HomeMy WebLinkAboutAgenda Report - June 15, 2005 E-03AGENDA ITEM E•05
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Authorize the City Manager to Approve Inventory Replenishment Orders in
Excess of $5,000 for Water and Wastewater Utility Maintenance and Repair
Items Purchased during July 2005
MEETING DATE: June 15,2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council authorize the City Manager to approve
inventory replenishment orders exceeding $5,000 for Water and
Wastewater stock items purchased during July 2005.
BACKGROUND INFORMATION: During May and June 2005, routine purchases of Water and
Wastewater inventory items were deferred for budget
considerations, but maintenance and repair of infrastructure
continued with materials on hand and emergency purchases.
Anticipated requirementsfor maintenance and repair parts were generally covered with purchases in
April 2005, but unexpected repairs have depleted or will deplete some stocks prior to July 1. Staff plans
to replenish those inventory items as quickly as possible to prevent interruption of repairwork and would
prefer to be prepared in the event replenishment orders would exceed $5,000 in value. With Council's
approval, the City Manager would be authorized to approve such purchases in early July.
Staff expects no more than one or two such orders to be necessary, nor does staff anticipate such orders
would individually exceed $10,000.
FISCAL IMPACT: Initial cost (est. $10,000415,000), charged to 170 and 180 Inventories.
Possible additional costs (expediting, emergency repairs) if purchases are
delayed.
BID OPENING: Inventory shortage figures will be compiled and competitive quotes will be
obtained during the last week of June for City Manger's review in July.
FUNDING AVAILABLE: Water/Wastewater Division 2005-2006 Financial Plan and Budget
(To be confirmed prior to awards)
Estimated Cost: $10,000 - $15,000
j�e*'.Krueger, Finance Dife6toir
Richard C. Prima, Jr.
Public Works Director
Prepared by Joel Harris, Purchasing Officer
cc: FrankBeeler,WNUW Superintendent
APPROVED:
Blair King,
King, Manager
J 1COUNCIL1051JulylnventoryReplenish doc 61612005