HomeMy WebLinkAboutAgenda Report - July 6, 2005 K-05AGENDA ITEM 40�
(10 CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Authorize the City Manager to execute a contract with the San Joaquin County
Sheriffs Office for the Aftmative Work Program for general maintenance within
the City parks and recreation facilities {PR}
MEETING DATE: July 6, 2005
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION: That the City Council authorize the City Manager to execute a
contract with the San Joaquin County Sheriffs Office for the
Altemative Work Program for general maintenance within the City
parks and recreation facilities for the period September 1, 2005
through June 30, 2006.
BACKGROUND INFORMATION: It is the policy of the San Joaquin County Sheriff's Department to
provide an inmate program for work release. The objective of the
work program's unit is to provide a more productive approach to
physical incarceration of low risk offenders, while at the same time
providing benefits to the community, which may not have been provided, except for these programs.
Release programs allow eligible low risk offenders the opportunity to continue their employment or
education. The programs can also help prepare the participant for re-entry into the community as a
productive citizen.
The City of Lodi currently participates in two work programs. The local court has the option of assigning
Community Service hours to individuals that come before them. The Park Division has had a long-
standing relationship with the local judges as a work site for Community Service participants. If assigned
Community Service hours as part of a sentencing, the participant would contact the Park Division for the
work assignments. The participant is responsible for his or her own transportation to and from work.
Park staff tracks work hours and provides supervision of the participant. The Park Supervisor provides
the participant an orientation and a copy of City rules of the program. If the participant does not adhere
to the rules of the program or is absent from the work site for 10 working days or more, their paperwork is
returned to the local courts. The City provides no hourly compensation or insurance for these
Community Service participants.
The Park Division also currently participates in the Community Corp work program offered through the
San Joaquin County Sheriff's Department. Community Corp participants are scheduled through a central
office of'the Sheriffs Department. When a project is scheduled, participants are transported from the
County facility directly to the work site. An Inmate Worksite Supervisor drives the bus to and from the
County facility and provides work site supervision. It is the Inmate Worksite Supervisor's responsibility to
supervise, direct and enforce program rules. The City does not provide transportation or supervision of
APPROVED:
Blair KKg, City Manager
Authorize the Ci)r Manager to execute a contract with the San Joaquin County Sheerrft Ofiioe for the Altemative Work Program for general
maintenanve within the City parks and recreation fac0tias (PR)
July $, 2005
Page 2
Community Corp work program participants. Based on a current contract with the San Joaquin County
Sheriff's Department, the City is charged a flat fee of $300 per day for a Community Corp crew, including
the Supervisor with transportation.
The Alternative Work Program, on the other hand, is a voluntary and self-supporting program through rie
San Joaquin County Sheriff's Department_ Participants pay an administrative fee for the privilege of
participating. All persons sentenced to County jail are considered for release programs. The person
must volunteer for the program and are evaluated according to certain criteria in order to be accepted.
City staff` has been in communication with the Alternative Work Program Supervisor, Sgt. Chris Stevens,
in an eftrt to produce a Request for Work Crew Persons agreement. The City Attorney, City Risk
Manager, and the Parks and Recreation Department have reviewed this document thoroughly. The
program has been discussed at a number of Parks and Recreation Commission meetings. The Parks
and Recreation Commission in its entirety is in favor of the program and recommends that the City
Council approve this agreement.
Sgt. Chris Stevens will provide the Park Division staff two training opportunities. Later this month the
Sheriff's Department is offering "Site Supervisor Boot Camp" to all worts site personnel, and Sgt. Stevens
will provide custom training for the balance of Park personnel.
The City of Lodi will be responsible for providing Alternative Work Program participants work site
assignments, site supervision and workers compensation insurance coverage.
City staff is in the process of evaluating options with the assistance of Sgt. Chris Stevens and will be
prepared to answer questions the Council may have on these options.
FISCAL IMPACT: Other than providing staff time for on site supervision, the City would not
experience any fiscal impact unless a participant would file a workers
compensation claim. City of Lodi Risk Manager, Kirk Evans, has
recommended that if claims exceed $90,000 in any one fiscal year we re-
evaluate our position with the program.
FUNDING AVAILABLE: None required
Tony C oeb mg
Parks and Recreation Director
Prepared by: Steve Dutra, Park Superintendent
TCG/SD:ti
cc: City Aftrney
Park SuperkftndaM
Risk Manager
SAN JOAQUIN COUNTY SHERIFF 916
Custody Division
Alternative Work Program
7000 Michael N. Canlis Boulevard
French Camp, CA 95231
Request For Work Crew Persons
(Please Type or Print)
ORGANIZATION: CITY OF LODI PARKS DEPARTMENT REPRESENTATIVE: STEVE DUTRA
MAILING ADDRESS: 125 North Stockton St, Lodi, CA 95340 SUPERVISOR:
TELEPHONE: (209) 333-6742 FAX: (209) 333-6153
WORK SITE ADDRESS OR GEOGRAPHICAL LOCATION: CITY OF LODI PARKS AND PUBLIC AREAS
TYPE OF WORK TO BE DONE: GROUNDS MAINTENANCE
DAYS WORKERS NEEDED: Monday through Friday HOURS: 0600-1430 summer, 0700-1530 winter
REPORT TO WORK TIME: 0545 summer, 0645 winter APPROXIMATE NUMBER OF WORKERS: 8
RESTRICTIONS ON WORKERS: No persons convicted of any sex offenses. No persons convicted of any weap-
ons crimes in the last two years. No persons convicted of drug offenses (H&S 11000 series) in the last ten years.
No persons convicted of child or spousal abuse, crimes of violence or worker's compensation fraud.
In submitting this request for work crew persons, it is hereby agreed the following rules will be complied with prior to utilizing
Workers:
1. Advise any labor union or employee association providing services to your agency of your participation in the
Alternative Work Program.
2. Provide tools and any specialized clothing, equipment, or safety items that would be required to perform the duties under Cal -
OSHA regulations.
3. Provide adequate supervision for those performing the work to include the bookkeeping -attendance required to document the
hours and type of work performed and reveal to and answer questions concerning the workers attendance to the San Joaquin
County Sheriff Dept. Field Investigators when requested.
G. Provide worker's compensation and employer's liability coverage for each work crew person during the entire course of their
work for the requesting agency.
By the siping of this agreement the requesting agency agrees that it shall indemnify and hold the
County of San Joaquin free and harmless from any injury to work crew person which injuries are a
result of and/or incidental to the work, service, and activities performed by the work crew person for
the requesting agency as well as indemnifying and holding said County free and harmless from an
injury or damage which a work crew person may cause to a third party as a result of and/or incidental
to a third party as a result of and/or incidental to the work, services, and activities performed by the
work crew person for the requesting agency, except to the extent such injury or injuries arise out of or
relate to the negligence, willful misconduct or breach of contract of County_.,
The requesting agency shall, at no cost to the County, defend the County from any claim whatsoever regarding injuries or damage
to work crew person or damages to third parties as above specified.
The requesting agency shall not be obligated for any injury and/or damage occasioned by the sole and exclusive negligence of said
County and or for the portion of active negligence attributable to said County.
DATE
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AUTHORIZED SIGNATURE
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DATE SHERIFF'S OFFICE REPRESENTATIVE *Wond 2S to mm TITLE
City AttorMy