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Home My WebLink AboutAgenda Report - August 3, 2005 E-15AGENDA ITEM EwIC3 &1&% CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Appropriating Funds for Central Valley Regional Water Quality Control Board PCEITCE Oversight Costs ($32,000) MEETING DATE: August 3, 2005 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution appropriating funds for Central Valley Regional Water Quality Control Board PCEITCE oversight costs for FY 05108. BACKGROUND INFORMATION: The City is required to pay the costs of staff time and other expenses of the Central Valley Regional Water Quality Control Board as they pertain to oversight activities on the PCEITCE groundwater contamination in Lodi. At the present time, the Board is only billing the City for costs associated with the Central Plume. The Board has notified the City of anticipated charges for this fiscal year (see attached). Staff believes these charges are reasonable and are consistent with what was charged last fiscal year and recommends appropriation of funds. The amount recommended is based on the Board's estimate of $28,800 plus a small contingency. With this approval, staff will process bills within the appropriated amount without further Council action. FISCAL IMPACT: As described above. FUNDING AVAILABLE: PCEITCE Central Plume Account mes R. Krueger, Finance Director 6pld 04�z Richard C. Prima, Jr. Public Works Director RCP/pmf Attachment cc: City Attorney APPROVED: Blair King, EMpUanager J:IPROJECTSIWATERIPCE,TCEICPCETCEOversightCosts.doc 7122/2005 California Regional Water Quality Control Board W Arnold Schwarzenegger Governor Winston H. Hickox Secretaryfor Environmental Protection June 28, 2005 Richard Prima City of Lodi P.O. Box 3006 Lodi, CA 95241-1920 Central Valley Region Robert Schneider, Chair Sacramento Main Office Internet Address: http://www,swrcb,ca.gov/rwgcbS 11020 Sun Center Drive #200, Rancho Cordova, California 95670-6114 Phone (916) 464-3291 • FAX (916) 4644645 JUL 2 0 2005 CITY OF ' OD L s PU3aC N+OR}:5 D�A,1RT�.;Ep�T ANNUAL ESTIMATE FOR COST RECOVERY PROGRAM — CITY OF LODI PCE, SAN JOAQUIN COUNTY — BILLING CODE — 2050181 As you know, Section 13304 of the Porter Cologne Water Quality Control Act allows the Central Valley Regional Water Quality Control Board (Regional Board) to recover reasonable expenses from responsible parties to oversee cleanup and abatement of discharges which have adversely affected waters of the state. A cost recovery account has been established for your facility, and the Regional Board time charges are billed to you. Section 13365 of Porter Cologne requires that annually we provide each responsible party with the following information: 1. A detailed estimate of the work to be performed or services to be provided, including a statement of the expected outcome of that work, based upon data available to the agency at the time. 2. The billing rates for all the individuals and classes of employees expected to engage in the work or service. 3. An estimate of all the expected charges to be billed to the responsible party by the agency. Estimate of Work to be Performed & Expected Outcome Regional Board staff estimate that the following work will be performed for the subject site during the fiscal year 2005-06: 1. Review investigation work plans and reports which fully define the extent of soil and groundwater pollution. 2. Review feasibility study work plans and reports which evaluate feasible remedial alternatives to clean up the pollution. 3. Review monitoring reports and proposed remediation plans. California Environmental Protection Agency 245 Recycled Paper City of Lodi PCE - 2 - June 28, 2005 4. Conduct site inspections, phone calls and meetings to keep informed on the progress of the investigation, feasibility study, and remediation plan proposals. 5. Prepare written correspondence, including monitoring programs, review/approval memos and Board orders (if needed) to clearly communicate the Board's requirements. Estimate of Expected Charges Regional Board staff expects to charge approximately 320 hours in the conduct of cleanup oversight for this project during fiscal year 2005-06, which runs from July 1, 2005 through June 30, 2006. The number of hours given is merely an estimate, and you will be billed for the actual hours spent. The State -billing rate is approximately $90 per hour, but the rate will vary depending on the salary of the individual(s) responsible for the oversight. Based on the average rate, the estimated billing charge for this site is approximately $28,800 for fiscal year 2005-06. Attachment 1 lists the billing rates for the classes of employees that may be working on this site, including an example of how the hourly billing rate is calculated. Sho you have any questions, please call me at (916) 464-4617. Duncan A. Austin Unit Chief Attachment 1 cc: Mr. Mike Harper, State Water Resources Control Board, Sacramento Attachment 1 SPILLS, LEAKS, INVESTIGATIONS, AND CLEANUPS (SLIC) PROGRAM BILLING COST EXPLANATION Employee Salary and Benefits by Classification' ABR. Associate Governmental Program Analyst Engineering Geologist Environmental Program Manager I (Supervisory) Environmental Program Manager II Environmental Scientist Office Assistant Office Technician Principal Water Resources Control Eng., Sanitary Engineering Associate Sanitary Engineering Technician Senior Engineering Geologist Senior Environmental Scientist Senior Water Resources Control Engineer Staff Environmental Scientist Staff Counsel Student Assistant Student Assistant Engrng. Supervising Water Resources Control Eng., Water Resources Control Engineer Indirect Charges Indirect costs State Board accounting administrative costs Regional Board administrative costs Billing Example Water Resources Control Engineer Salary: Indirect costs: State Board accounting administrative costs Regional Board administrative costs Total Cost per month SALARY SCALE AGPA 4581 - 5568 EG 3830 - 6598 EMP I 6535 - 7887 EMP II 8336 - 9194 ES 3204 - 5946 OA 2160 - 2884 OT 2748 - 3341 PWRCE 7940 - 8756 SEA 5165 - 6276 SET 3557 - 4962 SEG 5952 - 7232 SRES 5675 - 6849 SWRCE 5952 - 7232 SES 5670 - 6846 SC 4272 - 8230 SA 1594 - 2123 SAE 2085 - 3120 SUWRCE 7224 - 7968 WRCE 3830 - 6590 100% of salaries and benefits 15% of salaries and benefits 20% of salaries and benefits $ 6,590 $ 6,590 $ 988 1,318 $ 15,486 Divided by 176 hours per month equals per hour: $ 87.99 (Due to the various classifications that expend SLIC resources, an average of $ 90.00 per hour can be used for projection purposes.) 'The name and classification of employees performing oversight work will be listed on the invoice you receive. z The examples are estimates based on recent billings. Actual charges may be slightly higher or lower. RESOLUTION NO. 2005-155 A RESOLUTION OF THE LODI CITY COUNCIL APPROPRIATING FUNDS FOR CENTRAL VALLEY REGIONAL WATER QUALITY CONTROL BOARD PCE/TCE OVERSIGHT COSTS NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby appropriate funds for Central Valley Regional Water Quality Control Board PCE/TCE oversight costs for fiscal year 2005-06, in an amount of $32,000. Dated: August 3, 2005 I hereby certify that Resolution No. 2005-155 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 3, 2005, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and Mayor Beckman NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 7 � � �� <---:: i > SUSAN J. BI_ACKSTON City Clerk 2005-155