HomeMy WebLinkAboutAgenda Report - September 7, 2005 E-12AGENDA ITEM Foamit
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Accepting Improvements under Contract for the Furnish
and Install Bus Wash System Project and Appropriating Funds ($25,000)
MEETING DATE: September 7, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution accepting improvements
under contract for the Furnish and Install Bus Wash System Project
and appropriating funds as shown below.
BACKGROUND INFORMATION: The project was awarded to Sherman Supersonic Industries
Corporation, of Mississauga, Ontario, Canada, on December 1, 2000,
in the amount of $122,053. The contract has been completed in
substantial conformance with the plans and specifications approved
by City Council, except for a few final punch list items.
This equipment purchase contract was done in conjunction with a separate contract to build the facility to
house the bus wash and was done as a joint project with the Lodi Unified School District, in order that
one wash facility would service both LUSD's and the City's buses and vehicles. The contract completion
date was February 28, 2001, for the delivery of equipment and "to be determined" for the installation.
Unfortunately the installation could not be completed until recently. The delay in this project's completion
was due to a change of architectlengineers when the associated building project to house this equipment
came in significantly over budget, as well as the time required to re -design, re -bid, and then construct the
building. The equipment, although delivered on time, had to wait for several years until the building was
available for its installation.
The final contract price was $144,753. The difference between the contract amount and the final contract
price is mainly due to one change order for $30,257, which changed the wash bay model to
accommodate 14 -foot tall buses and added auto start features, a high pressure wheel wash system,
extended warranty, a water softener, and full length rail guides; a credit of $18,007 to the City for work
that was done by the building contractor; and the ordering of spare parts not Included in the original
specifications for $8,500. The delay of several years also necessitated a cost adjustment of $1,950, per
the CPI, to adjust for inflation on the cost of installation.
Staff is requesting the City Council to authorize releasing retention on equipment, at $5,987.65, because
of the length of time the contractor has had to wait (almost 4 years). The retention on the installation will
be held until the mandatory 30 -day lien -filing period has passed.
Funding for the completion of the project needs to be appropriated from the 1250 Transit Fund because
the remaining contract appropriation was inadvertently rolled back to the Transit Fund in a prior year;
therefore $25,000 needs to be re -appropriated. Previously $50,000 was funded from the Bus Wash
System Project Account and $69,753 was used from the Transit's Facility Upgrade Account. Both of
these accounts were funded from Transit (FTA/TDA/Fares), as summarized below.
APPROVED: ellr
Blair King, WManager
J:IPROJ ECTSITRANS I-RCityofLodi-LUSDW ashBWCAccept.doc 9/1/2405
Adopt Resolution Accepting Improvements under Contract for the Furnish and Install Bus Wash System
Project and Appropriating Funds ($25,000)
September 7, 2005
Page 2
Exoienditures
Original Contract
$122,053
Change Order No. 1
$30,257
Credit
($18,007)
Spare Parts
$8,500
Inflation Adjustment
$1,950
TOTAL
$144,753
Revenues
Transit (FTA/TDA/Fares — FY 00101) $50,000
Transit (FTAITDA/Fares — FY 00/01) $69,753
Transit (FTA/TDA/Fares — FY 05/06) $25,000
TOTAL
$144,753
Following acceptance by the City Council, the City Engineer will file a Notice of Completion with the
County Recorder's office.
FISCAL IMPACT: LUSD has agreed to be responsible for maintenance of the bus wash
facility. The City should realize savings from reduced bus wash costs.
FUNDING AVAILABLE: Budgeted Fund: 1250 Transit
Contract Amount: $144,753
Jame . Krueger, Finance Director
�. Lo� C 1
Richard C. Prima, Jr.
Public Works Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
RCP/DC/pf
cc: Joel Harris, Purchasing Officer
Tiffani Fink, Transportation Manager
Dennis Callahan, Fleet & Facilities Manager
When Recorded, Return to:
City of Lodi City Clerk's Office
P.O. Box 30D6
Lodi, CA 95241-1910
RESOLUTION NO. 2005-178
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING THE
IMPROVEMENTS UNDER CONTRACT FOR THE "FURNISH AND
INSTALL BUS WASH SYSTEM PROJECT," DIRECTING THE CITY
ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY
RECORDER'S OFFICE; AND FURTHER APPROPRIATING FUNDS
The City Council of the City of Lodi finds:
1. That most requirements of the contract between the City of Lodi and Sherman
Supersonic Industries Corporation, of Mississauga, Ontario, Canada, for the
improvements under the contract for the "Furnish and Install Bus Wash System Project"
have been substantially complied with. The contract completion date is February 28,
2001. Information on this project is on file in the Public Works Department and as
specifically set forth in the plans and specifications approved by the City Council on July
18, 2001; and
2. That staff is authorized to release retention on equipment in the amount of
$5,987.65; and
3. That retention on the installation will be held until the mandatory 30 -day lien -filing
period has passed; and
4. That funds for the completion of the project in the amount of $25,000 be
appropriated from the 1250 Transit Fund.
Dated: September 7, 2005
I hereby certify that Resolution No. 2005-178 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 7, 2005, by the following
vote:
AYES: COUNCIL MEMBERS - Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS -- None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. $LACKSTON
City Clerk
,2.005-178