HomeMy WebLinkAboutAgenda Report - July 6, 2005 E-07AGENDA ITEM
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CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt a resolution rejecting the two low bids and awarding purchase of 8,000 feet
of 600 -volt insulated electrical cable to Western States Electric of Portland,
Oregon, the sole bidder whose proposal meets equipment specifications
($12,895.52 - EUD)
MEETING DATE: July 6, 2005
PREPARED BY: Electric Utility Director
RECOMIBENiDED ACTION: That the City Council adopt a resolution rejecting the two low bids
and awarding purchase of 8,000 feet of 600 -volt insulated electrical
cable to Western States Electric of Portland, Oregon, the only
bidder whose proposal meets equipment specifications. Contract amount is $12,895.52.
BACKGROUND INFORMATION: On March 16, 2005, the City Council approved specifications and
authorized periodic advertisement for bids for 600 -volt insulated
electrical cable as needed through fiscal year 2005.2006.
On June 22, 2005, the following bids were opened and recorded for 4,000 feet of 500kcmil and 4,000 feet
of 750kcmil 600 -volt XHHW-insulated aluminum conductor:
Bidder
Western States Electric, Portland
G E Supply Co., North Highlands
All Phase Electric, Stockton
500kcmil
$ 5,197.86
$ 4,697.90*
$ 4,956.50*
750kcrnil
$ 7,697.66
$ 6,939.10*
$ 7,327.00*
*G E Supply and All Phase Electric bid Phelps Dodge conductor, which is shipped without protective
seals on the cable ends, potentially allowing moisture to penetrate the strands. Spe0kations call for
sealed cable ends.
FISCAL IMPACT:
FUNDING AVAILABLE:
Prepared by Joel Hems, Purchasing Officer
ce. City Aftwey
EUD E1setrical Engineer
Cost of this purchase ($12,895.52);
Present costs recovered by future sales of electrical power.
Electric Utility Departrrmnt 2005-2006 Financial Plan and Budget,
Extensions, Bus' ass Unit 161651
0*05 R. Krueger, Finance Director
n N Vallow, Electric Utility Director
APPROVED:
Blair Ki , City Manager
RESOLUTION NO. 2005-128
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING THE TWO
LOWEST BIDS AND AWARDING THE BID FOR THE PURCHASE OF 8,000
FEET OF 600 -VOLT INSULATED ELECTRICAL CABLE TO THE LOWEST
RESPONSIBLE BIDDER
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on June 22, 2005, at 11:00
a.m., for the purchase of 8,000 feet of 600 -volt insulated electrical cable, described in the
specifications therefore approved by the City Council on March 16, 2005; and
WHEREAS, on June 22, 2005, bids were opened and recorded for 4,000 feet of
500kcmil and 4,000 feet of 750kcmil 600 -volt XHHW-insulated aluminum conductor; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as shown as follows:
Bidder
500kct it
750kcm l
Western States Electric, Portland, OR
$ 5,197.86
$ 7,697.66
G. E. Supply Co., North Highlands
$ 4,697.90*
$ 6,939.10*
All Phase Electric, Stockton
$ 4,956.50*
$ 7,327.00*
'G. E. Supply and All Phase Electric bid Phelps Dodge conductor, which is shipped without protective seals on the cable ends,
potentially allowing moisture to penetrate the strands. Specifications call for sealed cable ends and, therefore, these two bids are
considered non-responsive.
WHEREAS, the City Manager recommends rejecting the two lowest bids for failure to
meet bid requirements and further recommends award of the bid to the lowest responsible
bidder, Western States Electric, of Portland, Oregon, in an amount of $12,895.52.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby rejects the
two lowest bids from G. E. Supply Co., of North Highlands, and All Phase Electric, of Stockton,
for failure to meet bid requirements; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby awards the purchase of
8,000 feet of 600 volt insulated electrical cable as outlined above to Western States Electric, of
Portland, Oregon, in the amount of $12,895.52.
Dated: July 6, 2005
I hereby certify that Resolution No. 2005-128 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 6, 2005, by the following vote:
AYES: COUNCIL MEMBERS - Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. BLA TON
City Clerk
2005-128