HomeMy WebLinkAboutAgenda Report - September 7, 2005 E-09AGENDA ITEM Eel
JM CITY OF LODI
NW COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing Renewal of IBM Hardware Maintenance Contract
from Logical Design, Inc., of Rancho Cordova, CA ($14,615.00)
MEETING DATE: September 7, 2005
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the renewal of
the IBM Hardware Maintenance Contract for the City's IBM AS400
computer and peripheral devices from Logical Design, Inc., of
Rancho Cordova, CA, in the amount of ($14,615.00), and grant City
Manager authority to approve subsequent annual renewals.
BACKGROUND INFORMATION: The City has historically purchased a maintenance contract,
renewable annually, through an authorized IBM service provider
covering specific hardware items. These items include the IBM
AS400 computer, a tape drive unit, and an IBM printer. All three
items are critical to the ongoing business needs of the City.
The contract includes parts and labor for repairs, and coverage is for 24 -hours a day, seven days a week.
The current contract expires on September 30, 2005. The new contract will be effective October 1, 2005
to August 18, 2006. The term of this contract is less than a year so that its expiration date will coincide
with other IBM contracts.
Logical Design, Inc. is the IBM vendor/partner assigned to handle the City's account. Prices are standard
through IBM, and there would be no savings to the City by buying directly from IBM or from another IBM
vendor/partner. Accordingly, staff is recommending selection of Logical Design, Inc. for the maintenance
contract in the amount of ($14,615.00).
Following is a pricing breakdown of the equipment charges:
• 1BM iSeries 9406-820 SN: B475B $ 11,289.00
• Mennes 1432-M91 Printer SN: E053630 $ 1,712.00
• Ultrium 3581-H17 Line Printer SN: 1318217 $ 1,614.00
Total $14,615.00
An alternative to not renewing the contract is to opt for no hardware maintenance coverage on these
selected pieces of equipment. All parts and labor would be provided on a time and materials basis, and
APPROVED: f__ �-
BlairMing, City Manager
there would be no contractual response time. Given the critical nature of these hardware componerDts,
staff is not recommending this alternative.
FISCAL IMPACT: This item has been budgeted.
FUNDIW: ISD REPAIRS TO OFFICE EQUIPMENT -100412.7332 {$14,615.00}
JamesA. Krueger, Finance Director
SM
Steve Mann- JJ
Information stems Manager
RESOLUTION NO. 2005-175
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING RENEWAL OF IBM
HARDWARE MAINTENANCE CONTRACT
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the City has historically purchased a maintenance contract, renewable
annually through an IBM service provider covering specific hardware items, i.e. IBM AS400
computer, tape drive unit, and IBM printer, which are critical to the ongoing business needs of
the City of Lodi; and
WHEREAS, the current contract expires on September 30, 2005, and the new contract
will be effective October 1, 2005 through August 18, 2006; and
WHEREAS, staff recommends that the City Council authorize the renewal of the
Maintenance Contract through Logical Design, Inc., of Rancho Cordova, CA, which is the IBM
vendor/partner assigned to handle the City account, in the amount of $14,615.00; and
WHEREAS, staff further recommends that the City Council authorize the City Manager
to approve subsequent annual renewals in the future.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the renewal of IBM Hardware Maintenance Contract through Logical Design, Inc., of Rancho
Cordova, California, in the amount of $14,615.00; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to approve subsequent annual renewals in the future.
Dated: September 7, 2005
I hereby certify that Resolution No. 2005-175 was passed and adopted by the Lodi City
Council in a regular meeting held September 7, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2005-175