HomeMy WebLinkAboutAgenda Report - July 6, 2005 E-04AGENDA ITEM Eft4
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Specifications and Authorizing Advertisement for Bids
for Various Street Maintenance Activities, Fiscal Year 2005106, and Authorizing the
City Manager to Award or Reject Informal Bids (up to $60,000)
MEETING DATE: July 6, 2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a Resolution approving specifications and
authorizing advertisement for bids for various street maintenance activities for
fiscal year 2005106, and authorizing the City Manager to award or reject
informal bids up to $60,000.
BACKGROUND INFORMATION: The following material purchases and rental service purchases are needed to
perform our annual street maintenance programs which are guided by our
pavement management system and are consistent with past practices.
1, Rental of a pavement cold planer recycler at a cost of approximately $18,000 for one month, which is a
substantial savings over the weekly cost of $5,000. Equipment rental is driven by not just cost, but
availability as there area limited number of companies that rent this type of equipment. Informal quotes will
be obtained.
2. Trucking services obtained in the past incurred costs of approximately $65 per -hour per -truck, with an
estimated total annual cost of $6,000. The number and duration is dependent on each project and
availability of trucks. Informal quotes will be obtained.
3. Lane line painting would be obtained through an informal bid process using the specifications on file. The
estimated cost is $30,000. Specifications and a request for a quote will be sent to all local contractors
capable of doing sprayable thermoplastic paint.
This will allow us to obtain services from multiple sources on an as -needed basis rather than relying on one provider
for the entire season. The operating budget has sufficient funds to cover these items. The specifications are on file
in the Public Works Department at the Municipal Service Center.
FISCAL IMPACT: Not Applicable.
FUNDING AVAILABLE: The money for these projects will be coming from the Street Maintenance Account in
the 2005106 operating budget.
Total Estimate for These Items: $60,000
mes R. Krueger, Finance Dir
Richard C. Prima, Jr.
Public Works Director
RCPIGMBICJ/dsg
cc: D. Stephen Schwabauer, City Attorney
George M. Bradley, Street Superintendent
APPROVED:
Blair King, QoWanager
J, 1COUNCIL1051ccVanousStMaintActivities2005#06.doc 6/2912005
RESOLUTION NO. 2005-127
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR VARIOUS STREET MAINTENANCE
ACTIVITIES, FISCAL YEAR 2005-06, AND FURTHER AUTHORIZING THE CITY
MANAGER TO AWARD OR REJECT THE INFORMAL BIDS UP TO $60,000
WHEREAS, material purchases and rental service purchases are needed to perform annual
street maintenance programs, which are guided by the pavement management system, are consistent
with past practices, and are listed as follows:
1. Rental of a .pavement cold planer recycler at a cost of approximately $18,000 for one month,
which is a substantial savings over the weekly cost of $5,000. Equipment rental is driven by not
just cost, but availability as there are a limited number of companies that rent this type of
equipment. Informal quotes will be obtained; and
2. Past costs for trucking services have been approximately $65 per -hour per -truck, with an
estimated total annual cost of $6,000. The number and duration is dependent on each project
and availability of trucks. Informal quotes will be obtained; and
3. Lane line painting would be obtained through an informal bid process using the specifications on
file. The estimated cost is $30,000. Specifications and a request for a quote will be sent to all
local contractors capable of doing sprayable thermoplastic paint.
WHEREAS, specifications are on file in the Public Works Department at the Municipal Service
Center; and
WHEREAS, using the informal bid process will allow staff to obtain services from multiple sources
on an as -needed basis rather than relying on one provider for the entire season; and
WHEREAS, staff recommends approval of the specifications and advertisement for bids for
Various Street Maintenance Activities, Fiscal Year 2005-06, and further recommends authorizing the City
Manager to award or reject the informal bids up to an amount not exceeding $60,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the
specifications and advertisement for bids for Various Street Maintenance Activities, Fiscal Year 2005-06;
and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the City Manager to
award or reject the informal bids in an amount not to exceed $60,000.
Dated: July 6, 2005
I hereby certify that Resolution No. 2005-127 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held July 6, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLA TO
City Clerk
2005-127