00 per hour
PR/Communications Manager 130.00 per hour
Environmental Planner 105.00 per hour
FIELD
2 Person Field Party and Vehicle $ 235.00 per hour
3 Person Field Party and Vehicle 315.00 per hour
SPECIAL SERVICES
Expert Witness $ 300.00 per hour
Strategic Consulting (Principal) 300.00 per hour
OTHER DIRECT COSTS
Reimbursables (Printing and Materials, Mail and Delivery
Expenses, Film Expenses, Filing Fees, Parking and Field
Expenses) -Cost plus 5%
Mileage
-Per IRS Rate
Outside Consultant Fees -Cost plus 5%
RESOLUTION NO. 2005-160
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH MARK THOMAS & COMPANY, INC., FOR
CONCEPTUAL DESIGN WORK FOR STATE ROUTE 12 AND 99
INTERCHANGE RECONSTRUCTION PROJECT, AUTHORIZING THE
CITY MANAGER TO EXECUTE SAN JOAQUIN COUNCIL OF
GOVERNMENTS COOPERATIVE AGREEMENT, AND FURTHER
APPROPRIATING FUNDS FOR THE PROJECT
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a professional services agreement with Mark
Thomas & Company, Inc., for conceptual design work for State Route 12 and 99
Interchange Reconstruction Project; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to
execute San Joaquin Council of Governments Cooperative Agreement on behalf of the
City of Lodi for this project; and
FURTHER RESOLVED that funds be appropriated as follows:
Measure K Flexible Congestion Relief Funds $60,000
Dated: September 7, 2005
I hereby certify that Resolution No. 2005-180 was passed and adopted by the
Lodi City Council in a regular meeting held September 7, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2005-180