HomeMy WebLinkAboutAgenda Report - August 17, 2005 E-03AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Specifications, Authorizing Advertising for Bids
for Sign -Making Software and Related Equipment and Materials, and
Authorizing the City Manager to Accept or Reject Bids and Award Contracts
up to $30,000
MEETING DATE: August 17, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving specifications,
authorizing advertising for bids for sign -making software and related
equipment and materials and authorizing the City Manager to
accept or reject bids and award contracts up to $30,000.
BACKGROUND INFORMATION: The Transit Division needs to replace bus stop and related signage.
The City's current sign machine was acquired used over twenty
years ago and uses heat -activated material that is being phased out
of production. In the past, Transit has relied on this sign -making
machine or purchased signs on the open market. Transit's budget includes funds for the purchase of
sign -making software and equipment, a computer, and sheeting to make signs using new, better quality,
readily available materials. This material costs less than the former material and is more cost effective
due to its improved quality.
The procurement process will involve advertising for bids on the sign software and associated equipment,
purchasing a computer per Resolution 2005-108, purchasing all material on an informal bid basis for
storage reasons and material shelf life, and purchasing additional racks for material storage.
FISCAL IMPACT: Reduced costs in the future for new and replacement signs and decals.
FUNDING AVAILABLE: The funding of this project will be from Transportation Development Act and
Federal Transportation Administration grants.
Project Estimate: $30,000 (TDA and FTA grants)
nned Bid Opening ate: September 21, 2005
mes R. Krueger, Financak",
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Richard C. Prima, Jr.
Public Works Director
Prepared by Curt Juran, Assistant Street Superintendent
GMB/CJldsg
M: George M. Bradley, Street Superintendent Curt Juran, Assistant Street Superintendent
Mike Watson, Street Supervisor Tiffani Fink, Transportation Manager
Joel Hams, Purchasing Agent
APPROVED: �~
Blair King, Ci anager
J 1COUNGIL10515ignMachine$upplies.doe
8/412005
RESOLUTION NO. 2005-159
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
SPECIFICATIONS, AUTHORIZING ADVERTISEMENT FOR BIDS FOR SIGN -
MAKING SOFTWARE AND RELATED EQUIPMENT AND MATERIALS, AND
FURTHER AUTHORIZING THE CITY MANAGER TO AWARD OR REJECT
THE CONTRACT UP TO $30,000
WHEREAS, the Transit Division needs to replace bus stop and related signage; and
WHEREAS, the City's current signage machine was purchased used twenty plus years
ago and requires heat -activated material that is in the process of being phased out of
production; and
WHEREAS, the Transit budget includes funds for the purchase of sign -making software
and equipment, a computer and sheeting to make signs using new, better quality readily
available materials; and
WHEREAS, staff recommends approval of the specifications and advertisement for bids
for sign -making software and related equipment and materials, and further recommends
authorizing the City Manager to award or reject the contract up to an amount not exceeding
$30,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the specifications and advertisement for bids for sign -making software and related equipment
and materials for the City of Lodi; and
BE IT FURTHER RESOLVED that purchasing of materials only will be on an informal
bid basis as defined in the Lodi Municipal Code; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the City
Manager to award or reject the contract in an amount not to exceed $30,000.
Dated: August 17, 2005
I hereby certify that Resolution No. 2005-159 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 17, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS -- None
SUSAN J. BLA STON
City Clerk
2005-159