HomeMy WebLinkAboutAgenda Report - August 17, 2005 E-04AGENDA ITEM E604
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt a resolution authorizing the purchase of an additional 20,000 feet of #110
medium -voltage ethylene propylene rubber(EPR)-insulated underground conductor
from the July 20 low bidder, The Okonite Company, San Ramon, CA ($32,109.50)
(EUD)
MEETING DATE: August 17, 2005
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the purchase of
an additional 20,000 feet of #110 medium -voltage concentric -neutral
EPR -insulated underground electrical cable to the low bidder on
July 20, 2005, The Okonite Company, San Ramon, CA, in the
amount of $32,109.50.
BACKGROUND INFORMATION: On July 6, 2005, the City Council approved specifications and
authorized advertisement for bids for 20,000 feet of this conductor.
Bids were received, and opened on July 20, 2005 (please see Exhibit A for bid results)
On August 3, 2005, the City Council awarded this bid to The Okonite Company (Resolution 2005-151).
Subsequent to the July 20 bid opening, additional work orders were issued to the extent that total current
requirements (26,000 feet) now exceed the 20,000 -foot order quantity authorized in the prior resolution.
To cover those additional needs as well as anticipated near -future requirements, staff recommends
purchasing an additional 20,000 feet of #110 conductor. This conductor is a standard component in
Lodi's electric system, and has the potential for long delivery lead times. The Okonite Company has
agreed to hold the July 20 bid price for this additional quantity. Such a purchase would benefit the City in
two ways. First, it would provide price protection against escalating metals prices (copper and aluminum
prices increased 3% and 2.2% respectively between July 20 and August 5, and 10% and 6% respectively
between July 5 and August 5). Second, the purchase would assure the delivery of the additional
conductor by mid-September, providing inventory for the City to respond quickly to developers' needs.
FISCAL IMPACT: Cost of this purchase: $32,109.50
Present costs recovered by future sales of electrical power.
FUNDING: Electric Utility Department 2005-2006 Financial Plan and Budget,
Li a Extensions, Business Unit 161651
J es Nrueger, Finance Director
Alan N Vallow, Electric Utility Director
Prepared by Joel Harris, Purchasing Officer
cc: Manager, Elm Engineering and Operations
APPROVED:
Blair King, M Manager
EXHIBIT A
August 17, 2005
#1/0 medium -voltage EPR -insulated underground conductor
Bids opened July 20, 2005
The Okonite Company, San Ramon, CA
$32,109.50
Pirelli Power Cables, Lexington, SC
$32,518.95
The Kerite Company, Seymour, CT
$38,143.501
The Kerite Company, Seymour, CT
$41,785.45'
Western States Electric, Portland, OR (Kerite Cables)
$39,350.301
Western States Electric, Portland, OR (Kerite Cables)
$40,212.302
Western States Electric, Portland, OR (Kerite Cables)
$43,056.90'
Western States Electric, Portland, OR (Kerite Cables)
$43,875.80
Notes: 1. Quoted prices are subject to escalation based on metals prices at the time of shipment.
2. Conductor offered is "non-filled" (meaning a compound used
to fill the voids between the wire strands, to prevent
water propagation through the conductor, has not been added),
and therefore does not meet City's specifications.
RESOLUTION NO. 2005-160
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
PURCHASE OF AN ADDITIONAL 20,000 FEET OF #110 MEDIUM -
VOLTAGE ETHYLENE PROPYLENE RUBBER INSULATED
UNDERGROUND CONDUCTOR
WHEREAS, in answer to notice duly published in accordance with law and the order of this City
Council, sealed bids were received and publicly opened on July 20, 2005, at 11:00 a.m., for the purchase
of 20,000 feet of #110 medium -voltage concentric -neutral ethylene propylene rubber insulated
underground cable, described in the specifications therefore approved by the City Council on July 6, 2005;
and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with
the City Manager as follows:
The Okortite CompMy, San Ramon CA
$32.109.50
Pirelli Power Cat'tles LeAnglon, SC
$32 518.95
The Kerke CompanySeymour CT
$38143.50
The Kerite Company, se r CT
$41.786.45'
Western States Electric Portland OR Kerke Cables
$2,350.30'-'
westem slates Electric Portland OR Kerke Cables
$40,212W
Weeem states Electric Portland OR Kerite Cables
$43,058.90'
Western States Electric Portland OR Kerite Cables
$43,875.80
Notes: 1. Quoted prices are subject to escalation based on metals prim at the time of shipment.
Z. Conductor offered is "non-fi]IvC (meaning a compound used to fill the voids between the wire strands, to prevent water propagation
through the conductor, has not been added) and, therefore, does not meet City's specifications.
WHEREAS, on August 3, 2005, the City Council awarded this bid to the low bidder, The Okonite
Company, of San Ramon, CA, in the total amount of $32,109.50 through adoption of Resolution
No. 2005-151; and
WHEREAS, subsequent to the July 20 bid opening, additional work orders were issued to the
extent that total current requirements now exceed the order quantity authorized in the Resolution; and
WHEREAS; to cover the additional needs, as well as anticipated near -future requirements, staff
recommends purchasing an additional 20,000 feet of #110 conductor from The Okonite Company pursuant
to the July 20, 2005; bid price for the additional amount.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby authorizes the
purchase of an additional 20,000 feet of #1/0 medium -voltage concentric -neutral ethylene propylene
rubber insulated underground conductor from The Okonite Company, of San Ramon, CA, in the total
amount of $32,109.50.
Dated: August 17, 2005
I hereby certify that Resolution No. 2005-160 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held August 17, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2005-1160