HomeMy WebLinkAboutAgenda Report - September 7, 2005 E-05AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Plans and Specifications; Authorizing
Advertisement for Bids for Elm Street Paving Stone Replacement Project,
School Street to Sacramento Street; Authorizing the City Manager to Award
or Reject the Contract up to $65,000; and Appropriating $75,000
MEETING DATE: September 7, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving the plans and
specifications; authorizing advertisement for bids for the above
project; authorizing the City Manager to award or reject the contract
up to $65,000; and appropriating $75,000 of Proposition 42
Transportation Improvement Act Funds.
BACKGROUND INFORMATION. This project is proposed to repair a portion of the subgrade below
the existing paving stones installed as part of the Elm Street
Reconstruction Project in 2001. The subgrade within the travel
lanes has apparently failed due to a combination of poor original
compaction during construction and wet winter storm drainage damage over the past few years.
This project consists of the removal and replacement of approximately 5,000 square feet of existing
paving stones, including work to scarify, recompact and regrade the existing subgrade and other
incidental and related work, all as shown on the plans and specifications for the project.
Staff is requesting Council authorize the City Manager to award or reject the contract up to $65,000 in
order to expedite project completion prior to the upcoming rainy season. The additional appropriation is
included to address unforeseen changes in the work.
The plans and specifications are on file in the Public Works Department.
FISCAL IMPACT: The paving stones within the proposed project limits have become uneven,
posing a potential trip hazard which exposes the City to additional liability.
Additional costs associated with street maintenance are not anticipated to be
greater than a normally -paved road.
FUNDING AVAILABLE: The money for this project will be coming from Proposition 42 Transportation
Improvement Act Funds.
Project Estimate: $65,000
Planned Bid Opening Date: September 28, 2005
JameE6k. Krueger, Finance ifirector
A a
Richard C. Prima, Jr.
Public Works Director
Prepared by Charlie Swimley, Senior Civil Engineer
cc: Joel Hams, Purchasing Officer F. Wally Sandelin, City Engineer George Bradley, Street Superintendent
APPROVED:
Blair King, Manager
BP ROJECTSISTREETSIElm%PavingS toneReplacemenhCPS&A.doc 8/25/2045
RESOLUTION NO. 2005-184
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING PLANS AND
SPECIFICATIONS, AUTHORIZING ADVERTISEMENT FOR BIDS FOR ELM STREET
PAVING STONE REPLACEMENT PROJECT, SCHOOL STREET TO SACRAMENTO
STREET, AND FURTHER AUTHORIZING THE CITY MANAGER TO AWARD THE
CONTRACT OR REJECT THE BIDS UP TO $65,000
WHEREAS, this project will repair a portion of the subgrade below the existing paving stones
installed as part of the Elm Street Reconstruction Project in 2001; and
WHEREAS, the subgrade within the travel lanes has apparently failed due to a combination of
poor original compaction during construction and wet winter storm drainage over the past few years; and
WHEREAS, this project consists of the removal and replacement of approximately 5,000 square
feet of existing paving stones, including work to scarify, recompact, and regrade the existing subgrade and
other incidental and related work as shown on the plans and specifications on file in the Public Works
Department; and
WHEREAS, staff recommends that the City Council authorize the City Manager to award or reject
the contract up to $65,000 for the Elm Street Paving Stone Replacement Project, School Street to
Sacramento Street, in order to expedite project completion prior to the upcoming rainy season; and
WHEREAS, staff further recommends that the City Council appropriate $75,000 for this project,
which includes $10,000 of additional funds to address unforeseen changes in the work.
NOW, THEREFORE, BE IT RESOLVED that the Lod City Council does hereby approve the plans
and specifications and authorizes advertisement for bids for Elm Street Paving Stone Replacement
Project, School Street to Sacramento Street; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the City Manager to
award the contract or reject the bids in an amount not to exceed $65,000; and
BE IT FURTHER RESOLVED that funds in the amount of $75,000 be appropriated from the
Proposition 42 Transportation Improvement Act Funds for this project.
Dated: September 7, 2005
I hereby certify that Resolution No. 2005-184 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held September 7, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2005-184