HomeMy WebLinkAboutAgenda Report - June 1, 2005 E-13AGENDA ITEM Gap'l)
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COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Terminating the Voluntary Time Off Program, Effective July 1,
2005
MEETING DATE: June 1,2005
PREPARED BY: Deputy City Manager
RECOMMENDED ACTION: That the City Council, by Resolution, terminate the Voluntary Time
Off Program effective July 1, 2005.
BACKGROUND INFORMATION: By Resolution No. 2003-91 (Exhibit A), the City Council approved a
voluntary time -off (VTO) program for Fiscal Year 2003-04. The
Resolution also included a provision that the VTO program could be
extended by staff for Fiscal Year 2004-05. The VTO program was in effect for the to fiscal years and
was not intended, nor authorized to extend, beyond the two-year budget cycle.
In Fiscal Year 2003-04, 94 employees participated in the VTO program, and in Fiscal Year 04-05 66
employees participated in the program. The program, although popular with employees, essentially has
created a liability for the City in that many employees have not taken their days off, and if they were to
leave employment with the City of Lodi would receive a cash -out of the leave balance. It is therefore
staffs recommendation that Council approve a Resolution officially terminating the VTO program and not
extend the program to Fiscal Year 2005-06. Hours purchased by employees are not affected by this
termination.
FISCAL IMPACT: Reduce future unfunded liabilities.
FUNDING AVAILABLE: Not Applicable.
n',� I &�_ -
Jan S. Keeter, Deputy City Manager
Attachment: Resolution 2003-91
APPROVED: .—
Blair King, City Manager
EXHIBIT A
RESOLUTION NO. 2003-91
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING A
VOLUNTARY TIME OFF (VTO) PROGRAM FOR FISCAL YEAR 2003-04;
AND UPON STAFF REVIEW AND DETERMINATION OF SUCCESS,
CONTINUE THE PROGRAM FOR FISCAL YEAR 2004-05
WHEREAS, as a result of the anticipated budget shortfall, the City Manager established three
committees to solicit input from employees, management, and labor representatives to develop ways to
address this problem; and
WHEREAS, the three committees were Revenue Enhancement, Expenditure Reduction, and
Reduction in Force Policy; and
WHEREAS, the Voluntary Time Off (VTO) Program was recommended by the Expenditure
Reduction Committee and
WHEREAS, the key elements of the program are as follows:
• VTO would be available to non -sworn regular employees.
• VTO must be requested during the month of June 2003.
• VTO may be used starting July 1, 2003 through employee separation.
• VTO must result in an actual cost savings to City (no backfilling or overtime).
• VTO would not compromise service to the public.
• VTO must be approved by department head and authorized by City Manager.
• Employees would designate either 6 or 12 days as unpaid voluntary time off and receive
respectively? or 14 days banked in return as incentive to take advantage of the program.
• VTO may not be "cashed out' in lieu of days off.
• The leave purchased under the plan will be titled "Grandi Leave."
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the
Voluntary Time Off (VTO) Program as outlined above: and
BE IT FURTHER RESOLVED that staff shall review the program, and if determined to be
successful, the VTO Program shall continue for Fiscal Year 2004-05.
Dated: May 21, 2003
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I hereby certifythat Resolution No. 2003-91 was passed and adopted by the Lodi City Council in a
regular meeting held May 21, 2003, by the following vote:
AYES: COUNCIL MEMBERS — Beckman„ Hansen, Howard, and Land
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— Mayor Hitchcock
ABSTAIN: COUNCIL MEMBERS — None Q�
SUSAN J. BLACKSTTON
City Clerk
2003-91
RESOLUTION NO. 2005-112
A RESOLUTION OF THE LODI CITY
COUNCIL TERMINATING THE VOLUNTARY
TIME OFF (VTO) PROGRAM
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
terminates the Voluntary Time Off (VTO) Program implemented in 2003; and
BE IT FURTHER RESOLVED that hours currently purchased by employees are
not affected by this termination; and
BE IT FURTHER RESOLVED that the effective date of the Program termination
shall be July 1, 2005.
Dated: June 1,2005
hereby certify that Resolution No. 2005-112 was passed and adopted by the
Lodi City Council in a regular meeting held June 1, 2005, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Mounce,
and Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
SUSAN J. BLACKSTON
City Clerk
2005-112